CITY COUNCIL 11/21/2022THE CITY OF LAKE FOREST
CITY COUNCIL AGENDA
Monday, November 21, 2022, 6:30 pm
220 E. Deerpath, Lake Forest, IL 60045
Honorable Mayor, George Pandaleon
James E. Morris, Alderman First Ward Jim Preschlack, Alderman Third Ward
Nancy P. Novit, Alderman First Ward Ara Goshgarian, Alderman Third Ward
Melanie Rummel, Alderman Second Ward Raymond Buschmann, Alderman Fourth Ward
Edward U. Notz, Jr., Alderman Second Ward Eileen Looby Weber, Alderman Fourth Ward
CALL TO ORDER AND ROLL CALL 6:30 p.m.
PLEDGE OF ALLEGIANCE
REPORTS OF CITY OFFICERS
1. COMMENTS BY MAYOR
A. Resolution of Appreciation for Steve Schutt, Former Lake Forest College President
A copy of the Resolution can be found on page 14
COUNCIL ACTION: Approve the Resolution of Appreciation
B. Swear in Firefighter Paramedic Mike Szymanek
2. COMMENTS BY CITY MANAGER
A. Community Spotlight
Elawa Farm
- Laura Calvert, Executive Director
3. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL
4. COMMITTEE REPORTS
FINANCE COMMITTEE
1. Consideration of an Ordinance Establishing the 2022 Tax Levy (First Reading)
PRESENTED BY: Elizabeth Holleb, Finance Director (847-810-3612)
PURPOSE AND ACTION REQUESTED: Staff requests approving the first reading of an Ordinance
establishing the 2022 property tax levy.
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Monday, November 21, 2022, City Council Agenda
BACKGROUND/DISCUSSION: The annual tax levy must be filed with the County Clerk by the
last Tuesday in December. The City has a significant reliance on property tax revenue, which
represents more than 50% of General Fund revenue.
Spreadsheets related to the proposed tax levy for 2022 are attached (page 15) for your
consideration. These include: 1) the tax levy limitations under the tax cap; 2) the tax levy
distributed by fund without new growth and allowances distributed; 3) the tax levy by fund
with new growth and allowances distributed; and 4) an explanation of the tax increase to an
average homeowner.
The tax levy to be approved includes the needs of all City departments, as well as for pensions
and debt service requirements. A summary of the proposed levy is as follows:
School District #67 levy amounts are estimates and subject to final approval by the School
District Board.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Finance Committee 11/14/22 Discussion of proposed 2022 tax levy
City Council 11/7/22 Determination of a preliminary non-
binding estimate of the 2022 levy
Finance Committee 10/17/22 Approval of 2022 Tax Levy Estimate
BUDGET/FISCAL IMPACT: The proposed tax levy for 2022 reflects a 3.86% increase over the 2021
tax levy extensions for the City and Library operating funds and City pension and debt service
Proposed
FUND 2022 LEV Y 2021 Extension $ CHANGE % CHANGE
City General 15,304,037$ 14,738,052$ 565,985$ 3.84%
Pension Funds 7,649,871 7,421,630 228,241 3.08%
Parks and Recreation 5,594,063 5,327,679 266,384 5.00%
Recreation & Parks/Specific Purpose 125,000 125,000 0 0.00%
Special Recreation 527,054 501,956 25,098 5.00%
Capital Improvements 1,891,019 1,539,144 351,875 22.86%
Library 4,268,942 4,049,256 219,686 5.43%
Library sites 456,776 435,025 21,751 5.00%
PTAB/CE Recapture 0 266,960 (266,960) -100.00%
Bond Funds 1,825,725 1,839,687 (13,962) -0.76%
TOTAL TAX LEVY - CITY 37,642,487$ 36,244,389$ 1,398,098$ 3.86%
School District 67- ESTIMATED 37,991,625$ 36,290,392 1,701,233$ 4.69%
GRAND TOTAL 75,634,112 72,534,781 3,099,331$ 4.27%
Ordinance (exclude Bond Funds)$73,808,387
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funds. This increase is comprised of the 5.00% property tax cap increase on Parks/Recreation
and Library levies; debt service bond levies as previously approved by City Council bond
Ordinances, subject to abatement for debt paid by alternate revenue sources; increases
attributable to new construction; and increases in General Fund and pension costs of 3.00%.
Police and Fire pension costs are determined by an independent actuarial valuation and
recommendation by the Pension Subcommittee. The average increase to existing residents
($800,000 home) is projected to be $140 or 3.45%.
COUNCIL ACTION: Grant first reading of an Ordinance Establishing the 2022 Tax Levy (page
19).
2. Approval of Ordinances Abating 2022 Tax Levies for Various G.O. Alternate Revenue
Bond Issues (First Reading)
PRESENTED BY: Elizabeth Holleb, Finance Director (847-810-3612)
PURPOSE AND ACTION REQUESTED: Staff requests first reading of ordinances abating 2022 debt
service property tax levies.
BACKGROUND/DISCUSSION: The proposed Ordinances provide for the abatement (reduction)
of 2022 property taxes levied for the various outstanding general obligation alternate revenue
bond issues. The tax levies for all bond issues are established and recorded with the County
Clerk at the time the bonds are issued. Therefore, in order to reduce the 2022 bond tax levies,
an abatement ordinance must be approved and filed with the County Clerk no later than
March 1, 2023. The abatement of these general obligation alternate revenue bonds is
possible due to the fact these bond funds have an adequate revenue source from water
sales, golf fees, sales tax and/or TIF increment. Therefore, the general obligation tax levy can
be abated as was planned at the time the bonds were issued.
The proposed Ordinances (beginning on page 27) are as follows:
• An Ordinance Abating a Portion of the Tax being Levied in 2022 for the Annual
Payment of the Principal and Interest on the General Obligation Bonds, Series 2015
Bond Issue
• An Ordinance Abating the Total Tax being Levied in 2022 for the Annual Payment of the
Principal and Interest on the General Obligation Bonds, Series 2017 Bond Issue
• An Ordinance Abating a Portion of the Tax being Levied in 2022 for the Annual
Payment of the Principal and Interest on the General Obligation Bonds, Series 2019
Refunding Bond Issue
BUDGET/FISCAL IMPACT: A summary of the proposed tax levy abatements is provided below:
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Monday, November 21, 2022, City Council Agenda
COUNCIL ACTION: Grant first reading of the Ordinances abating tax levies for various general
obligation bond issues.
3. Consideration of an Ordinance approving a Fee Schedule and Ordinance Adopting
a New Fee (First Reading)
PRESENTED BY: Diane Hall, Assistant Finance Director (847-810-3614)
PURPOSE AND ACTION REQUESTED: Staff requests approving the first reading of the proposed
Ordinances.
BACKGROUND/DISCUSSION: As part of the budget process, all departments are asked to
review their user fees. A comprehensive fee schedule is provided as Exhibit A to the
Ordinance approving a fee schedule, which clearly identifies the proposed fee increases
highlighted in yellow and the proposed new fees highlighted in orange. Fees highlighted in
green are not reflective of changes in existing fees; rather, they are clarifications due to a
review of City Code and current practices or the addition of previously approved fees into the
Fee Schedule.
Departments have provided supplemental memos justifying their proposed fee adjustments
and new fees, which are included in the packet beginning on page 58. New fees require a
separate Ordinance to be submitted by the department proposing the new fee and
accompany the Ordinance approving the fee schedule. The following Ordinances are
submitted for City Council consideration at this time:
• Ordinance approving a fee schedule (page 31)
• Ordinance adopting a new fee pertaining to contractor changes after permits
are issued (page 55)
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Finance Committee 11/14/22 Discussion of proposed ordinances
BUDGET/FISCAL IMPACT: Annual revenue for the new and increased fees is estimated to be
$161,166 in the General Fund, $8,949 in the Parks and Recreation Fund, $23,380 in the Golf
Course Fund and $245,265 in the Water Utility Fund.
Levy per County TIF Golf Water .5 NHRST Net Levy
2015 622,050.00 (359,937.50)262,112.50
2017 786,152.50 (786,152.50)0.00
2019 2,685,962.50 (92,166.91) (1,242,767.41) (518,315.68) 832,712.50
2021 730,900.00 730,900.00
4,825,065.00 (359,937.50) (92,166.91) (2,028,919.91) (518,315.68) 1,825,725.00
1% L/C 4,873,315.65 1,843,982.25
2022 Debt Service Levy and Abatements
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COUNCIL ACTION: Grant first reading of an Ordinance approving a fee schedule and an
Ordinance adopting a new fee pertaining to contractor changes after permits are issued.
5. ITEMS FOR OMNIBUS VOTE CONSIDERATION
1. Approval of November 7, 2022, City Council Meeting Minutes
A copy of the minutes can be found beginning on page 69
COUNCIL ACTION: Approval of November 7, 2022, City Council Meeting Minutes
2. Approval of FY23 Administrative Directives Updates
STAFF CONTACT: Amber Campbell, Director of Human Resources (847-810-3532)
PURPOSE AND ACTION REQUESTED: City Council approval of updates to FY23 Administrative
Directives.
BACKGROUND/DISCUSSION: Amendment to the entertainment expense reimbursement
section to classify the Employee Recognition Dinner similar to the Board and Commission
Recognition Dinner, Mayor’s Chairman Dinner, Elected Official Recognition Dinners and Lake
Forest Day Mayor’s Reception. Strict alcohol ticket system will be utilized to limit financial
impact to the City.
Update to allow all departments to purchase logo wear for employee where a uniform is not
required has been requested by employees and supervisory staff. There are many advantages
to incorporating optional logo wear. Branded apparel serves to unite colleagues as a team,
and boosts organizational culture and employee morale.
When recommending changes to the Personnel Policies and Administrative Directives, the City
utilizes our labor attorneys to remain compliant with all federal, state, and local laws and
regulations, as well as risk assessments.
Administrative Directives
1-11 Reimbursement or Approval of Authorized Expenses
• 4.5.7 – Updated entertainment expense reimbursement for Employee
Recognition Dinner removing cash bar language.
2-15 Employee Fringe Benefits
• 3.2.2 – Updated to reflect the ability for all departments to purchase logo wear
for employees up to $75 per fiscal year.
BUDGET/FISCAL IMPACT: Sufficient funding is available in the FY23 budget.
COUNCIL ACTION: Approval of FY23 Administrative Directive Changes.
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3. Approval of Contract with American Printing Technologies for Processing Vehicle
Licenses and Parking Permits in an Amount Not to Exceed $44,000
STAFF CONTACT: Diane Hall, Assistant Finance Director (847-810-3614)
PURPOSE AND ACTION REQUESTED: Staff requests City Council award a one-year contract with
the option to renew up to five years, based on performance, for the processing of the City’s
vehicle licenses and parking permits to American Printing Technologies.
BACKGROUND/DISCUSSION: The current contract with American Printing Technologies is
scheduled to expire for the online processing of the City’s vehicle licenses and parking permits.
City staff completed two Request for Proposals (RFP) for these services. The first RFP was for the
processing of vehicle licenses and the second RFP for processing parking permits. Two RFPs
were issued to widen the search for these services. One response was received for the vehicle
license RFP and three were received for parking permits.:
Vehicle Licenses:
American Printing Technologies $36,400 (City provides licenses)
Parking Permits:
American Printing Technologies $7,600 (City provides permits)
Yodel $16,924 (Yodel provides permits)
IParq $20,139 (IParq provides permits)
American Printing Technologies offers online purchases of vehicle licenses and parking
permits, as well as fulfillment services and is the City’s current vendor for both processes. With
the combination of both services under one vendor, economies of scale were realized. This
contract award assumes that pet licenses are eliminated for the coming renewal season, as
recommended by staff at the November 14 Finance Committee meeting. The City will supply
the vehicle licenses and parking permits.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Finance Committee 11/14/22 Presented elimination of pet licenses
BUDGET/FISCAL IMPACT:
Has City staff obtained competitive pricing for proposed goods/services? Yes
Below is an estimated summary of Contract budget:
FY2023 Funding Source Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
Finance Operating $44,500 $44,000 Y
COUNCIL ACTION: Approval of Contract with American Printing Technologies for Processing
Vehicle Licenses and Parking Permits in an Amount Not to Exceed $44,000
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4. Approval of an Additional Account Clerk III Position in the Finance Department
STAFF CONTACT: Elizabeth Holleb, Finance Director (847-810-3612)
PURPOSE AND ACTION REQUESTED: Staff requests City Council approval of an additional
Account Clerk III position in the Finance Department to support the department’s succession
planning initiative.
BACKGROUND/DISCUSSION: In 2020, the Finance Department implemented a succession
planning initiative. While not imminent, it was recognized that both the Finance Director and
Assistant Finance Director were approaching retirement. Given significant and growing
challenges in filling government finance leadership positions, the succession planning initiative
is designed to ensure that the future leaders of the Lake Forest Finance Department could be
developed internally. Two Staff Accountant I positions were converted from existing positions
in the department. The succession planning initiative was intended to proceed as follows:
• Staff Accountant I positions would first learn each other’s positions, ensuring complete
cross training in the two positions
• Staff Accountant I positions would next learn Assistant Finance Director job duties,
significantly increasing exposure to the audit process
• Finally, Staff Accountant I positions would be considered for promotion to Staff
Accountant II. Staff Accountant II job duties would include substantially increased
participation in the City’s budget processes and exposure to Finance Director job
duties.
The COVID pandemic, significantly increased Real Estate Transfer Tax activity, staff turnover
and a promotion have posed dramatic challenges to the succession planning initiative.
Recently, two team members completed probationary periods in their respective positions.
This presents an opportunity to resume the succession planning in earnest. However,
significant time is required by the Director, Assistant Director and both Staff Accountant I
positions to allow for the knowledge transfer of work performed by both the Director and
Assistant Director. With a small staff, it is anticipated that the department will face continued
challenges in successfully implementing the succession planning initiative at current staffing
levels in the Finance Department. Therefore, approval of an additional Account Clerk III –
Customer Support position is requested. With the hope that current team members will
advance to leadership positions in the future, it would be appropriate to re-evaluate the need
for the additional position.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
City Manager and Human
Resources Director 11/8/22 Recommend City Council approval of
request.
BUDGET/FISCAL IMPACT: Given the challenging hiring environment, the department would like
to proceed with recruitment immediately and would hope to have the new employee on
board and trained by early March to assist with vehicle sticker and parking permit renewals.
Assuming a February 1 start date, it is projected that the position would cost approximately
$23,252 for the current fiscal year.
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FY2023 Funding Source Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
101-1314-410.10-10 $ N/A $ 23,252 N
If approved, the department will conduct a comprehensive review for any potential budget
savings that can offset the additional cost in both the current and future years. Savings may
be available by assuming some vehicle sticker/parking permit renewal tasks currently
contracted out.
COUNCIL ACTION: Approval of an additional Account Clerk III Position in the Finance
Department.
5. Approval of a Resolution to Enter into an Intergovernmental Agreement Authorizing
Participation in the Mutual Aid Box Alarm System.
STAFF CONTACT: Pete Siebert, Fire Chief (810-3864)
PURPOSE AND ACTION REQUESTED: By entering into this Intergovernmental agreement, The City
of Lake Forest will continue to be an active participant in the Illinois Mutual Aid Box Alarm
System (MABAS). The intergovernmental agreement with MABAS provides a master agreement
for all participants and allows fire departments to legally give and receive mutual aid
assistance to/from other fire departments (see attached Master Agreement and Agreement
Letter).
BACKGROUND/DISCUSSION: The Mutual Aid Box Alarm System (MABAS) was organized
beginning in 1968 in the northwest and western suburbs of Chicago, Illinois to coordinate and
automate fire department mutual aid, based roughly on the Chicago Fire Department's box
alarm system of predetermined resources assigned to respond to a specific incident or area.
Since 1968, MABAS has grown into a multi-state organization to coordinate responses to fires,
emergency medical calls, hazardous material, technical rescue and other emergencies and
disasters through prearranged mutual aid and dispatch agreements. The system is designed to
facilitate all levels of mutual aid from day-to-day automatic aid responses to major incidents
and disasters requiring significant deployment of resources. The Lake Forest Fire Department
has been an active participant in MABAS for many years. There have been numerous large-
scale incidents within the boundaries of Lake Forest including fires, emergency medical
incidents, and technical rescue, where the assistance from other MABAS entities has been
required to successfully mitigate the incident. The Lake Forest Fire Department has benefited
greatly from the assistance received by participating MABAS departments, and in turn, the
Lake Forest Fire Department has assisted other MABAS departments in their time of need.
The proposed resolution and intergovernmental agreement can be found beginning on page
73.
BUDGET/FISCAL IMPACT: The Lake Forest Fire Department budgets for annual MABAS dues (FY
23 $7,150.00). The dues payment is used to offset dispatching expenses provided on MABAS
calls (by Cencom in Round Lake), training coordination for the MABAS division, and the
upkeep of all MABAS Specialized Rescue Team (SRT) assets.
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Monday, November 21, 2022, City Council Agenda
COUNCIL ACTION: Approval of a Resolution to Enter into an Intergovernmental Agreement
Authorizing Participation in the Mutual Aid Box Alarm System
6. Award of the contract for GIS Services to MGP, Inc. in the not-to-exceed amount of
$126,289 for calendar year 2023.
STAFF CONTACT: Byron Kutz, Superintendent of Engineering (847-810-3555)
PURPOSE AND ACTION REQUESTED: Staff recommends awarding the contract for Geographic
Information System (GIS) Services to MGP, Inc. in the not-to-exceed amount of $126,289 for
calendar year 2023.
BACKGROUND/DISCUSSION: In 2010, the City joined the GIS Consortium (GISC). The GIS
Consortium is a public entity consisting of local governments that work collectively to achieve
the benefits of GIS and related technologies.
Currently there are 41 members in the GISC including nearby communities such as Highland
Park, Deerfield, Glenview, and Skokie. The GIS Consortium is based on an innovative approach
that manages staffing costs by sharing professional resources. The mission of the Consortium is
to create value for its members by identifying opportunities for minimizing cost and risk.
MGP, Inc. is the current service provider for the City's Geographic Information Systems
program and provides technical support services to the entire GIS Consortium. A site specialist
is assigned to each community to manage the day-to-day GIS operations in that community.
The GISC staffing model will be reduced from 100% staffing to 50% staffing for Lake Forest. MGP
staff will be onsite ten days a month to provide GIS services to city staff, the public and
consulting firms as needed. For reference of the 41 members in the GISC there are only about
5 communities with 100% staffing while the majority are staffed 2-4 days a week. This decision
was decided by an ad hoc group composed of staff members from Information Technology,
Public Works-Operations, Community Development, and Engineering. This group surveyed
power users from every department based on the following variables: what works in the
program, what could be improved in the program, and what future abilities would they like to
see in GIS. City staff ultimately decided with the revised hours that this service delivery
framework with MGP is still the best fit for the City. Staff attributed the decrease in hours to the
fact that the City’s data is maturing and does not require as many hours as when the system
was initially being developed back in 2010. Staff will have the ability to contact MGP staff for
all GIS needs even on days they are not physically onsite. With this being a one-year contract,
Staff can re-evaluate at the end of the year and analyze if the revised hours are still
appropriate or if they need to be adjusted going forward. In discussions with MGP, the City
requested that MGP provides additional transaction reports throughout the year so that usage
can be better analyzed. The ad hoc group decided that innovation is an important emphasis
for the contract with GIS going forward and therefore MGP agreed to hosting routine lunch-
and-learns with City Staff to discuss opportunities for additional innovative approaches with
GIS.
Each municipality is responsible for approving an annual service provider contract with MGP
to reflect the specific needs and budget of the individual community.
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Monday, November 21, 2022, City Council Agenda
BUDGET/FISCAL IMPACT: The GIS Consortium Service Provider Contract for MGP in Lake Forest
for Calendar Year 2023 is for services not to exceed $111,240 for staffing costs. Additionally, the
City also pays $15,049 for costs related to software, licensing, and other fixed-costs that MGP
incurs with this contract for a total of $126,289. The 2023 staffing costs of $111,240 is a decrease
of 48% ($103,006) from the 2022 GIS contract.
Services provided will include direct management, development, and the operation and
maintenance of the City’s GIS system. MGP also provides investigation, research and
development of new functionality and capability to benefit all GIS Consortium members.
