CITY COUNCIL 02/22/2022THE CITY OF LAKE FOREST
CITY COUNCIL AGENDA
Tuesday, February 22, 2022
at 6:30pm.
REMOTE ACCESS MEETING
Please be advised that all of the City Council members will be remotely attending this Council
meeting by electronic means, in compliance with the recent amendments to the Open
Meetings Act. The Mayor of the City Council has determined that it is not prudent or practical
to conduct an in-person meeting due to the COVID-19 pandemic and that it is not feasible to
have the City Council members or members of the public physically present at the meeting
due to the pandemic disaster.
The City will be providing members of the public with various opportunities to watch or attend
this meeting, as well as provide public comment at the meeting. For example, members of the
public can participate remotely in the meeting by following the public audience link which will
provide both video and audio means to attend the meeting.
Public Access Link
https://us02web.zoom.us/j/81558908427?pwd=aGlKMnlIeW5uWnRRenVuY0luK0VZZz09
Webinar ID: 815 5890 8427
Passcode: 1861
CALL TO ORDER AND ROLL CALL 6:30 p.m.
Honorable Mayor, George Pandaleon
James E. Morris, Alderman First Ward Jim Preschlack, Alderman Third Ward
Jennifer Karras, Alderman First Ward Ara Goshgarian, Alderman Third Ward
Melanie Rummel, Alderman Second Ward Raymond Buschmann, Alderman Fourth Ward
Edward U. Notz, Jr., Alderman Second Ward Eileen Looby Weber, Alderman Fourth Ward
PLEDGE OF ALLEGIANCE
REPORTS OF CITY OFFICERS
1. COMMENTS BY MAYOR
A. 2022-2023 Board and Commission Appointments and Reappointment’s
SENIOR RESOUCE COMMISSION
NAME OF MEMBER APPOINT/REAPPOINT WARD
Wendy McKiernan APPOINT 2
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Tuesday, February 22, 2022, City Council Agenda
A copy of the volunteer profile sheet can be found on page 24
COUNCIL ACTION: Approve the Mayor’s 2022-2023 Board and Commission Appointments and
Reappointment’s
2. COMMENTS BY CITY MANAGER
A. Townline Park Splashpad
3. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL .
Members of the public can provide public comment by calling the following number during
the meeting: 847-810-3643
4. COMMITTEE REPORTS
PUBLIC WORKS COMMITTEE
A. Report on Streets Policy
- Jim Lockefeer, Assistant to the Director of Public Works
B. Report on Deerpath Road Water Main Improvements
- Byron Kutz, P.E., Superintendent of Engineering
ENVIRONMENTAL SUSTAINABILITY COMMITTEE UPDATE
- Alderman Melanie Rummel, Chair
5. ITEMS FOR OMNIBUS VOTE CONSIDERATION
1. Approval of January 7, 2022, City Council Meeting Minutes
A copy of the minutes can be found beginning on page 20
COUNCIL ACTION: Approval of January 7,2022, City Council Meeting Minutes
2. Approval of a Resolution of Appreciation for Retiring Members of Boards and
Commissions
BOARD, COMMISSION OR COMMITTEE NAME OF MEMBER(S)
SENIOR RESOURCE COMMISSION Phil Hartung
A copy of the Resolution can be found on page 25.
COUNCIL ACTION: Approval of a Resolution of Appreciation for Retiring Members of Boards
and Commissions
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Tuesday, February 22, 2022, City Council Agenda
3. Consideration of Ordinances Approving Code Amendments to Allow Mobile Food
and Beverage Vendors to Operate in the City of Lake Forest as Part of Special
Community Events and Establishing a Permit Fee. (Final Approval)
STAFF CONTACT: Catherine Czerniak,
Director of Community Development (810-3504)
PURPOSE AND ACTION REQUESTED: Following up on the success of the pilot program approved by
the City Council last year to permit mobile food and beverage vendors (“food trucks”) to operate in
the City with certain limitations, Council consideration of continuing this initiative on an ongoing
basis is requested.
BACKGROUND/DISCUSSION:
Recent Activity
At the last City Council meeting, on February 7, 2022, the Council approved first reading of
two ordinances in support of allowing mobile food and beverage vendors to operate in a
limited capacity in the community on an annual basis.
Background
In spring 2021, the City Council directed staff to develop a pilot program to allow mobile food
and beverage vendors in Lake Forest with certain limitations. During the pilot program in 2021,
the City issued 17 annual licenses to mobile food and beverage vendors. Of those, seven
were to local businesses including: Rosati’s, Left Bank, The Gallery, Donati’s, Lake Forest Meat
& Seafood, Sunset and The Forester Hotel. As approved by the Council, fees for a mobile food
and beverage license were waived for local businesses already operating under City issued
health licenses. The other ten mobile food and beverage licenses were issued to non-local
businesses for an annual fee of $100.00.
What We Learned
Over the course of last year’s program staff learned that:
The term “Food trucks” does not accurately characterize the range of options mobile
food and beverage vendors use to offer products. As a result, to invite vendors of
various types to participate, the broader term “Mobile Food and Beverage License” is
recommended.
Responsibility for providing receptables for recycling and trash needs to be clearly
determined between the coordinator of the special event and the mobile vendor.
A list of licensed vendors needs to be actively promoted by the City to those in the
community who plan and manage special events.
Special event applications need to be revised to require event coordinators to identify
participating mobile food vendors at the time of application for a special event permit
to assure adequate time for vendors to obtain a City license if they are not currently a
license holder.
Code Amendments
Amendments are proposed to Sections 113.21, Permits and Licenses; 117.05, Sales from
Vehicles; and 117.20, Transient Merchants and Itinerant Vendors, to clarify that the provisions in
those sections do not apply to mobile food and beverage vendors. New Sections, 120.01
through 120.03 are proposed to specifically address mobile food and beverage vendors
including definitions, license and fee requirements and operations. The Ordinance reflecting
the proposed amendments is included in the Council’s packet beginning on page 26.
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Tuesday, February 22, 2022, City Council Agenda
Permit Fee
An administrative permit processing and inspection fee of $100.00 is recommended with a
waiver of the fee for local restaurants and food and beverage businesses that already hold an
annual City of Lake Forest Health License. The Ordinance establishing the license fee is
included in the Council packet beginning on page 30. For information, the cost of annual
Health Licenses for local businesses ranges from $250.00 to $600.00 depending on the type of
business.
COUNCIL ACTIONS: If desired by the Council, grant final approval of two Ordinances:
1) An Ordinance approving amendments to Sections 113.21, 117.05, 117.20(B) and the
addition of new Sections 120.01 through 120.03.
2) An Ordinance establishing a permit fee for Mobile Food and Beverage Vendors.
4. Consideration of Ratification and Approval of Expenditures Relating to Environmental
Remediation, Demolition and Stabilization of the Property at 50 Maywood Road and
Authorization to Enter into Contracts. (Approval by Motion)
STAFF CONTACT: Catherine Czerniak, Director of Community Development (810-3504)
PURPOSE AND ACTION REQUESTED: Ratification of expenses incurred to date and approval of
anticipated expenses related to removal of the building at 50 Maywood Road and restoration
of the site to green space.
BACKGROUND/DISCUSSION: In May 2021, the City acquired the property at 50 Maywood
Road, the former Joytime Preschool property. The City pursued acquisition only after the
longtime owner explored development opportunities with various parties. In the end, the City
proceeded with acquisition to protect a large, pressurized water transmission main located
very close to the property.
In preparation for demolition of the structure before spring, the City engaged Midwest
Environmental Consulting to complete environmental testing and assessment of the building.
Significant amounts of asbestos and lead paint were identified, more than anticipated,
necessitating remediation prior to demolition of the building. As part of the City’s contract
with Midwest Environmental, a detailed remediation action plan was prepared and bid out to
remediation companies. To date, the City has incurred fees in the amount of $4,750.
The next phase is to complete the remediation. The low bidder for this work is Valor
Technologies, Inc. Midwest Environmental Consulting has worked with this company in the
past and found them to be reliable, competent and efficient.
Company Bid
Valor Technologies, Inc. $19,695
Cove Remediation, LLC $23,900
Kinsale Contracting Group $41,750
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Tuesday, February 22, 2022, City Council Agenda
Midwest Environmental will be re-engaged for an amount not to exceed $5,000 to oversee the
remediation work, conduct the necessary testing, maintain daily logs and document the
disposal of the remediated materials in compliance with applicable regulations. The City does
not have the expertise in house to properly monitor this work.
