CITY COUNCIL 09/06/2022 SPECIAL MEETING OF THE CITY COUNCIL
START TIME 5:00pm
THE CITY OF LAKE FOREST
CITY COUNCIL AGENDA
**Tuesday, September 6, 2022
220 E. Deerpath, Lake Forest, IL 60045
CALL TO ORDER AND ROLL CALL
1. EXECUTIVE SESSION pursuant to 5ILCS120/2(c), 11 The City Council will be
discussing pending litigation
Adjournment into Executive Session
Reconvene into Regular Session
NOTE: The City Council will recess until 6:30 pm
THE CITY OF LAKE FOREST
CITY COUNCIL AGENDA
**Tuesday, September 6, 2022, 6:30pm
220 E. Deerpath, Lake Forest, IL 60045
Honorable Mayor, George Pandaleon
James E. Morris, Alderman First Ward Jim Preschlack, Alderman Third Ward
Nancy P. Novit, Alderman First Ward Ara Goshgarian, Alderman Third Ward
Melanie Rummel, Alderman Second Ward Raymond Buschmann, Alderman Fourth Ward
Edward U. Notz, Jr., Alderman Second Ward Eileen Looby Weber, Alderman Fourth Ward
CALL TO ORDER AND ROLL CALL 6:30pm
PLEDGE OF ALLEGIANCE
REPORTS OF CITY OFFICERS
1.COMMENTS BY MAYOR
2.COMMENTS BY CITY MANAGER
A.Community Spotlight
-Lake Forest Open Lands Association
-Ryan London, President
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SPECIAL Tuesday, September 6, 2022, City Council Agenda
3. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL
4. COMMITTEE REPORTS
5. ITEMS FOR OMNIBUS VOTE CONSIDERATION
1. Approval of August 1, 2022, City Council Meeting Minutes
A copy of the minutes can be found beginning on page 23.
COUNCIL ACTION: Approval of August 1, 2022, City Council Meeting Minutes
2. Approval of the Check Register for the Period of July 23 – August 26, 2022
STAFF CONTACT: Elizabeth Holleb, Finance Director (847-810-3612)
BACKGROUND/DISCUSSION: City Code Section 38.02 sets forth payment procedures of the
City. The Director of Finance is to prepare a monthly summary of all warrants to be drawn on
the City treasury for the payment of all sums due from the City (including all warrants relating
to payroll and invoice payments) by fund and shall prepare a detailed list of invoice payments
which denotes the person to whom the warrant is payable. The warrant list detail of invoice
payments shall be presented for review to the Chairperson of the City Council Finance
Committee for review and recommendation. All items on the warrant list detail
recommended for payment by the Finance Committee Chairperson shall be presented in
summary form to the City Council for approval or ratification. Any member of the City Council
shall, upon request to the City Manager or Director of Finance, receive a copy of the warrant
list detail as recommended by the Finance Committee Chairperson. The City Council may
approve the warrant list as so recommended by the Finance Committee Chairperson by a
concurrence of the majority of the City Council as recorded through a roll call vote.
The Council action requested is to ratify the payments as summarized below. The associated
payroll and invoice payments have been released during the check register period noted.
Following is the summary of warrants as recommended by the Finance Committee
Chairperson:
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SPECIAL Tuesday, September 6, 2022, City Council Agenda
The amount denoted as “All other Funds” includes $892,000 in Self Insurance Fund expenses for
medical/dental plan claims paid, and nearly $250,000 in capital project expenses in the Water
Capital Fund.
COUNCIL ACTION: Approval of the Check Register for the Period of July 23 – August 26, 2022
3. Approval of an 18-month Contract Extension with Lake Forest Bank and Trust for
Banking Services
STAFF CONTACT: Elizabeth Holleb, Finance Director (847-810-3612)
PURPOSE AND ACTION REQUESTED: Staff requests approval of an 18-month contract extension
with Lake Forest Bank and Trust for banking services.
BACKGROUND/DISCUSSION: In September 2014, the Finance Department issued a Request for
Proposals for Banking Services. The City received three (3) banking proposals. A review of the
proposals was conducted and two (2) finalists were invited to participate in interviews. As a
result of proposal reviews, interviews conducted, reference checks and clarification regarding
fees proposed, the review committee unanimously recommended Lake Forest Bank and Trust
for banking services. City Council approved a three-year agreement, with an optional two-
year renewal option. In November of 2017, the City Council granted the two-year extension
which runs through December 31, 2019. In July of 2019, the City Council granted an additional
three-year extension that runs through December 31, 2022.
The City has enjoyed a mutually beneficial banking relationship with Lake Forest Bank and Trust
(LFBT) for twenty-seven (27) years. In addition to a satisfaction with services currently provided,
LFBT offered the most favorable pricing for banking services of the three proposals received in
2014:
Bank: Total Est. Annual Cost
Lake Forest Bank & Trust $8,888
First Midwest $28,282
BMO Harris $34,616
Fund Invoice Payroll Total
101 General 943,301 1,660,153 2,603,454
501 Water & Sewer 148,510 200,476 348,987
220 Parks & Recreation 222,790 594,305 817,095
311 Capital Improvements 1,030,780 1,030,780
202 Motor Fuel Tax 9,642 9,642
230 Cemetery 107,520 40,062 147,581
210 Senior Resources 9,982 29,986 39,968
510 Deerpath Golf Course 33,855 3,038 36,893
601 Fleet 130,019 61,737 191,756
416 - 433 Debt Funds 1,000 1,000
248 Housing Trust 0
201 Park & Public Land 31,715 31,715
All other Funds 1,612,078 183,430 1,795,508
$4,281,193 $2,773,187 $7,054,380
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SPECIAL Tuesday, September 6, 2022, City Council Agenda
Lake Forest Bank and Trust has graciously offered to extend the agreement for an additional
18-month with one modest change to the terms of the current agreement (page 27). As
proposed, LFBT would modify the interest paid on the City’s deposits by .15%, which is still more
favorable than other options available to the City. It should be further noted that there are no
minimum balance requirements, so the City is able to invest its liquid cash in other investment
options to achieve a higher interest rate, if available.
Based on a survey of other communities, there is no reason to believe a new RFP process
would yield different results than 2014. The combination of a generous earnings rate on
deposits, collateralization at 110%, and low banking service fees is unique. Lake Forest Bank
and Trust values the mutually beneficial relationship and is an excellent community partner
offering the City a very high level of service with extremely low fees. In addition, the earnings
rate on the City’s deposits is higher than other options available to the City.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
City Council 7/15/19 Approved three-year contract extension.
City Council 11/20/17 Approved two-year contract extension.
City Council 12/1/14 Approved three-year agreement with
option to renew for two additional years.
BUDGET/FISCAL IMPACT:
Has City staff obtained competitive pricing for the proposed goods/services? YES
An RFP process was conducted in 2014, and LFBT has agreed to provide the same level of
service at the same fee levels through all contract extensions.
FY2023 Funding Source Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
Water Fund $6,000 $6,000 Y
General Fund $1,765 $1,765 Y
The $6,000 cost of banking services is for lockbox services related to water bills and will be
charged to the Water Fund. Other services will be charged to the Non-departmental budget
in the General Fund.
COUNCIL ACTION: Approval of an 18-month Contract Extension with Lake Forest Bank and
Trust for Banking Services
4. Consideration of a Request to Waive the Fidelity Bond Requirement in Connection
with Holding a Raffle in the City of Lake Forest for the Lake Forest/Lake Bluff Chamber
of Commerce (Approval by Motion)
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SPECIAL Tuesday, September 6, 2022, City Council Agenda
STAFF CONTACT: Joyce Reda, Deputy City Clerk (847.810.3676)
PURPOSE AND ACTION REQUESTED: Staff requests City Council consideration of waiving the
fidelity bond requirement in connection with a proposed raffle from the Lake Forest/Lake Bluff
Chamber of Commerce.
BACKGROUND: In January 2020 the City Council approved an Ordinance Amending Chapter
110, titled “Licenses and Miscellaneous” related to Raffles, to align these sections with recent
State of Illinois Legislation. Section 110.0149, J, allows the raffle manager designated by the
organization to seek a waiver of the bond requirement from the City Council.
At this time the Lake Forest/Lake Bluff Chamber of Commerce is requesting a waiver of the
bond requirement and has submitted a request. A copy of the requests can be found
beginning on page 28.