Has City staff obtained competitive pricing for proposed goods/services? No
If no, indicate the specific exception requested:
Administrative Directive 3-5, Section 6.1I – Existing Relationship
Beginning on page 97 of your packet is the Calendar Year 2023 GIS Consortium Service
Provider Contract for MGP. January through April expenses will be made from the City’s
FY2023 budget, while May through December expenses will be funded from the City’s FY2024
budget.
Below is an estimated summary of Project budget:
FY2024 Funding Source Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
101-3747-435.35-46 $126,289 $126,289 Y*
*Part of the FY 2024 budget approval process
COUNCIL ACTION: Award of the contract for GIS Services to MGP, Inc. in the not-to-exceed
amount of $126,289 for calendar year 2023.
7. Consideration of a Recommendation from the Plan Commission in Support of an
amendment to a Special Use Permit and an Associated Resubdivision for Faith
Lutheran Church, 680 W. Deerpath. (If desired by the Council, Waive First Reading
and Grant Final Approval of an Ordinance and by Motion, Approve the
Resubdivision.)
STAFF CONTACT: Catherine Czerniak,
Director of Community Development (810-3504)
PURPOSE AND ACTION REQUESTED: A recommendation from the Plan Commission is presented
for City Council consideration as part of the Omnibus Agenda.
BACKGROUND/DISCUSSION:
Faith Lutheran Church is requesting an amendment to the existing Special Use Permit for the
Church for the sole purpose of modifying the boundaries of the church campus to reflect the
current use. No change in or expansion of use is proposed.
The Church, and the two properties to the west are in the common ownership of the Church.
For many decades, the Church driveway and a portion of the parking lot have been located
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Monday, November 21, 2022, City Council Agenda
on the property immediately to the west of the Church building as recognized in the previously
granted Special Use Permit for the Church. The rear yard of the third property is regularly used
for outdoor Church gatherings.
Both of the parcels located to the west of the Church are developed with modest homes. The
proposed amendment and resubdivision will lay the groundwork if in the future, the Church no
longer has need for one or both of the single family residences.
If the plat of resubdivision is approved, the existing homes will be located on smaller, legally
platted lots which could be sold off individually. This request does not propose or seek
approval for any improvements or changes to the Church Campus.
No public testimony was presented on this petition. The Plan Commission voted 5 to 0 to
recommend approval of the petition to the City Council. Additional background is provided
in the Plan Commission Report beginning on page 126 of the Council packet. The Ordinance
is included in the Council packet beginning on page 119.
COUNCIL ACTION: If determined to be appropriate by the City Council:
1. Waive First Reading and Grant Final Approval of an Ordinance approving an amendment
to the Special Use Permit for Faith Lutheran Church.
and
2. By motion, approve the associated plat of resubdivision.
8. Consideration of a Waiver of Permit Fees for Replacement of the Dome at the Lake
Forest Library, 360 E. Deerpath. (Approval by Motion)
STAFF CONTACT: Catherine Czerniak
Director of Community Development (810-3504)
PURPOSE AND ACTION REQUESTED: City Council is asked to consider waiving permit fees in
support of replacement of the Library dome.
BACKGROUND/DISCUSSION: The Lake Forest Library, constructed in 1931, is a treasured
community building. As the City Council is well aware, the Library dome has been wrapped,
protected from the weather, for a number of years. The necessary study and due diligence
have been completed, construction plans prepared, and applications for permits were
recently submitted. The restoration of the dome is poised to move forward once the weather
warms in 2023.
Consistent with past City Council approval of waivers of permit fees for some improvement
projects at community buildings, a waiver of permit fees for this project, given the community
interest in seeing the restoration of the dome move forward, is recommended. Per
Administrative Directive 3-7, fee waivers in excess of $5,000 require approval by the City
Council.
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Monday, November 21, 2022, City Council Agenda
BUDGET/FISCAL IMPACT: The budget impact is minimal. Staff review of the construction plans,
administrative work related to the issuance and tracking of the permit, and City inspections
throughout the construction process, will be provided by the City as an in kind contribution to
this community project.
Construction Permit Fees Permit Fees Amount of Fee Waiver
Requested
Dome Replacement and Related
Work – Lake Forest Library $7,730.00 $7,730.00
COUNCIL ACTION: If desired by the City Council, approve a motion waiving permit fees in the
amount of $7,730.00 for work related to the replacement of the dome at the Lake Forest
Library.
COUNCIL ACTION: Approval of the eight (8) omnibus items as presented.
6. OLD BUSINESS
7. NEW BUSINESS
8. ADDITIONAL ITEMS FOR DISCUSSION/ COMMENTS BY COUNCIL MEMBERS
9. ADJOURNMENT
A copy of the Decision Making Parameters is included beginning on page 13 of this packet.
Office of the City Manager November 16, 2022
The City of Lake Forest is subject to the requirements of the Americans with Disabilities
Act of 1990. Individuals with disabilities who plan to attend this meeting and who require
certain accommodations in order to allow them to observe and/or participate in this meeting,
or who have questions regarding the accessibility of the meeting or the facilities, are required
to contact City Manager Jason Wicha, at (847) 234-2600 promptly to allow the City to make
reasonable accommodations for those persons.
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THE CITY OF LAKE FOREST
DECISION-MAKING PARAMETERS FOR CITY COUNCIL,
AND APPOINTED BOARDS & COMMISSIONS
Adopted June 18, 2018
The City of Lake Forest Mission Statement:
"Be the best-managed, fiscally-responsible and appealing community and promote a community
spirit of trust, respect and citizen involvement. "
The Lake Forest City Council, with the advice and recommendations of its appointed advisory
Boards and Commissions, Lake Forest Citizens, and City Staff, is responsible for policy
formulation and approval. Implementation of adopted strategy, policy, budgets, and other
directives of Council is the responsibility of City Staff, led by the City Manager and Senior
Staff. The Mayor and Aldermen, and appointed members of Boards and Commissions should
address matters in a timely, deliberate, objective and process-driven manner, making decisions
guided by the City of Lake Forest Strategic and Comprehensive Plans, the City's Codes,
policies and procedures, and the following parameters:
. Motions and votes should comprise what is in the best long-term interests of all Lake
Forest citizens, measured in decades, being mindful of proven precedents and new
precedents that may be created.
. All points of view should be listened to and considered in making decisions with the
long-term benefit to Lake Forest's general public welfare being the highest priority.
. Fundmg decisions should support effectiveness and economy in providing services
and programs, while mindful of the number ofcidzens benefittmg from such
expenditures.
. New initiatives should be quantified, qualified, and evaluated for their long-tenn merit
and overall fiscal unpact and other consequences to the community.
. Decision makers should be proactive and timely in addressing sto-ategic planning
initiatives, external forces not under control of the City, and other opportunities and
challenges to the community.
Community trust in, and support of, government is fostered by maintaining the integrity of these
decision-making parameters.
The City of Lake Forest 's Decision-Making Parameters shall be reviewed by the City Council on an
annual basis and shall be included on all agendas of the City Council and Boards and Commissions.
13
Resolution of Appreciation
WHEREAS, Stephen D. Schutt has served in the role of President of Lake Forest College
since 2001, as the thirteenth College President; and
WHEREAS, under President Schutt’s leadership, the College has not only remained
relevant in an ever changing World, but increased enrollment by 35%, from 1,258 in
2001 to 1,700 in 2022; and
WHEREAS, President Schutt supported the creation of new and forward thinking
academic programs including: African American Studies, Data Science,
Entrepreneurship and Innovation, Finance, and the Health Professions Program; and
WHEREAS, not only was President Schutt instrumental in growing student enrollment
and academic options, he also spearheaded significant enhancements to the Campus
facilities during his tenure including new construction, renovations and additions, a few
notable examples include the Donnelly and Lee Library, Mohr Student Center, the Sports
and Recreation Center, Moore Residence Hall, the Lillard Science Center, Mohr Field and
Halas Hall and most recently, a $20 million dollar renovation and expansion of the oldest
building on the College Campus formerly Young Hall, today Brown Hall; and
WHEREAS, to his credit, during President Schutt’s time leading the College, $300 million
dollars were raised to support Lake Forest College positioning the College to remain
strong and to flourish long into the future; and
WHEREAS, the College is at the very foundation of the City of Lake Forest and, thanks to
President Schutt, remains a strong and valued community institution; and
WHEREAS, President Schutt reached out and invited the community on to the Campus,
to lectures and programs, to events and of course, to football games; and
WHEREAS, the City of Lake Forest and its citizens are forever indebted to President
Schutt for his leadership, ability to look beyond what was thought to be possible, and
for assuring the future success of Lake Forest College; and
WHEREAS, the City Council of the City of Lake Forest, on behalf of all its residents, express
sincere gratitude to President Schutt and wish him, his wife and daughter the very best in
the future; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of The City of Lake Forest, Illinois,
hereby expresses the profound gratitude of the citizens of Lake Forest to Stephen D.
Schutt for the loyal and faithful public service he has given by means of this Resolution,
which shall be spread upon the permanent records of the City.
Adopted by the City Council of The City of Lake Forest this 21st day of November 2022.
_____________________________
George A. Pandaleon, Mayor
14
Attachment 1
PROJECTED EQUALIZED ASSESSED VALUATION
Based on information from the County Clerk's Office
the projected Equalized Assessed Valuation (EAV) of property
in The City of Lake Forest for the tax year 2022 is as follows:
2021 EAV for The City of Lake Forest 2,381,873,010
Estimated average change to existing property 2.40%
2022 EAV for existing property 2,439,013,037
Total Estimated New Construction Growth for 2022 9,698,793$
Total Projected EAV for 2022 Tax Levy 2,448,711,830$
COMPUTATION OF MAXIMUM TAX EXTENSION FOR UNDER THE PROPERTY TAX
EXTENSION LIMITATION ACT
A.Tax Levy Extensions for the 2021 Tax Year (Excluding Debt 33,785,511$
Service, Special Rec and partial Fire Pension Tax Levy Extension)
B.Total Projected EAV for 2022 Tax Levy 2,448,711,830$
C.Total Estimated New Construction Growth for 2022 9,698,793$
D.CPI Increase for 2022 Levy 5.00%
Step 1 Numerator of Limiting Rate:33,785,511$ X 105.000%=35,474,787$
Step 2 Denominator of Limiting Rate:2,448,711,830$ -9,698,793 =2,439,013,037$
Step 3 Limiting Rate (Per $100 EAV):35,474,787$ /2,439,013,037 =0.01454$
Step 4 Maximum Tax Extension for 2022 Tax Year 2,448,711,830$ X 0.01454$ =35,615,853$
(Excluding Debt Service Tax Levy Extension):
Step 5 Added Tax Levy Extension Based on New =141,066$
Growth (Step 4 minus Step 1)
Aggregate Levy - Truth in Taxation Estimate:105.42%
Tax Cap 5.00%
New Construction 0.42%
5.42%
ESTIMATING EQUALIZED ASSESSED VALUATION, TAX LEVY LIMITATIONS
AND NEW GROWTH PROJECTIONS FOR 2022 LEVY
11/15/2022 taxlevy2022_draft
15
The City of Lake Forest
Tax Levy
2022
Attachment 2
FUND 2022 LEVY 2021 Extension $ CHANGE % CHANGE
General $15,180,194 14,738,052 442,142 3.00%
Pension Funds
IMRF/SS - Funded Ratio 113.47%1,331,879 1,293,086 38,793 3.00%
Police Pension - Funded Ratio 56.42%3,284,419 3,188,756 95,663 3.00%Pens Sub (+$255k)
Fire Pension - Funded Ratio 70.39%2,077,963 2,222,192 (144,229)-6.49%Pens Sub (+$296k)
Sub-Total Pension Funds 6,694,261 6,704,034 (9,773)-0.15%
Other Funds
Recreation and Parks 5,594,063 5,327,679 266,384 5.00%
Recreation and Parks-IMRF/SS 630,378 600,360 30,018 5.00%
Special Recreation 0
Capital Improvements (Cap Applies)1,891,019 1,539,144 351,875 22.86%5-year (+$350k)
Recreation and Parks/Specific Purpose 125,000 125,000 0 0.00%
Library 4,251,719 4,049,256 202,463 5.00%
Library-sites 456,776 435,025 21,751 5.00%
Sub-Total Other Funds 12,948,955 12,076,464 872,491 7.22%
TOTAL LEVY UNDER TAX CAP 34,823,409 33,518,550 1,304,859 3.89%
Bond Funds (Cap Applies)
2010/2013/2021 GO Bonds MS/CIP 730,900 734,750 (3,850)-0.52%
2019 Refunding 832,713 831,463 1,250 0.15%
Extension Adjustment 0 18,236 (18,236)
2015 GO Bonds - CIP 262,112 255,238 6,874 2.69%
Sub-Total Bond Funds 1,825,725 1,839,687 (13,962)-0.76%
TOTAL TAX LEVY BEFORE
NEW GROWTH and ALLOWANCES 36,649,134 35,358,237 1,290,897 3.65%
Fire Pension PA 93-0689 325,232 117,236 207,996 177.42%
Special Recreation 527,054 501,956 25,098 5.00%
PTAB/CE Recapture 266,960 (266,960)N/A New Legislation
Plus New Growth 141,066 141,066 N/A
GRAND TOTAL TAX LEVY 37,642,486 36,244,389 1,398,097 3.86%
Ord 2013-70 Debt/Capital Cap 3,716,744 3,378,831 337,913 10.00%Cap $3,950,939
Aggregate Levy (Truth in Taxation)35,816,761 34,137,742 1,679,019 4.92%
DISTRIBUTION OF GROWTH
General Fund Levy -123,843$
Library Levy -17,223
TOTAL NEW GROWTH 141,066$
11/15/2022
taxlevy2022_draft
16
The City of Lake Forest
Tax Levy
2022Attachment 3
FUND 2022 LEVY 2021 Extension $ CHANGE % CHANGE
General $15,304,037 14,738,052 565,985 3.84%
Pension Funds
IMRF/SS 1,331,879 1,293,086 38,793 3.00%
Police Pension 3,284,419 3,188,756 95,663 3.00%Pens Sub (+$255k)
Fire Pension 2,403,195 2,339,428 63,767 2.73%Pens Sub (+$296k)
Sub-Total Pension Funds 7,019,493 6,821,270 198,223 2.91%
Agency Funds
Recreation and Parks 5,594,063 5,327,679 266,384 5.00%
Recreation and Parks-IMRF/SS 630,378 600,360 30,018 5.00%
Recreation and Parks-Specific Purpose 125,000 125,000 0 0.00%
Special Recreation 527,054 501,956 25,098 5.00%
Capital Improvements 1,891,019 1,539,144 351,875 22.86%5-year (+$350k)
Library 4,268,942 4,049,256 219,686 5.43%
Library-sites 456,776 435,025 21,751 5.00%
Sub-Total Agency Funds 13,493,232 12,578,420 914,812 7.27%
AGGREGATE LEVY 35,816,761 34,137,742 1,679,019 4.92%
Bond Funds
2010 GO Bonds MS/CIP 730,900 734,750 (3,850)-0.52%
2009 GO Bonds Western 832,713 831,463 1,250 0.15%
Extension Adjustment 18,236 (18,236)
2015 GO Bonds - CIP 262,112 255,238 6,874
Sub-Total Bond Funds 1,825,725 1,839,687 (13,962)-0.76%
PTAB/CE Recapture 0 266,960 (266,960)N/A New Legislation
GRAND TOTAL TAX LEVY 37,642,486 36,244,389 1,398,097 3.86%
11/15/2022 taxlevy2022_draft17
The City of Lake Forest
Tax Levy
2022
Explanation of Homeowner Increase
Attachment 4
2022 LEVY 2021 Extension $ CHANGE % CHANGE
Levy before growth and exclusions 34,823,409$ 33,518,550$ 1,304,859$ 3.89%
Plus growth and exclusions 993,352 619,192 374,160$
TOTAL LEVY UNDER TAX CAP 35,816,761$ 34,137,742$ 1,679,019$ 4.92%
PTAB/CE Recapture 0 266,960 (266,960)$
Bond Funds 1,825,725 1,839,687 (13,962)$
TOTAL TAX LEVY 37,642,486$ 36,244,389$ 1,398,097$ 3.86%
Increase excl new growth/exclusions 36,649,134 35,358,237 3.65%
2022 2021
Forecast Actual
City Equalized Assessed Value ( EAV)2,448,711,830 2,381,873,010
1/3 market value
City Levy 37,642,486 36,244,389
Tax Rate 1.5372 1.5217 levy divided by EAV X 100
Average Home Market Value 819,192$ 800,000$
EAV 273,064 266,667
EAV X Tax Rate/100 4,198$ 4,058$ 140$ 3.45%
This is the impact projected on an average existing home.
This represents 22% (City) and 3% (Library) of the entire tax bill.
(Impacts on individual properties may differ.)
11/15/2022 taxlevy2022_draft
18
TAX LEVY 2022-2023
AN ORDINANCE PROVIDING FOR THE LEVY OF TAXES FOR ALL CORPORATE PURPOSES AND FOR
THE PUBLIC SCHOOLS OF THE CITY OF LAKE FOREST, COUNTY OF LAKE AND STATE OF ILLINOIS,
FOR THE FISCAL YEAR COMMENCING MAY 1, 2022 AND ENDING APRIL 30, 2023.
WHEREAS, because of legal requirements relating to pension funding, the City is required to
increase its annual levy to responsibly meet these obligations; and
WHEREAS, because of uncertainties relating to actual and potential Statewide legislation
affecting revenue and tax issues for all municipalities, the City is unable to plan with any levy of
predictability, which creates a bona fide emergency beyond the City's control for purposes
of fiscal planning; and
WHEREAS, due to these legal requirements and bona fide emergency, the City is required to
increase its annual tax levy at levels exceeding the levels set forth in the "tax cap" law,
BE IT ENACTED BY THE CITY COUNCIL OF THE CITY OF LAKE FOREST, COUNTY OF LAKE AND
STATE OF ILLINOIS:
SECTION 1: That the Annual Appropriation Bill, an ordinance making appropriation for the corporate
purposes of The City of Lake Forest and the objects and purposes stated therein according to the departments,
and other separate agencies, and for the Public Schools of The City of Lake Forest, County of Lake and
State of Illinois, for the fiscal year commencing May 1, 2022 and ending April 30, 2023 was duly passed
the 18th of July, 2022 and thereafter published in pamphlet form as provided by law, which ordinance by
reference thereto is hereby made a part of hereof.
SECTION 2: That the sum of seventy-three million, eight hundred eight thousand, three hundred eighty-seven
dollars ($73,808,387) having heretofore legally appropriated for all corporate purposes of The City of Lake
Forest and for the Public Schools of The City of Lake Forest, County of Lake and State of Illinois, to be
collected from the taxes levied for the fiscal year commencing May 1, 2022 and ending April 30, 2023 be
and same hereby is levied against all property subject to taxation with The City of Lake Forest as the same
is assessed and equalized for State and County purposes for the said fiscal year.