Concurrent with the remediation work, utilities will be disconnected and following that, the
building will be demolished, the building materials disposed of, and the building site will be
graded even with the surrounding grades and stabilized with seed and blanket.
BUDGET/FISCAL IMPACT: The negotiated purchase price for the property was $315,000 after
adjustment for the anticipated cost of clearing the property which at that time was $25,000.
The environmental assessment identified the need for significantly more abatement and
monitoring than expected and, as a result, this matter is before the Council for ratification of
the expenses incurred to date, approval of the remainder of the expenses associated with
clearing the property, and for authorization to enter into the necessary contracts.
The acquisition of the property, which was not anticipated when the FY 2022 budget was
prepared, was funded Water and Sewer Capital Fund based on the fact that the driving force
for City acquisition of the property was to protect the 20” pressurized water main. Funding for
the demolition of the existing structure, restoration of the property and any future park
improvements were initially to be funded from the Parks and Public Land Fund. Due to the
increased costs associated with environmental remediation, as now proposed, staff proposes
to fund the remediation, demolition, and stabilization costs out of the Capital Improvement
Fund. Future improvements to the site, yet to be determined, will be funded from the Park and
Public Land Fund.
Has City staff obtained competitive pricing for proposed goods/services?
Yes, competitive were obtained for the remediation work.
No, competitive bids were not obtained for the environmental assessment and the remediation
oversight based on an existing relationship with Midwest Environmental Consulting Services
Inc.
Administrative Directive 3-5, Section 6.1I – Existing Relationship
FY2022 Funding Source Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
Park and Public Land Fund Paid to Date $4,750 No
Capital Improvement Fund
Remediation and Monitoring 0 $24,695 No
Capital Improvement Fund
Demolition and Site Stabilization 0 Not to Exceed
$24,000 No
The unbudgeted expenses will be funded from reserves/fund balance of the designated
funds.
COUNCIL ACTION: If desired by the City Council, approve a motion:
1) Ratifying contracts with Midwest Environmental Consulting Services, Inc. in the amount
of $4,750.
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Tuesday, February 22, 2022, City Council Agenda
2) Approving expenditures for environmental remediation, monitoring and disposal in an
amount not to exceed $19,695 to Valor Technologies, Inc. and in an amount not to
exceed $5,000 to Midwest Environmental Consulting and authorizing the City Manager
to enter into the necessary contracts.
3) Authorizing the City Manager to enter into a contract for demolition and stabilization in
an amount not to exceed $24,000 after a minimum of three quotes is obtained.
All relating to the property at 50 Maywood Road.
5. Approval for an Advancement of Fiscal Year 2023 Capital Funding for the Purchase
and Installation of a Splashpad at Townline Park, to Landscape Structures, Inc., in the
Amount of $300,000.
STAFF CONTACT: Chuck Myers, Superintendent of Parks & Forestry, 810-3565
PURPOSE AND ACTION REQUESTED: City Staff and the Parks & Recreation Board requests
approval to award a contract with Landscape Structures, Inc., for $300,000 to purchase and
install a splashpad structure at Townline Park, as included in the FY2023 Parks & Public Lands
Fund C.I.P. If the contract is approved by City Council this evening, staff anticipates that the
splashpad will be opened early this summer.
BACKGROUND/DISCUSSION: Townline Park was dedicated in May 2009 as a community park
and has since become a premier park for the City of Lake Forest. The pavilion and athletic
fields have continued to see an increase in use and hold even more potential for greater use.
The addition of a splashpad directly adjacent to the pavilion and the playground will add a
great benefit to park users, Stonebridge and Conway Park neighbors, and the community as a
whole. The splashpad will also provide potential increases in revenue due to increased
pavilion rental opportunities.
Over the past several years, splashpads have grown in popularity in communities across the
country. Particularly in the heat of the summer months, they have become sought after places
for communities to gather, play, and cool off. Screen time and couch time is at an all-time
high and countless studies have shown that unstructured outdoor play is critical to our
children’s development and well-being. We have invested in the power and value of this type
of play through renovating our playgrounds over the past several years. Water adds a whole
new, exciting energy to a playground environment!
Some summer days we all want to just sit in the air conditioning and stay cool but having an
outdoor destination where comfortable play is still possible in the heat, is a game changer.
Interactive features offer sensory rich, creative and engaging play opportunities that are
totally different from anything else we have in our parks. Splashpads provide a unique
opportunity for inclusive, safe water play. For a variety of reasons including mobility, swim skill,
developmental challenges, child to parent supervision ratio, etc., it may not be feasible or
practical for some families to visit the beach or go to a swimming pool. A splashpad creates
safe access to the wonder and love of water for families with children of all ages, abilities, and
circumstances. The features are designed to be accessible and provide a variety of different
spouts, mists, sprays, fountains, and bubblers. The features are organized by size so there is a
natural separation of older and younger children, while still the ability to all play and socialize
together.
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Tuesday, February 22, 2022, City Council Agenda
Townline Park was selected for the City’s first splashpad because it is a community park, has
bathroom facilities, large shaded area, large parking area, existing utilities, playground, and
has open space available. All the important infrastructure is already in place, which makes the
project much more cost effective and feasible in a shorter time frame. The selection of the
spot within the park was chosen so that it could be close to the bathrooms, playground, and
shaded area for supervision. This location also makes it practical to pull the utilities from the
building. It is an added safety benefit that the splashpad is situated far from the vehicle traffic
and parking. The trees and landscaping around it provide a wonderful, inviting natural park
setting as well.
The splash pad proposal is a drain-away system that uses low-flow components to create fun
and engagement, while using the least amount of water. The limited months and hours that
the system will be in use made it difficult to justify investing in a re-circulating chlorinated
system that would require much higher engineering, product and construction cost, as well as
ongoing intensive maintenance and upkeep. A recirculation splash pad is similar to a
swimming facility where water quality needs to be constantly monitored. The proposed system
uses potable water and maintenance will be manageable by staff.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Parks & Recreation Board 02/15/22 Recommend Approval
BUDGET/FISCAL IMPACT: The cost of equipment and installation is $273,967, plus a contingency
of $26,033, for a total project cost of $300,000.
The purchase is being made via the national government joint purchase co-operative,
Sourcewell (formerly NJPA). Per Section 6.1D of the City’s Purchasing Directive, purchases can
be made via a variety of governmental joint purchasing programs. Numerous pieces of
equipment are bid nationally, and such bids conform to all requirements of the Illinois State
bidding laws. Sourcewell, formerly National Joint Powers Alliance, was created by State law as
a service cooperative to provide programs and services to members in education and
government. Sourcewell follows the competitive contracting law process to solicit, evaluate,
and award cooperative purchasing contracts for goods and services.
Has competitive pricing been obtained for proposed goods/services? No
If no, indicate the specific exception requested: Administrative Directive 3-5, Section 6.1D –
Government Joint Purchase
Below is an estimated summary of Project budget:
FY2023 Funding Source Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
201-8457-475.75-06
Parks & Public Land Fund $250,000 $250,000 Y
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Tuesday, February 22, 2022, City Council Agenda
224-8026-476.76-56
Special Recreation Fund $50,000 $50,000 Y
COUNCIL ACTION: Approval for an Advancement of Fiscal Year 2023 Capital Funding for the
Purchase and Installation of a Splashpad at Townline Park, to Landscape Structures, Inc., in the
Amount of $300,000.
6. Approval to authorize the City Manager to enter into a contract with Landscape
Concepts Management for City-Wide Grounds Maintenance Services, for an
Amount Not to Exceed $177,846.
STAFF CONTACT: Chuck Myers, Superintendent of Parks & Forestry, 810-3565
PURPOSE AND ACTION REQUESTED: City Staff and the Parks & Recreation Board requests
approval to award a one year contract with Landscape Concepts Management, for $177,846
to provide mowing and grounds maintenance services city-wide.
BACKGROUND/DISCUSSION: Annually, the Parks and Recreation Department researches
opportunities to improve operational efficiencies and deliver services in the most cost effective
manner. In 2011, the Parks section began outsourcing the mowing of many of our passive
parks and miscellaneous parcels. We chose not to bid out all other park properties, such as the
neighborhood parks, lakefront and community parks, due to the significant need to
coordinate with ever-changing public use and athletic field schedules. The outsourcing of
mowing has proven to be a beneficial fiscal approach by reducing labor expenses and long-
term capital equipment replacement costs. In FY2022, staff conducted an expansive bid
request that included the mowing on fifteen City property areas, 167 cul-de-sacs and the
mowing only of twenty City right-of-ways. Additional grounds maintenance includes lawn
care, weed control, and bed maintenance. Similar to the selection rationale for outsourcing
areas in 2011, the right-of-ways and cul-de-sacs are also desirable to outsource because they
involve routine scheduling requirements.