BUDGET/FISCAL IMPACT: N/A
COUNCIL ACTION: Consideration of a Request to Waive the Fidelity Bond Requirement in
Connection with Holding a Raffle in the City of Lake Forest for the Lake Forest/Lake Bluff
Chamber of Commerce. (Approval by Motion)
5. Approve the purchase of complete “System” that includes Body Worn Cameras
(BWC), Squad Car Mobile Video System (MVS), Taser 7 tasers and a Cloud Based
Digital Evidence Management Software (DEMS) included in the FY2023 Capital
Equipment Budget, from the National Sourcewell low bidder Axon, in the Amount of
$120,395.00.
STAFF CONTACT: Rob Copeland, Deputy Chief of Police (847)810.3809
PURPOSE AND ACTION REQUESTED: The Police Department staff are recommending the
purchase of a complete “SYSTEM” that includes body-worn cameras (BWC), squad mobile
video systems (MVS), Taser 7 tasers and a cloud-based Digital Evidence Management
Software (DEMS) storage solution which partners with the provided body-worn cameras,
squad mobile video system and taser 7’s to store, manage, retrieve and share captured digital
video and manage the assignment of devices. This complete system offers the department
ease of use, functionality, enhanced recording capability, video redaction capability, and a
cloud-based storage solution. The cloud based video evidence management system allows
the Lake Forest Police Department the ability to seamlessly share any digital evidence with
the Lake County State’s Attorney’s Office and the City Prosecutors office through a digital
cloud link that requires no manual downloading and burning to a drive component by police
department staff and then manually being transported to the respective prosecutors office in
a timely manner.
BACKGROUND/DISCUSSION: Effective July 2, 2021, Public Act (P.A.) 101-0652, also known as
the Safety, Accountability, Fairness and Equity - Today (SAFE-T) Act, makes changes to the Law
Enforcement Officer-Worn Body Camera Act (50 ILCS 706/10) to require all law enforcement
agencies to implement the use of body cameras within a prescribed period. By population
size, Lake Forest will have to have body cameras implemented by January 1, 2025. The use of
body worn cameras and in-car cameras ensures incidents involving police and citizen
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SPECIAL Tuesday, September 6, 2022, City Council Agenda
contacts are recorded for clear transparency, enhance police accountability, protect officers
from false complaints and provide valuable evidence for prosecutors,
The proposal is to outfit the Lake Forest Police Department with 40 Axon BWC’s to be issued to
all sworn personnel, twelve Lake Forest squad cars with Axon in-squad mobile video system
(MVS), replacement of 13 older model tasers which are 6 years old and are no longer going to
be supported by taser. The project also calls for the installation of the Axon Digital Evidence
Management System (DEMS) which fully integrates with the MVS and BWCs. MVS and BWC’s
metadata will automatically flow into the cloud based evidence management application,
where video assets are stored and managed as evidence. All MVS and BWC’s video
recordings must be retrievable from the same database and sharable with local and state
prosecutors should play in a standard Windows video player or other widely accepted
formats.
BUDGET/FISCAL IMPACT: The purchase is being made via the national government joint
purchase co-operative, Sourcewell (formerly NJPA). Per Section 6.1D of the City’s Purchasing
Directive, purchases can be made via a variety of governmental joint purchasing programs.
Numerous pieces of equipment are bid nationally, and such bids conform to all requirements
of the Illinois State bidding laws. For many years, the City has purchased multiple pieces of
equipment from national bids to include Sourcewell, Omnia Partners, State bid, and the
Suburban Purchasing Cooperative.
Sourcewell, formerly National Joint Powers Alliance, was created by State law as a service
cooperative to provide programs and services to members in education and government.
Sourcewell follows the competitive contracting law process to solicit, evaluate, and award
cooperative purchasing contracts for goods and services. Sourcewell is a public agency
governed by an eight-member board.
Has competitive pricing been obtained for proposed goods/services? No
If no, indicate the specific exception requested: Administrative Directive 3-5, Section 6.1D –
Government Joint Purchase
Below is an estimated summary of the BWC System budget:
FY2023 Funding Source Amount
Budgeted
Amount Requested Budgeted?
Y/N
Capital Fund
311-7603-475-75. 49
$120,650.00 $120,395.00 Y
COUNCIL ACTION: Approve the purchase of complete “System” that includes Body Worn
Cameras (BWC), squad car Mobile Video System (MVS), Taser 7 tasers and a cloud based
Digital Evidence Management Software (DEMS) included in the FY2023 Capital Equipment
Budget, from the National Sourcewell low bidder Axon, in the Amount of $120,395.00.
6. Award of Contract for Bulk Purchase of Mobil Diesel Efficient Fuel to the Suburban
Purchasing Cooperative’s Low Bidder, Al Warren Oil Co., Inc.
STAFF CONTACT: Dan Martin, Superintendent of Public Works (810-3561)
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SPECIAL Tuesday, September 6, 2022, City Council Agenda
PURPOSE AND ACTION REQUESTED: The Public Works Committee and staff are recommending
award of contract to purchase Mobil Diesel Efficient fuel for the City’s fleet. It is
recommended that the purchase of the Mobil Diesel Efficient (MDE) be made via the
Suburban Purchasing Cooperative administered by the Northwest Municipal Conference. For
many years, the City has utilized the Cooperative’s bid to purchase various types of police
vehicles and participates annually in the Thermoplastic Lane Marking contract. Furthermore,
changing the City’s current diesel fuel purchase process to utilize a governmental joint
purchasing agency allows the City to purchase the proprietary MDE fuel that will improve
diesel engine power, increase fuel efficiency while reducing CO2 emissions and maintenance
costs.
BACKGROUND/DISCUSSION: The Fleet Maintenance Section is responsible for maintaining
approximately 234 rolling pieces of equipment and vehicles (98 diesel, 94 gasoline and 42
other) that provide a broad range of uses to support the City departments operational needs.
Fleet is also responsible for monitoring and operating the City’s primary fueling station located
at the Municipal Services Building. The fueling station has two 20-thousand-gallon underground
fuel tanks, one for diesel fuel and the other is for unleaded gasoline. The station is monitored
and managed utilizing a fuel dispensing system and is accessible 24 hours, seven days a week.
The MS fueling station dispenses on average 87,000 gallons of diesel fuel per year and 68,000
gallons of unleaded gasoline. Fuel is budgeted each Fiscal Year in the Fleet Operating Budget
which the average cost over the last three Fiscal Years has been $331,271.
The reason staff is recommending switching the existing diesel fuel to MDE fuel is to reduce the
costly operating and repair costs associated with tighter emission standards. Over the years,
the US EPA has established progressively more stringent emission standards for carbon
monoxide, hydrocarbons, nitrogen oxides, and particulate matter. Auto and truck
manufacturers have responded to tighter emission standards by improving engine and vehicle
technology by designing efficient fuel injection systems to minimize exhaust emissions, use
specialized computers to control engine performance and developing effective exhaust or
"after-treatment" technologies, such as catalytic converters and particulate filters that remove
pollutants from the exhaust stream before they can enter the atmosphere. While these
performance improvements have enabled the industry to meet EPA standards and provide
cleaner burning engines, the technological advancements along with the added
components have significantly increased operating costs to the end users. Currently, after-
treatment maintenance and service repair costs can range from $1,000 per vehicle to $10,000,
costing the operating budget $45,000 per year. Additional operating costs occur when the
after-treatment particulate filters on trucks become full requiring a regeneration cycle to
occur to burn off the particulate matter. These regens can require trucks working in the field to
stop work, and head to the highway to run the vehicles until the regen is completed.
Otherwise, the computer system will shut the vehicle down and run the vehicle at high idle
while stationary until the process is completed.
The Mobil Diesel Efficient fuel is a proprietary reformulated diesel fuel engineered to work with
modern engine fuel systems to clean-up and keep fuel injection systems clean, resulting in less
particulate matter, lower emissions and reduced after treatment maintenance and repair
costs. Independent testing of MDE demonstrated measurable increases in performance to
include a 2% average increase in milage and a 2% average reduction in CO2 emissions. An
added benefit to using MDE is that it does not require using additional winter treatments to
prevent the gelling of fuel ($0.24 per gallon).