That the purposes for which the said amount of seventy-three million, eight hundred eight thousand,
three hundred eighty-seven dollars ($73,808,387) hereto appropriated and hereby levied, respectively are
as follows, to wit:
GENERAL FUND Tax Levy
Appropriation 2022-2023
General Government
Salaries and Benefits 2,909,529$ 2,110,739$
Supplies/Other Services and Charges 4,242,970 3,078,093
Capital Equipment 231,000 167,581
Contingency - to meet expenses of emergencies
and optional expenses not otherwise provided for 3,942,346 -
TOTAL GENERAL GOVERNMENT 11,325,845$ 5,356,413$
Legal
Contractual Services 450,000$ 306,081$
TOTAL LAW 450,000$ 306,081$
11/21/22 City Council ‐ First Reading 19
Tax Levy
Appropriation 2022-2023
Community Development
Salaries and Benefits 1,683,878$ -$
Supplies/Other Services and Charges 491,438 -
Capital Equipment - -
TOTAL COMMUNITY DEVELOPMENT 2,175,316$ -$
Public Works Administration
Salaries and Benefits 444,908$ 371,478$
Supplies/Other Services and Charges 104,968 87,643$
TOTAL PUBLIC WORKS ADMINISTRATION 549,876$ 459,121$
Public Buildings
Building Maintenance Administration
Salaries and Benefits 865,505$ 375,932$
Supplies/Other Services and Charges 746,216 324,118
Capital Improvements 150,000 65,152
TOTAL PUBLIC BUILDINGS 1,761,721$ 765,202$
Streets
Salaries and Benefits 1,088,912$ -$
Supplies/ Other Service and Charges 968,880 -
Capital Improvements 250,000
TOTAL STREETS 2,307,792$ -$
Sanitation
Salaries and Benefits 1,315,535$ 822,513$
Supplies/ Other Service and Charges 1,132,208 707,891
TOTAL SANITATION 2,447,743$ 1,530,404$
Storm Sewers
Salaries and Benefits 128,334$ 94,318$
Supplies/ Other Service and Charges 29,900 21,975
Capital Improvements 50,000 36,747
TOTAL STORM SEWERS 208,234$ 153,040$
Engineering
Salaries and Benefits 539,347$ 184,927$
Supplies/ Other Service and Charges 353,352 121,154
TOTAL ENGINEERING 892,699$ 306,081$
Fire
Fire Administration
Salaries and Benefits 4,951,079$ 2,450,616$
Supplies/ Other Service and Charges 339,257 167,921
Capital Improvements 50,000 24,748
Sub-Total 5,340,336$ 2,643,285$
11/21/22 City Council ‐ First Reading 20
Tax Levy
Appropriation 2022-2023
Emergency Medical Services
Supplies/ Other Service and Charges 82,800$ 40,983$
Sub-Total 82,800$ 40,983$
Fire Suppression
Supplies/ Other Service and Charges 142,350$ 70,458$
Sub-Total 142,350$ 70,458$
TOTAL FIRE 5,565,486$ 2,754,727$
Police
Salaries and Benefits 6,698,124$ 3,050,822$
Supplies/ Other Service and Charges 1,287,295 586,330
Capital Improvements 78,637 35,817
TOTAL POLICE 8,064,056$ 3,672,969$
TOTAL AMOUNT APPROPRIATED FROM GENERAL FUND 35,748,768$ 15,304,037$
Less: Total amount appropriated from other sources 20,444,731
other than Tax Levy
Sub-Total 15,304,037
TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR
GENERAL FUND 15,304,037$
ILLINOIS MUNICIPAL RETIREMENT AND SOCIAL SECURITY
For ILLINOIS MUNICIPAL RETIREMENT and SOCIAL SECURITY
(Excludes Water and Sewer Department, Fleet, Deerpath Golf Course,
Cemetery Commission and School District 67)
General Fund - IMRF 812,246$ 665,940$
General Fund - Social Security 740,997 665,939
Parks and Recreation Fund - IMRF 355,660 315,189
Parks and Recreation Fund - Social Security 351,787 315,189
-
TOTAL AMOUNT APPROPRIATED FROM ILLINOIS 2,260,690$ 1,962,257$
MUNICIPAL RETIREMENT AND SOCIAL SECURITY
Less: Total amount appropriated from other sources 298,433
other than Tax Levy
Sub-Total 1,962,257
TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR
ILLINOIS MUNICIPAL RETIREMENT AND SOCIAL SECURITY 1,962,257$
11/21/22 City Council ‐ First Reading 21
Tax Levy
Appropriation 2022-2023
FIREFIGHTERS'S PENSION FUND
Other Services and Charges 3,012,494$ 2,077,963$
Contingency to meet expenses for emergencies and expenses
not otherwise provided for 333,772 -
TOTAL AMOUNT APPROPRIATED FOR PAYMENT
TO THE FIREFIGHTERS'S PENSION FUND 3,346,266$ 2,077,963$
Less: Total amount appropriated from other sources
other than Tax Levy 1,268,303
Sub-Total 2,077,963
TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR
THE FIREFIGHTERS'S PENSION FUND 2,077,963$
Other Services and Charges 325,232$ 325,232$
TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR
THE FIREFIGHTERS'S PENSION FUND LAW PA 93-0869 325,232$ 325,232$
POLICE PENSION FUND
Other Services and Charges 4,070,496$ 3,284,419$
Contingency to meet expenses for emergencies and expenses
not otherwise provided for 407,049 -
TOTAL AMOUNT APPROPRIATED FOR PAYMENT
TO THE POLICE PENSION FUND 4,477,545$ 3,284,419$
Less: Total amount appropriated from other sources 1,193,126
other than Tax Levy
Sub-Total 3,284,419
TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR
THE POLICE PENSION FUND 3,284,419$
PARKS AND RECREATION FUND
Parks and Forestry
Administration
Salaries and Benefits 2,455,344$ 2,157,781$
Supplies/ Other Service and Charges 563,948 495,603
Capital Equipment 297,884 261,784
Sub-Total 3,317,176$ 2,915,168$
Grounds Maintenance
Supplies/ Other Service and Charges 396,804$ 348,715$
Sub-Total 396,804$ 348,715$
11/21/22 City Council ‐ First Reading 22
Tax Levy
Appropriation 2022-2023
Athletic Field Plg/Tennis
Supplies/ Other Service and Charges 111,500$ 97,987$
Sub-Total 111,500$ 97,987$
Lake Front Facilities
Supplies/ Other Service and Charges 36,000$ 31,637$
Sub-Total 36,000$ 31,637$
Tree Trimming
Supplies/ Other Service and Charges 56,000$ 49,213$
Sub-Total 56,000$ 49,213$
Tree Removal
Supplies/ Other Service and Charges 41,500$ 36,471$
Sub-Total 41,500$ 36,471$
Insect & Disease
Supplies/ Other Service and Charges 23,500$ 20,652$
Sub-Total 23,500$ 20,652$
Tree & Shrub Planting/Care
Supplies/ Other Service and Charges 12,500$ 10,985$
Sub-Total 12,500$ 10,985$
Natural Areas Management
Supplies/ Other Service and Charges 49,800$ 43,765$
Sub-Total 49,800$ 43,765$
TOTAL PARKS AND FORESTRY SECTION 4,044,780$ 3,554,594$
Recreation
Recreation Programs
Salaries and Benefits 3,118,016$ 1,078,287$
Supplies/ Other Service and Charges 1,479,108 511,512
Capital Equipment 42,420 14,670
Sub-Total 4,639,544$ 1,604,469$
Recreation and Parks Specific Purpose 125,000$ 125,000$
Recreation Center Capital Equipment 50,000 50,000
Parks and Forestry Tree Replacement and Landscaping 100,000 100,000
Parks and Recreation Capital Asset Replacement Program (CARP)285,000 285,000
Contingency to meet expenses of emergencies and expenses
not otherwise provided for 995,177 -
TOTAL RECREATION SECTION 6,194,721$ 2,164,469$
TOTAL AMOUNT APPROPRIATED FROM THE PARKS AND 10,239,501
RECREATION FUND
11/21/22 City Council ‐ First Reading 23
Tax Levy
Appropriation 2022-2023
Less: Total amount appropriated from other sources 8,075,032
other than Tax Levy
Sub-Total 5,719,063
TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR
THE PARKS AND RECREATION FUND 5,719,063$
Special Recreation
Salaries and Benefits 60,425$ 53,580$
Supplies/Other Services and Charges 274,488 243,395
Capital Improvements 259,470 230,078
Contingency to meet expenses of emergencies and
operational expenses not otherwise provided for 59,438 -
TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR
SPECIAL RECREATION 653,821$ 527,054$
Capital Improvements Fund
Supplies/Other Services and Charges 9,825$ -$
Capital Equipment 564,500
Capital Improvements 16,654,723 1,891,019
Contingency to meet expenses of emergencies and capital
improvements not otherwise provided for 1,722,905
TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR
CAPITAL IMPROVEMENTS 18,951,953.00$ 1,891,019$
PUBLIC LIBRARY FUND
Library Services
Salaries and Benefits 2,687,674$ 2,687,256$
Supplies/Other Services and Charges 1,321,924 1,321,718
Contingency to meet expenses of emergencies and
operational expenses not otherwise provided for 18,669 -
Total Lake Forest Public Library - General 4,028,267$ 4,008,974$
Less: Total amount appropriated from other sources 19,293
other than Tax Levy
Sub-Total 4,008,974
TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR
THE LAKE FOREST PUBLIC LIBRARY - GENERAL 4,008,974$
Social Security and IMRF
Social Security 149,026$ 129,984$
Illinois Municipal Retirement Fund (IMRF) 200,081 129,984
Total Lake Forest Public Library - Social Security and IMRF 349,107$ 259,968$
Less: Total amount appropriated from other sources 89,139
other than Tax Levy
Sub-Total 259,968
11/21/22 City Council ‐ First Reading 24
Tax Levy
Appropriation 2022-2023
TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR
THE LAKE FOREST PUBLIC LIBRARY - SOCIAL SECURITY AND IMRF 259,968$
Library Building
Salaries and Benefits 141,310$ 111,291$
Supplies/Other Services and Charges 268,675 211,599
Sub-Total 409,985$ 322,890
Capital Equipment -$ -$
Capital Improvements 170,000 133,886
Sub-Total 170,000$ 133,886$
Total Lake Forest Public Library
Building Maintenance and Repair (Sites and Building) 579,985$ 456,776$
Less: Total amount appropriated from other sources 123,209
other than Tax Levy
Sub-Total 456,776
TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR
THE LAKE FOREST PUBLIC LIBRARY -
BUILDING MAINTENANCE AND REPAIR 456,776$
Public Schools THE CITY OF LAKE FOREST
School District No. 67**
From the Educational Fund 35,191,080$ 31,928,455$
From the Operations, Building and Maintenance Fund 4,879,960$ 4,124,566
From the Capital Projects Fund 1,269,900$ -
From the Illinois Municipal Retirement Fund 395,177$ 408,132
From the Social Security Fund 395,176$ 576,205
From the Transportation Fund 1,133,614$ 954,267
TOTAL AMOUNT APPROPRIATED FOR PUBLIC SCHOOLS
OF THE CITY OF LAKE FOREST (School District No. 67) 43,264,907$ 37,991,625$
TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR
PUBLIC SCHOOLS OF THE CITY OF LAKE FOREST
(School District 67)37,991,625$
Summary of the Amounts Appropriated From the
the Several Funds
General 35,748,768$ 15,304,037$
Illinois Municipal Retirement Fund (IMRF) 1,167,906 981,129
Social Security 1,092,784 981,128
Firefighter's Pension 3,346,266 2,077,963
Firefighter's Pension law PA 93-0869 325,232 325,232
Police Pension 4,477,545 3,284,419
Sub-Total 46,158,501$ 22,953,908$
11/21/22 City Council ‐ First Reading 25
Tax Levy
Appropriation 2022-2023
Parks and Recreation 10,239,501$ 5,719,063$
Special Recreation 653,821 527,054
Capital Improvements 18,951,953 1,891,019
Public Library 4,028,267 4,008,974
Public Library - Social Security 149,026 129,984
Public Library - IMRF 200,081 129,984
Public Library - Sites and Building 579,985 456,776
Sub-Total 34,802,634$ 12,862,854$
The City of Lake Forest School District No. 67 ***
Educational 35,191,080$ 31,928,455$
Operations, Building and Maintenance 4,879,960$ 4,124,566
Capital Projects Fund 1,269,900$ 0
Illinois Municipal Retirement Fund 395,177$ 408,132
Social Security 395,176$ 576,205
Transportation 1,133,614$ 954,267
Sub-Total 43,264,907$ 37,991,625$
GRAND TOTAL 124,226,042$ 73,808,387$
*** The City of Lake Forest School District No. 67
will be holding a special meeting and these
tax levy numbers could change.
Section 3: Severability. If any provision of this Ordinance is declared unconstitutional, invalid, or
otherwise unenforceable by a court of competent jurisdiction, then that provision shall be deemed severed
from this Ordinance and the remainder of this Ordinance shall remain in full force and effect.
Section 4: The City Clerk of The City of Lake Forest is hereby directed to file a certified copy of this
ordinance with the County Clerk of Lake County in the State of Illinois as required by law.
Section 5: This ordinance shall be in force and effect ten (10) days after its passage, approval and publication.
PASSED THIS ____ day of ________________, 2022
____________________________________________
City Clerk
APPROVED THIS ____ day of ________________, 2022
_____________________________________________
Mayor
ATTEST:
______________________________________
City Clerk
That this ordinance be published in pamphlet form and be made available to the
public at the City Hall service counter.
11/21/22 City Council ‐ First Reading 26
AN ORDINANCE
ABATING A PORTION OF THE TAX BEING LEVIED IN 2022
FOR THE ANNUAL PAYMENT OF THE PRINCIPAL AND INTEREST
ON THE GENERAL OBLIGATION BONDS, SERIES 2015 BOND ISSUE
WHEREAS, the City Council of The City of Lake Forest, Lake County, Illinois, did on the 3rd
day of August, 2015 authorize the issuance of General Obligation Bonds, Series 2015 in the
amount of $9,780,000 for the purpose of financing capital improvements and provided for the
levy and collection of a direct annual tax for the payment of the principal and interest of said
bonds; and
WHEREAS, the City has funds in the General Obligation Bonds, Series 2015 Bond Fund from
sources other than property taxes; and
WHEREAS, The City of Lake Forest has on hand, sufficient funds to pay a portion of the tax
levied for the annual payment of the principal and interest on the General Obligation Bonds,
Series 2015 due in the fiscal year commencing May 1, 2023, therefore a portion of the levy of the
tax provided in the original bond ordinance passed August 3, 2015, a copy of which was filed in
the Office of the County Clerk is unnecessary;
NOW, THEREFORE, BE IT ENACTED by the City Council of The City of Lake Forest as follows:
SECTION 1: That the County Clerk of Lake County, Illinois, is hereby authorized and
directed to abate a portion of the 2022 Tax Levy in the amount of $359,937.50 hitherto provided
for and levied in the ordinance providing for the issuance of $9,780,000 General Obligation
Bonds, Series 2015 of The City of Lake Forest, Lake County, Illinois passed August 3, 2015.
SECTION 2: That this ordinance shall be in full force and effect from and after its approval
and publication as required by law.
PASSED THIS ______ day of __________________, 2022
_________________________________
City Clerk
APPROVED THIS ______ day of _______________, 2022
_________________________________
Mayor
ATTEST:
______________________________
City Clerk
2015
27
AN ORDINANCE
ABATING THE TOTAL TAX BEING LEVIED IN 2022
FOR THE ANNUAL PAYMENT OF THE PRINCIPAL AND INTEREST
ON THE GENERAL OBLIGATION BONDS, SERIES 2017 BOND ISSUE
WHEREAS, the City Council of The City of Lake Forest, Lake County, Illinois, did on the 15th
day of May 2017, authorize the issuance of General Obligation Bonds, Series 2017 in the amount
of $9,295,000 for the purpose of financing capital improvements and provided for the levy and
collection of a direct annual tax for the payment of the principal and interest of said bonds; and
WHEREAS, the City has funds in the General Obligation Bonds, Series 2017 Bond Fund from
sufficient revenues collected from the City owned waterworks and sewerage system; and
WHEREAS, The City of Lake Forest has on hand, sufficient funds to pay the total tax levied
for the annual payment of the principal and interest on the General Obligation Bonds, Series
2017 due in the fiscal year commencing May 1, 2023, therefore the total levy of the tax provided
in the original bond ordinance passed May 15, 2017, a copy of which was filed in the Office of
the County Clerk is unnecessary;
NOW, THEREFORE, BE IT ENACTED by the City Council of The City of Lake Forest as follows:
SECTION 1: That the County Clerk of Lake County, Illinois, is hereby authorized and
directed to abate the total 2022 Tax Levy of $786,152.50 hitherto provided for and levied in the
ordinance providing for the issuance of $9,295,000 General Obligation Bonds, Series 2017 of The
City of Lake Forest, Lake County, Illinois passed May 15, 2017.
SECTION 2: That this ordinance shall be in full force and effect from and after its approval
and publication as required by law.
PASSED THIS ______ day of __________________, 2022
_________________________________
City Clerk
APPROVED THIS ______ day of _______________, 2022
_________________________________
Mayor
ATTEST:
______________________________
City Clerk
2017
28
AN ORDINANCE
ABATING A PORTION OF THE TAX BEING LEVIED IN 2022
FOR THE ANNUAL PAYMENT OF THE PRINCIPAL AND INTEREST
ON THE GENERAL OBLIGATION BONDS, SERIES 2019 REFUNDING BOND ISSUE
WHEREAS, the City Council of The City of Lake Forest, Lake County, Illinois, did on the 2nd
day of December, 2019, authorize the issuance of General Obligation Refunding Bonds, Series
2019 in the amount of $17,665,000 for the purpose of refunding certain maturities of the City’s
outstanding general obligation bonds, Series 2009, 2010B, 2010C and 2011B and provided for the
levy and collection of a direct annual tax for the payment of the principal and interest of said
bonds; and
WHEREAS, the City has funds in the applicable debt service funds from sources other than
property taxes; and
WHEREAS, The City of Lake Forest has on hand, sufficient funds to pay a portion of the tax
levied for the annual payment of the principal and interest on the General Obligation Refunding
Bonds, Series 2019 due in the fiscal year commencing May 1, 2023, therefore a portion of the
levy of the tax provided in the original bond ordinance passed December 2, 2019, a copy of
which was filed in the Office of the County Clerk, is unnecessary;
NOW, THEREFORE, BE IT ENACTED by the City Council of The City of Lake Forest as follows:
SECTION 1: That the County Clerk of Lake County, Illinois, is hereby authorized and
directed to abate a portion of the 2022 Tax Levy in the amount of $1,853,250.00 hitherto
provided for and levied in the ordinance providing for the issuance of $17,665,000 General
Obligation Bonds, Series 2019 of The City of Lake Forest, Lake County, Illinois passed December 2,
2019.
SECTION 2: That this ordinance shall be in full force and effect from and after its approval
and publication as required by law.
PASSED THIS ______ day of __________________, 2022
_________________________________
City Clerk
APPROVED THIS ______ day of _______________, 2022
_________________________________
Mayor
ATTEST:
______________________________
City Clerk
2019
29
Proposed Changes in
Fee Schedule
November 21, 2022
City Council
30
THE CITY OF LAKE FOREST
ORDINANCE NO. 2022-_________
AN ORDINANCE APPROVING A
FEE SCHEDULE FOR THE CITY OF LAKE FOREST
WHEREAS, The City has established various fees and charges as part of its
codes, ordinances, rules, regulations, and policies, which fees and charges are
reviewed from time-to-time; and
WHEREAS, the City Council has reviewed such fees and charges, and
hereby determines that it is necessary to adjust certain existing fees and charges,
and/or to establish formally other fees and charges; and
WHEREAS, the City Council has determined that it is in the best interests
of the City and its residents to adopt this Ordinance;
NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY
COUNCIL OF THE CITY OF LAKE FOREST, COUNTY OF LAKE, STATE
OF ILLINOIS, as follows:
SECTION ONE: Recitals. The foregoing recitals are incorporated as the
findings of the City Council and are hereby incorporated into and made a part of
this Ordinance.
SECTION TWO: Approval of Fee Schedule. The City Council hereby
approves the fee schedule set forth in Exhibit A (“Fee Schedule”). To the extent
any provision of any code, ordinance, regulation, rule, or policy of the City is
31
2
contrary to the Fee Schedule, such provision is hereby deemed amended so that the
Fee Schedule shall control. Any fee or charge not otherwise listed on the Fee
Schedule shall remain unchanged and in full force and effect.
SECTION THREE: Effective Date of Fee Schedule. The fees and
charges set forth on the Fee Schedule shall take effect as of the date noted on the
Fee Schedule.
SECTION FOUR: Effective Date. This Ordinance shall be in full force
and effect upon its passage, approval, and publication in pamphlet form in the
manner provided by law.