In addition, the Parks Section included 3-year bids with the bid process and has the ability to
extend the contract after the first season or rebid the contract for FY2023 and FY2024. Staff is
recommending that the contract with Landscape Concepts Management Inc. be extended
to FY2023.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Parks & Recreation Board 01/11/22 Recommend Approval
BUDGET/FISCAL IMPACT: Funding for the FY2023 City-Wide Grounds Maintenance contract is
budgeted in the Parks Fund 220 operating budget. City staff is satisfied with the services
performed by Landscape Concepts Management in FY2022 and are recommending the
continuation of their services for FY2023.
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Tuesday, February 22, 2022, City Council Agenda
Has competitive pricing been obtained for proposed goods/services? Yes (Bid out in FY2022,
with the ability to extend for FY2023 and FY2024)
Below is an estimated summary of Project budget:
FY2023 Funding Source Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
220-5775-435.35-10
Parks Operating Budget $177,846 $177,846 Y
COUNCIL ACTION: Approval to authorize the City Manager to enter into a contract with
Landscape Concepts Management for City-Wide Grounds Maintenance Services, for an
Amount Not to Exceed $177,846
7. Approval to authorize the City Manager to enter into a contract with Mariani
Landscape for Grounds Maintenance Services at Forest Park in the Parks FY2023
Budget, for an Amount Not to Exceed $51,958.
STAFF CONTACT: Chuck Myers, Superintendent of Parks & Forestry, 810-3565
PURPOSE AND ACTION REQUESTED: City Staff and the Parks & Recreation Board requests
approval to award a one year contract with Mariani Landscape to provide mowing and
grounds maintenance services at Forest Park for FY2023.
BACKGROUND/DISCUSSION: Forest Park is one of the oldest and most celebrated parks on the
North Shore and a treasure for the residents of Lake Forest. After the completion of the highly
successful rehabilitation project in 2015, the City’s Parks Section resumed its maintenance
responsibilities and was charged with keeping the park in its pristine condition. Since 2011, the
City has been outsourcing mowing on other City-owned properties and it has proven to be a
beneficial fiscal approach by reducing labor expenses and long-term capital equipment
replacement costs. Given the Parks Sections current workload, City Staff recognized the need
to outsource Forest Park in order to ensure that the park is maintained at the highest level
possible.
For the FY2023 season, staff conducted an expansive bid process that includes mowing and
extensive grounds maintenance services for Forest Park. In addition, staff included a three
year option in the bid process that provided the City with the right to extend the contract after
the first season or rebid the contract for FY2024 and FY2025.
For FY2020, Mariani Landscape began a new program that encompassed a number of
sustainable practices. They deployed fully electric mowers, blowers and line trimmers in all
service operations at Forest Park. This equipment delivers low noise, zero emissions and zero use
of fossil fuels in the operation of this machinery. The reduction in noise pollution with electric
mowers is significant and an important aspect of this program.
For FY2021, Mariani introduced a new environmentally sustainable innovation to their lawn
care services at Forest Park – Auto Mowers. They are clean, ecofriendly electric powered
mowers with no operators that run quietly and provide a healthy and well-maintained
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Tuesday, February 22, 2022, City Council Agenda
appearance. Seasonally, there still may be times when conventional electric equipment is
used but after the auto mowers learn the site, weekly mowing would be done by five auto
mowers. There are also areas of the park where auto mowers will not work and they will need
to use conventional mowers weekly. All of the above activities and procedures combine to
provide the City of Lake Forest with a responsible and environmentally beneficial program in
the execution of the significant grounds maintenance services they provide.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Parks & Recreation Board 01/11/22 Recommend Approval
BUDGET/FISCAL IMPACT: Funding for the Forest Park grounds maintenance contract is
budgeted in the Parks Fund 220 operating budget. On November 10, 2021 City staff released
an invitation to bid for Forest Park Grounds Maintenance Services. The bid opening was on
December 1, 2021 and one sealed bid was received, as detailed below.
Has competitive pricing been obtained for proposed goods/services? Yes
Recommended Bidder/Proposer is BOLDED
Company Name Dollar Amount Bid
Mariani Landscape Inc. $51,958
City staff is satisfied with the services performed by Mariani Landscape in past contracts at
Forest Park and are recommending the award of a contract with them for Forest Park
Maintenance Services.
Mariani Landscape will continue to include all the sustainability components that were
incorporated into the maintenance practices over the past few years, including the auto
mowers.
Below is an estimated summary of Project budget:
FY2023 Funding Source Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
220-5775-435.35-10
Parks Operating Budget $51,958 $51,958 Y
COUNCIL ACTION: Approval to authorize the City Manager to enter into a contract with
Mariani Landscape for Grounds Maintenance Services at Forest Park in the Parks FY2023
Budget, for an Amount Not to Exceed $51,958
8. Waive the Bid Process and Approve of a Purchase of Epoxy Floor Materials with ICP
Construction, Inc. in the Amount of $56,787
STAFF CONTACT: Jim Lockefeer, Assistant to the Director of Public Works (810-3542)
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Tuesday, February 22, 2022, City Council Agenda
PURPOSE AND ACTION REQUESTED: The Public Works Committee and City staff requests City
Council waive the bid process and approve of a purchase of epoxy floor materials with ICP
Construction, Inc. in the amount of $56,787.
BACKGROUND/DISCUSSION: In 2015, Building Maintenance Section staff first coated the
Municipal Services garage with epoxy to protect the existing concrete floor. Much of this
original coating has held up very well for the past seven years but some areas have begun to
show signs of wear. Specifically, large areas of wear can be found in the main garage,
sanitation garage, and wash bay adjacent to the garage’s trench drainage system. It has
been determined that moisture has played a significant role in these areas of deterioration.
Based on the moisture content of the building site, a water-based product was determined
the best option in moving forward with any repairs. This type of product allows the concrete to
breathe while maintaining a protective surface. Furthermore, it was very important to select a
product that successfully bonds and adjoins with the existing epoxy floor coating in areas that
are not showing signs of wear.
In 2019, Building Maintenance staff began to test products in smaller areas of wear in the
garage in an effort to find the overall best epoxy material that worked well with moisture,
binds to the existing epoxy floor, and withstands impacts of the heavy equipment moving in
and out of the garage on a daily basis. ICP Construction, Inc. manufactured Chem-Rock
product has been found to be the most successful product. If approved, the Building
Maintenance Section will complete the repair work in-house utilizing the material.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee 2/8/2022 Reviewed and Recommended
Approval
BUDGET/FISCAL IMPACT: On January 28, 2022, Building Maintenance staff secured a quote
from ICP Construction, Inc. to purchase epoxy material in the amount of $56,787. This is a
specialty product sold direct from the manufacturer. There are no other firms that sell this
exact product; therefore, no other quotes or bids were obtained.
Has City staff obtained competitive pricing for proposed goods/services? No
Administrative Directive 3-5, Section 6.2 – Waiver of Procedures (requires 2/3 vote)
While other manufacturers and firms produce and sell a variety of epoxy products, this specific
product from ICP Construction, Inc. has been successful in meeting the various needs as
outlined above. Staff has reviewed pricing for other epoxy materials from a variety of firms,
and has found ICP Construction, Inc’s. quote for $56,787 to be competitively priced.
Below is an estimated summary of Project budget:
FY2022 Amount Budgeted Amount
Requested
Budgeted?
Y/N
Building Maintenance
Operating Capital
101-1503-467-67-58
$40,000 $56,787 Y
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Tuesday, February 22, 2022, City Council Agenda
Building Maintenance Operating Capital has a grand total Fiscal Year 2022 budget of
$150,000. The $16,787 overage will be covered by deferring a Municipal Services garage light
upgrade. Staff had estimated this upgrade to cost approximately $17,000. Staff will pursue
these upgrades next fiscal year if operational funds become available.
COUNCIL ACTION: Waive the Bid Process and Approve of a Purchase of Epoxy Floor Materials
with ICP Construction, Inc. in the Amount of $56,787
9. Approval of the Complete Streets Policy
STAFF CONTACT: Jim Lockefeer, Assistant to the Director of Public Works (810-3542)
PURPOSE AND ACTION REQUESTED: The Public Works Committee and City staff requests City
Council approve the Complete Streets Policy.