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SPECIAL Tuesday, September 6, 2022, City Council Agenda
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee August 22, 2022 Review & Recommend City
Council Approval
BUDGET/FISCAL IMPACT:
Has competitive pricing been obtained for proposed goods/services? No
If no, indicate the specific exception requested: Administrative Directive 3-5, Section 6.1D –
Government Joint Purchase
The City currently purchases fuel by emailing a request for bids to a list of fuel vendors
requesting the type and quantity of fuel at the end of the business day. Bids are due by 8:00
am the following day and are good for 24 hours. The lowest bid is selected, the order is
placed, and fuel is delivered typically the same day. Under the Suburban Purchasing
Cooperative (SPC) contract fuel is priced at $0.045 over the Oil Price Information Service
(OPIS)-Low Chicago posted price for the day for B5 biodiesel; Mobil Diesel Efficient is an
additional $0.03 per gallon. Based on average annual diesel usage of 87,000 gallons the
budget impact would be low at approximately $ 2,610 per year. OPIS is a Dow Jones
company that provides transparency for pricing and analytical reporting for commercial
contractors related to the petroleum industry.
Fleet Maintenance estimates the cost savings using MDE for after treatment maintenance
costs (current estimated expense $45,000) to be approximately $20,000 dollars annually. It is
difficult to accurately estimate the 2% average increase in milage because Fleet tracks
runtime hours of usage on diesel equipment due to the fact engines are often running and
operating while the vehicle/equipment is stationary. Additional savings will be achieved by
reducing unplanned work stoppages to preform filter regens and not having to treat fuel for
anti-gelling at $0.24 per gallon during the winter.
In July 2022, the Suburban Purchasing Cooperative’s Governing Board approved the second
of (3) three possible one-year extensions of the SPC Fuel Contract #198 to Al Warren Oil Co.,
Inc. July6, 2022 through July 5, 2023.
According to Al Warren Oil, since January 2020, over ten municipalities in the Chicago land
area have started using MDE. Existing users are very pleased with the results they have
experienced using MDE.
COUNCIL ACTION: Award of Contract for Bulk Purchase of Mobil Diesel Efficient Fuel to the
Suburban Purchasing Cooperative’s Low Bidder, Al Warren Oil Co., Inc.
7. Approval of Resolution Committing Local Funds for the 2022 Illinois Transportation
Enhancement Program for The Deerpath Streetscape Project Grant Application and
the Authorization of the City Manager to Execute Related Grant Application
Documents
STAFF CONTACT: Jim Lockefeer, Assistant to the Director of Public Works (810-3542)
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SPECIAL Tuesday, September 6, 2022, City Council Agenda
PURPOSE AND ACTION REQUESTED: City staff requests approval of a Resolution committing
local funds for the Illinois Transportation Enhancement Program for the City of Lake Forest
Deerpath Streetscape Improvement Project and authorization of the City Manager to execute
related grant application documents.
BACKGROUND/DISCUSSION: ITEP is a federally and state funded competitive grant program
that expands travel choices and enhances the transportation experience by improving the
cultural, historic, aesthetic and environmental aspects of transportation infrastructure and
promotes the opportunity for communities to beautify their streets and/or develop means of
transportation facilities such as bike/pedestrian trails or paths.
ITEP funds are awarded competitively and any local government or state agency with taxing
authority is eligible to apply. Project sponsors may receive up to eighty (80) percent
reimbursement for eligible project costs. This year ITEP will provide $125 million in state and
federal funding. The deadline for application submittals is September 30, 2022, and successful
application awards will be announced in the Summer of 2023.
In order to submit the project application, ITEP requires a Resolution committing local funds for
the project. City Council previously approved a Resolution committing local funds for the
Deerpath Streetscape project on October 19, 2020. Unfortunately, the City was not awarded
project funding during the last ITEP cycle, however, City staff had learned the application was
only a few points away from receiving funding after an application scoring debrief with the
ITEP Program Manager. City staff had also learned that the project application could gain
additional points in the project readiness category had the project been further along in the
design process. Since the 2020 application submittal, design has progressed significantly to
include IDOT’s approval of the project’s Phase I design and the start of the Phase II design. On
page 29 of the packet, a copy of the proposed project Resolution for the commitment of
local funds can be found. A brief summary of the project follows below.
The Deerpath Streetscape Improvement Project features infrastructure improvements and the
overall beautification of the Deerpath Streetscape from Oakwood Avenue to Western
Avenue. A project recommendation report and plans have been approved by an
interdisciplinary Deerpath Streetscape Ad-Hoc Committee which was appointed by the City
Manager in 2019 to study, review public comment, and make recommendations for this
portion of Deerpath. The City has already invested local funds by completing a Phase I design
and in funding Phase II design. The project application will seek funding for construction and
construction engineering. Currently, the project is identified in the City’s Capital Improvement
Program as a Priority 5, grant dependent project in Fiscal Year 2025. City staff will be updating
project information in the Capital Improvement Program this upcoming budget cycle.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
City Council 10/19/20
City Council Approval of Project Grant
Application Resolution for Commitment
of Local Funds
Public Works Committee 9/23/20 Reviewed & Recommended City
Council Approval
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SPECIAL Tuesday, September 6, 2022, City Council Agenda
BUDGET/FISCAL IMPACT: ITEP grants provide 80% federal grant funding, The City of Lake Forest
would be responsible for the 20% local agency matching funds if the project application is
successful. Below is a prospective grant funding assessment for the Deerpath Streetscape
Project. This funding table only outlines project costs that would be considered as eligible ITEP
funding costs. Project street resurfacing as well as a priority water main replacement within the
project limits are not eligible ITEP funding cost items. These items are currently estimated at a
combined total cost of $1.1 million and will be appropriately identified as City project costs in
the Capital Improvement Program.
Estimated Total
ITEP Eligible
Project Costs
ITEP Funding
Estimate (80%)
Total Local Share
Estimate (20%)
Amount
Budgeted in
FY2023
$2,500,000 $2,000,000 $500,000 $0
Approval of this Resolution affirms that the City is committed to the project and pledges to
fund the required local share, to include any additional amounts as may be required for the
City’s share of the project costs, if grant funding were awarded.
COUNCIL ACTION: Approval of Resolution Committing Local Funds for the 2022 Illinois
Transportation Enhancement Program for Deerpath Streetscape Project Grant Application
and the Authorization of the City Manager to Execute Related Grant Application Documents
8. Approval of a Public Works Committee Recommendation of an Award of Bid to
Bruce Brugioni Construction Co. for the Elawa & City Hall Tuck Pointing and Elawa
Garden Wall Repair Project in the Amount of $115,279 to include a 10% Contingency
in the Amount of $11,600 for a Grand Total of $126,879
STAFF CONTACT: Jim Lockefeer, Assistant to the Director of Public Works (810-3542)
PURPOSE AND ACTION REQUESTED: The Public Works Committee and City staff requests City
Council award of bid to Bruce Brugioni Construction Co. for the Elawa & City Hall Tuck Pointing
and Garden Wall Repair Project in the amount of $115,279, to include a 10% contingency in
the amount of $11,600, for a grand total of $126,879.
BACKGROUND/DISCUSSION: Tuck pointing is an important process to maintain the integrity of a
building’s brick masonry. As mortar deteriorates, it allows more water to seep into the masonry.
Elawa Farms main two site buildings and the City Hall building both feature original exterior
brick. This original and historic brick requires the tuck pointing of historic lime mortar to preserve
the brick. It is crucial to use lime-based mortar when completing historic tuck pointing. This is
because lime-based mortar is a softer material than the historic brick masonry. The lime-based
mortar allows the historic brick to flex without crumbling during hot and cold temperatures.
Concrete-based mortar is a much harder material than the historic brick masonry. Concrete-
based mortar does not allow historic brick masonry to flex during those periods of extended
hot and cold temperatures.
After Building Maintenance Section staff identified various areas of exterior mortar grout decay
at both Elawa Farms and City Hall, staff enlisted the help of Leverett Masonry Consulting to
inspect current conditions of the exterior brick and mortar, develop design specifications in
order to preserve the historic brick and mortar, and assist with the bidding process and project
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SPECIAL Tuesday, September 6, 2022, City Council Agenda
oversight. Leverett Masonry Consulting provided similar services on the recent Fiscal Year 2022
Dickinson Hall Tuck Pointing Project and the restoration of the Lake Forest Cemetery front gate.
The exterior tuck pointing and other masonry repairs included in this project will help preserve
the Elawa Farms and City Hall building for many years into the future.
