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CITY COUNCIL 07/17/2023THE CITY OF LAKE FOREST CITY COUNCIL AGENDA Monday, July 17, 2023, 6:30 p.m. 220 E. Deerpath Lake Forest, IL 60045 CALL TO ORDER AND ROLL CALL immediately following the Finance Committee at 6:30 p.m. Honorable Mayor, Stanford R. Tack Nancy Novit, Alderman First Ward Jim Preschlack, Alderman Third Ward Joseph R. Waldeck, Alderman First Ward Ara Goshgarian, Alderman Third Ward Edward U. Notz, Jr., Alderman Second Ward Eileen Looby Weber, Alderman Fourth Ward John Powers, Alderman Second Ward Richard Walther, Alderman Fourth Ward PLEDGE OF ALLEGIANCE REPORTS OF CITY OFFICERS 1. COMMENTS BY MAYOR A. Police Department Promotion - Karl Walldorf, Chief of Police 1. Swear in Deputy Chief Michael Lange 2. COMMENTS BY CITY MANAGER 3. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL 4. COMMITTEE REPORTS FINANCE COMMITTEE ***PUBLIC HEARING ON THE CITY’S ANNUAL APPROPRIATION ORDINANCE*** OPEN PUBLIC HEARING Mayor Tack CLOSE PUBLIC HEARING 1. Consideration of the Annual Appropriation Ordinance for FY2024 and Approval of Rollovers (Final Reading – Public Hearing Required) 1 Monday, July 17, 2023, City Council Agenda PRESENTED BY: Elizabeth Holleb, Finance Director (847-810-3612) PURPOSE AND ACTION REQUESTED: Staff requests the City Council conduct a public hearing and approve final reading of the FY2024 appropriation ordinance and rollovers. BACKGROUND/DISCUSSION: While the annual municipal budget represents the City’s financial “plan” for expenditures over the course of the fiscal year, the annual Appropriation Ordinance is the formal legal mechanism by which the City Council authorizes the expenditure of public funds. It appropriates specific sums of money by object and purpose. State statutes require the passage of an Appropriation Ordinance by the end of July, which must be filed with the County Clerk within 30 days of approval. There are some differences between the budget and Appropriation Ordinance. The Appropriation Ordinance includes the Library, which was not included in the budget approved at the April 17, 2023 City Council meeting. The Library expenses are approved by the Library Board. Debt service payments are included in the budget, but are excluded from the Appropriation Ordinance. The ordinances approving the debt issues serve as the legal authorization for these annual expenditures. The Appropriation Ordinance provides for a 10% “contingency” above the budgeted expenditures. Each separate fund includes an item labeled “contingency” with an appropriate sum equivalent to 10% of the total funds budgeted. This practice has been followed for many years and has worked very efficiently, while still providing for City Council control over budgeted expenditures. It is important to note that the City Council and City staff follow the adopted budget as its spending guideline, not the Appropriation Ordinance. Without the contingency, the City Council would have to pass further modifications to the Appropriation Ordinance to cover any unforeseen expenditures exceeding the budget throughout the year. In order to provide more accurate and efficient accounting and budgeting of City funds, an annual rollover of funds is requested. This eliminates both under and over budgeting of funds in the new fiscal year. The items on the attached rollover list (page 20) consist of projects that were appropriated in FY2023 and will not be completed until FY2024. School District 67 does not recognize the Appropriation Ordinance in their budgeting or auditing standards. However, due to the fact they are a special charter district, their budget must be included in the City’s Appropriation Ordinance. School District 67 numbers are estimates and subject to change. An Exhibit has been added to the Appropriations Ordinance to address requirements of the Illinois Pension Code and Illinois Administrative Code. PROJECT REVIEW/RECOMMENDATIONS: Reviewed Date Comments 2 Monday, July 17, 2023, City Council Agenda City Council 6/20/23 First Reading of the appropriations ordinance and rollovers granted City Council 4/17/23 Adoption of FY24 Comprehensive Fiscal Plan BUDGET/FISCAL IMPACT: The attached Appropriation Ordinance Worksheet (page 22) demonstrates the reconciliation of the Adopted Budget to the Appropriation Ordinance by fund. It should be noted that some rollovers have associated revenues which will also be incorporated into the FY24 budget administered by City staff. COUNCIL ACTION: Conduct a public hearing on the City’s FY2024 Annual Appropriation Ordinance. Upon closing the public hearing, it is recommended that the City Council consider approval of the final reading of the Ordinance (page 23) and the rollovers. A copy of the ordinance is available for review by the public in the City Clerk’s office. 2. GFOA Certificate of Achievement for Excellence in Financial Reporting Award Presentation PRESENTED BY: Jim Preschlack, Finance Committee Chairman The City has received notification that it has once again been awarded the Government Finance Officers Association Certificate of Achievement for Excellence in Financial Reporting for its FY22 Annual Comprehensive Financial Report. The Certificate of Achievement is the highest form of recognition in the area of governmental accounting and financial reporting, and its attainment is a significant accomplishment by a government and its management. In a June 22 GFOA news release, it is noted that “The report has been judged by an impartial panel to meet the high standards of the program, which includes demonstrating a constructive spirit of full disclosure to clearly communicate its financial story and motivate potential users and user groups to read the report.” The City has received this prestigious award for the 44th consecutive year. In addition to the Certificate of Achievement, an Award of Financial Reporting Achievement is presented by the GFOA to the individual designated as instrumental in their government unit’s achievement of the Certificate. I am pleased to present this award to Diane Hall, Assistant Finance Director. Diane serves as the primary liaison to the City’s independent audit firm, Baker Tilly. She coordinates the annual audit process and preparation of the City’s annual financial report. The Government Finance Officers Association (GFOA) is a professional association founded in 1906 serving the needs of more than 20,000 appointed and elected local, state, federal and provincial-led government officials in the United States and Canada. GFOA’s mission is to advance excellence in public finance. The GFOA awarded the Certificate of Achievement to 4,258 governmental units for the fiscal year ended 2021. In Illinois, 356 organizations received the award – 5.1% of the total 6,963 units of Government in the state. 3 Monday, July 17, 2023, City Council Agenda 5. ITEMS FOR OMNIBUS VOTE CONSIDERATION 1. Approval of June 5, 2023, City Council Meeting Minutes A copy of the minutes can be found beginning on page 36. COUNCIL ACTION: Approval of June 5, 2023, City Council Meeting Minutes 2. Approval of the Check Register for the Period of May 27 – June 23, 2023 STAFF CONTACT: Elizabeth Holleb, Finance Director (847-810-3612) BACKGROUND/DISCUSSION: City Code Section 38.02 sets forth payment procedures of the City. The Director of Finance is to prepare a monthly summary of all warrants to be drawn on the City treasury for the payment of all sums due from the City (including all warrants relating to payroll and invoice payments) by fund and shall prepare a detailed list of invoice payments which denotes the person to whom the warrant is payable. The warrant list detail of invoice payments shall be presented for review to the Chairperson of the City Council Finance Committee for review and recommendation. All items on the warrant list detail recommended for payment by the Finance Committee Chairperson shall be presented in summary form to the City Council for approval or ratification. Any member of the City Council shall, upon request to the City Manager or Director of Finance, receive a copy of the warrant list detail as recommended by the Finance Committee Chairperson. The City Council may approve the warrant list as so recommended by the Finance Committee Chairperson by a concurrence of the majority of the City Council as recorded through a roll call vote. The Council action requested is to ratify the payments as summarized below. The associated payroll and invoice payments have been released during the check register period noted. Following is the summary of warrants as recommended by the Finance Committee Chairperson: Fund Invoice Payroll Total 101 General 622,252 1,740,776 2,363,027 501 Water & Sewer 185,302 198,798 384,101 220 Parks & Recreation 262,139 517,697 779,836 311 Capital Improvements 1,493,525 1,493,525 202 Motor Fuel Tax 0 230 Cemetery 42,145 45,539 87,685 210 Senior Resources 11,354 31,870 43,224 510 Deerpath Golf Course 15,503 2,589 18,092 601 Fleet 116,204 60,437 176,640 416 - 434 Debt Funds 322,672 322,672 248 Housing Trust 0 201 Park & Public Land 69,064 69,064 All other Funds 1,222,422 192,801 1,415,222 $4,362,583 $2,790,507 $7,153,090 Check Register for May 27- June 23, 2023 4 Monday, July 17, 2023, City Council Agenda The amount listed as “All other Funds” includes Water and Sewer Capital expenses of $197,289 and medical/dental plan expenses of $430,655. COUNCIL ACTION: Approval of the Check Register for the Period of May 27 – June 23, 2023 3. Approval of an additional Two-Year Professional Services Agreement with Automated Merchant Systems (AMS) to provide credit card processing services STAFF CONTACT: Diane Hall, Assistant Finance Director (847-810-3614) PURPOSE AND ACTION REQUESTED: Staff requests approval of an additional two-year professional service agreement for credit card processing services. BACKGROUND/DISCUSSION: In June 2020, City Council approved a contract for three years with the option to renew for an additional two-years to provide online and over the counter credit card processing services. AMS integrates with the City’s various software vendors and POS locations. Staff is requesting approval of an additional two-year renewal at this time. Staff has been pleased with the added efficiencies for both staff and residents. PROJECT REVIEW/RECOMMENDATIONS: Reviewed Date Comments City Council 6/6/2020 City Council approved contract with Automated Merchant Services BUDGET/FISCAL IMPACT: Credit card processing fees are assessed to various funds based on the point-of-sale location