BACKGROUND/DISCUSSION: Complete Streets is an overall transportation approach to ensure
future street projects consider the needs of all travelers, regardless of age, ability, or mode of
transportation. The Complete Streets method is formally recognized by the Chicago
Metropolitan Agency for Planning (CMAP) in their ON TO 2050 comprehensive regional plan.
Over the past ten years, many municipalities, including neighbor communities, have adopted
Complete Streets policies outlining municipal practices in implementing the Complete Streets
approach. The drafted Lake Forest Complete Streets Policy, included in the Council packet
beginning on page 33, formalizes and outlines many practices that Public Works staff are
already actively performing when planning for street and intersection improvement projects. If
approved, the policy would not create any significant changes to Public Works Department
Operations.
An adopted Complete Streets Policy is also very important when applying for grant funding.
Many grant opportunities specifically request, as part of the grant application, if the
organization seeking grant funding has a formally adopted Complete Streets Policy. If so,
additional points are often times given by the organization evaluating the grant application.
Recently, the Lake County Council of Mayors (LCCOM hereafter) updated their Surface
Transportation Program (STP hereafter) project funding award methodology to now give
significant points to project grant applications that have an approved Complete Streets
policy. The City has previously been successful in securing STP funding for the Waukegan Road
and Everett Road Intersection Improvement Project. Last Month, LCCOM formally announced
their 2022 STP call for projects with an application deadline in mid-March. The City intends to
submit grant applications to seek additional funding for the incorporation of the Everett Road
westbound right turn lane onto northbound Waukegan Road, the Everett Road Intersection
Improvement Project, and for the Waukegan Road and Westleigh Road Intersection
Improvement Project. A City adopted Complete Streets Policy will significantly improve these
grant application scores.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee 2/8/22 Reviewed and Recommended
Approval
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Tuesday, February 22, 2022, City Council Agenda
BUDGET/FISCAL IMPACT: There are no budget or fiscal impacts. This policy does not bind the
City to any funding commitments.
COUNCIL ACTION: Approval of the Complete Streets Policy.
10. Award of the Low Bid for the Concrete Streets, Curb, and Sidewalk Replacement
Project to Schroeder & Schroeder, Inc., and Authorize the City Manager to Execute
an Agreement in an Amount Not to Exceed $185,000
STAFF CONTACT: Byron Kutz, P.E., Superintendent of Engineering (810-3555)
PURPOSE AND ACTION REQUESTED: The Public Works Committee and staff request City Council
approval of a one-year extension of the 2019 Concrete Curb and Sidewalk Replacement
Project with Schroeder and Schroeder, Inc. for the 2022 MPI Joint Concrete Streets, Curb, and
Sidewalk Replacement Project.
BACKGROUND/DISCUSSION: This project is a combination of the sidewalk replacement
program and the concrete streets repair program. The sidewalk replacement program is an
annual program that replaces hazardous and deteriorated sections of sidewalk, and curb and
gutter. The concrete streets repair program is an annual program that replaces damaged and
deteriorated sections of concrete road pavement.
Based on the concrete streets survey, the City Sidewalk Survey, and requests for replacement
of concrete sidewalk and curb from residents and businesses, the Engineering staff prioritizes
the locations on an annual basis for replacement based on the severity of their condition.
City staff have previously briefed the City Council on Municipal Partnership Initiative (MPI), a
program that takes advantage of economies of scale by securing low bid prices among
neighboring municipalities who bid similar projects each year. In 2019, the City joined forces
with Lake Bluff, Highland Park, Glencoe, Lincolnwood, and Winnetka to have a joint bid for the
2019 Concrete Curb and Sidewalk Replacement Project.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee 2/8/2022 Reviewed & Recommended City
Council Approval
Finance Committee 11/8/2021 Concrete Streets Included with FY ’23
Capital Plan*
*Note: Sidewalk Replacement is included in the Operations Budget.
BUDGET/FISCAL IMPACT: If approved, this will be a renewal of the existing contract. The 2022
contract unit prices are increasing 5.1% from 2019 prices. Last year the available sidewalk/curb
budget of $75,000 allowed for 354 sidewalk squares, and 395 feet of curb to be replaced. In
FY2023, a budget of $85,000 with the proposed pricing will allow for approximately 400
sidewalk squares and 400 feet of curb to be replaced. The concrete streets repair program
has not been performed since the summer of 2018, the budget this year would allow for
approximately 56 concrete pavements panels and adjacent curb to be replaced.
13
Tuesday, February 22, 2022, City Council Agenda
If awarded, work on this project is expected to begin in June and be completed by the end of
August. Property owners living near the vicinity of the construction work will be notified in
advance of the start of construction.
The City’s Engineering staff will provide oversight through daily inspections.
Has City staff obtained competitive pricing for proposed goods/services? Yes
Below is an estimated summary of project budget by funding source:
FY 2023 Funding Source Amount
Budgeted
Amount
Requested
Budgeted
Y/N
Operating Fund (Walks/Curbs)
101-5103-467.67-12 $85,000 $85,000 Y
Capital Fund (Streets)
311-5103-467-67-23 $100,000 $100,000 Y
COUNCIL ACTION: Award of the Low Bid for the Concrete Streets, Curb, and Sidewalk
Replacement Project to Schroeder & Schroeder, Inc., and Authorize the City Manager to
Execute an Agreement in an Amount Not to Exceed $185,000
11. Approval of an Easement Agreement between The City of Lake Forest and the Trust
for 500 Golf Lane
STAFF CONTACT: Byron Kutz, P.E., Superintendent of Engineering (810-3555)
PURPOSE AND ACTION REQUESTED: The Public Works Committee and staff request City Council
approval of an Easement Agreement with the Trust for 500 Golf Lane.
BACKGROUND/DISCUSSION: The City is replacing the watermain located on Deerpath Road
from Ahwahnee Lane to just east of the Skokie River. The only feasible alignment to cross the
proposed watermain under the Skokie River is on the north side of the Deerpath Road Bridge.
The City owns the Golf Course property west of the river while the property east of the river is
privately owned by a Trust representing 500 Golf Lane. The easement is permanent and
perpetual which will allow the City’s Contractor access to this property with their equipment
during construction as well as City access in the future for any maintenance needs. A copy of
the agreement is attached to the packet beginning on page 37.
A separate item for awarding the bid for this project is also presented on this agenda.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee 2/8/2022 Reviewed & Recommended City
Council Approval
BUDGET/FISCAL IMPACT: The easement is proposed to be conveyed in consideration of the
sum of $10.00 from the FY2022 Water Fund.
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Tuesday, February 22, 2022, City Council Agenda
Has City staff obtained competitive pricing for proposed goods/services? N/A
COUNCIL ACTION: Approval of an Easement Agreement between The City of Lake Forest and
the Trust for 500 Golf Lane
12. Award of the Low Bid for the Deerpath Road Water Main Improvements to Joel
Kennedy Constructing Corp., Authorizing the City Manager to Execute an
Agreement in the Amount of $974,241 as well as Approving a 10% Contingency in
the Amount of $97,424 for a Total Project Cost of $1,071,665 and the Advancement of
Fiscal Year 2023 Capital Improvement Project Funding in the Amount of $850,000
STAFF CONTACT: Byron Kutz, P.E., Superintendent of Engineering (810-3555)
PURPOSE AND ACTION REQUESTED: The Public Works Committee and staff request City Council
approval of an agreement with Joel Kennedy Constructing Corp. for the Deerpath Road
Water Main Improvements in the amount of $974,241 as well as approving a 10% contingency
in the amount of $97,424 for a total project cost of $1,071,665.
BACKGROUND/DISCUSSION: The overall project involves replacing an existing aged and
undersized 8” watermain located on Deerpath Road from Ahwahnee Lane to just east of the
Skokie River with a standard 12" PVC watermain.
Each year, as part of the City’s Capital Improvement Program, staff evaluates the condition of
existing watermain infrastructure in terms of age, capacity, watermain breaks, and other
capital improvement projects scheduled on that street. Based on these factors, staff develops
a schedule to replace the City’s water distribution system at an optimum functional level. This
section of water main was identified as a priority replacement in the 2021 Water Distribution
Study. The demands and configuration of the overall water system have changed since this
section of watermain was installed in the early 1940’s. Increasing the east-west transmission
capacity of the system was identified in the 2021 Study. Upsizing this watermain to 12” will
provide additional east-west transmission system capacity while also taking advantage of the
timing of adjacent projects. ComEd and the State also have projects on the corridor this year
which further heightens the importance of performing this watermain replacement project
prior to Deerpath Road being resurfaced later this summer.