In addition to the needed tuck pointing restoration work at Elawa Farms, the brick and mortar
southern garden wall failed and fell over this past March. After this occurred, Building
Maintenance Section staff directed Leverett Masonry Consulting to also develop
specifications for the repair of this wall which were included in the Elawa Farms and City Hall
Tuck Pointing project bid opportunity.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee 8/22/2022 Reviewed and Recommended
Approval
BUDGET/FISCAL IMPACT: On July 27, 2022, City staff initiated the public bidding process. On
August 18, 2022, the City received eight sealed bids as outlined below.
Has City staff obtained competitive pricing for proposed goods/services? Yes
Company Name Elawa
Tuck
Pointing
Elawa
Wall Repair
City Hall
Tuck Pointing
Total
Bruce Brugioni Construction Co. $65,835 $30,044 $19,400 $115,279
Otto Baum Company, Inc. $82,620 $88,395 $35,460 $206,475
Red Feather Group $89,500 $102,000 $43,000 $234,500
April Building Services. Inc. $124,000 $72,500 $52,450 $248,950
J.S.L. Building Restoration Group, Inc. $199,370 $121,200 $29,150 $349,720
Berglund Construction $233,000 $192,000 $88,000 $513,000
Ramirez Group LLC $290,700 $225,900 $179,202 $695,802
Continental Construction, Inc. $365,000 $232,000 $388,000 $985,000
Bruce Brugioni Construction has significant experience working with historic masonry and lime mortar.
Their firm has completed multiple residential and commercial projects throughout The City of Lake
Forest. Bruce Brugioni Construction also previously and successfully completed historic tuck pointing for
the City at the Senior Center and Gorton Community Center.
Below is an estimated summary of Project budget:
FY2023 Funding Source Amount Budgeted Amount
Requested
Budgeted?
Y/N
Elawa General Improvements
311-1541-478.78-58 $100,000 $105,879 Y
City Hall Building Maintenance
Operating Capital $0 $21,000 Y
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SPECIAL Tuesday, September 6, 2022, City Council Agenda
101-1503-467.67-09
Building Maintenance Operating Capital has a grand total Fiscal Year 2023 budget of
$150,000. The grand total $26,879 overage will be covered by deferring east train Station tuck
pointing repairs. Staff had estimated these repairs to cost approximately $30,000. Staff will
pursue these upgrades next fiscal year if operational funds become available.
COUNCIL ACTION: Approval of a Public Works Committee Recommendation of an Award of
Bid to Bruce Brugioni Construction Co. for the Elawa & City Hall Tuck Pointing and Elawa
Garden Wall Repair Project in the Amount of $115,279 to include a 10% Contingency in the
Amount of $11,600 for a Grand Total of $126,879
9. Consideration of a Resolution of Authorization for an OSLAD Grant Program project at
South Park.
STAFF CONTACT: Chuck Myers, Superintendent of Parks & Forestry (847-810-3565)
PURPOSE AND ACTION REQUESTED: Staff requests ratification of a Resolution of Authorization for
the Open Space Land Acquisition and Development (OSLAD) Grant Program for second
phase of improvements at South Park.
BACKGROUND/DISCUSSION: The Illinois Department of Natural Resources (IDNR) is accepting
applications for projects to be included in their OSLAD Grant Program. On June 19, 2017, City
Council approved the master plan for South Park, which is meant to guide future decisions on
park capital improvements. In 2019 the City was awarded grant funding through the OSLAD
program for the first phase of improvements at South Park. City staff is now preparing to apply
for another OSLAD grant application that includes several additional improvements to South
Park, as identified in the master plan. The IDNR requires that a Resolution of Authorization be
included with the application submittal due on September 30, provided on page 30 of your
packet to meet that deadline.
The grant funding from Phase 1 was combined with City funds to complete improvements
throughout the park. These improvements included replacement of some of the worst
amenities in the park and provided new recreation opportunities for our residents. The tennis
courts and batting cage were replaced, and a fitness station, basketball court, and bocce
court were added. A new path system connects these amenities to each other, to parking
lots, and to existing neighborhood sidewalks, making the park accessible for the first time.
Several trees were planted within the park and woodland management occurred along the
southern portion of the property to remove invasive vegetation and reestablish native species.
Phase 1 work was completed in the spring of 2021.
The improvements identified in Phase 2 will include a new splash pad, a fitness station, ball field
improvements, practice pitching mound, a small shelter with restroom facilities and a
woodland trail. If a grant is awarded, improvements would be anticipated to begin in 2024.
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SPECIAL Tuesday, September 6, 2022, City Council Agenda
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
City Council 04/06/20 Approval of Phase I Project
City Council 05/20/19 Approval to Execute Grant Agreement
City Council 10/01/18 Approval of a Resolution for OSLAD
Grant Application
Park & Recreation Board 05/16/17 Recommend Approval
Public Meeting 03/15/17 Received feedback on design options
Public Meeting 01/24/17 Neighborhood visioning session
BUDGET/FISCAL IMPACT: This request for approval of the Resolution of Authorization is for the
purpose of applying for grant funding only. If the grant is awarded to the City, funding would
be allocated to this project from the Park and Public Land Fund.
Below is an estimated summary of proposed Project budget:
FY2025 Funding Source
(allocated if grant is awarded)
Amount Budgeted
(If grant is
awarded)
Amount
Requested
Budgeted?
Y/N
Park and Public Land Fund $550,000
Not
requested at
this time
N
Special Recreation Fund $50,000
Not
requested at
this time
N
PROSPECTIVE GRANT FUNDING ASSESSMENTS
Estimated Project Cost Estimate OSLAD Grant Funding
50%
Estimate of Local Share
50%
$1,200,000 $600,000 $600,000
COUNCIL ACTION: Consideration of a Resolution of Authorization for an OSLAD Grant Program
project at South Park.
10. Approval of a Recommendation from the Public Works Committee to Award a
Contract to John Keno & Company for the Forest Park Beach Restoration Project, in
the Amount of $258,363 plus 4% Contingency in the Amount of $10,000, for a Total of
$268,363
STAFF CONTACT: Chuck Myers, Superintendent of Parks & Forestry, 810-3565
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SPECIAL Tuesday, September 6, 2022, City Council Agenda
PURPOSE AND ACTION REQUESTED: The Public Works Committee and City staff requests
approval to award a contract with John Keno & Company, Inc., for $258,363 to perform sand
nourishment at Forest Park Beach, as included in the FY2023 C.I.P. plus 4% continency in the
amount of $10,000, for a total of $268,363.
BACKGROUND/DISCUSSION: In May 2021, an engineering firm was retained by the City of Lake
Forest to provide coastal engineering services at Forest Park Beach. The beach consists of a
series of 4 beach cells protected by sheet pile groins and 3 semi-detached breakwaters that
were constructed in the late 1980s. While changes in Lake Michigan’s water levels have
affected the functionality and maintenance requirements of the system throughout its
lifespan, the historic rise in lake levels in recent years has prompted a re-evaluation into the
performance of the beaches and breakwaters.
To address the recent performance concerns and longevity of the beach, the engineering
firm performed a technical coastal study that analyzed local and regional wind, wave,
current, and sediment data. The analysis considered these base conditions and estimated the
performance of the beaches and breakwaters at various water levels and storm conditions.
Using this understanding of the Lake Forest coastal system, the engineering firm proposed
several alternative concepts to mitigate erosion and estimated the impacts these options
would have on the existing littoral transport system (the natural movement of nearshore
sediment by waves and current from north to south in this area of Lake Michigan), as well as
how water level affects the currents along the shoreline.
The study revealed that, overall, the Forest Park beach has performed reasonably well over its
lifetime. Littoral drift has replaced the original bird’s eye sand with finer natural sand. Recent
high-water levels have induced rapid erosion in the northern cells, leaving Cell #1(northern
cell) depleted and the shoreline unprotected. High-water levels also allow for more wave
energy to reach the shoreline, creating larger currents within the cells and a bypass of sand
between the cells. Over the past two years the water level has dropped in Lake Michigan,
making this an ideal time to restore sand levels in the cell. Other conclusions of the analysis
include the following:
• The higher water levels have allowed more wave energy to reach the shoreline
creating larger currents within the cell and bypass of sand between the cells has
occurred.
• The increase in wave energy happened due to less offshore wave breaking and an
increase in wave overtopping of the breakwaters, which transmits waves into the cells.
• The erosion causes beach recession, which exposes the shore end of the sheet pile
allowing for near shore currents to move the sand from the northern cells southward.