Passed this ____ day of _________________________, 2022
AYES:
NAYS:
ABSENT:
ABSTAIN:
Approved this __ day of _________________________, 2022
_____________________________
Mayor
ATTEST:
_______________________________
City Clerk
32
3
Exhibit A
Schedule of Fees and Charges
33
City of Lake Forest Fee Schedule - Exhibit A
Add prior approved fees
New Fee
Change to fee
FEE Amount $$
(n/c if %Projected City Code
Fund FY2023 ($)blank)CHANGE Revenue Section
Water Fees:
Water Utility Fees/Charges
Turn Off Water Fee Water 75 51.064
Turn Off Water Fee After Hours Water 100 51.064
Turn On Water Fee Water 75 51.064
Turn On Water Fee After Hours Water 100 51.064
Water Main Taps Water
1 Inch Water 500 51.030(b)
1-1/2 Inch Water 1,000 51.030(b)
2 Inch Water 1,300 51.030(b)
3,4,6 and 8 inch taps Water 900 51.030(b)
Water Meter Fees Water
3/4 Inch Water 470 51.045(e)
1 Inch Water 540 51.045(e)
1-1/2 Inch Water 910 51.045(e)
2 Inch Water 1,165 51.045(e)
3 inch Water 2,615 51.045(e)
4 inch Water 3,950 51.045(e)
6 inch Water 6,840 51.045(e)
Water Meter Contractor Bond - Temporary Meter Water 1,500 0 51.015
Water Plant Investment Fee
New Single Family Home - vacant lot Water 2,900 52.15
Multi-Family Dwelling - new structure Water 2,652 52.15
Residential pools, sprinkler systems Water 459 52.15
Nonresidential buildings - new structures and additions Water 1.02/sq ft of entire 52.15
Water interior area of the building
Institutional buildings - new structure and additions Water .94/sq ft of entire 52.15
only if eligible for fed and state tax exempt status Water interior area of the building
General Fees:
Sticker for Leaf/Grass Bags General 1.00 per sticker 50.016
Sanitation:
Special Pickup General 40 per 2 cubic yard 50.039 ( c)
White Goods General 65 50.015
White Goods W/CFC General 90 50.015
PROPOSED
FY2024 ($)
Public Works
DRAFT - 11/21/22 City Council - First Reading 1 of 20 34
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PROPOSED
FY2024 ($)
Monthly refuse collection fee General 12 Per Month 50.021
55 Gallon Recycle Cart/Fee for extra cart only General 75
35 Gallon Recycle Cart/Fee for extra cart only General 55
Earth Machine Back Yard Composter General 55
Licenses:
Scavengers - collects and disposes of multi-family and 1,500 per company 50.055
commercial waste
Scavengers - collects and disposes of residential and 750 per company 50.055
commercial roll -offs
Scavengers - collection and cleaning of portable toilets 200 per company 50.055
Sewer System Connection Fee:
Single Family Dwelling 825 N/A
Two - family Dwelling 825 per unit N/A
Multi-family Dwelling 165 per population equiv N/A
1,650 min
Non-Residential Buildings 165 per population equiv N/A
1,650 min
Institutional buildings with Fed and State tax exempt status 825 per connection N/A
Site Grading:
Site Grading - New construction 640 N/A
If no grading, request may be submitted for a waiver of the 240 N/A
requirement of grading plan
Resubmittal 165 N/A
Revisions to approved grading plans 125 N/A
Erosion and sediment control measures 240 N/A
Site grading security (financial guarantee - refundable)3,000 per acre of development N/A
Floodplain Development Permit
1 & 2 FAMILY 355
ALL OTHERS 530
Water Shed Development Fee: Revised Fee Schedule:
General Fees
Sediment and Erosion Control Only
Single Family Residential Lot (See site grading ordinance)see ordinance 151.05
Single Family Residential Lot (within regulatory floodplain)1,040 151.05
Engineering
DRAFT - 11/21/22 City Council - First Reading 2 of 20 35
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PROPOSED
FY2024 ($)
Development (<10 acres)2,400 151.05
Development ( ≥ 10 acres)3,560 151.05
Minor Development
Without detention 2,120 151.05
With detention or Fee - in - lieu 3,120 151.05
Major Development
With detention or Fee-in-lieu 5,400 151.05
Within regulatory floodplain ( < 10 acres)3,280 151.05
Within regulatory floodplain (≥ 10 acres)8,640 151.05
Wetland Fees
Category I Wetland impacts less than or equal to 1 acre 880 N/A
Category II Wetland impacts greater than 1 acre and less than 2 acres 3,640 N/A
Category III Wetland impacts greater or equal to 2 acres or impacts a HQAR 4,400 N/A
Category IV Wetland impacts involving either restoration, creation 1,440 N/A
or enhancement 2,760 N/A
Resubmittal fee (1/3 of total watershed Dev. Fee + General + wetland fees)347-2,880 N/A
Earth Change Approval 1,720 N/A
Securities - financial guarantee refundable 3,000 per acre of development N/A
Variances 4,240 N/A
Appeals 1,920 N/A
Flood Plain Analysis and Report 35 N/A
Construction Engineering Standards Manual 35 N/A
Water Utility Fees/Charges:
Water Service Inspection Fee Water 50 N/A
Home Inspection Fee Water 150 51.065
Home Inspection Fee - Re-Inspection Water 50 51.065
Home Inspection Waiver Water 25 51.065
General Fees:
Zoning Analysis General 100 159.052
Building & Development Fees:
Service Contracts:
Lake Bluff General Per Agreement N/A
Bannockburn General 5,000 min. & 50% over that N/A
Community Development
DRAFT - 11/21/22 City Council - First Reading 3 of 20 36
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PROPOSED
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Plan Review :
Remodeling up to $12,000 General 55 150.145
$12,001 to $48,000 Remodeling General 82 150.145
$48,001 - $120,000 Remodeling General 138 150.145
Over $120,000 Remodeling General 230 150.145
Additional fee for plan reviews that require more than 2 hours General 55 per additional hour 150.145
New Construction - SFD General 400 150.145
New Construction - 2FD General 230/unit 150.145
New Const. - Com. & Multi. Fam.572+50/ 150.145
3 or more units 1,000 Sq. Ft. 150.145
Plan Re-Submittal Fee General 140 per re-submittal 150.145
Alterations to Approved Plans General 140 + 55 per hour fee for reviews 150.145
requiring more than 2 hours
Contractor Change General $50 (plu $20 each 100.00%400 150.145
Additional)
Building Scale Calculation Fees:
Single Family residence - first review General 400 150.148
With completed Building Scale worksheet/detailed plans General 200 150.148
Two-family dwelling General 189 per unit 150.148
With completed Building Scale worksheet/detailed plans General 120 150.148
Additional reviews (for revised plans)General 102 150.148
On-site inspection for an existing dwelling General 102 150.148
Office meeting to discuss for building scale calculation General 50 150.148
Building Scale Waiver Request General 100 150.148
Building Review Board Fees:
Signs/Awnings/Landscaping/Lighting/Fences General 75 150.147
Two or more of above General 125 150.147
Storefront Alterations General 100 150.147
New Commercial building, school, hospital or multi-family building General 700 150.147
per building
Alterations or major additions to commercial buildings, schools, General 323 150.147
hospitals or multi-family buildings - per building
New multi-building projects - per building General 850 + 175 for more than 150.147
4 buildings (per building)
Satellite Dish General 100 150.147
Changes to approved building materials General 60 150.147
Demolition with replacement structure General 2,230 150.147
DRAFT - 11/21/22 City Council - First Reading 4 of 20 37
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PROPOSED
FY2024 ($)
Demolition partial and replacement addition General 1,310 150.147
Demolition w/o Replacement Structure General 1,310 150.147
New Residence on Vacant Property (building scale fee also)General 1,050 155.07
Additions & Alterations to Existing Residence (building scale fee also)General 500 155.07
Replacement/new single family home/duplex structure General 1,310 155.07
Variance from Building Scale Ordinance General 374 155.07
Revisions to Approved Plans General 229 155.07
Historic Preservation Commission Fees:
Demolition (complete) and replacement structure General 2,450 155.07
Demolition (partial) and replacement structure General 1,529 155.07
Removal of less than 50%155.07
Replacement Structure, prior demolition General 1,310 155.07
Demolition w/o Replacement Structure General 1,441 155.07
Changes to approved building materials General 60 39.140
New Residence on Vacant Property (building scale fee also)General 1,050 155.07
Additions & Alterations to Existing Residence (building scale fee also)General 500 155.07
Variance from Building Scale Ordinance General 374 155.07
Revisions to Approved Plans General 229 155.07
Rescission of local landmark designation, amendment of 155.07
local landmark designation or historic map amendment General 2,500 155.07
Signs/Awnings/Landscaping/
Lighting/Fences General 75 155.07
Two or more of above General 125 155.07
Storefront Alterations General 100 155.07
New Commercial building, school, hospital or multi-family building General 700 155.07
per single building
Alterations or major additions to commercial buildings, schools, General 323 155.07
hospitals or multi-family buildings - per building
New multi-building projects - per building General 850 + 175 for more than 155.07
4 buildings (per building)
Project Fees:
Red Tag , per violation, per day (minimum $150 first offense)General 300 150.005
Stop Work Order (Minimum $250 first offense, limited scope)General 750 150.005
Street Obstruction - per 30 lineal feet of public right-of-way General 100 150.005
Re-Inspection all permits (failed/no show)General 175 150.005
Additional Inspections General 50 150.005
Off Hour Inspections General
50 administration fee plus per hour cost of
inspector 150.005
DRAFT - 11/21/22 City Council - First Reading 5 of 20 38
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PROPOSED
FY2024 ($)
Tree fencing inspection fee 135 N/A
Recording of Right-of-Way agreement General 70 (up to 4 pages, 5 each addl page)150.145
for sprinkler system, driveway apron
Construction Trailer Permit (Commercial Construction Sites only)General 100 per month 150.145
Tree removal without permit General 750 per inch 999.999
Vegetation removal in protected area without permit General 750 per violation 999.999
Recording of Plat of Subdivision General 75 plus Lake County Fee
Const. Codes Comm. Fees:
Variances from Construction Code General 250 150.110
Administrative Appeals General 150 150.110
Material/Product Evaluation General 350 150.110
Demolition Tax Cap Imp &12,000 150.110
Afford Housing
Zoning Board of Appeals:
Variations from Zoning Code General 301 159.02
Administrative Appeals General 150 159.02
Special Use Permit - Existing Developments General 755 159.02
Legal Ad Publication (as required)General 85 159.02
Plan Commission:
Minor Subdivisions-Tentative Approval 2,3 or 4 lots General 2,184 156.026(a)(3)
payable at time of application
Minor Subdivisions-Final Approval General 250+35/lot plus 156.026(a)(3)
engineering and recording fees 156.026(a)(3)
Major Subdivisions-Tentative Approval 5 or more lots General 3,822+35 for each 156.026(a)(3)
General lot over 5 156.026(a)(3)
Major Subdivisions-Final approval paid prior to recording of plat General 400+35/ 156.026(a)(3)
General plus 5/lot 156.026(a)(3)
General over 10; + engineering 156.026(a)(3)
and recording fees 156.026(a)(3)
Planned Preservation Subd Special Use Permit plus minor/major General 2,500 156.026(a)(3)
subdivision fee
Zoning Change General 3,328 156.026(a)(3)
Filing fee for all other developments General 788 156.026(a)(3)
Code Amendment General 3,328 156.026(a)(3)
Extension of Tentative Subdivision Plat Approval General 150 156.026(a)(3)
Administrative Property Line shift General 250 156.026(a)(3)
Special Use Permit General 1,035 156.026(a)(3)
DRAFT - 11/21/22 City Council - First Reading 6 of 20 39
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PROPOSED
FY2024 ($)
Special Use Permit - Restaurant within 150' of Residential General 500 156.026(a)(3)
Escrow Deposit - 3rd Party Review (Refundable)General 5000
Permits:
Building Permits repair and maintenance under $6,000 General 40 150.145
Building Permits - $100,000 or less General 1.5% of total construction 50 min 150.145
Building Permits - over $100,000
$100,001 - $200,000 General 2% of total construction 150.145
$200,001 - $500,000 General 4,000 + 1% of total cc in excess of 200,000 150.145
$500,001 and above General 7,000 + .5% of total cc in excess of 500,000 150.145
Solar installation/Geo Thermal/Wind/Electric Charging Stations General .05% of construction cost 150.145
Underground storage tank removal General
single family and duplex 150 per tank 150.145
All other properties General 250 per tank 150.145
Permit Extensions - After Final Expiration General
150 administration fee plus 20% of the
original 150.145
permit fee - 6 month extension 150.145
Sign General 1.5% construction cost 50 min 150.145
Administration Demolition Approval - Life Safety/Nuisance General 500 150.145
Driveway Permits:
Driveway Resurfacing Permit (not required for sealcoating)General 50 150.145
Driveway Bond General 250 150.485
Satellite dish permit General 1.5% of cost, 50 min 150.145
Plumbing /Electric/HVAC:
Irrigation Systems General 2.00 per head 60 min 150.145
Plumbing - base charge General 60+5.50/fix. 150.145
Sanitary Sewer General 50 min + 1.00/ft over 50 ft 150.145
Storm Sewer General 50 min + 1.00/ft over 50 ft 150.145
Electrical General 100, plus 1 per unit beyond 100 total units 150.145
Electrical Service General 75 150.145
Electric - motors General 75 + .50 per horsepower 150.145
HVAC
Residential - New or replacement
1 or 2 units General 52 150.145
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PROPOSED
FY2024 ($)
Each additional unit General 45 150.145
Duct work General 52 150.145
Commercial New General 52 per 1,500 sq ft of floor area 150.145
Commercial - replacement of existing units General same as residential 150.145
Purchase of Parking
Space per Zoning Code General to be set by City Council at the time 150.145
of approval based on market costs 150.145
Elevators:
Elevator Inspection Fee General Variable 150.145
Elevator Permits - New elevators General 65 150.145
Licenses - Annual:
Health -Restaurant (20 or Less)General 250 113.03(d)(1)
Health - Restaurant (21-99)General 350 113.03(d)(2)
Health - Restaurant (100 + Seats)General 600 113.03(d)(3)
Health - Itinerant Restaurant General 250 113.03(d)(4)
Health - Food Store General 100 113.21(d)
Health - Limited Food Store (selling candy)General 50 113.21(d)
Health - Mobile Food/Beverage Vendor General 100 113.21
Food Vendor (delivery)General 150/Veh. 113.21(d)
Milk Vendor (delivery)General 100/Veh. 113.21(d)
Ice Vending Machine per machine General 110 95.061
Food Vending Machine per machine General 55 113.21(d)
Candy Vending Machine per machine General 55 113.21(d)
Pop/Soft drink Vending Machine per machine General 55 113.21(d)
Milk Vending Machine per machine General 55 113.21(d)
Tobacco vending machine per machine General 50 135.136
Amusement Machine per machine General 110 110.104
HVAC Contractor General 60 150.145
Electrical Contractor General 60 150.145
Juke Box General 25 110.083
Pool Table General 25 112.095(b)(1)
Tree and Vegetation Removal:
Application Review Fee General 40 99
Removal of Heritage Tree General 40 per tree 99
Removal of tree 10" DBH or larger within the streetscape preservation General 40 per tree 99
area, the front yard or the corner side yard 99
Removal of trees or vegetation from a Conservation Easement General 35 per 1 1/2 acre site 99
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PROPOSED
FY2024 ($)
Removal of trees from a Tree Preservation or No Disturbance area General 40 per tree 99
Removal of trees or shrubs from any ravine or bluff General 40 per 1 1/2 acre site 99
Removal of trees or shrubs from a public right of way General 40 per 1 1/2 acre site 99
or other public property 99
Ash tree removals, dead or hazardous trees (application fee only)General No Fee 99
Bonds: Refundable Upon Timely/Satisfactory Completion
Permit Renewal - for projects with estimated construction General 20% of permit fee 0 150.145
costs of $200,000 or less refundable upon completion
of project within one year
Permit Renewal - for projects with estimated construction General 22% of permit fee 0 150.145
costs of more than $200,000 refundable upon completion
of project within 18 months
Street Opening Bond General 500 98.058
Public Sanitary/Storm Sewer or Water Main Bond/R.O.W. (each)General 500
New Curb Cut and Temporary Curb Crossing General 500
Fire Protection Fees:
Life Safety Plan Review Fee - New Constr/Addition General 500 min or .05 sf includes all floors 150.145
Life Safety Plan Review Fee - Remodel/Alteration General 60 min or .05 sf includes all areas 150.145
Fire Suppression Systems (Plan review and 2 inspections)
Single Family/Duplex Residential
New General 120 or .05 per sf whichever is greater 150.145
Addition/Alteration General 60 or .05 per sf for scope of work area 150.145
whichever is greater 150.145
Hot work General 100 150.145
Commercial/Multi Family
New General 500 or .05 per s.f. whichever is greater 150.145
Addition/Alteration General
250 or .05 s.f. for scope of work area
whichever is greater 150.145
Specialized Suppression (FM 200, clean agent)General
150 per system ( in addition to above fees
for the overall system) 150.145
Stand pipe riser General 100 150.145
Hood and Duct Extinguishing System - New General 300 per system 150.145
Hood and Duct Extinguishing System - Alteration General 100 per system 150.145
Fire Alarms
Single Family/Duplex Residential General 75 or .05 per s.f. whichever is greater 150.145
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PROPOSED
FY2024 ($)
Commercial/Multi Family - New General 500 or .05 per s.f. whichever is greater
Commercial/Multi Family - Addition/Alteration General 75 or .05 per s.f. whichever is greater 150.145
Inspections/Tests
Annual & New Underground Flush test Water
75 + cost per gallon of water at current rate
as approved by the City Council based on
pipe size 150.145
Annual & New Fire Pump Test Water
175 + cost per gallon of water at current
rate as approved by the City Council based
on pump size 150.145
150.145
Small Wireless Facilities:
Application for Collocation - Installation of facility General 650
Application for Collocation - Installation of multiple facilities General 350 per facility
Application for installation of new utility pole or support structure General 1,000
Annual recurring rate for collocations on a City utility pole
located in the right-of-way. (* Or the City's actual, direct, and
reasonable costs related to the wireless provider's use of space
on the City utility pole)General 200
Other:
Alternative Letter of Credit Review General 100 per review 150.145
Conditional Certificate of Occupancy - Landscape only due to season General 300 per unit 150.145
(single family and duplex)
Conditional Certificate of Occupancy (single family and duplex)General 550 150.145
Conditional Certificate of Occupancy (multi-family and commercial)General
25 per square foot, whichever is greater, to
a maximum of 2,000 150.145
Estate Sale - Non-Resident operator General 50
Special Event Fees:
Application Fee General 50 10.13
Application Fee - Late Fee General 50% of fee per 30 days 10.13
Escrow Deposit - Special Events General 500 10.13
Police Officer hourly rate General 93 10.13
Firefighter/Paramedic hourly rate General 91 10.13
Police and Fire Vehicle General 110 10.13
Public Works hourly rate General 72 10.13
DRAFT - 11/21/22 City Council - First Reading 10 of 20 43
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PROPOSED
FY2024 ($)
Parks hourly rate Parks/Rec.72 10.13
Special Event Inspection General 100 94.5
Tent Permit General 100 or .05 per sq ft 94.5