Preliminary work for this project would need to start March 14 with work in earnest starting on
March 21. This is to take advantage of the full closures of Deerpath Road which will be
necessary as part of ComEd’s bridge replacement just west of the project limits on Deerpath.
ComEd’s road closures for the removal of the bridge are scheduled for March 19-26 during
D67/D115 Spring Break. There are two watermain crossings on this project which will be
coordinated with and performed while ComEd has the road closed to reduce the overall
impacts to the motoring public and to emergency services. The City’s contractor will mobilize
in March to perform this work during ComEd’s road closure, and then while mobilized, will
continue with the rest of the work completing the project by the end of May. Deerpath Road
will be paved in late July or early August prior to schools staring back up as part of the
remaining work on the State’s Pump Station project. Any work completed on the City’s project
before May 1, 2022 would require advancement of FY23 funds which will be further discussed
in the Budget/Fiscal Impact section of this write-up. Advancing the funds will help reduce
15
Tuesday, February 22, 2022, City Council Agenda
impacts on Deerpath Road by overlapping work from the various projects. To further reduce
impacts to residents and the motoring public, a majority of the Deerpath Road watermain will
be installed utilizing a trenchless-directional drilling technique, thereby creating less
excavation and disturbance in the construction area.
A separate item for an Easement Agreement is also presented on this agenda.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee 2/8/2022 Reviewed & Recommended City
Council Approval
Finance Committee 11/8/2021 Included with FY ’23 Capital Plan
BUDGET/FISCAL IMPACT: The project was placed out to bid in early-January with a subsequent
bid opening on January 20, 2022. A total of seven bids were received. City engineering staff
will oversee the contractor and work with the Communications Manager to ensure progress
updates are provided weekly to the public.
Has City staff obtained competitive pricing for proposed goods/services? Yes
The following is a summary of the seven bids received:
Company Name Bid Amount
Joel Kennedy Constructing Corp $974,241.00
Campanella & Sons, Inc. $1,053,006.08
Archon Construction Co Inc $1,053,500.00
Swallow Construction $1,110,949.00
DiMeo $1,117,615.00
A Lamp Concrete Contractors, Inc. $1,121,608.50
Bolder Contractors $1,181,045.00
This project is funded by the FY2023 Water Fund and would require advancing funding in the
amount of $850,000 for work that is completed through the end of FY2022. Without
advancement of this funding, it will not be possible to begin the project in March and utilize
road closures from the ComEd project. A supplemental appropriation ordinance will be
submitted for City Council approval at the end of the fiscal year. Any overage for
contingency above the budgeted amount of $1,025,000 would be taken from Water Fund
Reserves.
Below is an estimated summary of the project budget:
FY 2023 Funding Source Amount
Budgeted
Amount
Requested
Budgeted
Y/N
Water Fund
508-3703-477.77-07 $1,025,000 $1,071,665 Y
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Tuesday, February 22, 2022, City Council Agenda
COUNCIL ACTION: Award of the Low Bid for the Deerpath Road Water Main Improvements to
Joel Kennedy Constructing Corp., Authorizing the City Manager to Execute an Agreement in
the Amount of $974,241 as well as Approving a 10% Contingency in the Amount of $97,424 for
a Total Project Cost of $1,071,665 and the Advancement of Fiscal Year 2023 Capital
Improvement Project Funding in the Amount of $850,000
COUNCIL ACTION: Approval of the twelve (12) omnibus items as presented.
6. OLD BUSINESS
7. NEW BUSINESS
8. ADDITIONAL ITEMS FOR DISCUSSION/ COMMENTS BY COUNCIL MEMBERS
9. ADJOURNMENT
A copy of the Decision Making Parameters is included beginning on page 18 of this packet.
An instruction guide on how to participate at a City Council meeting is included beginning on
page 19.
Office of the City Manager February 16, 2022
The City of Lake Forest is subject to the requirements of the Americans with Disabilities
Act of 1990. Individuals with disabilities who plan to attend this meeting and who require
certain accommodations in order to allow them to observe and/or participate in this meeting,
or who have questions regarding the accessibility of the meeting or the facilities, are required
to contact City Manager Jason Wicha, at (847) 234-2600 promptly to allow the City to make
reasonable accommodations for those persons.
17
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THE CITY OF LAKE FOREST
DECISION-MAKING PARAMETERS FOR CITY COUNCIL,
AND APPOINTED BOARDS & COMMISSIONS
Adopted June 18, 2018
The City of Lake Forest Mission Statement:
"Be the best-managed, fiscally-responsible and appealing community and promote a community
spirit of trust, respect and citizen involvement. "
The Lake Forest City Council, with the advice and recommendations of its appointed advisory
Boards and Commissions, Lake Forest Citizens, and City Staff, is responsible for policy
formulation and approval. Implementation of adopted strategy, policy, budgets, and other
directives of Council is the responsibility of City Staff, led by the City Manager and Senior
Staff. The Mayor and Aldermen, and appointed members of Boards and Commissions should
address matters in a timely, deliberate, objective and process-driven manner, making decisions
guided by the City of Lake Forest Strategic and Comprehensive Plans, the City's Codes,
policies and procedures, and the following parameters:
. Motions and votes should comprise what is in the best long-term interests of all Lake
Forest citizens, measured in decades, being mindful of proven precedents and new
precedents that may be created.
. All points of view should be listened to and considered in making decisions with the
long-term benefit to Lake Forest's general public welfare being the highest priority.
. Fundmg decisions should support effectiveness and economy in providing services
and programs, while mindful of the number ofcidzens benefittmg from such
expenditures.
. New initiatives should be quantified, qualified, and evaluated for their long-tenn merit
and overall fiscal unpact and other consequences to the community.
. Decision makers should be proactive and timely in addressing sto-ategic planning
initiatives, external forces not under control of the City, and other opportunities and
challenges to the community.
Community trust in, and support of, government is fostered by maintaining the integrity of these
decision-making parameters.
The City of Lake Forest 's Decision-Making Parameters shall be reviewed by the City Council on an
annual basis and shall be included on all agendas of the City Council and Boards and Commissions.
18
CITY COUNCIL – REMOTE ACCESS MEETING GUIDE
Rules:
An online guide to using Zoom is available here
Participants can join using the Zoom application, using the call in number located at the
top of the agenda, or can stream the meeting live via YouTube.
All Participants should use their real name (first and last) to identify themselves in the
meeting.
Public Participation:
Please wait to be recognized by a staff member, and the Mayor prior to making your
comment.
If you would like to address your public comment to the City Council live, you can use
one of two options
o The Raise hand function via the zoom application.
If you are using the raise hand function, wait to be
promoted to turn on your microphone to make a
comment. There is a slight delay after you are promoted.
You can then unmute yourself and address your
comments to the City Council.
o Calling the public comment line at 847-810-3643
If you are calling the public comment line, be sure to step away from your
computer or TV, where you are watching the meeting, to avoid feedback.
Device Audio Connection
Ideal Zoom app on a desktop
or Laptop
A headset with
microphone
Wired connection via
Ethernet
Better Zoom app on a mobile
phone or tablet
A headset (using built-in
microphone) Using a
phone to dial in
Connected Wirelessly via
WiFi
Okay Calling into conference
line (without Zoom app)
Computer speakers (using
built-in microphone)
Speakerphone on phone
Connected via 4G / LTE
(cellular data)
Using a phone to dial in
Tips
Make sure your device is
fully charged and you
have access to Zoom on
your device
When Participating, pick a
quite space to avoid any
background noise
If you have to use WiFi,
try to pick a workspace
close to your router.
19
20
The City of Lake Forest
CITY COUNCIL MEETING
Proceedings of the Monday, February 7, 2022
City Council Meeting - City Council Chambers
REMOTE ACCESS MEETING
CALL TO ORDER AND ROLL CALL: Honorable Mayor Pandaleon called the meeting to order at 6:30pm, and
the City Clerk Margaret Boyer called the roll of Council members.
Present: Honorable Mayor Pandaleon, Alderman Morris, Alderman Karras, Alderman Rummel, Alderman
Notz, Alderman Preschlack, Alderman Goshgarian, Alderman Buschmann and Alderman Weber.