and are projected to be consistent with the City’s current agreement. With the exception of direct pass-through interchange fees associated with the credit card processing services, all fees are to remain fixed for the remaining two-year term of the agreement. Has City staff obtained competitive pricing for proposed goods/services? Yes Below is an estimated summary of Project budget: FY2024 Funding Source Amount Budgeted Amount Requested Budgeted? Y/N Multiple Funds $178,800 $178,800 Y COUNCIL ACTION Approval of an additional Two-Year Professional Services Agreement with Automated Merchant Systems (AMS) to provide credit card processing services 5 Monday, July 17, 2023, City Council Agenda 4. Approve the Purchase of Three Dual Band Portable Radios and Updating Twenty-Six Department Owned Dual Band Capable Portable Radios for the Fire Department from State Bid Vendor Motorola Solutions in the total amount of $124,616.95 STAFF CONTACTS: Fire Chief Pete Siebert, and Battalion Chief Andrew Allan, 847-810-3869 PURPOSE AND ACTION REQUESTED: Staff requests City Council grant authorization to have 26 department owned portable radios upgraded (“flashed”) to allow communication on the Starcom radio network, monthly subscription increases for all Starcom enabled devices, the purchase of three New Motorola DUAL BAND portable radios, and necessary accessories (chargers and spare batteries). BACKGROUND/DISCUSSION: The Lake Forest Fire Department is currently a member of the Lake Shore Radio Network (LSRN), an intergovernmental consortium operating and maintaining a 30+ year old VHF radio communications and tower system. The system transmission quality has degraded over the years, necessitating many electronic patches and work-a-rounds, and has now reached the point where several member communities have experienced multiple issues regarding the quality of the radio system operation. A multitude of LSRN tests, checks, studies, and equipment adjustments have been attempted system-wide to improve transmission and reception quality without success. We will continue to operate on the VHF network. The upgrades to our current stock of portable radios will not only allow us to communicate effectively with our neighbors, and it will also position Lake Forest to seamlessly switch completely to the Starcom Radio system in the near future. The move to Starcom has been in the planning for some time, but the increase in so many neighboring agencies making the switch has sped up our timeline. By making these upgrades and improvements in our portable radios, we will be able to transition to a Starcom system much sooner, and with less of a financial impact. The fire department had $50,000 budgeted in FY24 to buy more portable radios, we are asking for an additional $74,616.95 from the Emergency Telephone Fund, to complete the project in FY24 and insure all of our radios have the same communication capabilities. Discounted Pricing: Radio pricing is established by state bid. Motorola is under state contract with fixed pricing until the end of 2023. Following negotiations, Motorola offered a sizeable discount for Glenview consolidated dispatch agencies, which includes reductions for using State-bid pricing and an additional Motorola equipment reduction. Interoperability: Many of our neighboring fire and police departments, including the Lake Forest Police Department, have recently switched to the Starcom radio platform. Upgrading all of our portables will allow us to communicate effectively with our police department, when we respond to other communities, and when surrounding communities respond to Lake Forest to assist us. Lake Forest Fire routinely works together on incidents with Libertyville, Mundelein and Countryside, all of which now operate on Starcom. The Dual Band radios will also enhance communications on calls for mutual aid to the many agencies in Lake County that have made the switch to Starcom. This update will provide improved communication ability for all members of the Lake Forest Fire Department and will greatly increase the safety of our members on emergency responses in any jurisdiction. BUDGET/FISCAL IMPACT: 6 Monday, July 17, 2023, City Council Agenda Has City staff obtained competitive pricing for the proposed goods/services? NO If no, indicate the specific exception or waiver requested: Administrative Directive 3-5, Section 6.1D – Government Joint Purchase Motorola Agreement and Pricing Motorola has offered the City a substantial reduction in price of equipment, as a member of the Glenview consolidated dispatch system. Below is an estimated summary of Project budget: FY2024 Funding Source Account Number Amount Budgeted Amount Requested Budgeted? Y/N Emergency Telephone Fund 205-7552-475.75-18 $50,000 $124,616.95 Y The amount in excess of the FY24 budget allocation will be funded from Emergency Telephone Fund reserves. If necessary, a supplemental appropriation will be presented for City Council approval at the close of the fiscal year. COUNCIL ACTION: Approve the Purchase of Three Dual Band Portable Radios and Updating Twenty-Six Department Owned Dual Band Capable Portable Radios for the Fire Department from State Bid Vendor Motorola Solutions in the total amount of $124,616.95. 5. Waive the Bidding Process and Authorize the Police Department to enter into a three-year agreement with Tyler Technologies for the purchase of replacement Adjudication Software for a total amount of $87,523.00 STAFF CONTACT: Kevin Zelk, Administrative Police Commander (847-810-3816) PURPOSE AND ACTION REQUESTED: Staff requests approval to replace our current adjudication software for the Police Department’s Administrative Hearing program with a new software solution provided by Tyler Technologies. This switch will allow the Police Department to operate on a single platform for law enforcement records, citation and crash report records, and adjudication. BACKGROUND/DISCUSSION: The Police Department has used Quicket Solutions as our provider for e-Citations and e-Crash reporting since 2016. Following this implementation, the police department also began using Quicket Solutions’ adjudication software to manage our administrative hearing process. In 2016, Tyler Technologies did not have adequate solutions for these services despite being the provider of our Law Enforcement Records Management System and Computer Aided Dispatch software. Since 2016, Tyler Technologies has worked to improve these services and today provides a comparable solution. In FY23, we were approached by the Village of Glenview/Glenview Public Safety Dispatch and provided with the opportunity to add e-Citation and e-Crash reporting from Tyler 7 Monday, July 17, 2023, City Council Agenda Technologies. Through our current MOU, Glenview Public Safety Dispatch offered these services at no cost. Through this agreement, the City of Lake Forest would be responsible for funding our own adjudication software. Having our Law Enforcement Records Management System, e-Citation, e-Crash, and adjudication software provided by a single vendor will increase the efficiency of the Records Department and provide a high-quality experience to the citizens of Lake Forest. BUDGET/FISCAL IMPACT: Through negotiations with Tyler Technologies, the Police Department secured an annual cost of $17,933 for Tyler’s cloud-based Municipal Justice adjudication software for the next three years. These annual recurring fees would not go into effect until the system is fully developed and ready for live operation. In addition to the recurring fees, the City would need to pay a one-time fee not to exceed $33,734 for development costs and professional services. The total amount of the agreement would not exceed $87,523 over three years. By switching to Tyler Technologies as our e-Citation, e-Crash, and adjudication provider, the City is projected to save approximately 30% in annual recurring fees for these services. Has competitive pricing been obtained for proposed goods/services? No Staff is requesting a waiver to the bidding process under Administrative Directive 3-5, Section 6.2. Tyler Technologies is an industry leader in public safety software solutions. The City of Lake Forest Police and Fire Departments have been successful customers of Tyler Technologies for the last ten-plus years. Our 9-1-1 Dispatch provider, Glenview Public Safety, has been a Tyler Technologies customer for fifteen years. The majority of law enforcement agencies in Lake County use Tyler Technologies as their provider. This includes Vernon Hils, Deerfield, Lincolnshire, Libertyville, Lake County Sheriff's Office, Waukegan, and many more. While other companies provide e-Citation, e-Crash, and adjudication solutions, none offer the connectivity and interoperability that a single vendor solution can provide. For the past seven years, the Records Division has been using multiple systems. This causes duplication of work, extra processes to transfer information, and additional training to learn about different systems. A single vendor solution from Tyler Technologies would increase efficiency, integrate with current systems, decrease transfer errors, and provide a higher quality product. This project will be funded through the Police Department’s Operating Budget. Fee FY24 Funding Source Account Number Amount Budgeted Amount Requested Budgeted? Y/N Annual Recurring Police Operating: Admin Hearings 101-7672-435-35- 49 $0 $17,933 N Development Police Operating: Police Equipment 101-7603-475.75- 49 $50,000 $33,734.00 Y 8 Monday, July 17, 2023, City Council Agenda The FY24 non-budgeted expense of $17,933 will be funded from savings in various budgetary line items, specifically the eliminations of the Quicket Solutions recurring payments. COUNCIL ACTION: Waive the Bidding Process and Authorize the Police Department to enter into a three-year agreement with Tyler Technologies for the purchase of replacement Adjudication Software for a total amount of $87,523.00 6. Waive the Bidding Process and Authorize the Police Department to enter into a five- year contract with Flock Safety for the purchase of (10) Ten License Plate Recognition Cameras for a total amount of $118,250 STAFF CONTACT: Kevin Zelk, Administrative Commander - Police (847-810-3816) PURPOSE AND ACTION REQUESTED: Staff requests City Council waive the formal bidding process and grant the Police Department authorization to enter into a five-year contract with Flock Safety for (10) ten license plate recognition (LPR) cameras. These cameras provide invaluable investigative information, enhance