A-Frame Barricades General 5 98.011
Barricades 1 - 10 General 40 98.011
Parking Cones General 1 98.011
Bleacher keep in park General 50 10.13
Bleacher move to another location General 195 10.13
Litter Barrels 1 - 6 General 14 10.13
Picnic Tables 1 - 6 General 32 10.13
Grills General 195 10.13
Inflatable amusement inspection General 100 94.5
Carnival rides General 200 94.5
Filming Class A - Application General 150
Filming Class B - Application General 100
Filming Class C - Application General 50
Filming Class A - Permit General 475
Filming Class B - Permit General 375
Filming Class C - Permit General 125
Filming Class A - Deposit (Refundable)General 1000
Filming Class B - Deposit (Refundable)General 500
Water Utility Fees/Charges:
Water Sales/1,000 Gallons
Effective with Water Bills mailed on or after May 1, 2023
Lake Forest Residential - to 10,000 Gallons per Quarter Water 4.50 51.061(a)
Lake Forest Residential - 10,001 to 60,000 Gallons per Quarter Water 6.20 51.061(a)
Lake Forest Residential - over 60,000 Gallons per Quarter Water 6.80 7.00 2.94%incl below 51.061(a)
Lake Forest All Other Users Water 6.45 6.50 0.78%incl below 51.061(a)
Lake Forest - Billable City Accounts Water 6.45 3.25 -49.61%incl below 51.061(a)
Del Mar Woods Water 8.90 9.15 2.81%incl below 51.061(a)
Other Non resident users Water 8.90 9.15 2.81%incl below 51.061(a)
Sewer Charge/1,000 Gallons (winter usage)Water 1.16 51.061(a)
Customer Charge - Water (Inside)
5/8" to 1.5" meter Water 50/quarter 55/quarter 10.00%245,265 51.061(b)
2" to 4" meter Water 195/quarter 210/quarter 7.69%incl above 51.061(b)
6" and above meter Water 875/quarter 925/quarter 5.71%incl above 51.061(b)
Finance
DRAFT - 11/21/22 City Council - First Reading 11 of 20 44
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PROPOSED
FY2024 ($)
Benefit Access Program Discount - must renew annually Water N\A
Customer Charge - Water (Outside)
5/8" to 1.5" meter Water 70/quarter 75/quarter 7.14%incl above 51.062(b)
2" to 4" meter Water 225/quarter 240/quarter 6.67%incl above 51.062(b)
6" and above meter Water 950/quarter 1000/quarter 5.26%incl above 51.062(b)
Customer Charge - Sewer
5/8" to 1.5" meter Water 5/quarter 52.15€(1)
2" to 4" meter Water 20/quarter 52.15€(1)
6" and above meter Water 100/quarter 52.15€(1)
Beach Parking Fee:
Beach Parking
Temporary (Resident)General 85 73.45
Temporary (Non-Resident)General 910 73.45
Parking Permits:
Resident-Full Year Parking 313 73.27(c)(7)
Resident-Monthly Parking 30/Month 73.27(c)(7)
Resident - Unlimited Parking 1,000 73.27(c)(7)
Employer Purchased-Full Yr. Parking 180 73.27(c)(7)
Employer Purchased-Monthly Parking 20/Month 73.27(c)(7)
Non-Resident-Full Year Parking 700 73.27(c)(7)
Non-Resident - Monthly Parking 60/Monthly 73.27(c)(7)
Daily Parking Fee-Telegraph Parking 3 73.27(c)(7)
Daily Parking Fee-All Other Parking 3 73.27(c)(7)
Licenses:
Car and Lt Truck General 85 74.179(b)
Heavy Truck (8,000+ lbs.)General 110 74.179(b)
Motorcycles General 45 74.179(b)
Senior Citizen 65 and over General no discount N/A
Transfers General 5 74.184 & 185
Penalties General 50% 74.179(b)
Dog License General 10 0 -100.00%-30,600 91.032
Cat License General 10 0 -100.00%91.032
Auto Dealer License General 50+20/Veh 74.183
Disabled vehicle sticker (Benefit Access Program)General 45 N/A
Real Estate Transfer Tax Cap Imp 4.00 per 1,000 39.155(b)
DRAFT - 11/21/22 City Council - First Reading 12 of 20 45
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FY2024 ($)
Non-sufficient funds Fee General 25 10.99
Credit Card Service Fees:
Daily Parking General .25 per transaction 73.27(c)(7)
Development Related Fees General 2.95% (Minimum 1.95)N/A
Cemetery Related Fees Cemetery 2.95% (Minimum 1.95)N/A
Public Safety Pension Fee:
Residential Utility Accounts General 20 per Quarter N/A
All Other Utility Accounts (exclude irrigation only services)General 70 per Quarter N/A
Golf Course Fees/Charges:
Seasonal Fees-Resident: effective January 1, 2023
Class A -Adult Single DPG 1,500 1,550 3.33%2,200 97.051
Class B -Adult Combo DPG 2,800 97.051
Class D -Junior DPG 700 97.051
Class F - Senior Citizen DPG 1,000 1,100 10.00%4,500 97.051
Seasonal Fees (Non-Resident) effective January 1, 2023
Class A -Adult Single DPG 2,000 97.051
Class B -Adult Combo DPG 2,800 97.051
Class D -Junior DPG 700 97.051
Class F - Senior Citizen DPG 1,200 1,300 8.33%1,100 97.051
Daily Fees-Resident: effective January 1, 2023
Weekday-9 DPG 37 38 2.70%1,000 97.051
Weekday-18 DPG 50 51 2.00%1,250 97.051
Weekend 9 DPG 42 43 2.38%1,000 97.051
Weekend -18 DPG 63 64 1.59%6,000 97.051
Electric Golf Carts: effective January 1, 2023
9 Holes Single Rider DPG 15 97.052
18 Holes Single Rider DPG 20 97.052
Range Balls
Small Bucket DPG 8 10 25.00%2,000 97.051
Medium Bucket DPG 10 12 20.00%1,550 97.051
Large Bucket DPG 18 20 11.11%2,200 97.051
Parks and Recreation
DRAFT - 11/21/22 City Council - First Reading 13 of 20 46
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Pull cart
9 holes DPG 6 97.051
18 hoes DPG 8 97.051
USGA Handicap Fees - Members DPG 45 97.051
Permanent Tee Time - Weekend DPG 400 97.051
Lockers
18 inch DPG 145 160 10.34%330 97.051
12 inch DPG 125 140 12.00%250 97.051
Park Fees
Park Picnic Permits
0 - 149 People Parks/Rec 100 N/A
150 or more People Parks/Rec 150 N/A
Picnic Tables Parks/Rec 25 per table
Grills Parks/Rec 85 per grill
Cemetery Fees:
Issuance of Deeds Cemetery .50 per deed 93.45
Boating and Beach Fees - effective February 1, 2023
Watercraft Ramp/Sailboat Permits-Recreation
Watercraft Ramp (R)Parks/Rec 533 549 3.00%592 97.066
Watercraft Ramp 2nd boat/ half season Parks/Rec 267 275 3.00%96 97.066
Watercraft Ramp (R) (Sen.) Parks/Rec 425 438 3.06%169 97.066
Watercraft Ramp (R) (Sen) 2nd boat/ half season Parks/Rec 214 220 2.80%6 97.066
Watercraft Ramp (NR) Parks/Rec 1,065 1,097 3.00%160 97.066
Watercraft Ramp (NR) (Sen) 2nd boat/ half season Parks/Rec 533 550 3.19%17 97.066
Year round compound storage Resident Parks/Rec 2,340 2,410 2.99%560 97.066
Year round compound storage Resident senior Parks/Rec 1,887 1,944 3.02%399 97.066
Year round compound storage non-resident Parks/Rec 3,540 3,646 2.99%0 97.066
Seasonal compound storage Resident Parks/Rec 1,598 1,646 3.00%0 97.066
Seasonal compound storage Resident Senior Parks/Rec 1,278 1,316 2.97%0 97.066
Seasonal compound storage Non-resident Parks/Rec 2,394 2,466 3.01%0 97.066
Year round watercraft rack storage resident Parks/Rec 645 664 2.95%133 97.066
Year round watercraft rack storage resident senior Parks/Rec 517 533 3.09%64 97.066
Year round watercraft rack storage non-resident Parks/Rec 774 1,097 41.73%0 97.066
DRAFT - 11/21/22 City Council - First Reading 14 of 20 47
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Seasonal watercraft rack storage resident Parks/Rec 377 388 2.92%363 97.066
Seasonal watercraft rack storage resident senior Parks/Rec 301 310 2.99%81 97.066
Seasonal watercraft rack storage non-resident Parks/Rec 452 732 61.95%1120 97.066
Year round watercraft sand storage resident Parks/Rec 798 822 3.01%0 97.066
Year round watercraft sand storage resident senior Parks/Rec 639 658 2.97%0 97.066
Year round watercraft sand storage non-resident Parks/Rec 1,197 1,233 3.01%0 97.066
Seasonal watercraft sand storage resident Parks/Rec 489 504 3.07%0 97.066
Seasonal watercraft sand storage resident senior Parks/Rec 391 403 3.07%12 97.066
Seasonal watercraft sand storage non-resident Parks/Rec 734 756 3.00%756 97.066
South Beach Parking Permit (R)Parks/Rec 156 161 3.21%415 97.066
South Beach Parking Permit (R) (Sen.)Parks/Rec 123 127 3.25%124 97.066
South Beach Parking Permit (NR)Parks/Rec 910 97.066
South Beach Parking Permit Employee/Retiree Parks/Rec 100 97.066
Daily Boat Launch resident Parks/Rec 65 97.066
Daily Boat Launch nonresident Parks/Rec 80 97.066
Resident Guest Daily Parking Pass, limit 5 per season Parks/Rec 15 97.066
Nanny Parking Pass Parks/Rec 85 97.066
Senior Caregiver Parking Pass Parks/Rec 85 97.066
Non resident beach fee, weekends and holidays Parks/Rec 25 97.069
Fitness Center Fees - effective May 1, 2022
Individual resident rate Parks/Rec 468 480 2.56%960 N/A
Individual resident rate - 1 months Parks/Rec 47 48 2.13%6 N/A
Individual non-resident rate Parks/Rec 588 600 2.04%12 N/A
Individual non-resident rate - 1 months Parks/Rec 59 60 1.69%1 N/A
Couple resident rate Parks/Rec 816 840 2.94%624 N/A
Couple resident rate - 1 month Parks/Rec 82 84 2.44%6 N/A
Couple non-resident rate Parks/Rec 984 1,008 2.44%0 N/A
Couple non-resident rate - 1 months Parks/Rec 99 101 2.02%0 N/A
Family resident rate Parks/Rec 1,080 1,116 3.33%612 N/A
Family resident rate - 1 months Parks/Rec 108 112 3.70%8 N/A
Family non-resident rate Parks/Rec 1,296 1,332 2.78%0 N/A
Family non-resident rate - 1 months Parks/Rec 130 133 2.31%0 N/A
Senior resident rate Parks/Rec 360 372 3.33%456 N/A
Senior resident rate - 1 months Parks/Rec 36 37 2.78%2 N/A
Senior non-resident rate Parks/Rec 432 444 2.78%0 N/A
Senior non-resident rate - 1 months Parks/Rec 44 45 2.27%0 N/A
Senior couple resident rate Parks/Rec 588 600 2.04%216 N/A
Senior couple resident rate - 1 months Parks/Rec 59 60 1.69%0 N/A
Senior couple non-resident rate Parks/Rec 720 744 3.33%0 N/A
DRAFT - 11/21/22 City Council - First Reading 15 of 20 48
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FY2024 ($)
Senior couple non-resident rate - 1 months Parks/Rec 72 75 4.17%75 N/A
Student resident rate Parks/Rec 360 372 3.33%60 N/A
Student resident rate - 1 month Parks/Rec 36 37 2.78%2 N/A
Student non-resident rate Parks/Rec 432 444 2.78%0 N/A
Student non-resident rate - 1 month Parks/Rec 44 45 2.27%0 N/A
Matinee resident rate Parks/Rec 264 276 4.55%372 N/A
Matinee resident rate - 1 month Parks/Rec 26 28 7.69%2 N/A
Matinee non-resident rate Parks/Rec 312 324 3.85%12 N/A
Matinee non-resident rate - 1 month Parks/Rec 32 33 3.13%0 N/A
All-inclusive - member - effective December 6, 2012 Parks/Rec 360 384 6.67%456 N/A
All-inclusive - non-member - effective December 6, 2012 Parks/Rec 792 828 4.55%0 N/A
General Fees & Charges:
Birth certificates (January 1, 2010)General 10 first/4 additional 5.36
Death certificates (January 1, 2013)General 14 first/6 additional 5.36
On-line data entry fee by city staff ( January 1, 2010)General 10 N/A
Solicitor/Peddler Permit Original Application General 55 117.01(b)
Solicitor/Peddler Permit Renewal General 40 117.40
Electric Car General 1 per Hour N/A
Licenses:
Raffle License General 40 110.150
Tobacco License General 500 135.138(f)
Landscape License (March 1 to Feb 28)General 100 110.217
Penalties - Landscape License Applications after June 1 General 25 110.217
Auctioneers License General 5 Daily & 1.00 per employee 110.026
Factories and Slaughterhouses General 500 110.047
Mobile Auto Service General 50 per unit 110.200
Athletic Contests General 50 per day 112.0029B)
Bowling Alley General 10 per lane per year 112.025
Circuses General 100 per day circus conducted 112.041
Circuses - Side Show General 50 per day circus conducted 112.042
Motion Pictures - Establishment capacity 500 or more persons General .50 per seat 112.075
Public Dances General 500 112.112
Theatrical Performances - less than 500 persons General 100 112.126
Theatrical Performances - more than 500 persons General 150 112.126
Theatrical Performance not covered by 112.126 General 25 per day 112.127
OCM
DRAFT - 11/21/22 City Council - First Reading 16 of 20 49
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Junk Yard or Junk Shop General 75 114.22
Junk Dealer collected by vehicle General 20 per vehicle 114.23
Pawnbroker General 100 116.03
Expressmen and Draymen General 25 118.156
Alcoholic and Beverages:
Class A-1 General 2,700 111.036
Class A-2 General 1,500 111.036
Class A-3 General 275 111.036
Class B-1 General 2,500 111.036
Class C-1 General 2,600 111.036
Class C-2 General 3,000 111.036
Class D-1 General 2,500 111.036
Class E-1 General 3,000 111.036
Class F-2 General
100 for each 24 hour period or any part
thereof: 50 not for profit with proof of 501 (
c)3 status 111.036
Class F-3 General
75 for each 24 hour period or any part
thereof: 50 not for profit with proof of 501 (
c)3 status 111.036
Class F-4 General
500 per vendor for the duration of the
sporting event 111.036
Class F-5 General 1,100 111.036
Class F-6 General 600 111.036
Class G-1 General 200 111.036
Class G-2 General 600 111.036
Class I-1 General None 111.036
Class I-3 General 100 111.036
Class J General 500 111.036
Class K General 40/each 7 day license period 111.036
Annual Renewal General
150 renewal existing or change in owners or
officers 111.036
Application Fee General 300 new license 111.043
Application for Change in Owners or Officers General 100 111.043
Liquor License Penalty Fee General 25 111.036
Impact Fees:
Library Library see ordinance 150.023
Fire and Emergency Services General see ordinance 150.023
DRAFT - 11/21/22 City Council - First Reading 17 of 20 50
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Park Site PPL see ordinance 150.023
Park Development PPL see ordinance 150.023
Police General see ordinance 150.023
Public Works General see ordinance 150.023
School District 67 (information only)pay School see ordinance 150.023
High School District 115 (information only)pay School see ordinance 150.023
Fines & Penalties:
Overtime Parking - Lot (base fee - 1st Offense)General 25/75/125 73.99
Improper Parking - Lot (base fee - 1st Offense)General 25/75/125 73.99
Parking in Prohibited Area- Lot (base fee - 1st Offense)General 25/75/125 73.99
Overtime Parking - Other (base fee - 1st Offense)General 25/75/125 73.99
Improper Parking - Other (base fee - 1st Offense)General 25/75/125 73.99
Parking in Prohibited Area- Other General 25/75/125 73.99
Parking at Boat Ramp (base fee - 1st Offense)General 125/250/350 73.46
No Vehicle License (base fee - 1st Offense)General 75/100/125 74.179
No parking east of Sheridan Road (base fee - 1st Offense)General 125/150/175 73.99
No Animal License (base fee - 1st Offense)General 15/25/35 91.032
Dog-At-Large (base fee - 1st Offense)General 40/50/100 91.050
Code Violations General variable Variable
Motor Code Violations General variable Variable
Dog Barking (base fee - 1st Offense)General 40/50/100 91.004
Dog Impound General 25 91.014
Leaf Burning General 100 94.2
Handicapped Parking General 250 73.21
Dog Public Nuisance General 100/500/750 91.053
Burglar Alarm Fees General 0/50/100/250 110.125
Vehicle Immobilization fee General 100 73.50
E-911 Surcharge E911 Fund 0.65 39.181
Copies of Accident Reports General 5 71.032
FOIA copy fees >50 pages General .15 per page 33.3
Transient Merchant License General 100.00 117.20(f)
General Fees & Charges:
Fire
Police
DRAFT - 11/21/22 City Council - First Reading 18 of 20 51
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FY2024 ($)
Ambulance-Resident ALS transport General 1,000.00 1,300.00 30.00%106,151.00 94.51
Ambulance-Resident ALS2 transport General 1,100.00 1,400.00 27.27%3,440.00 94.52
Ambulance-Resident BLS transport General 900.00 1,200.00 33.33%38,502.00 94.53
Ambulance-Non Resident ALS transport General 1,400.00 1,700.00 21.43%28,111.00 94.54
Ambulance- Non Resident ALS2 transport General 1,500.00 1,800.00 20.00%917.00 94.55
Ambulance-Non Resident BLS transport General 1,300.00 1,600.00 23.08%12,845.00 94.56
Ambulance - Mileage General 11.00 per mile 94.58
Fireworks Permit General 200 250 25.00%400 94.5
Open Burn Permit General 75 100 33.33%1000 94.5
Bonfire Permit General 100 94.5
Fire Watch General Overtime hourly Rate 94.5
Annual Fire Pump Test General/Water 10 Admin Fee + Water Usage 94.5
Annual Inspections - 4th re-inspection General 100 94.5
Annual Inspections - 5th re-inspection General 200 94.5
Annual Inspections - 6th re-inspection General 400 94.5
Fire Alarm Fees General 0/50/100/250 110.125
Hazardous Substance Incident
Level I Hazardous Substance Incident General
250 per day during hazard substance
incident occurs or removal activities 41.01
Level II Hazardous Substance incident General
500 per day during hazard substance
incident occurs or removal activities 41.01
Level III Hazardous Substance incident General
1,000 per day during hazard substance
incident occurs or removal activities 41.01
Miscellaneous Materials Cost - Level I incident General 50 41.01
Miscellaneous Materials Cost - Level II incident General 100 41.01
Miscellaneous Materials Cost - Level III incident General 500 41.01
Reimbursable Costs General 100% of cost incurred 41.01
Membership Dues:
Residents of Lake Forest, Lake Bluff and unincorporated
Lake Forest and Lake Bluff Senior Resources 35 per person 97.087
55 per family 97.087
Outside of Lake Forest and Lake Bluff Senior Resources 45 per person 97.087
75 per family 97.087
Circuit Breaker participants Lake Forest and Lake Bluff Senior Resources 10 per person 97.087
residents only 15 per family 97.087
Senior Resources
DRAFT - 11/21/22 City Council - First Reading 19 of 20 52
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Car and Bus rides Senior Resources 3/fee each direction 97.087
6 round trip 97.087
Taxi subsidy- Lake Forest and Lake Bluff residents Senior Resources 16 coupons/month 97.087
living within the Lake Forest High School District for a value of 3/each
DRAFT - 11/21/22 City Council - First Reading 20 of 20 53
Page 1 of 1 October 24, 2022
MEMORANDUM
TO: Diane Hall, Assistant Director of Finance
FROM: Catherine J. Czerniak, Director of Community Development
DATE: October 31, 2022 – Revised
SUBJECT: Recommended Fee Adjustments for Fiscal Year 2024
No significant changes are proposed for development related fees. Development related
fees have remained constant for the last several years and have proven to be fair, are
closely related to the cost of service, comparable to other similar communities, and
generally well accepted.
One new fee is proposed. A limited number of clarifications and are proposed to the
narrative on the Fee Schedule.
Recommended New Fee
Contractor Change – After Permit Issuance.
Contractor changes, once a permit is issued and a project is underway, require re-opening
and amending the permit file, verifying contractor license information, and confirming
that the prior contractor information is removed from the plans and documents associated
with the project. To cover the cost of this activity, a fee of $50.00 is proposed. If
multiple contractors are changed concurrently, a reduced fee of $20,00 per additional
contractor is recommended.
Clarifications
Street Obstruction Fee
The Fee Schedule should reflect that this fee is per each 30 lineal feet of public right-of-
way or portion thereof.
54
THE CITY OF LAKE FOREST
ORDINANCE NO. 2022 -
AN ORDINANCE ADOPTING A NEW FEE
PERTAINING TO CONTRACTOR CHANGES AFTER PERMITS ARE ISSUED
WHEREAS, The City of Lake Forest is a home rule, special charter municipal
corporation; and
WHEREAS, the City Council, on an annual basis reviews fees and charges
related to development activity, the issuance of permits, and inspections and having done
so, hereby determines that it is necessary to establish a new fee to cover the cost of
services provided; and
WHEREAS, the City Council has determined that it is in the best interest of the
City and its residents to adopt this Ordinance;
NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY
COUNCIL OF THE CITY OF LAKE FOREST, COUNTY OF LAKE, STATE OF
ILLINOIS AS FOLLOWS:
SECTION ONE. Recitals. The foregoing recitals are incorporated as
the findings of the City Council and are hereby incorporated into and made a part of this
Ordinance.