• The sheet piles separating the cells have helped to reduce the erosion, but their
performance is highly reduced with the higher water levels.
• The observed cross shore erosion observed will not allow the beaches at the northern
cells to recuperate their shoreline if the Lake levels continue to reduce.
• If Lake Michigan water levels rise again the beaches will be exposed to erosive action
without enough sand to provide protection.
• The southern beach cell does not seem to have enough sand to continue to feed the
northern cells via artificially moving back the sand northward.
14
SPECIAL Tuesday, September 6, 2022, City Council Agenda
The study showed that the northernmost beach cell (Cell #1) is in the most urgent need of
attention and should be nourished with “bird’s-eye” sand like the original project gradation.
The second beach cell has experienced accelerated erosion and needs nourishment also.
They concluded that at a minimum, the first beach cell should be nourished in 2022. The study
was presented to the City Council last fall and some of the Alderman expressed concern over
using the coarse sand, due to the difficulty of walking on it and because of the recreational
nature of the beach. As a result, the project will now use birds-eye sand offshore and along
the revetment stone, but the actual area used by beach users along the shore will be a finer
sand. This will offer the best protection from erosion and sand loss in the vulnerable areas while
providing a better surface for beach users.
The City hired GZA GeoEnvironmental Engineers and Scientists earlier this year to optimize the
beach nourishment plan and draft the final construction documents that would enable the
City to perform a bid process. The project involves bringing in 4850) cubic yards of new sand
(approximately 240 truckloads) to Cell #1and grading as specified. The sand Permitting of the
project with the IDNR, IEPA and ACOE is currently underway and is expected to be complete
soon. If approved by City Council, the project is expected to begin in October and be
completed by the end of the year.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee 08/22/22 Recommend Approval
City Council Finance
Committee Workshop 03/14/22 Review of Beach Improvement Project
and Capital Plan
City Council Finance
Committee Workshop 11/08/21 Review of Beach Profile Study and Long-
Term Maintenance Plan
BUDGET/FISCAL IMPACT: Funding for the beach restoration project is identified in the FY2023
Capital Improvement Plan. On July 27, 2022, City staff released an invitation to bid for the
Beach Restoration Project. The bid opening was on August 17, 2022 and two (2) sealed bids
were received, as detailed below.
Has competitive pricing been obtained for proposed goods/services? Yes
Recommended Bidder/Proposer is BOLDED
Company Name Dollar Amount Bid
John Keno & Company $258,363
Misfits Construction $277,300
After careful review of the bids by City staff, staff is recommending the selection of John Keno
& Company for the project. They meet the required qualifications for the project, and they
have extensive experience with grading at the beach.
Below is an estimated summary of Project budget:
15
SPECIAL Tuesday, September 6, 2022, City Council Agenda
FY2023 Funding Source Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
311-5703-467.67-39
Capital Fund $325,000 $268,363 Y
COUNCIL ACTION: Approval of a Recommendation from the Public Works Committee to
Award a Contract to John Keno & Company for the Forest Park Beach Restoration Project, in
the Amount of $258,363 plus 4% Contingency in the Amount of $10,000, for a Total of $268,363
11. Consideration of Requests for Waivers of City Fees Relating to Supporting Special
Events Organized by the School of St. Mary Parent Association and the Deer Path Art
League. (Approval by Motion)
STAFF CONTACT: Catherine Czerniak, Director of Community Development (810-3504)
PURPOSE AND ACTION REQUESTED: Consistent with the process outlined in the Special Event
Administrative Directive, requests for waivers of fees for City services to support Special Events
are presented to the Council for consideration.
BACKGROUND/DISCUSSION
School of St. Mary
The School of St. Mary Parent Association applied for a permit to hold a Special Event on
Saturday, October 1st. The event is the Crusader 5K Run/1 Mile Walk and will require short term
closures on Illinois Road and Frost Place as walkers and runners travel from the School of St.
Mary on Illinois Road to the bike path at the end of Frost Place. This route has worked
successfully in the past and was developed with input from various City departments,
including the Police Department. The event will occur early on a Saturday morning to
minimize conflicts with traffic. The event organizer will be contacting all residents living along
the route to advise them of the short term closure.
City services are requested including delivery of barricades and parking cones to several
locations along the route and Police Officer presence at various intersections to protect those
participating in the event as well as members of the public. In accordance with the Fee
Schedule adopted annually by the City Council, fees for the requested City services were
calculated for this event and assessed in the total amount of $1,023.00. A written request for
the waiver of fees was submitted by the event organizer and is included in the Council packet
on page 31.
Deer Path Art League
The Deer Path Art League is requesting a waiver of fees retroactively for City services provided
to support the annual two day Art Fair on the Square which was held over the past weekend.
City services provided included delivering barricades, parking cones, electrical cords, litter
barrels, dumpsters and picnic tables to various locations in and around Market Square and
significant support from the Police Department in advance of and over the course of the two
day event. A waiver of permit fees for tents is also included in the request. In accordance
with the Fee Schedule adopted annually by the City Council, fees for the requested City
services were calculated for this event and assessed in the total amount of $7,677.00. A
written request for a waiver of fees was submitted by the event organizer and is included in
the Council packet on page 32.
16
SPECIAL Tuesday, September 6, 2022, City Council Agenda
Note: As part of the upcoming budget process, staff will be reviewing the fee structure for
special events and the current waiver request process and timeline.
COUNCIL ACTION: If desired by the City Council, approve a motion granting the requests of
the School of St. Mary and the Deer Path Art League waiving the fees of $1,023.00 and
$7,677.00 respectively, relating to special events.
COUNCIL ACTION: Approval of the eleven (11) omnibus items as presented.
6. OLD BUSINESS
1. Status Report on the Development and Discussions to Date on the Design Options for
Synthetic Turf Fields at Deerpath Community Park (Council Direction is Requested)
PRESENTED BY: Chuck Myers, Superintendent of Parks & Forestry, 810-3565
PURPOSE AND ACTION REQUESTED: Consistent with the commitment staff made to the City
Council at the May 2, 2022, meeting, staff will provide a presentation as a “check-in” to keep
the Council and community informed as design work proceeds on the Deerpath Community
Park athletic fields improvement project. This meeting is an opportunity to update the Council
on the discussions and recommendations to date of the City Manager Advisory Group as work
on the two design options, a 7.6-acre option and a 9.5-acre option, approach the 50%
completion mark.
No formal Council action is requested at this time. However, and importantly, direction is
requested on several aspects of the project as listed below to ensure that continuing efforts
are focused in a direction generally supported by the City Council.
Field size.
Evaluation criteria on turf material and composition options.
Conceptual Vision Plan for potential full build-out of Deerpath Community Park.
This endorsement is requested at the mid-point in the current project design to ensure that the
project can progress in the most efficient and effective manner possible.
Formal Council action may be requested later this calendar year after the project design is
further developed and detailed.
BACKGROUND/DISCUSSION: A complete timeline of discussions and actions pertaining to the
synthetic turf fields project is provided in the table below. Key decision points to date are
summarized below and a more detailed update on activity that has occurred since this
project was last before the Council is also provided.
Looking Back – Key Reviews and Approvals
In 2019, the Friends of Lake Forest Parks and Recreation Foundation provided funding to
support a community-wide effort to develop a Comprehensive Parks Master Plan. Based on
community input gathered through surveys, stakeholder meetings, and individual interviews,
the updated plan identifies community priorities related to parks and recreation facilities of all
kinds. One of the top priorities identified development of artificial turf athletic fields to improve
17
SPECIAL Tuesday, September 6, 2022, City Council Agenda
playability and increase usability by local youth given the increasing frequency of significant
rainfall events.
After an in-depth review process which incorporated extensive public input opportunities over
the course of several months, the Parks and Recreation Board concluded that reconstruction
of the athletic fields at Deerpath Park with a synthetic turf playing surface would best meet
community needs and aligns with the adopted Comprehensive Parks Master Plan. The
Board’s recommendation in support of synthetic turf fields was based on the goals of
maximizing playability, significantly reducing the number of cancelled practices and games,
and incorporating environmentally sustainable features to benefit the overall community.
On April 4, 2022, the City Council approved a recommendation from the Park and Recreation
Board in support of improvement of the athletic fields at Deerpath Park with artificial turf fields
and authorized the issuance of a Request for Proposals for design services.