public safety, and increase department efficiency. BACKGROUND/DISCUSSION: Over the past three years, several homeowners’ associations in Lake Forest have privately purchased LPR cameras from Flock Safety. Almost immediately, these cameras began providing useful information that has helped the Police Department investigate crimes. Recently, several neighboring communities have begun purchasing LPR cameras from Flock Safety. These include Highland Park, Vernon Hills, Lincolnshire, and Libertyville. Throughout Illinois, approximately 250 law enforcement agencies utilize LPR cameras through Flock Safety. In FY23, the Police Department received authorization to enter into a one-year contract with Flock Safety to purchase (5) five LPR cameras. At the time, this purchase amount was below the threshold for City Council approval. The Police Department initially paid $10,000 to Flock Safety. This contract has not yet gone into effect due to a delay with receiving IDOT permits. Through recent negotiations, Flock Safety has offered discounted pricing on their cameras with a five-year contract. This new contract would update our existing agreement. Due to the successful implementation of Flock Safety cameras in ours and neighboring communities, we plan on expanding our initial deployment from five to ten cameras. This will provide greater coverage to both the east and west sides of Lake Forest. BUDGET/FISCAL IMPACT: Flock Safety provides LPR cameras and an online operating system for an annual fee. Through negotiations, the Police Department secured an annual cost of $2,500 per camera system. This pricing is only available with a five-year contract. Ten camera systems will cost $25,000 annually. In the first year of the contract, the City would also need to pay $3,250 for implementation costs. The total amount of the agreement for (10) cameras plus implementation costs over five years is $128,250. Flock Safety is providing a first-year credit of $10,000 to account for the funds already paid in FY23. This would result in a FY24 financial commitment of $18,250 ($118,250 over five years). Has competitive pricing been obtained for proposed goods/services? No 9 Monday, July 17, 2023, City Council Agenda Staff is requesting a waiver to the bidding process under Administrative Directive 3-5, Section 6.2. Flock Safety is an industry leader, and the sole provider of Flock Falcon LPR cameras along with the Flock Safety Operating System. Flock Safety currently operates in 42 states with over 1500 organizations. They have a strong partnership with the Illinois State Police and are integrated in Axon products. There are no other commercially available vendors that provide Flock Safety products and services. Staff has negotiated the best available price. By entering into this agreement, the City will avoid price increases and save approximately $25,000 over five years. This project will be funded through the Police Department’s Operating Budget. Funding Source Account Number Amount Budgeted Amount Requested Budgeted? Y/N Police Operating: Contractual 101-7672-435-35-10 $0 $118,250.00 N The FY24 non-budgeted expense of $18,250 will be funded from savings in various budgetary line items. COUNCIL ACTION: Waive the Bidding Process and Authorize the Police Department to enter into a five-year contract with Flock Safety for the purchase of (10) Ten License Plate Recognition Cameras for a total amount of $118,250 7. Approval of a Recommendation from the Public Works Committee to Waive the Bid Process and Award Purchase for the Building Maintenance Section Mobile Work Van Replacement to Fyda Freightliner of Cincinnati in the Amount of $78,163 STAFF CONTACT: Jim Lockefeer, Assistant Director of Public Works (810-3542) PURPOSE AND ACTION REQUESTED: The Public Works Committee and City staff requests City Council waive the bid process and award the purchase for the Building Maintenance Section mobile work van replacement to Fyda Freightliner of Cincinnati in the amount of $78,163. BACKGROUND/DISCUSSION: This replacement mobile work van for the Building Maintenance Section was originally identified and recommended to be budgeted in the Fiscal Year 2023 Capital Improvement Program at the November 3, 2021 Public Works Committee. The entire Fiscal Year 2023 Capital Equipment Program was further reviewed and recommended for funding at the November 8, 2021, Finance Committee Capital Budget Meeting. Most recently, additional funding was identified and budgeted for at the November 14, 2022, Finance Committee Capital Budget Meeting. The entire Fiscal Year 2024 Capital Equipment Program was further reviewed at the November 28, 2023 Public Works Committee meeting. The existing Building Maintenance mobile work van that is recommended to be replaced has been in service since October of 2002. The van has exceeded its estimated useful life and needs to be replaced. This van serves as a crucial component of the Building Maintenance 10 Monday, July 17, 2023, City Council Agenda Section as it is one of the needed mobile workshops to service the many different maintenance needs at any of the City’s 36 facilities. Due to extreme demand associated with mobile work vans and the very limited supply available on the market, Public Works staff is seeking the waiver of the bid process to move forward with a quoted purchase price that has been secured until July 1, 2023. Typically, capital equipment purchases of this nature tend to be completed as part of a joint bid process. Due to extremely high demand and low supply, there have been no opportunities to purchase via a joint bid process. Additionally, this has resulted in no other competitive purchase opportunities as direct lot purchases have been occurring on a first come, first served basis. The City’s Fleet Section has been closely monitoring these purchase trends and, in many cases, when these vans are available, they remain available for a very short time frame. This has posed many challenges for municipalities in purchasing these types of work vans. The City’s Fleet Supervisor regularly attends Municipal Fleet Manager Association meetings and recently attended a vehicle purchasing roundtable discussion hosted by Lake County. It was learned that many other municipalities have utilized emergency methods to purchase high demand/low supply vehicles and equipment directly off dealership lots. In this case, the City’s Fleet Section was able to obtain a quote directly from a dealership that was willing to honor the price through July 1, 2023. This purchase would meet all specification requirements of the needed Building Maintenance Section mobile work van replacement. Currently, staff does not foresee a more typical joint bid purchase or other competitive purchase option becoming available anytime in the near future. PROJECT REVIEW/RECOMMENDATIONS: Reviewed Date Comments Public Works Committee June 12, 2023 Reviewed & Approved BUDGET/FISCAL IMPACT: This purchase will be made from the Fiscal Year 2024 Capital Equipment Budget within City’s Capital Fund. Has competitive pricing been obtained for proposed goods/services? No Administrative Directive 3-5, Section 6.2 – Waiver of Procedures (requires 2/3 vote). Below is an estimated summary of the Building Maintenance Section mobile work van replacement budget: Funding Source Amount Budgeted Amount Requested Budgeted? Y/N FY24 Capital Fund (FY23 Rollover) 311-5003-475-7502 $70,000 $70,000 Y FY24 Capital Fund 311-5003-475-7502 $45,000 $8,163 Y Public Works staff is very comfortable moving forward with this replacement purchase at this price. The additional $45,000 funding allocated in Fiscal Year 24 to the original Fiscal Year 2023 11 Monday, July 17, 2023, City Council Agenda budget of $70,000 was recommended in anticipation that the ongoing high demand and low supply trends associated with these mobile work vans would result in a high purchase price. Via some significant and continual efforts by the City’s Fleet Section, the obtained quoted purchase price is very much aligned with the original Fiscal Year 2023 budget. COUNCIL ACTION: Approval of a Recommendation from the Public Works Committee to Waive the Bid Process and Award Purchase for the Building Maintenance Section Mobile Work Van Replacement to Fyda Freightliner of Cincinnati in the Amount of $78,163 8. Consideration of an Ordinance Approving a Recommendation from the Historic Preservation Commission. (First Reading and if Desired by the City Council, Final Approval) STAFF CONTACT: Catherine Czerniak, Director of Community Development (810-3504) The following recommendation from the Historic Preservation Commission is presented to the City Council for consideration as part of the Omnibus Agenda. 747 E. Deerpath – The Commission recommended approval of a building scale variance to allow the addition of an enclosed breezeway and a screen porch to the residence. No testimony was presented to the Commission on this petition. (Approved 5 – 0) The Ordinance approving the petition, with key exhibits attached, is included in the Council’s packet beginning on page 40. The Ordinance with complete exhibits is available for review in the Community Development Department. COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading and grant final approval of the Ordinance approving the building scale variance as recommended by the Historic Preservation Commission. 9. Consideration of Ordinance Approving a Recommendation from the Zoning Board of Appeals. (First Reading, and if Desired by the City Council, Final Approval) STAFF CONTACT: Catherine Czerniak, Director of Community Development (810-3504) PURPOSE AND ACTION REQUESTED: The following recommendation from the Zoning Board of Appeals is presented to the City Council for consideration as part of the Omnibus Agenda. BACKGROUND: 811 Oakwood Avenue – The Zoning Board of Appeals recommended approval of a variance from the front yard setback to allow the addition of an open front porch to a single family residence. No public testimony was presented to the Board on this petition. (Board vote: 5-0, approved) The Ordinance approving the petition as recommended by the Zoning Board of Appeals, with key exhibits attached, is included in the Council packet beginning on page 49. The Ordinance, complete with all exhibits, is available for review in the Community Development Department. 12 Monday, July 17, 2023, City Council Agenda COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading and grant final approval of the Ordinance approving the petition in accordance with the Zoning Board of Appeals’ recommendation. 