Absent: none
CALL TO ORDER AND ROLL CALL
PLEDGE OF ALLEGIANCE was recited.
REPORTS OF CITY OFFICERS
COMMENTS BY MAYOR
Mayor Pandaleon made the following statement as required by the Open Meetings Act. In accordance with
state statute, Mayor Pandaleon has made a determination that it was not practical or prudent to schedule
an in-person City Council meeting because of the COVID-19 pandemic, which is why this February 7, 2022,
City Council meeting is being held remotely.
Mayor Pandaleon made a brief statement regarding National Read Aloud Day, thanking the staff members
who participated by reading stories to school district 67 students.
COMMENTS BY CITY MANAGER
OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS
Members of the public can provide public comment by calling into the following number during the
meeting: 847-810-3643
COMMITTEE REPORTS
MARKETING COMMITTEE
1. Update on Marketing Committee Initiatives
Alderman Karras provided a detailed summary regarding the Lake Forest Saturday Market, theWwinter Lake
Forest Station Pop-up Shop, the Lake Forest Love blog, the Dialogue Newsletter, and the Community
Coalition. She provided extensive background for each of the initiatives
The City Council thanked Alderman Karras and all others involved in the various initiatives.
21
Proceedings of the Monday, February 7, 2022
Regular City Council Meeting
ITEMS FOR OMNIBUS VOTE CONSIDERATION
1. Approval of January 18, 2022, City Council Meeting Minutes
2. Approval of the Check Register for the Period of January 1-28, 2022
3. Approval for an Advancement of Fiscal Year 2023 Capital Equipment Funding to Purchase
One Replacement Marked Police Vehicle Included in the FY2023 Capital Equipment Budget to
the Illinois Department of Central Management Services Low Bidder, Morrow Brothers Ford,
Inc., in the Amount of $39,905.
4. Consideration of an Ordinance Approving a Recommendation from the Building Review
Board. (First Reading, and if Desired by the City Council, Final Approval)
COUNCIL ACTION: Approval of the four (4) Omnibus items as presented
Mayor Pandaleon made additional comments regarding item #3.
Mayor Pandaleon asked members of the Council if they would like to remove any item or take it separately.
Seeing none, he asked for a motion. Alderman Weber made a motion to approve the four (4) Omnibus items
as presented, seconded by Alderman Goshgarian. The following voted “Aye”: Alderman Morris, Karras,
Rummel, Notz, Preschlack, Goshgarian, Buschmann and Weber. The following voted “Nay”: None. 8-Ayes, 0
Nays, motion carried.
Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact,
Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda.
ORDINANCES
OLD BUSINESS
1. Approval of Loan Agreement with the Ragdale Foundation to Borrow $1.5 million from the
City to be paid from Pledge Commitments over a Five-Year Period
Director of Finance, Elizabeth Holleb, provided background regarding the $1.5 Million loan agreement with
Ragdale Foundation which will be paid back over a five-year period. Ms. Holleb further explained the
previous discussion around this item in April 2021 and that the specific terms of the loan agreement would
return to the City Council for approval at a later date. Ms. Holleb continued to provide additional highlights
on the loan agreement including the 2% interest rate, the three-year borrowing term in the agreement to
provide flexibility, the collateral agreement, and quarterly financial reports provided to the City by Ragdale.
COUNCIL ACTION: Approval of a Loan Agreement with the Ragdale Foundation to Borrow $1.5 million
from the City to be paid from Pledge Commitments over a Five-Year Period
Alderman Morris made a motion to approve of a Loan Agreement with the Ragdale Foundation to Borrow
$1.5 million from the City to be paid from Pledge Commitments over a Five-Year Period, seconded by
Alderman Rummel. The following voted “Aye”: Alderman Morris, Karras, Rummel, Notz, Preschlack,
Goshgarian, Buschmann and Weber. The following voted “Nay”: None. 8-Ayes, 0 Nays, motion carried.
22
Proceedings of the Monday, February 7, 2022
Regular City Council Meeting
NEW BUSINESS
1. Consideration of Ordinances Approving Code Amendments to Allow Mobile Food and
Beverage Vendors to Operate in the City of Lake Forest as Part of Special Community Events
and Establishing a Permit Fee. (First Reading)
Director of Community Development, Catherine Czerniak, provided background regarding the pilot food
truck program established last year. Ms. Czerniak further explained the adjustments to the new program to
include all mobile food vendors, that may not have a traditional “truck”. Additionally, she explained the
annual permit fee that would be established and continue to waive the fee for local businesses.
The City Council had lengthy discussion regarding the program and how to move forward with any
adjustments to the ordinance in the future. Additionally, there was discussion regarding Lake County Health
Department licensing for vendors.
COUNCIL ACTION: If desired by the Council, grant first reading of two Ordinances:
1) An Ordinance approving amendments to Sections 113.21, 117.05, 117.20(B) and the addition of
new Sections 120.01 through 120.03.
Alderman Preschlack made a motion to grant first reading of an Ordinance approving amendments to
Sections 113.21, 117.05, 117.20(B) and the addition of new Sections 120.01 through 120.03, seconded by
Alderman Rummel. The following voted “Aye”: Alderman Morris, Karras, Rummel, Notz, Preschlack,
Goshgarian, Buschmann and Weber. The following voted “Nay”: None. 8-Ayes, 0 Nays, motion carried.
2). An Ordinance establishing a permit fee for Food Trucks
Alderman Preschlack made a motion to grant first reading of an Ordinance establishing a permit fee for
Food Trucks, seconded by Alderman Weber. The following voted “Aye”: Alderman Morris, Karras, Rummel,
Notz, Preschlack, Goshgarian, Buschmann and Weber. The following voted “Nay”: None. 8-Ayes, 0 Nays,
motion carried.
2. Discussion and Direction on Whether to Establish Regulations, Requirements or Parameters
Regarding Flavored Tobacco and Electronic Cigarette Products. (No Action Requested –
Discussion and Direction Only)
Mayor Pandaleon provided brief background regarding the topic being discussed, stating that staff was
directed to provide additional research into this topic after being brought up during public comment at a
previous meeting.
The City Council had lengthy discussion including overall enforcement from the Police Department to
prevent underage selling of flavored electronic cigarette products. Additionally, the City Council asked
clarifying questions regarding data about selling this product to underage students.
Bill Loumbardis provided comments to the City Council in opposition of regulation of flavored vaping devices
Scott Seaman provided comments to the City Council urging City Council to create legislation on the matter.
Andy Duran provided comments to the City Council that included statistical data on the use of the products
in minors.
Gabe Guidarini provided comments to the City Council of his first hand experience with the issue of
underage use.
The City Council continued discussion on the topic to include an educational component.
23
Proceedings of the Monday, February 7, 2022
Regular City Council Meeting
COUNCIL ACTION: Provide high level direction to City staff and the City Attorney regarding flavored
tobacco products
The City Council further directed staff to investigate this matter.
ADDITIONAL ITEMS FOR COUNCIL DISCUSSION/COMMENTS BY COUNCIL MEMBERS
ADJOURNMENT
There being no further business Mayor Pandaleon asked for a motion. Alderman Morris made a motion to
adjourn, seconded by Alderman Rummel. Motion carried unanimously by voice vote at 7:50 pm.
Respectfully Submitted
Margaret Boyer, City Clerk
A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s
office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want
To, then click on View, then choose Archived Meetings Videos.
24
RESOLUTION OF APPRECIATION
WHEREAS
has served The City of Lake Forest as a member of the
BOARD OR COMMISSION
YYYY-YYYY
WHEREAS, he/she has devoted much valuable time and personal attention to the work of this
commission and, on behalf of the citizens of Lake Forest, continually met his/her responsibilities
with purpose and dedication; and
WHEREAS, the citizens of Lake Forest recognize and are deeply appreciative of the valuable
time and service she contributed to the preservation and improvement of the quality of life in our
community by serving on this commission;
NOW, THEREFORE, BE IT RESOLVED that the City Council of The City of Lake Forest,
Illinois, hereby expresses the profound gratitude of the citizens of Lake Forest to NAME for the
loyal and faithful public service he/she has given by means of this resolution, which shall be
spread upon the permanent records of the City Council.
Adopted by the City Council of
The City of Lake Forest this
22nd day of February, 2022
______________________________
Mayor
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GENERAL POLICY STATEMENT
Complete Streets are facilities designed, operated and maintained to further the goal of
providing the opportunity for safe and welcoming passage for users of all ages and
abilities, including pedestrians, cyclists, transit riders and motorists. This policy recognizes
that some streets, depending on their classification and function are more appropriate for
multi-modal means of transportation than others. The City of Lake Forest seeks to create
a comprehensive, integrated, and connected transportation network by consciously
planning, designing, operating and maintaining a network of Complete Streets.