SECTION TWO. Approval of a New Fee Related to Sales in Residential
Zoning Districts. The City Council hereby approves the fee as set forth in Exhibit A,
New Fees Related to changes made to previously issued permits and directs that said fee
shall be incorporated into the Supplemental Fee Schedule for the City of Lake Forest and
reviewed and adjusted on an annual basis as part of the Supplemental Fee Schedule as
determined to be necessary by the City Council.
55
SECTION THREE: Effective Date of the New Fees Related to Development
Activity. The fees and charges set forth in Exhibit A shall take effect as of May 1, 2023,
consistent with the date of the Supplemental Fee Schedule for FY 2024 as adopted by the
City Council.
SECTION FOUR: Effective Date. This ordinance shall be in full force
and effect upon its passage, approval, and publication in pamphlet form in the manner
provided by law.
Passed this day of , 2022
AYES:
NAYS:
ABSENT:
ABSTAIN:
Approved this day of , 2022
Mayor
ATTEST:
City Clerk
56
FOR INCORPORATION INTO THE SUPPLEMENTAL FEE SCHEDULE FOR
THE CITY OF LAKE FOREST
EXHIBIT A
New Fee Pertaining To Contractor Changes After Permits Are Issued
Contractor change fee, after permit is issued - $50.00
$20.00 per each additional contractor changed concurrently
57
Supplemental Memos
Regarding Proposed
Fee Adjustments
58
MEMORANDUM
TO: Elizabeth Holleb, Director of Finance
FROM: Diane Hall, Assistant Finance Director
DATE: October 21, 2022
SUBJECT: Discontinuation of Dog/Cat License
Staff is recommending the elimination of the annual Dog/Cat License that is renewed
each May 1. This recommendation is based on resident feedback and discussions with
multiple departments.
Previous procedures required verification of inoculation against rabies for the purchase of
a pet license. This information is collected through Lake County. To reduce duplication
of procedures, the collection of this information was discontinued with the 2010/2011
license season.
Staff receive communications from residents regarding the duplication of requirements of
purchasing two licenses (City and County) each year. In addition, when a resident loses a
pet the painful reminder of the loss and the need to communicate this information to staff.
Staff have also tried to comply with residents’ requests to provide the smallest tag
possible for cats and small dogs.
A comparison to eleven other communities provided results of the following:
License Not Required – 5
License Required One Time Only – 2
License Required – 4 and require vaccination information
The estimated reduction in net revenue is $30,600.
59
MEMORANDOM
To: Diane Hall, Assistant Finance Director
From: Patrick O’Donoghue, Golf Course General Manager
Chuck Myers, Superintendent of Parks, Forestry and Special Facilities
Date: October 14, 2022
Subject: Deerpath Golf Course FY2024 Proposed Fee Changes
PURPOSE AND ACTION REQUESTED: City staff and Kemper Sports staff are bringing
forward the Deerpath Golf Course fees for fiscal year FY2024. The Park and Recreation
Board has approved the fee schedule on October 18, 2022 and request that the
proposed FY2024 Deerpath Golf Course fee structure be forwarded to City Council for
approval as presented.
BACKGROUND/DISCUSSION: Attached is the proposed fee structure for Deerpath Golf
Course for FY2024. We analyzed several factors including utilization and surrounding
facilities fees while putting together the fees schedule. Kemper Sports and City Staff are
recommending the following:
Membership Fees: Increase Annual Pass fee for Adult Single and Senior play the
slight increase per classification provides an increased revenue for memberships
in the most popular categories while taking into consideration inflation, and
wage increases.
Greens Fees: Increase the “ceiling” rate for weekday and weekend fees. Allow
the dynamic pricing model to set prices based off of the utilization of the course.
This will allow the green fee prices to fluctuate and take advantage of times of
increased demand. Golf rates will be adjusted during the season based on
marketplace demands.
Other Fees: Small range balls increasing from $8 to $10. Medium going from $10
to $12 and large range balls going from $18 to $20. Increase locker rentals $15
each for yearly rental. We also propose, raising the popular loyalty program from
$70 to 75$ and from $85 to $90 for nonresidents.
BUDGET/FISCAL IMPACT: We are projecting that with people likely returning to work
more in FY2024, a drop in rounds played. These price increases will help by increasing
revenue and the per player average round price in FY2024.
City Staff and Kemper Sports are requesting the approval of the proposed FY2024
Deerpath Golf Course fee structure.
60
M E M O R A N D O M
To: Diane Hall, Assistant Finance Director
From: Joe Mobile, Superintendent of Recreation
Date: October 20, 2022
Subject: Lake Forest Recreation Department FY 24 Proposed Fee Changes
PURPOSE AND ACTION REQUESTED: The Parks and Recreation Board and City Staff are bringing
forward the Lake Forest Recreation Department fee changes, including Fitness Center fees and
Lakefront fees for fiscal year 2024. The Park and Recreation Board has approved the fee
schedule on October 18, 2022, and request that the proposed FY2024 fee structure be
forwarded to City Council for approval as presented.
BACKGROUND/DISCUSSION: Attached is the proposed fee structure for the fitness center and
Lakefront fee changes for FY2024.
Fitness Center Fee Changes:
Staff have analyzed several factors including membership trends, and surrounding facilities fees
while putting together the fees schedule. The Fitness Center’s memberships fluctuate
considerably throughout the year. As a result, staff takes a conservative approach for revenue
growth by assuming membership levels will remain the same throughout the year based on
membership totals in September. City Staff are recommending the following:
Fitness Center Fees: Staff are recommending increasing all membership fees by an adjusted 3%
for FY24 to cover increases to expenses to manage the Fitness Center. The 3% increase was
taken over FY23 fees and then adjusted to be divisible by 12 months so that our registration
software system can use the automatic monthly billing for all annual memberships. This
adjustment to the increase will provide a consistent amount to be drawn each month providing
our members a smooth and understandable transaction.
Lakefront Fee Changes:
Staff have analyzed several factors including usage trends and surrounding community’s
lakefront fees while putting together the fees schedule. Staff are recommending an increase to
most fees allowing us to remain competitive with other lakefronts. The fee increases are based
on actual usage as of September.
Lakefront Fees: Staff is recommending increasing the Lakefront permit fees by 3% for FY2024
with a few exceptions that will remain the same as in fiscal year 2023; nanny/caregiver parking
pass ($85), resident guest daily pass ($15), non-resident beach access fee ($25) and non-
61
resident daily boat launch fee ($65). Staff is recommending increasing the non-resident year-
round watercraft rack storage rate to match the non-resident watercraft launch fee. Currently,
non-residents could purchase the rack storage to access the south parking lot at a much lower
fee and not store boats on the premises. Raising this fee will eliminate this loophole. The 3%
increase was taken over FY23 approved fees. Staff feel that a 3% increase is necessary to help
cover increases in expenses to operate the facility.
BUDGET/FISCAL IMPACT: Staff anticipates a positive revenue differential of $3,882 over FY23
budgeted fees with the 3% increase to the Fitness Center fees. Also, staff anticipate an increase
of $5,067 over FY23 budgeted fees for the Lakefront Permit fees. The revenue increases are
based upon actual usage from September 2022 and will fluctuate with FY24 usage.
RECOMMENDED CITY COUNCIL ACTION: The Parks and Recreation Board and City Staff are
bringing forward the Lake Forest Recreation Department fee changes, including Fitness Center
fees and Lakefront permit fees for fiscal year 2024.
62
MEMORANDUM
To: Diane Hall, Finance
From: Battalion Chief Cory Kazimour
Date: November 7, 2022
Subject: Proposed Increases to User Fees – Ambulance
_______________________________________________________________________________
Historically the Lake Forest Fire Department User Fees for ambulance service has been well below the
average and considerably below our GEMT rate. In looking at surrounding communities using the 2020
Naperville Fee Study Averages, comprising of 96 Northern Illinois Suburban communities, and current fees
approved by the Libertyville Fire Department, we are proposing increases to the Ambulance Billing Fees as
outlined in the table below.
This represents a $300.00 increase equitably across the board and places us in line with surrounding
community averages, as well as, aligning our resident rates with those of the Libertyville Fire Department.
Ambulance fees are typically coverage by Medicare, Medicaid, and/or private insurance. In FY ’22 less
than 2% of fees collected came from out-of-pocket expenses for Lake Forest residents. The alignment of
fees with Libertyville directly affects the Rockland IGA for ambulance and fire services, as the fee billed is
the lower of the two communities’ rates. In 2022, Libertyville’s rates were lower than Lake Forest in all
categories, however, their fee increases for 2023 have already approved as noted in the above table.
Respectfully submitted
BC Cory Kazimour
Fee Current
2020
Naperville
Study
Ave.
Libertyville
2023
Proposed
FY24
User Fees
Estimated
Increased
Revenue
Ambulance-Resident ALS transport $1,000.00 $1,293.00 $1,300.00 $1,300.00 $106,150.66
Ambulance-Resident ALS2 transport $1,100.00 $1,391.00 $1,400.00 $1,400.00 $3,440.06
Ambulance-Resident BLS transport $900.00 $1,186.00 $1,200.00 $1,200.00 $38,501.96
Ambulance-Non Resident ALS transport $1,400.00 $1,293.00 $1,500.00 $1,700.00 $28,.111.34
Ambulance- Non Resident ALS2 transport $1,500.00 $1,589.00 $1,600.00 $1,800.00 $916.83
Ambulance-Non Resident BLS transport $1,300.00 $1,345.00 $1,400.00 $1,600.00 $12,845.22
Total $189,966.07
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MEMORANDUM
To: Diane Hall, Finance
From: Battalion Chief Cory Kazimour
Date: October 21, 2022
Subject: Proposed Increases to User Fees – Permits
_______________________________________________________________________________
The last increase to fireworks and burn permits was approved in FY18. With the liability associated with
issuance of these types of permits and the time needed to process and approve, the Fire Department is
proposing the following increases to fireworks and burn permits.
The Fire Department in FY22 processed 8 (eight) fireworks permits & 40 (forty) burn permits. Fireworks
permits require processing of the permit and 3 (three) time consuming inspections on the day of the shoot.
We are also seeing an increase of residential issued permits for private fireworks displays. Burn permits
also require verification on the day of the burn by staff to both the start and the finish of the burn. Time
spent by staff to evaluate, inspect, issue, and verify each permit is justification fo r fee increase.
Respectfully submitted
BC Cory Kazimour
Fee Current Proposed FY
24 User Fee
%
Increase
Estimated
Increased
Revenue
Fireworks Permit 200 250 25.00% 400
Open Burn Permit 75 100 33.33% 1000
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FY24 WATER RATES
11/14/22 FINANCE COMMITTEE
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WATER RATE METHODOLOGY
•ENTERPRISE FUND
•FIXED AND VARIABLE RATES
•TIERED RESIDENTIAL
CONSUMPTION RATES
•ANNUAL RATE ADJUSTMENTS TO
INCREASE REVENUE 2.5%
•FIVE YEAR ROLLING AVERAGE
CONSUMPTION
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HISTORY OF RATES
FY18 FY19 FY20 FY21 FY22 FY23 FY24
PROPOSED
FY24 %
INCR
Fixed Quarterly Rates:
Small Meter
Medium Meter
Large Meter
$40.00
$160.00
$750.00
$40.00
$160.00
$750.00
$43.00
$170.00
$800.00
$50.00
$195.00
$875.00
$50.00
$195.00
$875.00
$50.00
$195.00
$875.00
$55.00
$210.00
$925.00
10.00%
7.69%
5.71%
Consumption Charges:
Residential up to 10k/qtr
Residential 11-60k/qtr
Residential over 60k/qtr
All other –per unit
$4.50
$5.62
$5.89
$5.80
$4.50
$5.77
$6.05
$5.95
$4.60
$5.90
$6.30
$6.10
$4.50
$6.10
$6.55
$6.30
$4.50
$6.20
$6.80
$6.45
$4.50
$6.20
$6.80
$6.45
$4.50
$6.20
$7.00
$6.50
0.00%
0.00%
2.94%
.78%
City Accounts Rate*$5.80 $5.95 $6.10 $6.30 $6.45 $6.45 $3.25
* Beginning in FY24, it is proposed that City utility accounts be charged a discounted water consumption rate.
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IMPACT ANALYSIS –ESTIMATED ANNUAL COSTS
(AMOUNTS INCLUDE WATER, SANITARY SEWER, UTILITY TAX)
FY23 FY24 $ Incr % Incr
Low Usage –Residential $473.43 $ 494.43 $21.00 4.44%
Medium Usage -Residential $1,579.67 $1,612.22 $32.55 2.06%
High Usage -Residential $5,006.00 $5,132.84 $126.84 2.53%
Commercial -All Other Rate $33,041.16 $33,320.88 $279.72 0.85%
Fixed Rate as % of Total 21.7%22.5%
Variable Rate as % of Total 78.3%77.5%
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The City of Lake Forest
CITY COUNCIL MEETING
Proceedings of the Monday, November 7, 2022
City Council Meeting - City Council Chambers
220 E Deerpath, Lake Forest, IL 60045
CALL TO ORDER AND ROLL CALL Mayor Pandaleon called the meeting to order at 7:25p.m, and City Clerk
Margaret Boyer called the roll of Council members.
Present: Alderman Morris, Alderman Novit, Alderman Rummel, Alderman Preschlack, Alderman Goshgarian,
Alderman Buschmann and Alderman Weber.
Absent: None
CALL TO ORDER AND ROLL CALL
PLEDGE OF ALLEGIANCE was recited.
REPORTS OF CITY OFFICERS
COMMENTS BY MAYOR
A. Introduction of Niamh Bruce, Mayor for a Day
Mayor Pandaleon introduced Niamh Bruce as Mayor for the Day. She stated that early voting is no longer
occurring at City Hall. Mayor Pandaleon noted that residents are welcome by the Lake Forest Caucus at Gorton
Community Center on Wednesday November 9, to cast a vote on the Caucus slate for Mayor, Alderman, and
the School Board.
B. GFOA Triple Crown Award Presentation and Recognition of Finance Department
Mayor Pandaleon acknowledged the Finance Departments’ 2021 excellent work in financial reporting, budget
presentation, and popular annual financial reporting, winning the Triple Crown from GFOA. Out of 90,000
communities, only 293 have achieved the Triple Crown.
COMMENTS BY CITY MANAGER
A. Community Spotlight
- Native Voices Initiative
Carol Summerfield, Lake Forest Lake Bluff History Center
City Manager Jason Wicha introduced Carol Summerfield, Executive Director of the Lake Forest Lake Bluff
History Center. Ms. Summerfield reported on the Native Voices Initiative, emphasizing that thee initiative will
involve collaboration, it will improve public engagement in history and culture, and most importantly build a
long-term equitable voice for Native Americans.
Alderman Weber left the meeting at 7:46p.m.
B. Public Works Capital Projects Recap
-Michael Thomas, Director of Public Works
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Proceedings of the Monday, November 7, 2022
City Council Meeting
City Manager Wicha stated that the Capital Budget Workshop will take place on November 14 at Dickinson
Hall. He introduced Michael Thomas, Director of Public Works, to highlight the busy fiscal year of capital
investments in 2021-2022. Mr. Thomas shared numerous projects and costs, a movie demonstrating activity
on most projects was shown.
C. Looking Forward – Planning for the Future of Our Central Business District
-Introduction of Website
-Upcoming Community Workshop
City Manager Wicha introduced Director of Community Development, Catherine Czerniak. Ms. Czerniak shared
a new website related to the Future of the Central Business District and invited residents to share their
thoughts and opinions often. Coming soon are Community workshops specifically related to Looking Forward.
OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL
Seeing none, Mayor Pandaleon utilized this time to provide Niahm Bruce with an award of gratitude from the
Lake Forest City Council for serving as Mayor for a Day.
COMMITTEE REPORTS
AUDIT COMMITTEE REPORT
1. Audit Committee Report and Presentation of the Fiscal Year 2022 Annual Comprehensive
Financial Report
Audit Committee Chairman, Tara Janos, provided a brief background regarding the Audit Committee and the
work they conduct. The Comprehensive Annual Financial Report has been reviewed by the Audit Committee
with Baker Tilly, the City’s independent audit firm, and has been accepted by the Audit Committee and
reported no findings, or changes to the document.
The City Council thanked Chairman Janos and the Audit Committee for their work, ensuring financial integrity
with the community.
COUNCIL ACTION: Receipt of the audit report for the fiscal year ended April 30, 2022.
Alderman Buschmann made a motion to acknowledge the receipt of the audit report for the fiscal year ended
April 30, 2022, seconded by Alderman Preschlack. The following vote “Aye”: Alderman Morris, Novit, Rummel,
Notz, Preschlack, Goshgarian, and Buschmann. The following voted “Nay”: none. 7-Ayes, 0 Nays, motion
carried.
ITEMS FOR OMNIBUS VOTE CONSIDERATION
1. Approval of October 17, 2022, City Council Meeting Minutes
2. Approval of the Check Register for the Period of September 24 – October 28, 2022
3. Approval of Health Insurance Contract Renewals for Calendar Year 2023
4. Approval of the FY23 Personnel Policies and Practices
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Proceedings of the Monday, November 7, 2022
City Council Meeting
5. Approval of Revised Employment Agreement for City Manager Wicha
6. Approve the contract to Camp Nageela Midwest, dba Camp Henry Horner in the amount of
$35,000.
7. Consideration of a Request to Waive the Fidelity Bond Requirement in Connection with
Holding a Raffle in the City of Lake Forest for Lake Forest College Chapter of the American
Marketing Association and Lake Forest College Athletics (Approval by Motion)
8. Determination of a Non-Binding Estimate of the Amount of Revenue to be Generated from
Property Taxes for the 2022 Calendar Year and Establishment of December 5, 2022 as a Public
Hearing Date (if required) in Accordance with the Truth in Taxation Statute
9. Consideration of an Ordinance Approving a Recommendation from the Building Review Board.
(First Reading, and if Desired by the City Council, Final Approval)
COUNCIL ACTION: Approval of the nine (9) omnibus items as presented.
Mayor Pandaleon asked members of the Council if they would like to remove any item or take it separately.
Seeing none, he asked for a motion.
Alderman Notz a motion to approve the nine (9) Omnibus items as presented, seconded by Alderman
Preschlack. The following voted “Aye”: Alderman Morris, Novit, Rummel, Notz, Preschlack, Goshgarian, and
Buschmann. The following voted “Nay”: None. 7-Ayes, 0 Nays, motion carried.
Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact,
Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda.
ORDINANCES
OLD BUSINESS
NEW BUSINESS
ADDITIONAL ITEMS FOR COUNCIL DISCUSSION/COMMENTS BY COUNCIL MEMBERS
Mayor Pandaleon noted there will be no further business following executive session.
1. EXECUTIVE SESSION pursuant to 5ILCS120/2(c), 11 The City Council will be discussing pending
litigation
Alderman Rummel made a motion to adjourn into executive session pursuant to 5ILCS120/2(c) (11), seconded
by Alderman Novit. The following voted “Aye”: Alderman Morris, Novit, Rummel, Notz, Preschlack,
Goshgarian, and Buschmann. The following voted “Nay”: None. 7-Ayes, 0 Nays, motion carried.
Adjournment into Executive Session at 8:43 pm
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Proceedings of the Monday, November 7, 2022
City Council Meeting
Reconvene into Regular Session at 9:31pm
ADJOURNMENT
There being no further business Mayor Pandaleon asked for a motion. Alderman Rummel made a motion to
adjourn, seconded by Alderman Buschmann. Motion carried unanimously by voice vote at 9:32 p.m.
Respectfully Submitted,
Margaret Boyer, City Clerk
A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s
office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want To,
then click on View, then choose Archived Meetings Videos.
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GIS CONSORTIUM SERVICE PROVIDER CONTRACT
This contract (this “Contract”) made and entered into this 1st day of January, 2023 (the
“Effective Date”), by and between the City of Lake Forest, an Illinois municipal corporation
(hereinafter referred to as the “Municipality”), and Municipal GIS Partners, Incorporated, 701 Lee
Street, Suite 1020, Des Plaines, Illinois 60016 (hereinafter referred to as the “Consultant”).