10. Consideration of Board and Commission Recommendations Related to the Athletic Field Improvements at Deerpath Park. (Waive First Reading and Grant Final Approval of Ordinances) STAFF CONTACT: Catherine Czerniak, Director of Community Development (810-3504) PURPOSE AND ACTION REQUESTED The Building Review Board, Zoning Board of Appeals, and the Plan Commission each considered specific aspects of the Deerpath Park athletic fields improvement project. The Council is asked to consider recommendations from the Board and Commission all of which align with the project as previously approved by the City Council. BACKGROUND As the plans for the athletic field improvement project have evolved, the details necessary for the various Boards and Commission reviews were made available. All reviews have now been completed and the Boards’ and Commission’s recommendations are presented to the Council together for final action. The recommendations are summarized below. Building Review Board On February 1, 2023, the Building Review Board conducted a public hearing to consider the design aspects of the three supporting structures for the fields, two pavilions and, at that time, a large maintenance building. After discussion, the Board voted 6 to 0 to recommend approval subject to minor refinements as part of the final design development process. Subsequent to the Board’s vote, the maintenance building was eliminated from the project and the south pavilion was modified to incorporate a small maintenance garage. On June 7, 2023, the Building Review Board held a public hearing to consider the modifications that were made to the plans and voted 5 to 0 to recommend approval. Zoning Board of Appeals On January 23, 2023, the Zoning Board of Appeals conducted a public hearing to consider variances associated with the athletic fields including zoning setback variances to allow the north pavilion and the playground to be located on the north property line, the existing courts to be extended toward the property line, and a variance to allow fences in the area of the backstops to exceed the standard height limitation for fences. The Board voted 7 to 0 to recommend approval of the variances as requested. On June 26, 2023, after details on the lighting were confirmed, the Board again held a public hearing to consider a request for height variances for lights on the athletic fields and on the sport courts. The Board voted 5 to 0 to recommend approval of the lights as proposed. Plan Commission On February 8, 2023, the Plan Commission held a public hearing to consider a request to align the zoning on the City owned Recreation Center property with the zoning on the adjacent 13 Monday, July 17, 2023, City Council Agenda athletic fields. The athletic fields are zoned OA, Open Area, however the property on which the Recreation Center is located retains residential zoning from decades past. The application of the OA zoning is necessary because some of the athletic field improvements extend across the shared property line between the two City owned properties. The Commission voted 5 to 0 to recommend approval of the zone change. Public testimony from one neighbor was presented at one of the meetings expressing concern about activity levels overall on the fields and the potential for congestion on Deerpath. No testimony was presented relating to the design aspects, the variances, or the zone change. Ordinances approving the recommendations from the Boards and Commission, with key exhibits attached, are included in the Council packet beginning on page 57. The Ordinances, complete with all exhibits, are available for review in the Community Development Department. COUNCIL ACTION: If determined to be appropriate by the City Council, approve the recommendations related to the athletic field improvements at Deerpath Park as follows. 1. Waive first reading and grant final approval of an ordinance approving the design aspects of the pavilions as recommended by the Building Review Board. 2. Waive first reading and grant final approval of an ordinance approving zoning setback variances for the north pavilion, playground, and courts and height variances for portions of the athletic field fencing, field lights, and sport court lights. Waive first reading and grant final approval of an ordinance rezoning City owned property at 400 Hastings Road, commonly referred to as the Recreation Center property, from R-4, Single Family Residential, to OA, Open Area. 11. Consideration of a Waiver of Permit Fees Associated with an Addition and Drainage Improvements at Cherokee School and a New Playground at Sheridan School. (Approval by Motion) STAFF CONTACT: Catherine Czerniak Director of Community Development (810-3504) PURPOSE AND ACTION REQUESTED: In accordance with the City’s Administrative Directives, City Council approval of the waiver of fees, including permit fees, in excess of $5,000 is required. A waiver of permit fees is requested for permits recently issued to District 67 for projects at Cherokee School, 475 E. Cherokee Road, and Sheridan School, 1360 N. Sheridan Road. BACKGROUND/DISCUSSION: This summer, School District 67 is making improvements at both Cherokee and Sheridan elementary schools. Both schools are located on City owned property and historically, the City has waived permit fees for work the School District undertakes in recognition of the community benefits the projects offer. 14 Monday, July 17, 2023, City Council Agenda At Cherokee School, an addition to the school is under construction. The addition is located internal to the school, away from the streetscape and nearby homes. The addition will provide space for science, STEM, and resource rooms. Drainage improvements are included as part of the project. At Sheridan School, a new playground is being installed, replacing the existing outdated playground. The new playground is targeted to younger students and is designed to be accessible to students with varying abilities. Consistent with standard City processes, plans for the improvements at both schools were reviewed by City staff, permits issued, and, as work progresses, City inspectors will conduct on site inspections to verify that all work is proceeding in compliance with the approved plans and applicable building and life safety codes. As noted above, per Administrative Directive 3-7, fee waivers in excess of $5,000 require approval by the City Council. BUDGET/FISCAL IMPACT: The amount of the permit fees to be waived is noted below. Construction Permit Fees Permit Fees Amount of Fee Waiver Requested Cherokee School $28,596.17 $28,596.17 Sheridan School $6,129.00 $6,129.00 COUNCIL ACTION: If desired by the City Council, approve a motion approving the waiver of Permit Fees associated with an addition and drainage Improvements at Cherokee School in the amount of $28,596.17 and a New Playground at Sheridan School in the amount of $6,129.00. COUNCIL ACTION: Approve the eleven (11) omnibus items as presented 6. OLD BUSINESS 7. NEW BUSINESS 1. Consideration of Recommendations from the Plan Commission in Support of Adoption of an Update to the Comprehensive Land Use Plan as it Relates to the Central Business District and Establishing Priorities for Implementation. (First reading of an Ordinance) PRESENTED BY: Catherine Czerniak Director of Community Development (810-3504) PURPOSE AND ACTION REQUESTED: As a follow up to the almost year long process of community engagement and deliberations by the Central Business District Adhoc Working 15 Monday, July 17, 2023, City Council Agenda Group and the Plan Commission, Council consideration of recommendations from the Plan Commission is requested. BACKGROUND At the Council’s direction, an overall review and update of the City’s Comprehensive Land Use Plan is underway. The Plan was last re-adopted in its entirety in 1998 and since that time, various updates have occurred. The review and update now underway continues the City’s long tradition of careful and comprehensive long term planning. By supporting, investing, and guiding, the City can lead the way toward achieving the vision of preservation, enhanced vitality, and sensitive future development in the Central Business District. The Comprehensive Plan is the guiding document for the City with respect to land use and development and looks forward 5, 10, 20 years and establishes a framework for important community decisions. A high level vision for the future is fundamental to decisions about infrastructure, parks, public facilities, how services are delivered, and which capital projects are funded. In addition, a strong and forward thinking Comprehensive Plan supports the vitality of the business districts, provides opportunities for a mix of housing types, recognizes local institutions and not for profit entities as important components of the community’s fabric, protects property values, and preserves the community’s distinctive character and quality of life. The Comprehensive Plan is intended to ensure that decisions are based on careful deliberation and focused on the long term interest of the overall community, rather than on short term trends, pressure from developers or on special agendas. In accordance with the City Code, the Plan Commission is charged with conducting public hearings on any updates proposed to the Comprehensive Plan and forwarding recommendations on proposed updates to the City Council for final action. Central Business District Process and Recommendations The review and update process for the Central Business District chapter offered numerous opportunities for public input and involvement through formation of an adhoc Working Group that served as advisory to City staff and the City’s consultant Teska Associates in the development of early drafts of the chapter, individual interviews, focus groups, an online poll and comment map, and a community workshop. During the Plan Commission process, a public hearing was held over the course of two meetings. Because of the importance of the Central Business District to the entire community and business owners, the public engagement process was more robust that those used in the past. The updated Central Business District chapter as recommended by the Plan Commission is included in the Council packet beginning on page 82. In addition, a summary of the Plan Commission’s deliberations, in a question and answer format, is provided in the packet beginning on page 76 to provide some additional background. Some key concepts presented in the chapter are summarized below.  