On May 2, 2022, the City Council approved a recommendation from the Publics Works
Committee to award the architecture/engineering services for new synthetic turf field at
Deerpath Community Park to Hitchcock Design Group. City Council directed preliminary
design development of two options, an eight-acre option and a ten-acre option.
Activity Since City Council Authorization to Proceed with Design
The City Manager’s Advisory Group was formed bringing together community experts in a
variety of disciplines to offer guidance and expertise to staff and the City’s consultant as the
design process for the fields got underway. A City staff team, comprised of staff from various
departments, was formed to work closely with the project consultants. Sub-groups of the
larger staff team were formed to allow close attention to various aspects of the overall
project: design elements, environmental sustainability, field programming/key users,
traffic/parking impacts, and ongoing maintenance requirements.
Hitchcock Design Group brought together a team of technical experts with the goal of
creatively balancing the goals, interests, and concerns of the community and of appointed
and elected officials as voiced throughout the extensive deliberations of the project to date.
In addition to Hitchcock Design Group, the technical team includes:
Johnson Consulting – Expertise in evaluating field usage to determine recommended
field size.
Primera Engineers – Expertise in engineering and permitting complex synthetic turf
projects including a focus on stormwater management, analysis of traffic/parking
impacts, and assessing and planning utility systems.
Hey & Associates - Expertise in planning for and developing green infrastructure and
water management solutions on difficult sites. Experience and success in navigating
Lake County and State of Illinois regulatory requirements.
Robert Juris & Associates Architects – Expertise in designing functional, attractive, and
durable park structures.
Midland Standard Engineering & Testing and Vanderstappen Land Surveying – Expertise
in data collection.
Halloran & Yauch – Expertise in irrigation.
W.B. Olson Construction Management – Expertise in pre-construction services and cost
and schedule control.
18
SPECIAL Tuesday, September 6, 2022, City Council Agenda
Over the course of the last several months, City staff has continued to research synthetic turf
fields. The research has included speaking with industry experts, meeting with synthetic turf
vendors, and visiting peers in other municipalities and park districts in Illinois and Wisconsin to
understand their experiences with artificial turf fields.
Recommendations of the Advisory Group
To date, the Advisory Group appointed by the City Manager has met three times over the
course of several months. The Group was charged with advising, challenging, and offering
insight to City staff and the City’s consultants as plans and designs for Deerpath Park are
developed. Group members were selected to bring expertise in the areas of architecture,
engineering, field playability and performance, player safety, site design, land planning,
landscaping, sustainable design, and knowledge of the practical and operational aspects of
synthetic athletic turf fields. A progress report from the Advisory Group, with recommendations
to date, is included in the Council packet beginning on page 33.
In summary, the Advisory Group, working closely with the City’s consultants and City staff,
have recommended the following:
The 9.5-acre site design best meets the recreational programming needs of the
community and best supports local athletic activities. This option allows playing field
configurations to be optimized recognizing the floodplain and floodway constraints on
the site.
Synthetic artificial turf options should be evaluated based on the following criteria:
player safety, playability, maintenance, durability, and environmental sensitivity.
The field improvements should be considered in the context of both short-term plans
and longer-term opportunities. The Conceptual Vision Plan takes the opportunity to
look at “what could be” and looks beyond the scope of the immediate project,
recognizing that elements of the plan could be developed over time, incrementally, if
desired in the future. Development of a longer-term concept plan is consistent with
Lake Forest’s tradition of long-term planning.
Amenities reflected on the Conceptual Vision Plan could be added to the base project
once construction bids are received. The Conceptual Vision Plan and plans illustrating
the various field configurations considered will be provided in the presentation at the
Council meeting.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
City Manager Advisory Group 08/15/22 Design alternative and field product
review and discussion
City Manager Advisory Group 07/14/22 Preliminary design review and
discussion
City Manager Advisory Group 05/25/22 Project overview and group charge
City Council 05/02/22
Approval of design contract for
synthetic turf athletic fields at
Deerpath Park
19
SPECIAL Tuesday, September 6, 2022, City Council Agenda
Reviewed Date Comments
City Council 04/04/22
Approval to proceed with requests for
proposals for the design of synthetic
turf athletic fields at Deerpath Park
Parks & Recreation Board 03/15/22
Council consideration and approval of
Park and Recreation Board approval
to proceed with requests for proposals
for the design of synthetic turf athletic
fields at Deerpath Park
Community Engagement Fall 2021 -
Spring 2022
Community surveys and in person and
remote community information and
input sessions conducted
City Council Workshop 07/12/21 High level overview of improvement
options for Deerpath Park
BUDGET/FISCAL IMPACT: No funding request is currently before the City Council for this project.
Funding for an engineering and design study for athletic field improvements is identified in the
FY2023 Capital Improvement Plan and was approved by City Council on May 2, 2022.
Completion of design engineering work will allow the City Council to have an informed
discussion on future construction funding later this year. This may include requests of City
Council this fall for purchase long lead-time items.
COUNCIL ACTION: Provide direction in support of continuing design development for synthetic
turf fields at Deerpath Community Park consistent with the following recommendations as
endorsed by the City Manager’s Advisory Group. (No Action Requested – Informal Direction
Only)
1. Finalize the field design based on a 9.5-acre synthetic turf configuration.
2. Direct staff to select turf field material options based on evaluation criteria of player
safety, playability, maintenance demands, durability, and environmental sensitivity.
3. Continue to develop the Conceptual Vision Plan to provide a framework for future
Council decisions.
7. NEW BUSINESS
8. ADDITIONAL ITEMS FOR DISCUSSION/ COMMENTS BY COUNCIL MEMBERS
9. ADJOURNMENT
A copy of the Decision Making Parameters is included beginning on page 22 of this packet.
Office of the City Manager August 31, 2022
The City of Lake Forest is subject to the requirements of the Americans with Disabilities
20
SPECIAL Tuesday, September 6, 2022, City Council Agenda
Act of 1990. Individuals with disabilities who plan to attend this meeting and who require
certain accommodations in order to allow them to observe and/or participate in this meeting,
or who have questions regarding the accessibility of the meeting or the facilities, are required
to contact City Manager Jason Wicha, at (847) 234-2600 promptly to allow the City to make
reasonable accommodations for those persons.
21
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THE CITY OF LAKE FOREST
DECISION-MAKING PARAMETERS FOR CITY COUNCIL,
AND APPOINTED BOARDS & COMMISSIONS
Adopted June 18, 2018
The City of Lake Forest Mission Statement:
"Be the best-managed, fiscally-responsible and appealing community and promote a community
spirit of trust, respect and citizen involvement. "
The Lake Forest City Council, with the advice and recommendations of its appointed advisory
Boards and Commissions, Lake Forest Citizens, and City Staff, is responsible for policy
formulation and approval. Implementation of adopted strategy, policy, budgets, and other
directives of Council is the responsibility of City Staff, led by the City Manager and Senior
Staff. The Mayor and Aldermen, and appointed members of Boards and Commissions should
address matters in a timely, deliberate, objective and process-driven manner, making decisions
guided by the City of Lake Forest Strategic and Comprehensive Plans, the City's Codes,
policies and procedures, and the following parameters:
. Motions and votes should comprise what is in the best long-term interests of all Lake
Forest citizens, measured in decades, being mindful of proven precedents and new
precedents that may be created.
. All points of view should be listened to and considered in making decisions with the
long-term benefit to Lake Forest's general public welfare being the highest priority.
. Fundmg decisions should support effectiveness and economy in providing services
and programs, while mindful of the number ofcidzens benefittmg from such
expenditures.
. New initiatives should be quantified, qualified, and evaluated for their long-tenn merit
and overall fiscal unpact and other consequences to the community.
. Decision makers should be proactive and timely in addressing sto-ategic planning
initiatives, external forces not under control of the City, and other opportunities and
challenges to the community.
Community trust in, and support of, government is fostered by maintaining the integrity of these
decision-making parameters.
The City of Lake Forest 's Decision-Making Parameters shall be reviewed by the City Council on an
annual basis and shall be included on all agendas of the City Council and Boards and Commissions.
22
The City of Lake Forest
CITY COUNCIL MEETING
Proceedings of the Special, Monday, August 1, 2022
City Council Meeting - City Council Chambers
220 E Deerpath, Lake Forest, IL 60045
CALL TO ORDER AND ROLL CALL Mayor Pandaleon called the meeting to order at 5:30p.m, and the Deputy
City Clerk Joyce Reda called the roll of Council members
Present: Alderman Morris, Alderman Novit, Alderman Rummel, Alderman Notz, Alderman Preschlack,
Alderman Goshgarian, Alderman Buschmann.