WHEREAS, the Municipality is a member of the Geographic Information System
Consortium (“GISC”);
WHEREAS, the Consultant is a designated service provider for the members of GISC and
is responsible for providing the necessary professional staffing resource support services as more
fully described herein (the “Services”) in connection with the Municipality’s geographical
information system (“GIS”);
WHEREAS, the Municipality desires to engage the Consultant to provide the Services on
the terms set forth herein; and
WHEREAS, the Consultant hereby represents itself to be in compliance with Illinois
statutes relating to professional registration applicable to individuals performing the Services
hereunder and has the necessary expertise and experience to furnish the Services upon the terms
and conditions set forth herein.
NOW, THEREFORE, in consideration of the foregoing and of the promises hereinafter
set forth, it is hereby agreed by and between the Municipality and the Consultant that:
SECTION 1
SCOPE OF SERVICES
1.1 Statement of Work. This Contract contains the basic terms and conditions that will
govern the overall relationship between the Consultant and the Municipality. The Consultant will
provide the Services described in the statement of work attached hereto as Attachment 1
(“Statement of Work”), which shall become a part of and subject to this Contract.
1.2 Supplemental Statements of Work. Any additional services to be performed by the
Consultant may be added to this Contract after the Effective Date by the mutual agreement of the
parties, which agreement will be evidenced by mutual execution of a Supplemental Statement of
Work which shall also be subject to the terms and conditions set forth in this Contract.
1.3 Additional Compensation. If the Consultant wishes to make a claim for additional
compensation as a result of action taken by the Municipality, the Consultant shall give written
notice of its claim within fifteen (15) days after occurrence of such action. Regardless of the
decision of the Municipality Manager relative to a claim submitted by the Consultant, all work
required under this Contract as determined by the Municipality Manager shall proceed without
interruption.
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1.4 Contract Governs. If there is a conflict between the terms of this Contract and the
Statement of Work or any Supplemental Statement of Work, unless otherwise specified in such
Statement of Work, the terms of this Contract shall supersede the conflicting provisions contained
in such Statement of Work.
SECTION 2
PERFORMANCE OF WORK
2.1 All work hereunder shall be performed under the direction of the City Manager or
their designee (hereinafter referred to as the “Municipality Manager”) in accordance with the
terms set forth in this Contract and each relevant Statement of Work.
SECTION 3
RELATIONSHIP OF PARTIES
3.1 Independent Contractor. The Consultant shall at all times be an independent
contractor, engaged by the Municipality to perform the Services. Nothing contained herein shall
be construed to constitute a partnership, joint venture or agency relationship between the parties.
3.2 Consultant and Employees. Neither the Consultant nor any of its employees shall
be considered to be employees of the Municipality for any reason, including but not limited to for
purposes of workers’ compensation law, Social Security, or any other applicable statute or
regulation.
3.3 No Authority to Bind. Unless otherwise agreed to in writing, neither party hereto
has the authority to bind the other to any third party or to otherwise act in any way as the
representative of the other.
SECTION 4
PAYMENT TO THE CONSULTANT
4.1 Payment Terms. The Municipality agrees to pay the Consultant in accordance with
the terms and amounts set forth in the applicable Statement of Work, provided that:
(a) The Consultant shall submit invoices in a format approved by the
Municipality.
(b) The Consultant shall maintain records showing actual time devoted to each
aspect of the Services performed and cost incurred. The Consultant shall permit the authorized
representative of the Municipality to inspect and audit all data and records of the Consultant for
work done under this Contract. The Consultant shall make these records available at reasonable
times during this Contract period, and for a year after termination of this Contract.
(c) The service rates and projected utilization set forth in the applicable
Statement of Work shall adjust each calendar year in accordance with the annual rates approved
by the Board of Directors of GISC which shall be reflected in a Supplemental Statement of Work.
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(d) Payments to the Consultant shall be made pursuant to the Illinois Local
Government Prompt Payment Act (50 ILCS 505/1 et seq.).
(e) The Municipality is a tax-exempt municipality and will provide Consultant
with a copy of the Municipality’s current sales tax exemption certificate. Consultant shall not
charge the Municipality any tax incurred by the Consultant for these Services.
4.2 Service Rates. The fees and/or service rates set forth in the Statement of Work and
Supplemental Statement of Work include all applicable federal, state, and local taxes of every kind
and nature applicable to the Services as well as all taxes, contributions, and premiums for
unemployment insurance, old age or retirement benefits, pensions, annuities, or similar benefits
and all costs, royalties and fees arising from the use of, or the incorporation into, the Services, of
patented or copyrighted equipment, materials, supplies, tools, appliances, devices, processes, or
inventions. All claim or right to claim additional compensation by reason of the payment of any
such tax, contribution, premium, costs, royalties, or fees is hereby waived and released by
Consultant.
SECTION 5
TERM
5.1 Initial Term. Subject to earlier termination pursuant to the terms of this Contract,
the initial term of this Contract shall commence on the Effective Date and remain in effect for one
(1) year (the “Initial Term”).
5.2 Renewal Terms. The Initial Term may be extended for successive one (1) year
periods or for any other period as mutually agreed to in writing and set forth in a Supplemental
Statement of Work executed by both parties (each, a “Renewal Term”).
5.3 Status of this Contract. The expiration of the Initial Term or a Renewal Term shall
not terminate or affect the obligations of the Parties to each other under any existing Statement of
Work or Supplemental Statement of Work issued pursuant to this Contract, and such Statement of
Work or Supplemental Statement of Work shall continue in full force and effect and shall continue
to be governed by the terms of this Contract until the expiration or completion of such Statement
of Work or Supplement Statement of Work or until such Statement of Work or Supplemental
Statement of Work is itself terminated pursuant to this Contract.
SECTION 6
TERMINATION OF CONTRACT
6.1 Voluntary Termination. Notwithstanding any other provision hereof, the
Municipality may terminate this Contract, any Statement of Work, or any Supplemental Statement
of Work during the Initial Term or any Renewal Term, with or without cause, at any time upon
ninety (90) calendar days prior written notice to the Consultant. The Consultant may terminate
this Contract, any Statement of Work, or any Supplemental Statement of Work, with or without
cause, at any time upon one hundred eighty (180) calendar days prior written notice to the
Municipality.
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6.2 Termination for Breach. Either party may terminate this Contract upon written
notice to the other party following a material breach of a material provision of this Contract by the
other party if the breaching party does not cure such breach within fifteen (15) days of receipt of
written notice of such breach from the non-breaching party.
6.3 Payment for Services Rendered. In the event that this Contract is terminated in
accordance with this Section 6, the Consultant shall be paid for services actually performed and
reimbursable expenses actually incurred.
6.4 Effect of Termination. Termination of any Statement of Work or Supplemental
Statement of Work will have no effect on this Contract. Termination of this Contract will serve to
immediately terminate all open Statements of Work and Supplemental Statements of Work, absent
a written agreement between the parties otherwise. Termination or expiration of this Contract, any
Statement of Work, or any Supplemental Statement of Work will not affect any right or obligation
of a party that comes into effect before, upon, or after such termination or expiration, or otherwise
survives such termination or expiration, which was incurred by such party prior to such termination
or expiration.
SECTION 7
CONSULTANT PERSONNEL AND SUBCONTRACTORS
7.1 Adequate Staffing. The Consultant must assign and maintain during the term of
this Contract and any renewal thereof, an adequate staff of competent employees, agents, or
subcontractors (“Consultant Personnel”) that is fully equipped, licensed as appropriate and
qualified to perform the Services as required by the Statement of Work or Supplemental Statement
of Work.
7.2 Availability of Personnel. The Consultant shall notify the Municipality as soon as
practicable prior to terminating the employment of, reassigning, or receiving notice of the
resignation of, any Consultant Personnel assigned to provide the Municipality with the Services.
The Consultant shall have no claim for damages and shall not bill the Municipality for additional
time and materials charges as the result of any portion of the Services which must be duplicated
or redone due to such termination or for any delay or extension of the time of performance as a
result of any such termination, reassigning, or resignation.
7.3 Use of Subcontractors. The Consultant’s use of any subcontractor or subcontract
to perform the Services shall not relieve the Consultant of full responsibility and liability for the
provision, performance, and completion of the Services as required by this Contract. All Services
performed under any subcontract shall be subject to all of the provisions of this Contract in the
same manner as if performed by employees of the Consultant. Consultant shall be fully responsible
and assumes liability for the acts and omissions of all subcontractors directly or indirectly
employed by, or working at the direction of, the Consultant in the performance of the Services.
7.4 Removal of Personnel and Subcontractors. Municipality may, upon written notice
to Consultant, request that any Consultant Personnel be removed or replaced. Consultant shall
promptly endeavor to replace such Consultant Personnel and Municipality shall have no claim for
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damages for a delay or extension of the applicable Statement of Work as a result of any such
removal or replacement.
7.5 Non-Solicitation of Consultant Employees. The Municipality agrees that during the
term of this Contract and for a period of one (1) year thereafter, it shall not, directly or indirectly,
through any other person, firm, corporation or other entity, solicit, induce, encourage or attempt to
induce or encourage any employee of the Consultant to terminate his or her employment with the
Consultant or to breach any other obligation to the Consultant. The Municipality acknowledges
that the aforementioned restrictive covenant contained in this Section is reasonable and properly
required for the adequate protection of the Consultant’s business.
SECTION 8
ACCOMMODATION OF CONSULTANT PERSONNEL; MUNICIPAL FACILITIES
8.1 Facilities, Equipment, and Records. The Municipality shall provide the Consultant
with adequate and safe office space, furnishings, records, hardware, software and connectivity to
fulfill the objectives of the GIS program. Facilities, equipment, and records include, but are not
limited to, the following:
(a) Office space for the Consultant’s Personnel. This space should effectively
and securely house all required GIS systems, peripherals and support tools. This space must be
available during normal business hours;
(b) Furnishings including adequate desk(s), shelving, and seating for the
Consultant’s Personnel;
(c) A telephone line and phone to originate and receive outside calls;
(d) A network connection with adequate speed and access to the internet;
(e) Hardware, software, peripherals, and network connectivity to perform the
program objectives efficiently; and
(f) Any Municipality data or record which is necessary for carrying out the
work as outlined in the Contract, Statement of Work or Supplemental Statement of Work.
8.2 Backup and Recovery Systems. The Municipality shall be responsible for
installing, operating and monitoring the backup and recovery systems for all the Municipality’s
GIS assets that permit the Consultant to continue Services within a reasonable period of time
following a disaster or outage. The Consultant shall be responsible for installing, operating and
monitoring the backup and recovery systems for all Consultant’s assets that permit the
Municipality to continue accessing the GISC Materials and Services within a reasonable period of
time following a disaster or outage.
8.3 Right of Entry; Limited Access. Consultant’s Personnel performing Services shall
be permitted to enter upon the Municipality’s property in connection with the performance of the
Services, subject to those rules established by the Municipality. Consent to enter upon a
Municipality’s facility given by the Municipality shall not create, nor be deemed to imply, the
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creation of any additional responsibilities on the part of the Municipality. Consultant’s Personnel
shall have the right to use only those facilities of the Municipality that are necessary to perform
the Services and shall have no right to access any other facilities of the Municipality.
SECTION 9
CONFIDENTIAL INFORMATION; INTELLECTUAL PROPERTY; FOIA
9.1 Municipal Materials. The Consultant acknowledges and agrees that all trademarks,
service marks, logos, tradenames and images provided by or on behalf of the Municipality to the
Consultant for use in performing the Services and the GIS database (including files created from
the database) created by Consultant hereunder (the “Municipal Materials”) are the sole and
exclusive property of the Municipality. The Consultant acknowledges that this Contract is not a
license to use the Municipal Materials except as needed to perform the Services hereunder.
9.2 Third-Party Materials. If applicable, to the extent the Consultant has agreed to
obtain and/or license Third-Party Materials on behalf of Municipality, the Consultant shall obtain
a license for Municipality to use the Third-Party Materials as part of the Services for the purpose
specified in the applicable Statement of Work. “Third-Party Materials” shall include, but are not
limited to, computer software, script or programming code or other materials owned by third
parties and/or any software available from third parties, that is licensed by Consultant for the
benefit of the Municipality.
9.3 GISC Materials. It is expressly understood that, excluding the Municipal Materials
and Third-Party Materials, all members of GISC and the Consultant may use or share in any
improvements or modifications incorporated into any computer software (in object code and
source code form), script or programming code used or developed by the Consultant in providing
Services hereunder (the “GISC Materials”).
(a) The Consultant herby grants the Municipality a limited, personal,
nontransferable, non-exclusive license to use the GISC Materials solely for the purpose of and in
connection with the Municipality’s GIS. Upon expiration or termination of this Contract, or at
such time the Municipality is no longer a member of GISC or in breach of its obligations hereunder,
the Municipality shall not be entitled to or granted a license in future enhancements, improvements
or modifications in the GISC Materials. The Municipality may grant a sublicense to a third party
that the Municipality engages to maintain or update the GISC Materials in connection with the
Municipality’s GIS; provided that such third party agrees in writing to be bound by the license
restrictions set forth in this Contract.
(b) The Municipality acknowledges that the Consultant is in the business of
providing staffing resource support services and that the Consultant shall have the right to provide
services and deliverables to third parties that are the same or similar to the services that are to be
rendered under this Contract, and to use or otherwise exploit any GISC Materials in providing such
services.
9.4 Confidential Information. In the performance of this Contract, the Consultant may
have access to or receive certain information in the possession of the Municipality that is not
generally known to members of the public ("Confidential Information"). The Consultant
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acknowledges that Confidential Information includes, but is not limited to, proprietary
information, copyrighted material, educational records, employee data, financial information,
information relating to health records, resident account information, and other information of a
personal nature. Consultant shall not use or disclose any Confidential Information without the
prior written consent of the Municipality. Consultant will use appropriate administrative, technical
and physical safeguards to prevent the improper use or disclosure of any Confidential Information
received from or on behalf of the Municipality. Upon the expiration or termination of this
Contract, Consultant shall promptly cease using and shall return or destroy (and certify in writing
destruction of) all Confidential Information furnished by the Municipality along with all copies
thereof in its possession including copies stored in any computer memory or storage medium. The
term “Confidential Information” does not include information that (a) is or becomes generally
available to the public other than as a result of a breach of this Contract by the Consultant; (b) was
in the Consultant’s or Consultant Personnel’s possession on a non-confidential basis from any
source other than the Municipality, which source, to the knowledge of the Consultant, is entitled
to disclose such information without breach of any obligation of confidentiality; (c) is
independently developed by the Consultant without the use of or reference to, in whole or in part,
any Confidential Information; (d) required to be disclosed pursuant to a court order issued by a
court having jurisdiction thereof (subject to Section 9.5); or (e) information subject to disclosure
under FOIA (as defined below in Section 9.6). For avoidance of doubt, it is agreed that the GISC
Materials shall not be considered Confidential Information.
9.5 Dissemination of Confidential Information. Unless directed by the Municipality,
Consultant shall not disseminate any Confidential Information. If Consultant is presented with a
request for documents by any administrative agency or with a subpoena duces tecum regarding
any Confidential Information which may be in Consultant's possession as a result of Services
provided under this Contract, unless prohibited by law, Consultant shall immediately give notice
to the Municipality with the understanding that the Municipality shall have the opportunity to
contest such process by any means available to it prior to submission of any documents to a court
or other third party. Consultant shall not be obligated to withhold delivery of documents beyond
the time ordered by a court of law or administrative agency, unless the request for production or
subpoena is quashed or withdrawn, or the time to produce is otherwise extended. Consultant shall
cause its personnel, staff and subcontractors, if any, to undertake the same obligations regarding
confidentiality and dissemination of information as agreed to by Consultant under this Contract.
9.6 Freedom of Information Act Requests. Within four (4) business days after the
Municipality’s Notice to the Consultant of the Municipality’s receipt of a request made pursuant
to the Illinois Freedom of Information Act (ILCS 140/1 et seq. – herein “FOIA”), the Consultant
shall furnish all requested records in the Consultant’s possession which are in any manner related
to this Contract or the Consultant’s performance of the Services, including but not limited to any
documentation related to the Municipality and associated therewith. The Consultant shall not
apply any costs or charge any fees to the Municipality or any other person, firm or corporation for
its procurement and retrieval of such records in the Consultant’s possession which are sought to
be copied or reviewed in accordance with such FOIA request or requests. The Consultant shall
defend, indemnify and hold harmless the Municipality including its several departments and
including its officers and employees and shall pay all of the Consultant’s Costs associated with
such FOIA request or requests including Costs arising from the Consultant’s failure or alleged
failure to timely furnish such documentation and/or arising from the Consultant’s failure or alleged
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failure otherwise to comply with the FOIA, whether or not associated with the Consultant’s and/or
the Municipality’s defense of any litigation associated therewith. In addition, if the Consultant
requests the Municipality to deny the FOIA request or any portion thereof by utilizing one or more
of the lawful exemptions provided for in the FOIA, the Consultant shall pay all Costs in connection
therewith. As used herein, “in the Consultant’s possession” includes documents in the possession
of any of the Consultant’s officers, agents, employees and/or independent contractors; and “Costs”
includes but is not limited to attorneys’ fees, witness fees, filing fees and any and all other expenses
— whether incurred by the Municipality or the Consultant.
9.7 News Releases. The Consultant may not issue any news releases without prior
approval from the Municipality Manager nor will the Consultant make public proposals developed
under this Contract without prior written approval from the Municipality Manager.
9.8 Survive Termination. The provisions of Section 9.1 and 9.4 through and including
9.8 shall survive the termination of this Contract.
SECTION 10
LIMITATION OF LIABILITY
10.1 THE REPRESENTATIONS SET FORTH IN THIS CONTRACT ARE
EXCLUSIVE AND IN LIEU OF ALL OTHER REPRESENTATIONS AND WARRANTIES,
EXPRESS OR IMPLIED, ARISING BY LAW OR OTHERWISE, INCLUDING BUT NOT
LIMITED TO ANY FITNESS FOR A PARTICULAR PURPOSE OR ANY IMPLIED
WARRANTIES ARISING FROM TRADE USAGE, COURSE OF DEALING OR COURSE OF
PERFORMANCE. UNDER NO CIRCUMSTANCES SHALL EITHER THE CONSULTANT
OR THE MUNICIPALITY BE LIABLE TO THE OTHER FOR ANY INDIRECT,
CONSEQUENTIAL, SPECIAL OR INCIDENTAL DAMAGES, INCLUDING LOST SALES
OR PROFITS, IN CONNECTION WITH THIS CONTRACT, EVEN IF IT HAS BEEN
ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
SECTION 11
CONSULTANT WARRANTY; INDEMNIFICATION; INSURANCE
11.1 Warranty of Services. The Consultant warrants that the Services shall be performed
in accordance with industry standards of professional practice, care, and diligence practiced by
recognized consulting firms in performing services of a similar nature in existence at the time of
the Effective Date.
11.2 Indemnification. The Consultant shall indemnify and save harmless the
Municipality and its officers, employees, and agents from and against any and all loss, liability
and damages of whatever nature, including Workmen’s Compensation claims by Consultant’s
employees, in any way resulting from or arising out of the intentional, willful and wanton,
negligent and/or gross negligent actions or omissions of the Consultant, the Consultant’s
employees and agents.
11.3 Insurance. The Consultant must procure and maintain, for the duration of this
Contract, insurance as provided in Attachment 2 to this Contract.
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11.4 No Personal Liability No official, director, officer, agent, or employee of any party
shall be charged personally or held contractually liable by or to the other party under any term or
provision of this Contract or because of its or their execution, approval or attempted execution of
this Contract.
SECTION 12
GENERAL PROVISIONS
12.1 Equal Employment Opportunity Clause. In the event of the Consultant’s non-
compliance with the provisions of this Section 12.1 or the Illinois Human Rights Act, 775 ILCS
5/1-101, et seq., as it may be amended from time to time, and any successor thereto (the “Act”),
the Consultant may be declared ineligible for future contracts or subcontracts with the State of
Illinois or any of its political subdivisions or municipal corporations, and this Contract may be
cancelled or voided in whole or in part, and other sanctions or penalties may be imposed or
remedies invoked as provided by statute or regulation. During the performance of this Contract,
the Consultant agrees as follows:
(a) The Consultant will not discriminate against any employee or applicant for
employment because of race, color, religion, sex, sexual orientation, marital status, order of
protection status, national origin or ancestry, citizenship status, age, physical or mental disability
unrelated to ability, military status or an unfavorable discharge from military service; and, further,
the Consultant will examine all job classifications to determine if minority persons or women are
underutilized and will take appropriate affirmative action to rectify any underutilization.