The City of Lake Forest shall evaluate all upcoming street infrastructure construction and
maintenance projects to determine the feasibility and potential benefit of incorporating
additional improvements, beyond those necessary to achieve the primary goal of the
project, to support and encourage a variety of travel modes by users of all ages and
abilities. To conduct this evaluation, the City of Lake Forest shall involve interdisciplinary
experts including, but not limited to, City staff and consultants, and appropriate
representatives from the State of Illinois, Lake County, Metra, and local school districts.
On an ongoing basis, the City will consider updates and design enhancements to bicycle
and pedestrian facilities to meet the best currently available standards and practices
including, but not limited to, the American Association of State Highway Transportation
Officials (AASHTO) Guide for the Development of Bicycle Facilities, the AASHTO Guide
for the Planning, Design and Operation of Pedestrian Facilities, the AASHTO Green Book:
A Policy on Geometric Design of Highways and Streets, the Federal Highway
Administration (FHWA) Highway Capacity Manual (HCM), National Association of City
Transportation Officials (NACTO). the FHWA Manual of Uniform Traffic Control Devices
(MUTCD), and the Americans with Disabilities Act Accessibility Guidelines (ADAAG).
Efforts will be made, on an ongoing basis, to achieve Complete Streets through network-
level improvements, through integration into single location projects and incrementally
through a series of small improvements or maintenance activities. Decisions regarding the
Public Right-of-Way shall be made with a focus on promoting use by pedestrians,
bicyclists, public transit and motor vehicles, in a safe and effective manner, taking into
account the surrounding community context and land uses. The City shall strive to create
a comprehensive, integrated and connected network of transportation options for all
modes of conveyance, designed and operated to enable appropriate and safe and
welcoming access for all users.
POLICY IMPLEMENTATION
The City shall implement a Complete Streets policy as follows:
a. The City of Lake Forest will provide training opportunities to staff tasked with
implementing the Complete Streets policy.
33
b. Staff shall be directed to incorporate consideration of how best to achieve the goals
of the Complete Streets Policy into work plans as a priority in roadway planning.
c. To the extent that relevant roadways are under the jurisdiction of an agency other
than the City (IDOT, Lake County or various surrounding municipalities), Staff shall
encourage compliance with the City’s Complete Streets Policy to outside agencies
and offer technical assistance to the extent accepted by the other agency.
d. The City shall cooperate with neighboring jurisdictions to encourage connectivity with
a specific emphasis on regional corridors.
e. Staff shall prioritize, utilizing best practices, the safe movement of pedestrians,
bicycle, and public transportation traffic in decisions regarding the use of Public
Rights-of-Way with consideration given to roadway context and land use.
f. Public Works Staff shall define standards to measure the progress of implementation
of the Complete Streets Policy utilizing best practices. Such standards shall include,
but not be limited to: improvements in safety for all roadway users; increased
capacity for all modes of transportation, including public transit; modifications to
traffic signals; new bicycle facilities and improvements to existing facilities (both on-
and off-street with clearly marked or signed bicycle accommodations), an increase
in bicycle parking; new sidewalks and improvements to existing sidewalks, curb
ramps, marked street crossings and signage. Such measures shall be incorporated
into relevant plans, manuals, policies, processes and programs when applicable. In
addition, a checklist shall be developed to further support the implementation of this
policy as a performance measurement tool.
g. Staff shall review and revise, as appropriate, plans, manuals, policies, processes
and programs to encourage the implementation of the Complete Streets Policy on
roadways within the City, but not under the jurisdiction of the City, if some action is
required by the City which offers the opportunity for input. These opportunities may
include privately built roadways and projects on non-City-owned roadways funded in
part or entirely by City funds.
h. Staff shall apply the Complete Streets Policy in all instances when feasible. It is
understood that there may be circumstances in which it may not be practical or
feasible to apply the Complete Streets Policy. Such circumstances may include, but
not be limited to, the following:
i. The scope of the project is limited to maintenance activities intended to keep
the roadway in serviceable condition.
ii. There is sufficient documentation that there is no feasible way to safely or
economically accommodate improvements for non-vehicular traffic within the
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project’s scope.
iii. There is no documented, current or anticipated, need for accommodation of
non-motorized roadway users, or the road is not a current or planned transit
route.
iv. The cost of accommodations for a particular mode based on professional
judgment is excessively disproportionate to the need and potential benefit of
a project.
BENEFITS
Complete Streets provide the following benefits:
a. Increased Transportation Choices: Streets that provide travel choices can give
people the option to avoid traffic congestion and increase the overall capacity
of the transportation network.
b. Improved Safety: Design and accommodation for bicyclists and pedestrians
reduces the incidence of crashes.
c. Quality of Place: Increased bicycling and walking are indicative of vibrant and
livable communities.
d. Economic Development: Complete streets can reduce transportation costs and
travel time while increasing property values and job growth in communities.
e. Improved Return on Infrastructure Investments: Integrating sidewalks, bike
lanes, transit amenities, and safe crossings into the initial design of a project
spares the expense of retrofits later.
f. More Walking and Bicycling: Public health experts are encouraging walking and
bicycling as a response to the obesity epidemic. Streets that provide room for
bicycling and walking help people of all ages get physical activity and gain
independence.
POLICY
The City’s Complete Streets policy requires:
a. Evaluation of projects during budget programming and initial design for applicability
of the Complete Streets Policy taking into consideration public safety, local support,
environmental constraints, total available right‐of‐way, funding resources and bicycle
and/or pedestrian compatibility.
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b. Utilizing the City’s 2013 Bicycle Master Plan, as amended, consider opportunities to
address the need for bicyclists and pedestrians to cross corridors as well as travel
along them. Even where bicyclists and pedestrians may not commonly use a
particular travel corridor that is being improved or constructed, consider providing
facilities for safe and convenient crossing of the travel corridor. The design of
intersections shall accommodate bicyclists and pedestrians in a manner that is safe,
accessible, and convenient to the extent possible.
c. Make provisions for pedestrians and bicyclists when closing roads, bridges or
sidewalks for construction projects.
d. Consider connections for Safe Routes to Schools, pedestrian and bicycle path
crossings, and connections in areas or serving population groups with limited
transportation options.
e. Comply with the Americans with Disabilities Act (ADA) and Public Rights of Way
Accessibility Guidelines (PROWAG).
f. Complement the context of the surrounding community.
g. Identify all current and potential future sources of funding for street improvements.
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This instrument prepared by
and after recording return to:
City of Lake Forest
Engineering Department
800 N. Field Drive
Lake Forest, Illinois 60045
EASEMENT AGREEMENT
THIS AGREEMENT, dated as of this _____ day of ________________, _____, by and
between THE CITY OF LAKE FOREST, a special charter municipal corporation created and
existing under the laws of the State of Illinois, 220 East Deerpath, Lake Forest, Illinois 60045
(“City”) and CHICAGO TITLE LAND TRUST COMPANY, as Trustee under the provisions of a
Trust Agreement dated the 22nd day of August, 2019, known as Trust Number 8002381636, 500
North Golf Lane, Lake Forest, Illinois 60045 (“Owner”).
RECITALS:
A. Owner is the legal owner of record of certain real property situated in the City of
Lake Forest, County of Lake, and State of Illinois, which real property is legally described in
Exhibit A attached hereto and by this reference incorporated herein and made a part hereof
(“Property”).
B. In order to serve the City with an effective, and efficient source of potable water,
the City owns and maintains a water main system to protect and enhance the public health, safety,
and welfare. A portion of the water main system is planned to be located upon that part of the
Reserved for Recorder’s Office Only
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Property legally described in Exhibit B and depicted in Exhibit C attached hereto and by this
reference incorporated herein and made a part hereof (the "Easement Premises").
C. The City desires to obtain an easement from Owner for use of the Easement
Premises as set forth in this Agreement, and the Owner desires to grant such easement.
NOW, THEREFORE, in consideration of the sum of Ten Dollars ($10.00) and the mutual
covenants and agreements set forth herein and other good and valuable consideration paid by the
City to Owner, the receipt and sufficiency of which are hereby acknowledged, the parties thereto
mutually agree as follows:
Section 1: Grants of Easement.