The Central Business District is sized appropriately and does not need to be expanded or reconfigured.  The Core of the District must be preserved, protected and enhanced.  Overall character is important, distinctive and uniquely Lake Forest.  There are many strengths to build on, but there are also weaknesses and opportunities. 16 Monday, July 17, 2023, City Council Agenda  The District is comprised of distinct and different areas: the Core, the Inner Ring, and the Neighborhood Businesses.  City investment in infrastructure is critical to incenting private investment, new businesses, and assuring that existing businesses remain.  Some buildings should be targeted for adaptive reuse and preserved, other sites are appropriate for, and some in need of, redevelopment.  Returning multi-family residential options to the District will help support businesses and create vitality, day and night.  Retail alone can no longer be relied on to support the District, a mix of uses is necessary as is flexibility in order to sustain and build the vitality of the District over the long term.  Parking is critical to retaining and attracting new businesses, the City has a key role to play in assuring adequate and convenient parking.  Transitions between the commercial areas and the surrounding residential neighborhoods need to be carefully considered to preserve and protect the residential neighborhoods. At the conclusion of the public hearing, the Plan Commission voted 5 to 0 to forward the following recommendations to the City Council. 1. Approve an update to the City’s Comprehensive Land Use Plan incorporating a new chapter relating to the Central Business District in substantially the form recommended by the Plan Commission. 2. Identify the following as priorities for the next five years and direct staff to develop implementation steps and timelines. • Infrastructure Evaluate infrastructure. Invest in maintenance and upgrading of infrastructure in the Central Business District to support continued vitality and to encourage private investment in the District. (streets, sidewalks, stormsewers, parking, lighting, landscaping, public restrooms, accessibility improvements) • Bank Lane Develop a plan and timeline for enhancements to Bank Lane to create a distinctive and welcoming walkable corridor. Establish a process, conduct the necessary studies, allocate funding and provide opportunities for public input. Encourage private investment by leading through public investment in infrastructure along this corridor. • Inner Ring Pro-actively plan for future development/redevelopment in this area. BUDGET/FISCAL IMPACT: Adoption of updates to the Comprehensive Land Use Plan does not commit the City to any expenditure of funds or initiate any specific projects. Instead, the vision and desired outcomes highlighted in the Central Business District are a jumping off point and hopefully, inspiration for future discussions, research, deliberations, and action. Any 17 Monday, July 17, 2023, City Council Agenda expenditures related to implementation will be considered by the City Council through a separate appropriate review process. COUNCIL ACTION: Grant first reading of an Ordinance (page 80 of the packet) updating the City’s Comprehensive Plan as it related to the Central Business District and establishing implementation priorities as recommended by the Plan Commission. 8. ADDITIONAL ITEMS FOR DISCUSSION/ COMMENTS BY COUNCIL MEMBERS 1. EXECUTIVE SESSION pursuant to 5ILCS120/2(c), 1 for the purpose of discussing the hiring, performance, and compensation of City employees. Adjournment into Executive Session 9. ADJOURNMENT A copy of the Decision Making Parameters is included beginning on page 19 of this packet. Office of the City Manager July 12, 2023 The City of Lake Forest is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities, are required to contact City Manager Jason Wicha, at (847) 234-2600 promptly to allow the City to make reasonable accommodations for those persons. 18 ^Qtu^^C^'NA<WA£BT-<^^.Scie^^t^wS^'X.§.. ^..,,.e-..^f-l&ff"^ THE CITY OF LAKE FOREST DECISION-MAKING PARAMETERS FOR CITY COUNCIL, AND APPOINTED BOARDS & COMMISSIONS Adopted June 18, 2018 The City of Lake Forest Mission Statement: "Be the best-managed, fiscally-responsible and appealing community and promote a community spirit of trust, respect and citizen involvement. " The Lake Forest City Council, with the advice and recommendations of its appointed advisoryBoards and Commissions, Lake Forest Citizens, and City Staff, is responsible for policy formulation and approval. Implementation of adopted strategy, policy, budgets, and other directives of Council is the responsibility of City Staff, led by the City Manager and SeniorStaff. The Mayor and Aldermen, and appointed members of Boards and Commissions should address matters in a timely, deliberate, objective and process-driven manner, making decisionsguided by the City of Lake Forest Strategic and Comprehensive Plans, the City's Codes, policies and procedures, and the following parameters: . Motions and votes should comprise what is in the best long-term interests of all Lake Forest citizens, measured in decades, being mindful of proven precedents and new precedents that may be created. . All points of view should be listened to and considered in making decisions with thelong-term benefit to Lake Forest's general public welfare being the highest priority. . Fundmg decisions should support effectiveness and economy in providing servicesand programs, while mindful of the number ofcidzens benefittmg from such expenditures. . New initiatives should be quantified, qualified, and evaluated for their long-tenn merit and overall fiscal unpact and other consequences to the community. . Decision makers should be proactive and timely in addressing sto-ategic planning initiatives, external forces not under control of the City, and other opportunities and challenges to the community. Community trust in, and support of, government is fostered by maintaining the integrity of these decision-making parameters. The City of Lake Forest 's Decision-Making Parameters shall be reviewed by the City Council on anannual basis and shall be included on all agendas of the City Council and Boards and Commissions. 19 CITY OF LAKE FOREST FY23 ROLLOVERS Account Number PO#Vendor Req Amount Description 101-1101-454.54-21 111311 ETC INSTIUTE 22,600.00 LAKE FOREST COMMUNITY SURVEY 101-1202-435.35-40 110799 METROPOLITAN MAYORS CAUCUS 20,000.00 FY22 GRCORPS PROGRAM MEMBERSHIP 101-1303-466.66-11 111416 SENTINEL TECHNOLOGIES, INC.6,298.00 CISCO HARDWARE SWITCHES 101-1503-467.67-09 111135 BRUCE BRUGIONI CONSTRUCTION CO, INC 21,000.00 ELAWA & CITY HALL TUCK POINTING 101-1503-467.67-10 111402 20-10 ENGINEERING GROUP, LLC 20,000.00 PSB CHILLER REPLACEMENT DESIGN 101-1522-467.67-65 111402 20-10 ENGINEERING GROUP, LLC 2,500.00 PSB CHILLER REPLACEMENT DESIGN 101-1540-433.43-33 111313 OVERHEAD DOOR OF LAKE & MCHENRY CTY 9,850.00 GARAGE DOOR 16 SECTION REPLACEMENT AT MS ACCIDENT 101-1701-435.35-10 NO VENDOR SELECTED 4,950.00 EMPLOYEE ASSISTANCE PROGRAM 101-3401-435.35-10 111117 TESKA ASSOCIATES INC 14,621.05 COMP PLAN FOR CBD SECTION 101-3748-435.35-10 111030 WISS JANNEY ELSTNER ASSOC 7,136.30 BRIDGE INSPECTIONS 101-5103-467.67-23 111394 DULTMEIER SALES DAVENPORT 8,150.00 PRESSURE WASHER WITH GENERAL PUMP AND ELECTRICAL PUMP 101-5103-467.67-61 111417 TRADITIONAL CONCRETE PRODUCTS 18,080.00 CONCRETE LIGHT POLES 101-5103-467.67-84 NO VENDOR SELECTED 85,548.00 ROUTE 60/43 IDOT AGREEMENT 101-7553-460.60-19 111195 MACQUEEN EMERGENCY 22,500.00 TURNOUT GEAR 101-7553-460.60-20 111359 DINGES FIRE COMPANY 6,133.00 SUPERVAC TOTAL GENERAL FUND 269,366.35 201-8457-456.67-78 110623 MAG CONSTRUCTION CO 63,150.72 VETERANS PARK IMPROVEMENT PROJECT 201-8457-456.67-78 110623 MAG CONSTRUCTION CO 20,406.00 VETERANS PARK IMPROVEMENT PROJECT 201-8457-456.67-78 110623 MAG CONSTRUCTION CO -86,352.72 VETERANS PARK IMPROVEMENT PROJECT 201-8457-467.67-39 111261 SCANDROLI CONSTRUCTION CO.65,000.00 FOREST PARK BEACH CRANES REPLACEMENT PROJECT TOTAL PARK AND PUBLIC LAND FUND 62,204.00 202-3703-478.78-80 110565 GEWALT HAMILTON ASSOCIATES, INC.10,790.50 PHASE II ENGINEERING - WAUKEGAN/WESTLEIGH INTERSECTION 202-3703-478.78-81 110631 CIVILTECH ENGINEERING INC 98,794.92 EVERETT ROAD/WAUKEGAN ROAD INTERSECTION 202-3703-478.78-92 110380 H W LOCHNER, INC.29,045.85 SUPPLEMENTAL PHASE I DESIGN - LAKE/WOODBINE BRIDGE 202-3703-478.78-92 110380 H W LOCHNER, INC.27,328.00 SUPPLEMENTAL PHASE I DESIGN - LAKE/WOODBINE BRIDGE 202-3703-478.78-92 111520 H W LOCHNER, INC.225,000.00 PHASE II DESIGN ENGINEERING - LAKE/WOODBINE BRIDGE TOTAL MOTOR FUEL TAX FUND 390,959.27 205-7552-475.75-18 111257 MPC COMMUNICATIONS & LIGHTING, INC 16,091.25 MOBILE RADIO INSTALLATION TOTAL E911 FUND 16,091.25 220-5774-484.84-05 111253 HITCHCOCK DESIGN GROUP 12,824.67 NORTHCROFT PARK MASTER PLAN IMPROVEMENT PROJECTS 220-5776-435.35-10 111318 GOOD NATURE ORGANIC LAWN CARE 8,147.50 EVERETT PARK ORGANIC FERTILIZATION PROGRAM 220-5776-461.61-11 111318 GOOD NATURE ORGANIC LAWN CARE 10,773.50 EVERETT PARK ORGANIC FERTILIZATION PROGRAM 220-5803-475.75-01 110710 VERMEER ILLINOIS INC 183,978.00 VERMEER BC2100XL LOG CHIPPER 220-5803-475.75-01 111259 VERMEER ILLINOIS INC 30,200.00 LOG CHIPPER (ADDITIONAL COSTS) 220-5887-435.35-10 109971 CRAIG BERGMANN LANDSCAPE DESIGN INC 9,800.00 ELAWA FARM DESIGN SERVICES 220-5892-435.35-10 111401 DAVEY RESOURCE GROUP, INC.15,585.00 STEWARDSHIP AND DRONE HERBICIDE TREATMENT 220-8003-475.75-01 111261 SCANDROLI CONSTRUCTION CO.76,600.00 FOREST PARK BEACH CRANES REPLACEMENT PROJECT 220-8065-484.84-05 111261 SCANDROLI CONSTRUCTION CO.9,834.00 FOREST PARK BEACH CRANES REPLACEMENT PROJECT TOTAL PARKS AND RECREATION FUND 357,742.67 224-8026-476.76-56 110623 MAG CONSTRUCTION CO 13,000.00 VETERANS PARK IMPROVEMENT PROJECT 224-8026-476.76-56 111242 LARSON & DARBY, INC 9,880.00 STIRLING HALL EXTERIOR RAMP ENGINEERING DESIGN TOTAL SPECIAL RECREATION FUND 22,880.00 230-6407-476.76-20 NO VENDOR SELECTED 100,000.00 CEMETERY COLD STORAGE 230-6407-476.76-20 110827 EICKHOF COLUMBARIA INC.63,541.94 PURCHASE OF CREMATION NICHE FRONTS 230-6407-476.76-20 111294 SEMPER FI LANDSCAPING INC 889,000.00 LF CEMETERY MEMORIAL GARDEN RENOVATIONS 230-6407-476.76-20 111397 CRAIG BERGMANN LANDSCAPE DESIGN INC 6,500.00 CONSTRUCTION MONITORING SERVICES AT CEMETERY 230-6407-476.77-14 110330 APPLIED ECOLOGICAL SERVICES INC 15,969.11 RESTORATION AND STABILIZATION OF PARTS OF THE RAVINE TOTAL CEMETERY FUND 1,075,011.05 248-3403-435.35-10 