Absent: Alderman Weber
Alderman Rummel made a motion to adjourn into executive session pursuant to 5ILCS120/2(c), 11 The City
Council will be discussing pending litigation, seconded by Alderman Goshgarian. The following voted “Aye”:
Alderman Morris, Novit, Rummel, Notz, Preschlack, Goshgarian, and Buschmann. The following voted “Nay”:
None. 7-Ayes, 0 Nays, motion carried
1. EXECUTIVE SESSION pursuant to 5ILCS120/2(c), 11 The City Council will be discussing pending
litigation
Adjournment into Executive Session at 5:31p.m.
Reconvene into Regular Session at 6:12 p.m.
Note: the City Council recessed until 6:30 pm
CALL TO ORDER AND ROLL CALL: Honorable Mayor Pandaleon reconvened the meeting to order at 6:30pm,
and the Deputy City Clerk Joyce Reda called the roll of Council members.
Present: Alderman Morris, Alderman Novit, Alderman Rummel, Alderman Notz, Alderman Preschlack,
Alderman Goshgarian, Alderman Buschmann.
Absent: Alderman Weber
CALL TO ORDER AND ROLL CALL
PLEDGE OF ALLEGIANCE was recited.
REPORTS OF CITY OFFICERS
COMMENTS BY MAYOR
A. Deputy City Clerk Administers the Oath of Office to:
Second Ward Alderman-Elect - - Edward U. Notz, Jr.
Deputy City Clerk Joyce Reda administered the Oath of Office to Alderman Elect Notz.
B. Approval of a Resolution of Appreciation for Retiring Employee Matthew W. Wert
Mayor Pandaleon read the resolution of appreciation and photos were taken.
23
Proceedings of the SPECIAL, Monday, August 1, 2022
City Council Meeting
COUNCIL ACTION: Approve the Resolution Appreciation for Retiring Employee Matthew W. Wert
Alderman Preschlack made a motion to Approve the Resolution Appreciation for Retiring Employee Matthew
W. Wert, seconded by Alderman Goshgarian. Motion carried unanimously by voice vote.
C. Approval of a Resolution of Appreciation for The Lake Forest Shop
Mayor Pandaleon read the resolution of appreciation and photos were taken. Ellen Stirling offered thanks to
the City Council.
COUNCIL ACTION: Approve the Resolution Appreciation for the Lake Forest Shop
Alderman Goshgarian made a motion to Approve the Resolution Appreciation for the Lake Forest Shop,
seconded by Alderman Notz. Motion carried unanimously by voice vote.
D. Approval of Reimbursement to the Friends of Lake Forest Parks and Recreation
Foundation (FLFPR) in an amount not to exceed $240,000 associated with the
Cancellation of July 4, 2022, Festival and Fireworks and An Additional Contribution of
$60,000 to Support Future 2022 Community Events
Mayor Pandaleon reported that as directed by the City Council on its July 18 meeting, that the City Council
approve the payment of up to $300,000 to the FLFPR, and approval of the procedures for issuing such
payment. The payment is made to offset costs incurred as a result of the July 4 Festival and Fireworks being
cancelled due to the tragic events in Highland Park on the morning of July 4, 2022, as well as a $60,000
contribution related to anticipated profits of the July 4 Festival typically used to support other community
events.
The following offered Public Comment:
Paul Hamann provided comments to the City Council in opposition to reimbursing the Friends of Lake Forest
Parks and Recreation Foundation.
COUNCIL ACTION: Approval of Reimbursement to the Friends of Lake Forest Parks and Recreation
Foundation (FLFPR) in an amount not to exceed $240,000 associated with the Cancellation of July 4, 2022,
Festival and Fireworks and An Additional Contribution of $60,000 to Support Future 2022 Community
Events
Alderman Preschlack made a motion of Approval of Reimbursement to the Friends of Lake Forest Parks and
Recreation Foundation (FLFPR) in an amount not to exceed $240,000 associated with the Cancellation of July
4, 2022, Festival and Fireworks and An Additional Contribution of $60,000 to Support Future 2022 Community
Events, seconded by Alderman Morris. The following voted “Aye”: Alderman Morris, Novit, Rummel, Notz,
Preschlack, Goshgarian, and Buschmann. The following voted “Nay”: None. 7-Ayes, 0 Nays, motion carried
COMMENTS BY CITY MANAGER
A. Community Spotlight
- Lake Forest Academy
-John Marlatt and Board of Trustees Chair
-Chris Tennyson - Head of School
City Manager Jason Wicha introduced Board of Trustees Chair, John Marlett. Mr. Marlett introduced the new
Head of School, Chris Tennyson. Mr. Tennyson stated that he is the 31st Head of School. There are 435
students at Lake Forest Academy, of the 435, 22%-26% are international students and 77 students come from
24
Proceedings of the SPECIAL, Monday, August 1, 2022
City Council Meeting
Lake Forest and Lake Bluff. Lake Forest Academy’s mission is to cultivate in its students, excellence of
character, scholarship, citizenship, and responsibility. Mr. Tennyson went on to say that Lake Forest
Academy’s uniqueness in its smaller size gives their students an individualized experience. In addition, he
stated that the value they place on the students being good community partners will hopefully make them
agents of change in the world.
OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL
The following offered Public Comment:
Marta (last name unknown) offered comments noting the flood on July 23, 2022
City Manager Jason Wicha stated that City staff are working with impacted residents to help file insurance
claims with our insurance provider IRMA. He also noted that the City is working with State and County officials
to see if any funding will be available under disaster relief.
Mayor Pandaleon made a statement regarding the large amount of rain that fell on July 23, 2022, noting that
most storm systems throughout the state cannot handle a rain of that magnitude. The Mayor reported that
the City is investing in its storm water infrastructure. Over the last 5 years the City has invested 22.8 million in
storm water capital projects and 2.3 million is planned to be invested next year. The Mayor sympathized with
residents who were affected by this event.
COMMITTEE REPORTS
ITEMS FOR OMNIBUS VOTE CONSIDERATION
1. Approval of July 18, 2022, City Council First Session Meeting Minutes
2. Approval of July 18, 2022, City Council Second Session Meeting Minutes
3. Resolution of Appreciation for Mike Strong, Assistant City Manager
4. Approval of the Check Register for the Period of July 1 – July 22, 2002
5. Consideration of a Request to Waive the Fidelity Bond Requirement in Connection with
Holding a Raffle in the City of Lake Forest for the Spirit of 67 Foundation (Approval by Motion)
6. Approval of Amendment to the City’s FY23 Pay Plan
7. Consideration of an Ordinance Amending the City of Lake Forest City Code Regarding the Class
C-1 and C-3 Liquor Licenses (First reading and if appropriate final approval)
8. Approval of the Thermoplastic Lane Marking Bid to Superior Road Striping, Inc. in the Amount
of $85,000
9. Ratify the Inter-Governmental Agreement Between The City of Lake Forest and the Illinois
Department of Transportation and Approve Payment to Metra for the City’s Costs Related to
Metra Railway Crossing Improvements at Everett Road and Old Mill Road as Estimated at
$148,480.30. Additionally, Approval of a Contingency of the Remaining Budgeted Amount of
$26,519.70 for any Additional City Costs Related to Contract Overages or Other Direct Expenses
25
Proceedings of the SPECIAL, Monday, August 1, 2022
City Council Meeting
10. Consideration of a Recommendation from the Building Review Board in Support of
Modifications to Previously Approved Model Homes for the Amberley Woods Courtyard
Homes Development. (Waive First Reading and Grant Final Approval of an Ordinance)
COUNCIL ACTION: Approval of the ten (10) omnibus items as presented.
Mayor Pandaleon asked members of the Council if they would like to remove any item or take it separately.
Seeing none, he asked for a motion.
Alderman Rummel a motion to approve the ten (10) Omnibus items as presented, seconded by Alderman
Preschlack. The following voted “Aye”: Alderman Morris, Novit, Rummel, Notz, Preschlack, Goshgarian, and
Buschmann. The following voted “Nay”: None. 7-Ayes, 0 Nays, motion carried
Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact,
Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda.