A. Easement Premises. Owner hereby grants, conveys, warrants, and
dedicates to the City, its successors and assigns, a perpetual non-exclusive easement and right of
way to survey, construct, reconstruct, lay, use, own, operate, maintain, test, inspect, repair, replace,
enlarge, renew, alter, remove, or abandon in place (collectively, “Installation”) water main system
improvements of such size, material, nature, and number, and with such attachments, equipment,
and appurtenances thereto as the City may deem necessary or desirable for its needs (collectively,
“Utility Facilities”), which are subject to the terms and conditions herein set forth, in, upon, over,
under, through, along, and across the Easement Premises, together with all reasonable rights of
ingress and egress over, along, upon, and across the Easement Premises and any adjoining lands
of Owner necessary for the exercise of the rights herein granted.
Section 2: Installation. The City agrees that any Installation of the Utility Facilities shall
be done and completed in a good and workmanlike manner, and Owner shall incur no individual
expense for such Installation under this Agreement. Any such Installation shall be conducted in
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the name of, or pursuant to contracts or agreements with, the City pursuant to plans approved by
the City.
Section 3: Restoration. Upon completion of any Installation activity on the Easement
Premises by the City, its authorized agents, servants, employees, contractors, or persons acting
pursuant to contracts or agreements with the City, the City agrees to (a) restore all roads, plantings,
landscaping, and improvements as nearly as practicable to the condition immediately preceding
the Installation if damaged or removed as a direct result of the Installation; and (b) replace any and
all sod or any and all natural grass removed in connection with such Installation by seeding with a
good quality seed.
Section 4: Hold Harmless. The City agrees to save and hold Owner harmless from any
and all claims for injury (including death) to persons (including the City's agents and employees)
or damage to property (including the City's property) resulting from or arising in connection with
the negligence of the City or its authorized agents, servants, employees, contractors, or persons
acting pursuant to contracts or agreements with the City in the Installation of the Utility Facilities
or the Easement Premises.
Section 5: Reservation of Rights.
Owner hereby reserves the right to use the Easement Premises and its adjacent property in
any manner that will not prevent or interfere in any way with the exercise by the City of the rights
granted hereunder; provided, however, that Owner shall not permanently or temporarily improve,
disturb, damage, destroy, injure, or obstruct the Easement Premises, nor permit the Easement
Premises to be permanently or temporarily improved, disturbed, damaged, destroyed, injured, or
obstructed, at any time whatsoever, without the express prior written consent of the City. Owner
shall have the right in the future to grant other non-exclusive easements over, along, upon, or
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across the Easement Premises; provided, however, that any such other easements shall be subject
to this Agreement and the rights granted hereby; and provided further, however, that the City shall
have first consented in writing to the terms, nature, and location of any such other easements.
Section 6: Further Assurances. Owner hereby represents and warrants that it shall take
all necessary action so that the easements contemplated by this Agreement shall be released from
all liens, including but not limited to, the lien of all mortgages, mechanics’ lien claims, security
agreements, assignments of rents and leases, and shall execute all such documents as may be
reasonably necessary to perfect the City’s right, title, and interest in the Easement Premises.
Section 7: Remedies. It is agreed that the parties hereto may, in law or in equity, by suit,
action, mandamus, or any other proceeding, including specific performance, enforce or compel the
performance of this Agreement.
Section 8: Covenants Running with the Land. The easements and rights granted in this
Agreement, the restrictions imposed by this Agreement, and the agreements and covenants
contained in this Agreement shall be easements, rights, restrictions, agreements, and covenants
running with the land, shall be recorded against the Easement Premises and shall be binding upon
and inure to the benefit of Owner and the City and their respective heirs, executors, administrators,
grantees, successors, assigns, agents, licensees, invitees, and representatives, including, without
limitation, all subsequent owners of the Easement Premises, or any portion thereof, and all persons
claiming under them. If any of the easements, rights, restrictions, agreements, or covenants created
by this Agreement would otherwise be unlawful or void for violation of (a) the rule against
perpetuities or some analogous statutory provision, (b) the rule restricting restraints on alienation,
or (c) any other statutory or common law rules imposing time limits, then such easements, rights,
restrictions, agreements, or covenants shall continue only until 21 years after the death of the last
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survivor of the now living lawful descendants of any now living current or former President of the
United States.
Section 9: Notices. All notices and other communications in connection with this
Agreement shall be in writing and shall be deemed delivered to the addressee thereof (a) when
delivered in person and receipted for on a business day at the address set forth below: (b) on the
fifth business day after being deposited in any main or branch United States post office, for
delivery by properly addressed, postage prepaid, certified or registered mail, return receipt
requested, at the address listed below; (c) when delivered to the address listed below by any courier
service.
To Owner:
CHICAGO TITLE LAND TRUST COMPANY, as Trustee under the provisions of
a Trust Agreement dated the 22nd day of August, 2019, known as Trust Number
8002381636
500 North Golf Lane
Lake Forest, Il 60045
With a copy to:
To the City:
The City of Lake Forest
800 N. Field Drive
Lake Forest, Illinois 60045
Attention: City Engineer
With a copy to:
Ancel, Glink
140 S. Dearborn Street, 6th Floor
Chicago IL 60603
Attention: Julie A. Tappendorf
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By notice complying with the requirements of this Section, each party shall have the right to
change the addressee, the address of the addressee, or both for all future notices and
communications to such party, but no notice of a change of addressee or address shall be effective
until actually received.
Section 10: Assignment of Rights. Owner agrees that the City may assign its rights or
delegate its duties under this Agreement, in whole or in part, without the consent of Owner.
Section 11: Amendment. This Agreement may be modified, amended, or annulled only
by the written agreement of Owner and the City.
Section 12: Survival. All representations and warranties contained herein shall survive
the execution of this Agreement and the recordation thereof and shall not be merged.
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IN WITNESS WHEREOF, the parties hereto have executed or have caused this
instrument to be executed by their proper officers duly authorized to execute same.
THE CITY OF LAKE FOREST Attest:
______________________________ _____________________________
OWNER:
CHICAGO TITLE LAND TRUST COMPANY, as trustee under the provisions of a Trust
Agreement dated the 22nd day of August, 2019, known as Trust Number 8002381636
By: _____________________________
Its: ______________________________
Date: ______________________________
# 645968_v3
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STATE OF ILLINOIS )
) SS
COUNTY OF LAKE )
I, ________________________, a Notary Public in and for said County, in the State
aforesaid, do hereby certify that ______________________, personally known to me to be the
_________ of The City of Lake Forest, and __________________, personally known to me to be
the ______________ of said City, and personally known to me to be the same persons whose
names are subscribed to the foregoing instrument, appeared before me this day and acknowledged
that as the __________________ and _________________ of the City, they signed and delivered
said instrument as their free and voluntary act and as the free and voluntary act of the City for the
uses and purposes therein set forth.
Given under my hand and official seal this ______ day of ___________________, ______.
____________________________________
Notary Public
My commission expires: ______________________________
(SEAL)
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9
STATE OF ILLINOIS )
) SS
COUNTY OF LAKE )
I, ________________________, a Notary Public in and for said County, in the State
aforesaid, do hereby certify that ________________________, personally known to me to be the
same person whose names are subscribed to the foregoing instrument, appeared before me this day
and acknowledged that they signed and delivered said instrument as their free and voluntary act
for the uses and purposes therein set forth.
Given under my hand and official seal this ______ day of ___________________, ______.
____________________________________
Notary Public
My commission expires: ______________________________
(SEAL)
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EXHIBIT A
LEGAL DESCRIPTION OF THE PROPERTY
Lot 14 in Golf View according to the plat thereof recorded as Document No. 632199 on
December 3, 1947, in the north east ¼ of Section 32, Township 44 North, Range 12 East of the
3rd Principal Meridian, City of Lake Forest, Lake County, Illinois.
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EXHIBIT B
LEGAL DESCRIPTION OF THE EASEMENT PREMISES
Beginning at the southwest corner of Lot 14 in Golf View according to the plat thereof recorded
as Document No. 632199 on December 3, 1947, in the north east ¼ of Section 32, Township 44
North, Range 12 East of the 3rd Principal Meridian, City of Lake Forest, Lake County, Illinois;
thence northerly along the western property line to a point intersecting a line 20 feet north of and
parallel to the south property line; thence east 120 feet along a line 20 feet north of and parallel
to the south property line; thence south on a line perpendicular to the south property line 20 feet
to a point on the south property line; thence westerly along the south property line to the point of
beginning.
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