(b) That, if the Consultant hires additional employees in order to perform this
Contract or any portion of this Contract, the Consultant will determine the availability (in
accordance with 44 Ill. Admin. C. 750.5, et seq., as it may be amended from time to time, and any
successor thereto (the “Applicable Regulations”)) of minorities and women in the areas from
which the Consultant may reasonably recruit and the Consultant will hire for each job classification
for which employees are hired in a way that minorities and women are not underutilized.
(c) That, in all solicitations or advertisements for employees placed by the
Consultant or on the Consultant’s behalf, the Consultant will state that all applicants will be
afforded equal opportunity without discrimination because of race, color, religion, sex, sexual
orientation, marital status, order of protection status, national origin or ancestry, citizenship status,
age, physical or mental disability unrelated to ability, military status or an unfavorable discharge
from military service.
(d) That the Consultant will send to each labor organization or representative
of workers with which the Consultant has or is bound by a collective bargaining or other agreement
or understanding, a notice advising the labor organization or representative of the Consultant’s
obligations under the Act and the Applicable Regulations. If any labor organization or
representative fails or refuses to cooperate with the Consultant in the Consultant’s efforts to
comply with the Act and the Applicable Regulations, the Consultant will promptly notify the
Illinois Department of Human Rights (the “Department”) and the Municipality and will recruit
employees from other sources when necessary to fulfill its obligations under the Contract.
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(e) That the Consultant will submit reports as required by the Applicable
Regulations, furnish all relevant information as may from time to time be requested by the
Department or the Municipality, and in all respects comply with the Act and the Applicable
Regulations.
(f) That the Consultant will permit access to all relevant books, records,
accounts and work sites by personnel of the Municipality and the Department for purposes of
investigation to ascertain compliance with the Act and the Department's Rules and Regulations.
(g) That the Consultant will include verbatim or by reference the provisions of
this Section 12.1 in every subcontract awarded under which any portion of the Contract obligations
are undertaken or assumed, so that the provisions will be binding upon the subcontractor. In the
same manner as with other provisions of this Contract, the Consultant will be liable for compliance
with applicable provisions of this Section 12.1 by subcontractors; and further the Consultant will
promptly notify the Municipality and the Department in the event any subcontractor fails or refuses
to comply with the provisions. In addition, the Consultant will not utilize any subcontractor
declared by the Illinois Human Rights Commission to be ineligible for contracts or subcontracts
with the State of Illinois or any of its political subdivisions or municipal corporations.
12.2 No Collusion. The Consultant represents and certifies that the Consultant is not
barred from contracting with a unit of state or local government as a result of (i) a delinquency in
the payment of any tax administered by the Illinois Department of Revenue unless the Consultant
is contesting, in accordance with the procedures established by the appropriate revenue act, its
liability for the tax or the amount of the tax, as set forth in Section 11-42.1-1 et seq. of the Illinois
Municipal Code, 65 ILCS 5/11-42.1-1 et seq.; or (ii) a violation of either Section 33E-3 or Section
33E-4 of Article 33E of the Criminal Code of 1961, 720 ILCS 5/33E-1 et seq.
12.3 Sexual Harassment Policy. The Consultant certifies that it has a written sexual
harassment policy in full compliance with Section 2-105(A)(4) of the Illinois Human Rights Act,
775 ILCS 5/2-105(A)(4).
12.4 Compliance with Laws and Grants. Consultant shall give all notices, pay all fees,
and take all other action that may be necessary to ensure that the Services are provided, performed,
and completed in accordance with all required governmental permits, licenses, or other approvals
and authorizations that may be required in connection with providing, performing, and completing
the Services, and with all applicable statutes, ordinances, rules, and regulations, including without
limitation the Fair Labor Standards Act; any statutes regarding qualification to do business; any
statutes prohibiting discrimination because of, or requiring affirmative action based on, race, creed,
color, national origin, age, sex, or other prohibited classification, including, without limitation, the
Americans with Disabilities Act of 1990, 42 U.S.C. §§ 12101 et seq., and the Illinois Human
Rights Act, 775 ILCS 5/1-101 et seq. Consultant shall also comply with all conditions of any
federal, state, or local grant received by Municipality or Consultant with respect to this Contract
or the Services.
12.5 Assignments and Successors. This Contract and each and every portion thereof
shall be binding upon the successors and the assigns of the parties hereto; provided, however, that
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no assignment, delegation or subcontracting shall be made without the prior written consent of the
Municipality.
12.6 Severability. The parties intend and agree that, if any paragraph, subparagraph,
phrase, clause, or other provision of this Contract, or any portion thereof, shall be held to be void
or otherwise unenforceable, all other portions of this Contract shall remain in full force and effect.
12.7 Third Party Beneficiary. No claim as a third party beneficiary under this Contract
by any person, firm, or corporation other than the Consultant shall be made or be valid against the
Municipality.
12.8 Waiver. No waiver of any provision of this Contract shall be deemed to or
constitute a waiver of any other provision of this Contract (whether or not similar) nor shall any
such waiver be deemed to or constitute a continuing waiver unless otherwise expressly provided
in this Contract.
12.9 Governing Laws. This Contract shall be interpreted according to the internal laws,
but not the conflict of laws rules, of the State of Illinois. Venue shall reside in Cook County,
Illinois.
12.10 Headings. The headings of the several paragraphs of this Contract are inserted only
as a matter of convenience and for reference and in no way are they intended to define, limit, or
describe the scope of intent of any provision of this Contract, nor shall they be construed to affect
in any manner the terms and provisions hereof or the interpretation or construction thereof.
12.11 Modification or Amendment. This Contract constitutes the entire Contract of the
parties on the subject matter hereof and may not be changed, modified, discharged, or extended
except by written amendment or Supplemental Statement of Work duly executed by the parties.
Each party agrees that no representations or warranties shall be binding upon the other party unless
expressed in writing herein or in a duly executed amendment hereof.
12.12 Attachments. Attachments 1 and 2 are attached hereto, and by this reference
incorporated in and made a part of this Contract. In the event of a conflict between any Attachment
and the text of this Contract, the text of this Contract shall control.
12.13 Rights Cumulative. Unless expressly provided to the contrary in this Contract,
each and every one of the rights, remedies, and benefits provided by this Contract shall be
cumulative and shall not be exclusive of any other such rights, remedies, and benefits allowed by
law.
12.14 Good Faith Negotiation. Before commencing any legal action, the parties agree to
enter into good faith negotiations to resolve any controversy, claim, or dispute (“Dispute”). Such
good faith negotiations shall commence promptly upon a party’s receipt of notice of any Dispute
from the other party and continue for a period of fourteen (14) days or any period of time as
mutually agreed upon.
12.15 Notices. All notices, reports and documents required under this Contract shall be in
writing (including prepaid overnight courier, electronic transmission or similar writing) and shall
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be given to such party at its address or e-mail address set forth below, or at such other address or
e-mail address as such party may hereafter specify from time to time. Each such notice shall be
effective (i) if given by first class mail or prepaid overnight courier, when received, or (ii) if sent
to an e-mail address, upon the sender’s receipt of an acknowledgment from the intended recipient
(such as by the “return receipt requested” function, as available, return e-mail or other written
acknowledgment).
If to Municipality: City of Lake Forest
800 N Field Dr
Lake Forest, IL 60045
Attention: Brian Joyce
E-mail: joyceb@cityoflakeforest.com
If to Consultant: Municipal GIS Partners, Incorporated
701 Lee Street, Suite 1020
Des Plaines, IL 60016
Attention: Thomas Thomey
E-mail: tthomey@mgpinc.com
12.16 Force Majeure. No party to this Contract shall be responsible or liable for, or
deemed in breach hereof because of, any delay in the performance of its respective obligations
under this Contract to the extent that such delay is due substantially to circumstances beyond the
party’s reasonable control and without the fault or negligence of the party experiencing such delay.
Such circumstances may include, but are not limited to, any act of God, fire or other casualty,
epidemic, quarantine, “stay home” or similar order, epidemic, quarantine, “stay home” or similar
order, strike or labor dispute, embargo, war or violence, act of terrorism, or any law, order,
proclamation, ordinance, demand, requirement, action or inaction of any national, state, provincial,
local, or other government or governmental agency (each, a “Force Majeure”). Upon the
occurrence of a Force Majeure, the party experiencing the Force Majeure shall notify the other
party in writing immediately following such Force Majeure, but in no case later than three (3)
business days after such party becomes aware of the occurrence of the Force Majeure. The written
notification shall provide a reasonably detailed explanation of the Force Majeure.
12.17 Counterpart Execution. This Contract, Statement of Work or any Supplemental
Statement of Work may be executed in several counterparts, each of which, when executed, shall
be deemed to be an original, but all of which together shall constitute one and the same instrument.
12.18 Tort Immunity Defenses. Nothing contained in the Contract is intended to
constitute, and nothing in the Contract will constitute, a waiver of the rights, defenses, and
immunities provided or available to the Municipality under the Local Governmental and
Governmental Employees Tort Immunity Act, 745 ILCS 10 et seq. or any other applicable State
law.
[REMAINDER INTENTIONALLY LEFT BLANK; SIGNATURE PAGE FOLLOWS]
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IN WITNESS WHEREOF, the undersigned have placed their hands and seals hereto as
of the date first above written.
ATTEST:
By:
Name:
Its:
CITY OF LAKE FOREST
By:
Name:
Its:
ATTEST:
By:
Name: Donna Thomey
Its: Management Support Specialist
CONSULTANT: MUNICIPAL GIS
PARTNERS, INCORPORATED
By:
Name: Thomas A. Thomey
Its: President
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Attachment 1
Statement of Work
to
GIS Consortium Service Provider Contract
(see attached)
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Attachment 2
Insurance
to
GIS Consortium Service Provider Contract
(see attached)
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Attachment 1 - Statement of Work
To GIS Consortium Service Provider Contract
About Municipal GIS Partners (MGP)
MGP (the Consultant) is the Service Provider to the GIS Consortium (GISC). It is necessary that each GISC
member enter into an annual agreement with the Consultant (GISC Service Provider) to maintain their
standing as a GISC member.
GISC Membership includes:
• Complete GIS program staffing with technology cost distribution across GISC members
• User and license access to all membership solutions and products
• Access to and participation in collaborative opportunities to share ideas and solutions
The Included Services section below expands on services provided by this agreement.
General Purpose
The Consultant will perform all or part of the City of Lake Forest (the Municipality) geographic
information system (GIS) management, development, operation, and maintenance as directed by the
Municipality. In addition to supporting the GIS program, the Consultant will identify opportunities for
continued program development and enhancement.
Program Staffing
The Consultant provides all the requisite staffing and skillsets required to manage the Municipality
program including:
• Technical professionals assigned directly to the Municipality
• Advanced technical support staff for analysis, system integration, and escalation
• Systems analysts for ensuring product, solution, and infrastructure performance
• Professional program managers for ensuring service levels
Direct Program Hours
Services related to the direct management, development, operation, and maintenance of the
Municipality program required to support the system
Team Access During Normal Working Hours
The Consultant typically works Monday through Friday 8:00AM to 5:00PM. The Municipality has direct
access to the staff assigned to the Municipality. Alternatively, the Municipality can call the Consultant’s
general telephone number or submit an email to Consultant’s service desk for service.
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Emergency Event Support
The Consultant will support Municipality emergency events within a reasonable timeframe of notification
and work to staff the event for its duration. These services are not limited to normal business hours.
The Service Level section below expands on the program staffing services included in this agreement.
Staffing Allocation
Pursuant to the GISC membership agreement and bylaws all members must contract for a service level
consistent with the allocation practices as prescribed by the GISC. The direct program staffing allocation
for the Municipality for this agreement period is:
Agreement Period: January 1, 2023, through December 31, 2023
Direct Program Hours: 824
Onsite presence: Average of 7.73 days per month; estimated based upon 90 percent of the direct
program hours, provided the Municipality and Consultant shall consult with each other in good
faith from time to time on the advisability of flexible work arrangements whereby the program
hours may be completed off-site, particularly in circumstances where the assigned staff and
program are meeting or exceeding expectations.
Fees and Expenses
The monthly fee for the staffing allocation is $9,270.00 per month. The total contract value for the
agreement period is $111,240.00.
Included Services
This section identifies the professional staffing, products and solutions, and business structures included
in this service agreement. The Municipality is responsible for identifying and prioritizing the aspects of
the services that are most important. The Consultant is responsible for implementing those priorities and
communicating progress.
Staffing and Program Management
The Consultant provides the required staffing and organization with the skills and expertise to manage,
develop, and maintain the system per the Municipality’s priorities which includes GISC shared
infrastructure, platforms, products and solutions. Services include:
1. Program consulting and reporting with all Municipality departments
2. Data creation, management, and quality control
3. Project identification, management, and delivery
4. Shared solution implementation
5. ERP and department system GIS integration
6. User training and onboarding
7. Resource management and scheduling
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Data Management
The Consultant is responsible for managing the GIS and related data based on priorities as directed by the
Municipality.
Primary Layers:
Addresses, parcels, buildings, streets, railroads, water utilities, sewer utilities, municipal boundary, zoning
districts, planned unit developments, variances, TIF districts, special use permits, annexations, signs,
trees, recreation areas, bike paths, water features, school districts, emergency response boundaries,
refuse collection, and legislative districts.
Municipality Priority Layers
The Consultant’s local government data model has over 260 standard layers. Included in this service is
the identification, creation, and management of layers as directed by the Municipality.
Data Quality
One of the primary accountabilities of the Consultant is to ensure that Primary and Municipality Priority
layers are of high-quality. Practices employed include:
1. Daily data quality reporting and alerting
2. Mistake proofing databases, processes, and productivity tools
3. Address Verification to identify discrepancies between Municipality ERP and department systems
4. Utility system integrity leveling for completeness, field accuracy and timeliness
5. Formation and support of key data stakeholder teams
6. Data management documentation for Municipality layers
Products and Solutions
GISC Membership includes unlimited access to the products and solutions developed by the Consultant
for the GISC and its members. The Consultant is accountable for:
1. Collaboration with third party vendors and partners
2. Deploying shared solutions for the Municipality
3. Identifying and communicating new solution opportunities
4. Managing existing solutions to agreed service levels
5. Infrastructure monitoring, alerting and mitigation
6. Patching, updating, and securing shared infrastructure
7. Researching and evaluating opportunities for development
8. Resource planning and scheduling
9. Scalability planning and right sizing
10. Technical documentation
11. Testing and quality certification
Solution List
The following are the primary products and solutions provided by the Consultant through membership in
the GISC:
1. Address Pre-Check: A tool to standardize address data in Municipality systems and workflows.
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2. Address Verification: A product to assess and score community address quality across
department systems.
3. Asset Management and Manager Dashboards: A solution that enables the Municipality to
manage and visualize infrastructure data and maintenance
4. Community Map Viewer: A publicly accessible map viewer designed for residents and businesses
5. Community-Portal: An address-based portal that integrates and organizes department data for
staff, residents, and local businesses
6. Financial Forecasting: A tool to project future infrastructure replacement costs
7. Local Government Data Model: A database standard developed for, and in partnership, with
members of the GISC
8. myGIS: A secure staff accessible mapping system to discover and analyze all Municipality GIS
data
9. Story Maps: A customizable web application to communicate information to the public in a
simple and meaningful way
10. Utility Leveling: A data quality measurement system to access the ability of utility data to support
local government business processes
Service Level Agreement
The Consultant is responsible for managing the quality and availability of GISC infrastructure and
solutions. These parameters are determined by GISC Board policy and included in these services.
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Attachment 2 - Insurance
To GIS Consortium Service Provider Contract
Consultant’s Insurance
Consultant shall procure and maintain, for the duration of this Contract, insurance against claims for
injuries to persons or damages to property, which may arise from or in connection with the performance
of the work hereunder by the Consultant, its agents, representatives, employees or subcontractors.
A. Minimum Scope of Insurance: Coverage shall be at least as broad as:
1. Insurance Services Office Commercial General Liability occurrence form CG 0001 with the
Municipality named as additional insured, on a form at least as broad as the ISO
Additional Insured Endorsement CG 2010 and CG 2026.
2. Insurance Service Office Business Auto Liability coverage form number CA 0001, Symbol
01 “Any Auto” with the Municipality named as additional insured, on a form at least as
broad as the ISO Additional Insured Endorsement.
3. Workers’ Compensation as required by the Labor Code of the State of Illinois and
Employers’ Liability insurance (the policy shall include a 'waiver of subrogation').
B. Minimum Limits of Insurance: Consultant shall maintain limits no less than:
1. Commercial General Liability: $1,000,000 combined single limit per occurrence for bodily
injury, personal injury and property damage. The general aggregate shall be twice the
required occurrence limit. Minimum General Aggregate shall be no less than $2,000,000
or a project/contract specific aggregate of $1,000,000.
2. Business Automobile Liability: $1,000,000 combined single limit per accident for bodily
injury and property damage.
3. Workers’ Compensation and Employers’ Liability: Workers’ Compensation coverage with
statutory limits and Employers’ Liability limits of $500,000 per accident.
C. Deductibles and Self-Insured Retentions: Any deductibles or self-insured retentions must be
declared to and approved by the Municipality. At the option of the Municipality, either: (1) the
insurer shall reduce or eliminate such deductibles or self-insured retentions as it respects the
Municipality, its officials, agents, employees and volunteers; or (2) the Consultant shall procure a
bond guaranteeing payment of losses and related investigation, claim administration and defense
expenses.
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D. Other Insurance Provisions: The policies are to contain, or be endorsed to contain, the following
provisions:
1. General Liability and Automobile Liability Coverages: The Municipality, its officials,
agents, employees and volunteers are to be covered as insureds as respects: liability
arising out of activities performed by or on behalf of the Consultant; products and
completed operations of the Consultant; premises owned, leased or used by the
Consultant; or automobiles owned, leased, hired or borrowed by the Consultant. The
coverage shall contain no special limitations on the scope of protection afforded to the
Municipality, its officials, agents, employees and volunteers.
2. The Consultant’s insurance coverage shall be primary as respects the Municipality, its
officials, agents, employees and volunteers. Any insurance or self-insurance maintained
by the Municipality, its officials, agents, employees and volunteers shall be excess of
Consultant’s insurance and shall not contribute with it.
3. Any failure to comply with reporting provisions of the policies shall not affect coverage
provided to the Municipality, its officials, agents, employees and volunteers.
4. The Consultant’s insurance shall contain a Severability of Interests/Cross Liability clause
or language stating that Consultant’s insurance shall apply separately to each insured
against whom claim is made or suit is brought, except with respect to the limits of the
insurer’s liability.
5. If any commercial general liability insurance is being provided under an excess or
umbrella liability policy that does not “follow form,” then the Consultant shall be
required to name the Municipality, its officials, employees, agents and volunteers as
additional insureds
6. All general liability coverages shall be provided on an occurrence policy form. Claims-
made general liability policies will not be accepted.
7. The Consultant and all subcontractors hereby agree to waive any limitation as to the
amount of contribution recoverable against them by the Municipality. This specifically
includes any limitation imposed by any state statute, regulation, or case law including any
Workers’ Compensation Act provision that applies a limitation to the amount recoverable
in contribution such as Kotecki v. Cyclops Welding. Consultant agrees to indemnify and
defend the Municipality from and against all such loss, expense, damage or injury,
including reasonable attorneys' fees, which the Municipality may sustain as a result of
personal injury claims by Consultant’s employees, except to the extent those claims arise
as a result of the Municipality’s own negligence.
E. All Coverages: Each insurance policy required by this paragraph shall be endorsed to state that
coverage shall not be suspended, voided, cancelled, reduced in coverage or in limits except after
thirty (30) days prior written notice by certified mail, return receipt requested, has been given to
the Municipality.
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F. Acceptability of Insurers: Insurance is to be placed with insurers with a Best’s rating of no less
than A-, VII and licensed to do business in the State of Illinois.
G. Verification of Coverage: Consultant shall furnish the Municipality with certificates of insurance
naming the Municipality, its corporate authorities, officials, officers, agents, employees, and
volunteers as additional insured’s and with original endorsements, affecting coverage required
herein. The certificates and endorsements for each insurance policy are to be signed by a person
authorized by that insurer to bind coverage on its behalf. The certificates and endorsements are
to be received and approved by the Municipality before any work commences. The Municipality
reserves the right to request full certified copies of the insurance policies and endorsements.
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