ORDINANCES
OLD BUSINESS
NEW BUSINESS
ADDITIONAL ITEMS FOR COUNCIL DISCUSSION/COMMENTS BY COUNCIL MEMBERS
Alderman Goshgarian offered a thank you to his colleagues on City Council for recognizing the tragic events
that happened on the 4th of July and the impact it had on the Friends of Lake Forest Parks and Recreation
Foundation.
ADJOURNMENT
There being no further business Mayor Pandaleon asked for a motion. Alderman Preschlack made a motion to
adjourn, seconded by Alderman Rummel. Motion carried unanimously by voice vote at 7:31 p.m.
Respectfully Submitted,
Joyce Reda, Deputy City Clerk
A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s
office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want To,
then click on View, then choose Archived Meetings Videos.
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RESOLUTION NO. ____
WHEREAS, The City of Lake Forest, hereinafter referred to as CITY, located in the County of Lake, State
of Illinois, desires to construct a streetscape improvement project within the City’s Central Business
District on Deerpath Road between Oakwood Avenue on the east to the Metra right-of-way just east of
Western Avenue on the west, to enhance pedestrian travel along the corridor;
WHEREAS, an Illinois Transportation Enhancement Program (ITEP) Grant will fund 80% construction and
construction engineering for the project with 20% to be paid for with local funds;
WHEREAS, the CITY does hereby commit funds in the amount of $500,000 to cover its share of the
construction and construction engineering expenses;
NOW, THEREFORE, be it resolved by the CITY:
FIRST: The findings made in the prefatory portion of this Resolution are herby adopted.
SECOND: The City does hereby commit the approximate amount of $500,000 plus any additional
amounts as may be required for the CITY’s share of the project costs.
ADOPTED this 6th day of September, 2022 pursuant to a roll call vote as follows:
AYES:
NAYS:
ABSENT:
APPROVED by me this 6th day of September, 2022.
_______________________________
Mayor
ATTEST:
________________________________
City Clerk
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Applicant (Sponsor) Legal Name:
Project Title:
The (Sponsor) hereby certifies and acknowledges that it has the
sufficient funds necessary (includes cash and value of donated land) to complete the pending OSLAD project within the
timeframes specified herein for project execution, and that failure to adhere to the specified project timeframe or failure to
proceed with the project because of insufficient funds or change in local recreation priorities is sufficient cause for project
grant termination which will also result in the ineligibility of the local project sponsor for subsequent Illinois IDNR outdoor
recreation grant assistance consideration in the next two (2) consecutive grant cycles following project termination.
Acquisition and Development Projects
It is understood that the project must be completed within the timeframe established. The OSLAD
timeframe is two years as is specified in the project agreement. The Billing Certification Statement must
be submitted within 45 days of the grant expiration date and the last reimbursement request must be
submitted within one year of the grant expiration date. Failure to do so will result in the Project Sponsor
forfeiting all project reimbursements and relieves IDNR from further payment obligations on the grant.
The (Sponsor) further acknowledges and certifies that it will comply with all
terms, conditions and regulations of 1) the Open Space Lands Acquisition and Development (OSLAD) program (17 IL Adm.
Code 3025); 2) the Illinois Grant Funds Recovery Act (30 ILCS 705); 3) the federal Uniform Relocation Assistance & Real
Property Acquisition Policies Act of 1970 (P.L. 91-646) and/or the Illinois Displaced Persons Relocation Act (310 ILCS 40 et.
seq.), as applicable; 4) the Illinois Human Rights Act (775 ILCS 5/1-101 et.seq.); 5) Title VI of the Civil Rights Act of 1964,
(P.L. 83-352); 6) the Age Discrimination Act of 1975 (P.L. 94-135); 7) the Civil Rights Restoration Act of 1988, (P.L. 100-
259); and 8) the Americans with Disabilities Act of 1990 (PL 101-336); and will maintain the project area in an attractive and
safe condition, keep the facilities open to the general public during reasonable hours consistent with the type of facility, cease
any farming operations, and obtain from the Illinois DNR written approval for any change or conversion of approved outdoor
recreation use of the project site prior to initiating such change or conversion; and for property acquired with OSLAD
assistance, agree to place a covenant restriction on the project property deed at the time of recording that stipulates the property
must be used, in perpetuity, for public outdoor recreation purposes in accordance with the OSLAD programs and cannot be sold
or exchanged, in whole or part, to another party without approval from the Illinois DNR, and that development at the site will
commence within 3 years.
BE IT FURTHER PROVIDED that the (Sponsor) certifies to the best of its
knowledge that the information provided within the attached application is true and correct.
This Resolution of Authorization has been duly discussed and adopted by the (Sponsor)
on the day of (month), (year)
Name (printed / typed)
Attested by:
Signature
Date:
Title
OSLAD Grant Program
Resolution of Authorization Form OS/DOC-3
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Memorandum
To: Jason Wicha, City Manager
From: Deerpath Park Synthetic Turf Athletic Fields Advisory Group
Date: August 22, 2022
Re: Advisory Group Recommendations
PURPOSE
The purpose of this memorandum is to provide the Advisory Group’s recommendations
for enhancements to the Deerpath Park Synthetic Turf Athletic Fields Design Project.
BACKGROUND
The Deerpath Park Synthetic Turf Athletic Fields Advisory Group was formed by City
Manager, Jason Wicha, in May 2022. It was established as a short-term body charged
with advising, challenging, and offering insight to City staff and the City’s consultants as
plans and designs are developed for improvements to the City’s athletic fields at
Deerpath Park with synthetic turf related amenities.
Group members were selected to provide expertise in the areas of architecture,
engineering, field playability and performance, player safety, site design, land
planning, landscaping, sustainable design, and knowledge of the practical and
operational aspects of synthetic athletic turf fields. The Group is chaired by Prue Beidler
and members include David Hamming, Ken Mrock, Marion Cartwright, Mike Bleck, Paul
Best, Rick Amos, Sara LaCasse, and Susie Kullby.
The Group was charged with
Reviewing the scope of work proposed by the architecture and design firm
approved by the Council for the project and offering comments prior to the start of
the design development process.
Hearing one or more status reports from City staff and the consultants as design
development work is progressing and offering input, raising questions, challenging
assumptions, and providing insights.
Hearing a presentation of the draft project design from the consultant and offering
input prior to City staff finalizing a recommendation on the overall project design for
City Council consideration.
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CONCEPTS EXPLORED
The Advisory Group discussed many concepts raised by the City staff team and
members of the consulting team. Some of the concepts discussed included overall
site/field layout, sustainability elements, traffic/parking elements, future maintenance
needs, and safety issues.
RECOMMENDATIONS
1. As plans move forward with adding synthetic turf at Deerpath Park to address
playability issues for multiple sporting activities, the Advisory Group recommends
that the City continue to view Deerpath Park as a community park, rather than
as an athletic complex. Community Parks focus on meeting community-wide
recreation needs that serve as gathering places and general athletics, as well as
preserving unique landscapes and open spaces. As such, the Advisory Group
recommends that the City support the long-range Conceptual Vision Plan for the
park with amenities that benefit the entire community, such as a playground,
fitness features and a walking path. The Advisory Group also recognized that
there are future opportunities for the site that should continue to be explored,
such as the concept of installing a large air-supported dome to provide year-
round athletic space and many other activities.
2. The Advisory Group reviewed the layout options presented by City staff and the
consulting team and discussed the two scenarios for synthetic athletic field sizes,
7.6 and 9.5-acre fields, as directed by the City Council. Based on the
programming needs of the site and the potential layout options, and limitations
due to floodplain and floodway restrictions, the Advisory Group recommends the
City continue the design process with a preference for a 9.5-acre synthetic
athletic field layout. The Advisory Group also supported the concept of having
park support buildings on the north and south ends of the park for restrooms and
storage, as well as the addition of a maintenance shop. In addition, the Advisory
Group preferred the concept featuring a hard surface corridor in the center of
the field to be used for access (walking path), spectator viewing areas, and to
accommodate field lighting and shade structures.
3. City staff presented material options being considered for the synthetic turf fields.
City staff has met with various synthetic turf companies to explore the options for
the turf pile, shock pads, and infill. In addition, they have visited numerous
synthetic turf fields to assess the option that would best fit the community’s
needs. The Advisory Group agrees with the criteria that City staff is using to
evaluate options and that the overall project goals are player safety, playability,
maintenance, durability, and environmental sensitivity. However, the final
selection of materials has not been determined.
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