110391 BLECK ENGINEERING CO INC 17,552.50 SENIOR COTTAGES - EVERETT/TELEGRAPH ROADS TOTAL HOUSING TRUST FUND 17,552.50 311-1103-435.35-11 NO VENDOR SELECTED 250,000.00 MCKINLEY SETTLEMENT 311-1303-466.66-13 NO VENDOR SELECTED 22,000.00 MOBILE APP VERSION 2 311-1303-466.66-13 NO VENDOR SELECTED 12,000.00 SOFTWARE SYSTEMS 311-1303-466.66-13 111177 UNIVERUS INC 10,662.50 SNOW MANAGEMENT ROUTE OPTIMIZATION 311-1503-435.35-10 111403 LCM ARCHITECTS, LLC 49,750.00 ADA TRANSITION PLAN DESIGN SERVICES 311-1503-467.67-10 111282 EFRAIM CARLSON & SON INC 100,000.00 POLICE DEPARTMENT BREAK ROOM RENOVATION PROJECT 311-1503-478.78-58 NO VENDOR SELECTED 50,000.00 GORTON PATIO PROJECT 311-1541-478.78-58 111135 BRUCE BRUGIONI CONSTRUCTION CO, INC 90,879.00 ELAWA & CITY HALL TUCK POINTING 311-3703-467.67-26 110896 HEY & ASSOCIATES, INC.5,850.00 CEMETERY RAVINE STUDY 311-3703-467.67-26 110938 GEWALT HAMILTON ASSOCIATES, INC.7,280.00 ROCKEFELLER / MCCORMICK / LOCH RAVINE PROJECT DESIGN 311-3703-467.67-26 110939 HEY & ASSOCIATES, INC.71,132.15 SEMINARY RAVINE PROJECT IMPROVEMENTS DESIGN 311-3703-467.67-32 110839 IMS INFRASTRUCTURE MANAGEMENT SRVS 14,433.00 PAVEMENT MANAGEMENT PROGRAM DRAFT - 7/17/23 CITY COUNCIL 20 CITY OF LAKE FOREST FY23 ROLLOVERS Account Number PO#Vendor Req Amount Description 311-3703-467.67-44 110940 GEWALT HAMILTON ASSOCIATES, INC.139,554.00 PHASE II DESIGN ENGINEERING - ROUTE 60 BIKE PATH PROJECT 311-3703-467.67-44 110940 GEWALT HAMILTON ASSOCIATES, INC.5,871.80 PHASE I DESIGN SERVICES - ROUTE 60 BIKE PATH PROJECT 311-3703-478.78-06 110941 BAXTER AND WOODMAN INC 158,760.05 DESIGN ENGINEERING - AHWAHNEE ROAD STORM SEWER 311-3703-478.78-07 BLECK ENGINEERING CO INC 34,816.00 ELAWA PARKING DESIGN 311-3703-478.78-21 110874 DI MEO BROS INC 26,936.66 BURR OAK AREA STORM SEWER PROJECT 311-3703-478.78-81 110307 CIVILTECH ENGINEERING INC 45,135.26 EVERETT ROAD/WAUKEGAN ROAD INTERSECTION 311-3703-478.78-81 111107 METRA 137,509.75 METRA RAILWAY CROSSING IMPROVEMENTS EVERETT/OLD MILL 311-3703-478.78-88 JOHN KENO AND COMPANY 3,485,252.00 FOREST PARK BLUFF STABILIZATION 311-3703-478.78-89 109445 HANSON PROFESSIONAL SERVICES INC.117,561.29 PHASE I DESIGN OF BRIDGE ALTERNATIVE 311-3703-478.78-94 110817 THOMAS ENGINEERING GROUP, LLC 37,275.00 DEERPATH STREETSCAPE PHASE II PROJECT DESIGN 311-3703-478.78-94 110817 THOMAS ENGINEERING GROUP, LLC 261,499.61 DEERPATH STREETSCAPE PHASE II PROJECT DESIGN 311-5003-475.75-02 NO VENDOR SELECTED 70,000.00 BUILDING MAINT UTILITY VAN 311-5003-475.75-02 110708 MCNEILUS TRUCK & MFG CO 105,816.00 REAR-LOAD REFUSE TRUCK (BODY) 311-5003-475.75-02 110714 TRUCK CENTER COMPANIES EAST LLC 188,578.00 REAR-LOAD REFUSE TRUCK (CHASSIS) 311-5003-475.75-02 111225 STRYKER SALES, LLC 47,342.84 STRYKER POWER-LOAD SYSTEM AND POWER-PRO2 COT 311-5103-467.67-23 110942 WISS JANNEY ELSTNER ASSOC 31,759.02 DESIGN ENGINEERING - MCLENNON-REED BRIDGE 311-5103-467.67-79 111393 VERMEER ILLINOIS INC 8,500.00 ATLAS COPCO HYDRAULIC HAMMER 311-5203-435.35-51 NO VENDOR SELECTED 9,735.97 RECYCLING GRANT FUNDS 311-5703-476.76-07 110477 HITCHCOCK DESIGN GROUP 27,093.69 SOUTH PARK PARKING LOT DESIGN 311-5803-467.67-14 NO VENDOR SELECTED 90,000.00 DEERPATH LANDSCAPING 311-7603-475.75-49 111172 AXON ENTERPRISE, INC.69,336.25 BODY WORN CAMERAS, MOBILE VIDEO SYSTEM 311-8003-475.75-01 111261 SCANDROLI CONSTRUCTION CO.57,550.00 FOREST PARK BEACH CRANES REPLACEMENT PROJECT 311-8003-476.76-14 MISC VENDORS (399,582.29)DEERPATH PARK IMPROVEMENTS - ADVANCE FUNDING 311-8003-476.76-14 110955 HITCHCOCK DESIGN GROUP 23,725.27 ARCHITECTURE/ENGINEERING SERVICES - DEERPATH PARK TOTAL CAPITAL FUND 5,464,012.82 508-3703-477.77-07 110732 CIVILTECH ENGINEERING INC 22,175.00 EVERETT & WAUKEGAN ROAD WATERMAIN DESIGN 508-3703-477.77-07 110735 INTEGRATED PROCESS SOLUTIONS, INC.39,800.00 2021 DISTRIBUTION SYSTEM MONITORING PROJECT 508-3703-477.77-07 110835 JOEL KENNEDY CONSTRUCTING CORP 78,057.00 DEERPATH WATERMAIN REPLACEMENT (AHWAHNEE LN-GOLF) 508-6003-477.77-04 110829 MIDWEST POWER INDUSTRY, INC.39,786.50 FY23 WATER PLANT VFD REPLACEMENT TOTAL WATER CAPITAL FUND 179,818.50 510-6325-476.76-55 NO VENDOR SELECTED 87,547.45 IDOT REIMBURSEMENT PROJECT 510-6325-476.76-55 111404 SUNDANCE LAWNCARE INC 10,290.00 LANDSCAPE MAINTENANCE FOR DEERPATH PUMP STATION TOTAL GOLF COURSE FUND 97,837.45 GRAND TOTAL - ALL FUNDS 7,953,475.86 DRAFT - 7/17/23 CITY COUNCIL 21 Budget Expenditures Debt FY2024 Payments Rollovers Library Subtotal Contingency Approp Ord 101 General Fund 41,920,713 269,366 42,190,079 4,219,008 46,409,087 120 Flex 9,175 9,175 918 10,093 122 LF Hospital Project 100,000 100,000 10,000 110,000 201 Park & Public Land 1,041,487 62,204 1,103,691 110,369 1,214,060 202 MFT 3,000,000 390,959 3,390,959 339,096 3,730,055 205 Emergency Telephone 389,900 16,091 405,991 40,599 446,590 210 Senior Resources 619,403 619,403 61,940 681,343 220 Parks and Recreation 9,635,172 357,743 9,992,915 999,292 10,992,207 224 Special Recreation 616,241 22,880 639,121 63,912 703,033 230 Cemetery 926,365 1,075,011 2,001,376 200,138 2,201,514 245 Foreign Fire Insurance 200,000 n/a 0 247 Police Restricted Funds 90,000 90,000 9,000 99,000 248 Housing Trust 400,000 17,553 417,553 41,755 459,308 311 Capital Improvement 26,397,880 5,464,013 31,861,893 3,186,189 35,048,082 322 Laurel/Western Redevelopment TIF 1,544,638 1,544,638 154,464 1,699,102 424 SSA 29 - Saunders Road 169,191 (169,191)0 0 425 2004B - Storm Sewer 940,935 (940,935)0 0 428 2009 G.O. Bonds - Western Avenue 259,300 (259,300)0 0 429 2010 G.O. Bonds 573,763 (573,763)0 0 432 2013 Refunding 2010A 731,650 (731,650)0 0 433 2015 G.O. Bonds 622,050 (622,050)0 0 434 2023 G.O. Bonds 1,257,000 (1,257,000)0 0 501 Water & Sewer 8,375,844 8,375,844 837,584 9,213,428 508 Water and Sewer Capital 2,179,020 179,819 2,358,839 235,884 2,594,723 510 Deerpath Golf Course 1,954,599 97,837 2,052,436 205,244 2,257,680 601 Fleet 2,353,323 2,353,323 235,332 2,588,655 605 Liability Insurance 1,408,051 1,408,051 140,805 1,548,856 610 Self Insurance 6,386,300 6,386,300 638,630 7,024,930 701 Fire Pension 3,494,364 3,494,364 349,436 3,843,800 702 Police Pension 3,909,360 3,909,360 390,936 4,300,296 709 Trust Care Funds 121,505,724 (4,553,889)7,953,476 0 124,705,311 12,470,531 137,175,842 Library 5,765,955 5,765,955 576,596 6,342,551 Rounding Adj 5,765,955 130,471,266 13,047,127 143,518,393 SD 67 47,354,392 47,354,392 Appropriation Ordinance Total 190,872,785 THE CITY OF LAKE FOREST Appropriation Ordinance Worksheet Pension/Trust Funds Total All Funds Special Revenue Funds Capital Project Funds Debt Service Funds Enterprise Funds Internal Service Funds 22 AN ORDINANCE MAKING APPROPRIATION FOR CORPORATE PURPOSES AND FOR THE PUBLIC SCHOOLS OF THE CITY OF LAKE FOREST, COUNTY OF LAKE AND STATE OF ILLINOIS, FOR THE FISCAL YEAR COMMENCING MAY 1, 2023 AND ENDING APRIL 30, 2024 BE IT ENACTED BY THE CITY COUNCIL OF THE CITY OF LAKE FOREST, an Illinois special charter and home rule municipal corporation located in Lake County, Illinois, as follows: Section 1: That the following sums, or so much thereof as may be authorized by law, be and the same are hereby appropriated from the respective fund designated in this ordinance for the corporate purposes of The City of Lake Forest and for the objects and purposes stated herein according to departments and other separate agencies, and for the Public Schools of The City of Lake Forest, County of Lake and State of Illinois, to defray the necessary expenses of the City and its Public Schools for the fiscal year commencing May 1, 2023 and ending April 30, 2024. GENERAL FUND General Government Appropriation Salaries and Benefits 3,810,182$ Supplies/Other Services and Charges 5,192,306 Capital Equipment 270,298 Contingency - to meet expenses of emergencies and optional expenses not otherwise provided for 4,219,008 TOTAL GENERAL GOVERNMENT 13,491,794$ Law Contractual Services 450,000$ TOTAL LAW 450,000$ Community Development Salaries and Benefits 2,098,748$ Supplies/Other Services and Charges 430,360 Capital Equipment - TOTAL COMMUNITY DEVELOPMENT 2,529,108$ Public Works Administration Salaries and Benefits 557,828$ Supplies/Other Services and Charges 119,677 TOTAL PUBLIC WORKS ADMINISTRATION 677,505$ Public Buildings Building Maintenance Salaries and Benefits 935,762$ DRAFT - 7/17/23 City Council 23 Appropriation Supplies/Other Services and Charges 767,683 Capital Improvements 191,000 TOTAL PUBLIC BUILDINGS 1,894,445$ Streets Salaries and Benefits 1,287,423$ Supplies/ Other Service and Charges 363,325 Capital Improvements 499,478 TOTAL STREETS 2,150,226$ Sanitation Salaries and Benefits 2,010,638$ Supplies/ Other Service and Charges 1,261,030 TOTAL SANITATION 3,271,668$ Storm Sewers Salaries and Benefits 153,502$ Supplies/ Other Service and Charges 29,929 Capital Improvements 50,000 TOTAL STORM SEWERS 233,431$ Engineering Salaries and Benefits 676,387$ Supplies/ Other Service and Charges 250,468 TOTAL ENGINEERING 926,855$ Fire Administration Salaries and Benefits (see Exhibit A)5,342,192$ Supplies/ Other Service and Charges 2,977,820 Capital Improvements 100,000 Sub-Total 8,420,012$ Emergency Medical Services Supplies/ Other Service and Charges 28,800$ Sub-Total 28,800$ Fire Suppression Supplies/ Other Service and Charges 154,883$ Sub-Total 154,883$ TOTAL FIRE 8,603,695$ DRAFT - 7/17/23 City Council 24 Appropriation Police Salaries and Benefits (see Exhibit A)7,081,744$ Supplies/ Other Service and Charges 5,048,616 Capital Improvements 50,000 TOTAL POLICE 12,180,360$ TOTAL AMOUNT APPROPRIATED FROM THE GENERAL FUND 46,409,087$ FLEX FUND Supplies/Other Services and Charges 9,175$ Contingency to meet expenses of emergencies and expenses not otherwise provided for 918 TOTAL AMOUNT APPROPRIATED FROM FLEX FUND 10,093$ LF Hospital Project Supplies/Other Services and Charges 100,000$ Contingency to meet expenses of emergencies and expenses not otherwise provided for 10,000 TOTAL AMOUNT APPROPRIATED FROM FLEX FUND 110,000$ PARK AND PUBLIC LAND FUND Park Improvements 1,103,691$ Contingency to meet expenses for emergencies and expenses not otherwise provided for 110,369 TOTAL AMOUNT APPROPRIATED FROM THE PARK AND PUBLIC LAND FUND 1,214,060$ MOTOR FUEL TAX FUND Capital Improvements 3,390,959$ Contingency to meet expenses for emergencies and capital improvements not otherwise provided for 339,096 TOTAL AMOUNT APPROPRIATED FROM THE MOTOR FUEL TAX FUND 3,730,055$ DRAFT - 7/17/23 City Council 25 EMERGENCY TELEPHONE FUND Appropriation Police Salaries and Benefits -$ Supplies/ Other Service and Charges 339,900 Capital Equipment 66,091 Contingency to meet expenses for emergencies and expenses not otherwise provided for 40,599 TOTAL POLICE 446,590$ TOTAL AMOUNT APPROPRIATED FROM THE EMERGENCY TELEPHONE FUND 446,590$ SENIOR RESOURCES COMMISSION FUND Salaries and Benefits 428,062$ Supplies/Other Services and Charges 191,341 Contingency to meet expenses for emergencies and capital improvements not otherwise provided for 61,940 TOTAL AMOUNT APPROPRIATED FROM THE SENIOR RESOURCES COMMISSION FUND 681,343$ PARKS AND RECREATION FUND Recreation Recreation Programs Salaries and Benefits 3,533,224$ Supplies/ Other Service and Charges 1,824,462 Capital Equipment 126,600 Sub-Total 5,484,286$ Contingency to meet expenses of emergencies and expenses not otherwise provided for 999,292 TOTAL RECREATION SECTION 6,483,578$ Parks and Forestry Administration Salaries and Benefits 2,800,293$ Supplies/ Other Service and Charges 642,310 Capital Improvement 314,178 Capital Equipment - Sub-Total 3,756,781$ Grounds Maintenance Supplies/ Other Service and Charges 395,919$ Sub-Total 395,919$ DRAFT - 7/17/23 City Council 26 Appropriation Athletic Field Plg/Tennis Supplies/ Other Service and Charges 110,422$ Sub-Total 110,422$ Lakefront Facilities Supplies/ Other Service and Charges 36,500$ Sub-Total 36,500$ Tree Trimming Supplies/ Other Service and Charges 74,000$ Sub-Total 74,000$ Tree Removal Supplies/ Other Service and Charges 43,423$ Sub-Total 43,423$ Insect & Disease Supplies/ Other Service and Charges 23,500$ Sub-Total 23,500$ Tree & Shrub Planting/Care Supplies/ Other Service and Charges 12,500$ Sub-Total 12,500$ Natural Areas Management Supplies/ Other Service and Charges 55,585$ Sub-Total 55,585$ TOTAL PARKS AND FORESTRY SECTION 4,508,630$ TOTAL AMOUNT APPROPRIATED FROM THE PARKS AND RECREATION FUND 10,992,208$ SPECIAL RECREATION FUND Salaries and Benefits 76,176$ Supplies/Other Services and Charges 291,356 Capital Improvements 271,589 Contingency to meet expenses for emergencies and capital improvements not otherwise provided for 63,912 TOTAL AMOUNT APPROPRIATED FROM THE SPECIAL RECREATION FUND 703,033$ DRAFT - 7/17/23 City Council 27 CEMETERY COMMISSION FUND Appropriation Salaries and Benefits 621,413$ Supplies/Other Services and Charges 264,952 Capital Improvements 1,115,011 Contingency to meet expenses of emergencies and operational expenses not otherwise provided for 200,138 TOTAL AMOUNT APPROPRIATED FROM THE CEMETERY COMMISSION FUND 2,201,514$ PUBLIC LIBRARY FUND Library Services Salaries and Benefits 3,071,555$ Supplies/Other Services and Charges 1,299,900 Building Maintenance - Supplies/Other Services and Charges 304,500$ Contingency to meet expenses of emergencies and operational expenses not otherwise provided for 576,596 Sub-Total 5,252,551$ Capital Equipment 1,090,000$ Capital Improvements - Sub-Total 1,090,000$ TOTAL AMOUNT APPROPRIATED FROM THE PUBLIC LIBRARY FUND 6,342,551$ POLICE RESTRICTED FUND Supplies/Other Services and Charges 90,000$ Contingency to meet expenses of emergencies and expenses not otherwise provided for 9,000 TOTAL AMOUNT APPROPRIATED FROM POLICE RESTRICTED FUND 99,000$ HOUSING TRUST FUND Supplies/Other Services and Charges 417,553$ Capital Improvements - Contingency to meet expenses for emergencies and capital improvements not otherwise provided for 41,755 TOTAL AMOUNT APPROPRIATED FROM THE HOUSING TRUST FUND 459,308$ CAPITAL IMPROVEMENTS FUND Salaries and Benefits -$ Supplies/Other Services and Charges 3,607 DRAFT - 7/17/23 City Council 28 Appropriation Capital Equipment 1,536,737 Capital Improvements 30,321,549 Contingency to meet expenses for emergencies and capital improvements not otherwise provided for 3,186,189 TOTAL AMOUNT APPROPRIATED FROM THE CAPITAL IMPROVEMENTS FUND 35,048,082$ LAUREL/WESTERN REDEVELOPMENT FUND Supplies/Other Services and Charges 1,444,638 Capital Improvements 100,000$ Contingency to meet expenses for emergencies and capital improvements not otherwise provided for 154,464 TOTAL AMOUNT APPROPRIATED FROM THE LAUREL/WESTERN REDEVELOPMENT FUND 1,699,102$ WATER AND SEWER FUND General Government Salaries and Benefits 261,741$ Supplies/Other Services and Charges 2,170,993 Debt retirement 2,029,828 Contingency to meet expenses for emergencies and capital improvements not otherwise provided for 837,584 TOTAL GENERAL GOVERNMENT 5,300,146$ Public Works Salaries and Benefits 2,456,753$ Supplies/Other Services and Charges 1,230,329 Capital Improvements 226,200 TOTAL PUBLIC WORKS ADMINISTRATION 3,913,282$ TOTAL AMOUNT APPROPRIATED FROM THE WATER AND SEWER FUND 9,213,428$ WATER AND SEWER CAPITAL FUND Capital Equipment -$ Capital Improvements 2,358,838 Contingency to meet expenses for emergencies and capital improvements not otherwise provided for 235,884 TOTAL AMOUNT APPROPRIATED FROM THE WATER AND SEWER CAPITAL FUND 2,594,722$ DRAFT - 7/17/23 City Council 29 Appropriation DEERPATH GOLF COURSE FUND Administration Salaries and Benefits 536,211$ Supplies/Other Services and Charges 410,579 Capital Equipment 80,400 Capital Improvements 117,837 Contingency to meet expenses for emergencies and capital improvements not otherwise provided for 205,244 TOTAL ADMINISTRATION 1,350,271$ Course Maintenance Salaries and Benefits -$ Supplies/Other Services and Charges 122,910 TOTAL COURSE MAINTENANCE 122,910$ Clubhouse Salaries and Benefits 200,453$ Supplies/Other Services and Charges 584,046 TOTAL CLUBHOUSE 784,499$ TOTAL AMOUNT APPROPRIATED FROM THE DEERPATH GOLF COURSE FUND 2,257,680$ FLEET FUND Salaries and Benefits 892,045$ Supplies/Other Services and Charges 1,461,278 Contingency to meet expenses for emergencies and capital improvements not otherwise provided for 235,332 TOTAL AMOUNT APPROPRIATED FROM THE FLEET FUND 2,588,655$ LIABILITY INSURANCE FUND Supplies/Other Services and Charges 1,408,051$ Contingency to meet expenses for emergencies and capital improvements not otherwise provided for 140,805 TOTAL AMOUNT APPROPRIATED FROM THE LIABILITY INSURANCE FUND 1,548,856$ DRAFT - 7/17/23 City Council 30 SELF INSURANCE FUND Appropriation Supplies/Other Services and Charges 6,386,300$ Contingency to meet expenses for emergencies and capital improvements not otherwise provided for 638,630 TOTAL AMOUNT APPROPRIATED FROM THE SELF INSURANCE FUND 7,024,930$ FIREFIGHTERS' PENSION FUND Other Services and Charges 3,494,364$ Contingency to meet expenses for emergencies and expenses not otherwise provided for 349,436 TOTAL AMOUNT APPROPRIATED FROM THE FIREFIGHTERS' PENSION FUND 3,843,800$ POLICE PENSION FUND Other Services and Charges 3,909,360$ Contingency to meet expenses for emergencies and expenses not otherwise provided for 390,936 TOTAL AMOUNT APPROPRIATED FROM THE POLICE PENSION FUND 4,300,296$ Public Schools THE CITY OF LAKE FOREST School District No. 67 From the Education Fund 37,076,649$ From the Operations, Building and Maintenance Fund 3,203,416$ From the Capital Projects Fund 4,847,223$ From the Illinois Municipal Retirement/Social Security Fund 903,828$ From the Transportation Fund 1,323,276$ TOTAL AMOUNT APPROPRIATED FOR PUBLIC SCHOOLS OF THE CITY OF LAKE FOREST (School District No. 67)47,354,392$ Summary of the Amounts Appropriated From the Several Funds Fund Appropriation General 46,409,087$ Flex 10,093 DRAFT - 7/17/23 City Council 31 LF Hospital Project 110,000 Park and Public Land 1,214,060 Motor Fuel Tax 3,730,055 Emergency Telephone 446,590 Senior Resources Commission 681,343 Parks and Recreation 10,992,208 Special Recreation 703,033 Cemetery Commission 2,201,514 Public Library 6,342,551 Alcohol Asset Forfeiture 99,000 Affordable Housing 459,308 Capital Improvements 35,048,082 Laurel/Western Redevelopment 1,699,102 Water and Sewer 9,213,428 Water and Sewer Capital Fund 2,594,722 Deerpath Golf Course 2,257,680 Fleet 2,588,655 Liability Insurance 1,548,856 Self Insurance 7,024,930 Firefighters' Pension 3,843,800 Police Pension 4,300,296 Sub-Total 143,518,393$ The City of Lake Forest School District No. 67 Education 37,076,649$ Operations, Building and Maintenance 3,203,416$ Capital Projects 4,847,223$ Illinois Municipal Retirement/Social Security 903,828$ Transportation 1,323,276$ Sub-Total 47,354,392$ GRAND TOTAL 190,872,785$ Section 2: That any sum of money heretofore appropriated and not expended now in the Treasury of The City of Lake Forest, or that hereafter may come into the Treasury of The City of Lake Forest, is hereby reappropriated by this Ordinance. Section 3: That the funds derived from sources other than the 2022 tax levy and other revenue pledged for specific purposes may be allotted by the Mayor DRAFT - 7/17/23 City Council 32 and City Council to such appropriations and in such amounts respectively, as said Corporate Authorities may determine within the limits of said appropriations, respectively, insofar as doing same does not conflict with the law. Section 4: That any unexpended balances of any items of any general appropriation made by this Ordinance may be expended in making up any deficiency in any other item in the same general appropriation made by this Ordinance and is hereby appropriated therefore. Section 5: That any sum of money received for a specific purpose or category of expenditure from any source other than real estate taxes (including without limitation grants and donations) that is not specifically authorized by this appropriation ordinance shall be authorized for expenditure upon acceptance of such sum of money by the City, provided that such expenditure is approved in accordance with applicable City ordinances and procedures. Section 6: That the sum of money that the Corporate Authorities of the City (or such subordinate body of the City empowered to authorize the expenditure of funds) have approved, or will approve, to satisfy a lawful debt of the City, and for which money is available in the Treasury (or in the specific fund over which a subordinate body may have authority) at the time of such approval, is hereby appropriated by this ordinance. Section 7: That if any item or portion thereof of this Appropriation Ordinance is for any reason held invalid, such decision shall not affect the validity of the remaining portion of such item or the remaining portions of this Ordinance. Section 8: The City Council shall at any time have the power, to make transfers of sums of money appropriated for one corporate object or purpose, but no appropriation for any object or purposes shall thereby be reduced below any amount sufficient to cover all obligations incurred or to be incurred against such appropriation. Section 9: At any time during the fiscal year when an expenditure shall exceed the amounts set forth in this ordinance and there are funds available in the City's Treasury, the City Council may approve such expenditure and grant a supplemental appropriation for such purpose contemporaneously. Section 10: This ordinance shall be in force ten (10) days from and after its passage, approval and publication. PASSED THIS ____ day of ________________, 2023 ____________________________________________ DRAFT - 7/17/23 City Council 33 APPROVED THIS ____ day of ________________, 2023 _____________________________________________ ATTEST: ______________________________________ City Clerk That this ordinance be published in pamphlet form and be made available to the public at the City Hall service counter. DRAFT - 7/17/23 City Council 34 CITY OF LAKE FOREST, ILLINOIS APPROPRIATIONS ORDINANCE FISCAL YEAR 2024 (May 1, 2023 – April 30, 2024) EXHIBIT A In accordance with §3-125.1 of the Pension Code and §4402.30 of the Administrative Code, the City shall annually establish pensionable salary for all City employees covered by Article 3 of the Pension Code in the City’s Appropriations Ordinance. Salary attached to rank for officers covered by Article 3 of the Pension Code are as follows: POSITION Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Police Officer $76,488 $81,649 $86,810 $91,517 $96,652 $101,788 $114,272 Police Sergeant $119,827 $122,355 $124,883 $127,410 $129,938 $132,466 $134,994 Police Commander Salary Range $145,309 - $156,622 Deputy Police Chief Salary Range $158,348 – 172,113 Police Chief Base Salary $191,317 In accordance with §4-118.1 of the Pension Code and §4402.30 of the Administrative Code, the City shall annually establish pensionable salary for all City employees covered by Article 4 of the Pension Code in the City’s Appropriations Ordinance. Salary attached to rank for officers covered by Article 4 of the Pension Code are as follows: POSITION Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Firefighter $70,816 $76,647 $78,672 $85,886 Firefighter Paramedic $76,900 $81,369 $86,462 $92,790 $97,623 $103,743 $111,214 Fire Lieut. Paramedic $114,631 $118,759 $120,595 $122,432 $124,267 $126,104 $127,939 Fire Battalion Chief Salary Range $136,862 - $147,517 Fire Division Chief Salary Range $136,862 - $147,517 Deputy Fire Chief Salary Range $158,348 – 172,113 Fire Chief Base Salary $191,507 35 The City of Lake Forest CITY COUNCIL MEETING Proceedings of the Tuesday, June 20, 2023 City Council Meeting – City Council Chambers 220 E Deerpath, Lake Forest, IL 60045 CALL TO ORDER AND ROLL CALL: Honorable Mayor Tack called the meeting to order at 6:30p.m., and City Clerk Margaret Boyer called the roll of Council members. Present: Honorable Mayor Tack, Alderman Novit, Alderman Notz, Alderman Powers, Alderman Goshgarian. Absent: Alderman Preschlack, Alderman Weber, Alderman Walther CALL TO ORDER AND ROLL CALL PLEDGE OF ALLEGIANCE was recited. REPORTS OF CITY OFFICERS COMMENTS BY MAYOR A. Mayor’s Appointment of First Ward Alderman - Joseph Waldeck COUNCIL ACTION: Approve the Mayor’s Appointment of First Ward Alderman. Alderman Goshgarian made a motion to approve the Mayor’s Appointment of First Ward Alderman, Joseph Waldeck, seconded by Alderman Novit. The following voted “Aye”: Honorable Mayor Tack, Alderman Novit, Alderman Notz, Alderman Powers, and Alderman Goshgarian. The following voted “Nay”: none. 5-Ayes, 0- Nays, motion carried. CITY CLERK ADMINISTERS THE OATH OF OFFICE TO: First Ward Alderman-Appointed - - Joseph Waldeck Mayor Tack sworn in Alderman Waldeck. COMMENTS BY CITY MANAGER City Manager Jason Wicha introduced CROYA Manager Todd Nahigian, noting the positive impacts of the organization and acknowledging the importance for the community. A. “Spirit of CROYA” Margot Martino Essay Contest Winner - Todd Nahigian, CROYA Manager CROYA Manager Todd Nahigian gave an overview of the work and service that CROYA continues to assist in, noting field trips, academic opportunities, and other community-service activities with the schools in Lake Forest and Lake Bluff. He then introduced Annie Swift, who read her award-winning essay. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL 36 Proceedings of the Tuesday, June 20, 2023 City Council Meeting COMMITTEE REPORTS FINANCE COMMITTEE A.Consideration of the Annual Appropriation Ordinance for FY2024 and Approval of Rollovers (First Reading) Elizabeth Holleb, Finance Director, provided the City Council with a presentation on the Annual Appropriation Ordinance, noting that on July 17 there will be a public hearing. The appropriation ordinance is the legal mechanism by which the City Council authorizes the actual expenditures of funds budgeted in the annual budget. Ms. Holleb stated that the list is preliminary, and additional information from School District 67 will be added for final approval in July. COUNCIL ACTION: Approve first reading of the FY2024 Appropriation Ordinance Alderman Notz made a motion to approve the Mayor’s Appointment of First Ward Alderman, seconded by Alderman Goshgarian. The following voted “Aye”: Alderman Waldeck, Alderman Novit, Alderman Notz, Alderman Powers, and Alderman Goshgarian. The following voted “Nay”: none. 5-Ayes, 0-Nays, motion carried. PUBLIC WORKS COMMITTEE A.Overview of Elawa Parking Lot Improvement -Byron Kutz, Superintendent of Engineering Byron Kutz, Superintendent of Engineering, gave a presentation on the Elawa Parking Lot improvements, noting 80 total parking spots with forty for the Lake County Forest Preserve, updates to the sidewalk and traffic including ADA accessibility, and bike-racks and EV charging stations. According to Mr. Kutz, the project will aim to resurface the existing lot and expand the lot to the north, adding thirty spaces. The City Council had discussion on handicap spaces, the park and wildlife system, and surface ratings. ENVIRONMENTAL SUSTANABILITY COMMITTEE A.Overview of Food Scrap Curbside Composting Service -Reagan Walsh, Management Analyst Reagan Walsh, Management Analyst, gave a brief presentation on the food scrap curbside composting service, noting a third-party optional service to residents and businesses, no budget impact, and a member portal for use on billing, pickup schedules, and data metrics. City Council had discussion on the difference between household consumption, the service of the recommended vendor, and an incorporation with the school districts. ITEMS FOR OMNIBUS VOTE CONSIDERATION 1.Approval of June 5, 2023, City Council Meeting Minutes 2.Amendment to the previously approved Regularly Scheduled Meetings of the Lake Forest City Council for the year 2024 3.Consideration of an Ordinance Amending the City of Lake Forest City Code Regarding the Class A-2 Liquor License (First reading and if appropriate final approval) 37 Proceedings of the Tuesday, June 20, 2023 City Council Meeting 4. Approval of Tentative Agreement on Wages with the Local Chapter of the Metropolitan Alliance of Police (MAP) and Approval of an Amended FY24 Pay Plan 5. Consideration of a Request to Waive the Fidelity Bond Requirement in Connection with Holding a Raffle in the City of Lake Forest for the Friends of Lake Forest Parks & Recreation Foundation (Approval by Motion) 6. Consideration of an Ordinance Granting a Food Scrap Curbside Composting Service Franchise Agreement Between the City of Lake Forest and WasteNot Composting, Inc. (First reading and if appropriate final approval) 7. Approval for the purchase of a Zoll X series cardiac monitor, with an extended warranty, in an amount not to exceed $48,060.63, and authorization to dispose of City property with a value in excess of $4,000 8. Approval of a Recommendation from the Public Works Committee to Award a One-Year Professional Services Agreement Extension to Multisystem Management Company to Provide Janitorial Services at City Facilities in the Amount of $231,180 9. Ratification of an Emergency Purchase of a Replacement Parks Section Pick-Up Truck Approved by the City Manager, to Castle Motors of McHenry in the Amount of $58,944 10. Approval of a Recommendation from the Public Works Committee to Award the Thermoplastic Lane Marking Bid to Superior Road Striping, Inc. in the Amount of $93,000 11. Approval of an Agreement with Strand Associates for Advanced Metering Infrastructure Professional Consulting Services for the Water Meter Replacement Project in the Amount of $72,460 with a 5% or $3,623 Contingency. 12. Award of Bid in the Amount of $99,500.00 with a 5% or $4,975 Contingency to Midwest Power for the Lake Forest Water Treatment Plant Emergency Generator Radiator Rebuild Project. 13. Approval of a Resolution to Adopt the 2022 Lake County All-Natural Hazards Mitigation Plan 14. Approval of Design Engineering Services for the Elawa Parking Lot Improvements to Bleck Engineering Company, Inc., and Authorize the City Manager to Execute an Agreement in the Amount of $29,400 to Include a Contingency in the Amount of $5,416 for a Total Cost of $34,816 Mayor Tack asked members of the City Council if there were any items that they would like removed or taken separately. Seeing none, he asked for a motion. COUNCIL ACTION: Approval of the fourteen (14) Omnibus items as presented. Alderman Notz made a motion to approve the fourteen (14) Omnibus items as presented, seconded by Alderman Powers. The following voted “Aye”: Alderman Novit, Waldeck, Notz, Powers, and Goshgarian. The following voted “Nay”: none. 5-Ayes, 0-Nays, motion carried. Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact, Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda. 38 Proceedings of the Tuesday, June 20, 2023 City Council Meeting OLD BUSINESS NEW BUSINESS ADDITIONAL ITEMS FOR COUNCIL DISCUSSION/COMMENTS BY COUNCIL MEMBERS The City Council had discussion on the recent “Meet The Fleet” event, noting over 600 attendees. City Council asked if there is potential for a Public Works Academy similar to the Public Safety Academy’s that the city holds. Moreover, the City Council thanked Alderman Waldeck for stepping up to serve the community. ADJOURNMENT There being no further business Mayor Tack asked for a motion. Alderman Novit made a motion to adjourn, seconded by Alderman Goshgarian. Motion carried unanimously by voice vote at 7:34pm. Respectfully Submitted, Margaret Boyer, City Clerk A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want To, then click on View, then choose Archived Meetings Videos. 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97 98 99 100 101 102 103 104 105 106 107 108 109 110 111 112 113 114 115 116 117 118 119 120 121