CITY COUNCIL 04/18/2022THE CITY OF LAKE FOREST
CITY COUNCIL AGENDA
Monday, April 18, 2022
Immediately following the Finance Committee meeting at 6:30pm.
CALL TO ORDER AND ROLL CALL immediately following Finance Committee at 6:30 p.m.
Honorable Mayor, George Pandaleon
James E. Morris, Alderman First Ward Jim Preschlack, Alderman Third Ward
Jennifer Karras, Alderman First Ward Ara Goshgarian, Alderman Third Ward
Melanie Rummel, Alderman Second Ward Raymond Buschmann, Alderman Fourth Ward
Edward U. Notz, Jr., Alderman Second Ward Eileen Looby Weber, Alderman Fourth Ward
PLEDGE OF ALLEGIANCE
REPORTS OF CITY OFFICERS
1. COMMENTS BY MAYOR
A. Approval of a Resolution of Appreciation for retiring employee Friedrich
Hoeft
A copy of the resolution can be found beginning on page 13
COUNCIL ACTION: Approval of a Resolution of Appreciation for retiring employee Friedrich
Hoeft
B. Approval of a Resolution of Appreciation for Joanna Rolek, Executive
Director at Lake Forest Lake Bluff Chamber of Commerce
A copy of the resolution can be found beginning on page 14
COUNCIL ACTION: Approval of a Resolution of Appreciation for Joanna Rolek, Executive
Director at Lake Forest Lake Bluff Chamber of Commerce
C. Approval of an Arbor Day Proclamation
A copy of the Proclamation can be found beginning on page 15
COUNCIL ACTION: Approval of an Arbor Day Proclamation
D. 2022-2023 Board and Commission Appointments and Reappointment’s
PARKS & RECREATION BOARD
NAME OF MEMBER APPOINT/REAPPOINT WARD
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Monday, April 18, 2022, City Council Agenda
Mark Gorman APPOINT 4
A copy of the volunteer profile sheet can be found on page 16
COUNCIL ACTION: Approve the Mayor’s 2022-2023 Board and Commission Appointments and
Reappointment’s
2. COMMENTS BY CITY MANAGER
A. Municipal Electrical Aggregation Update
-Layla Werner, Management Analyst
3. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL .
4. COMMITTEE REPORTS
FINANCE COMMITTEE
1. Approval of the Comprehensive Fiscal Plan for FY2023
PRESENTED BY: James Morris, Finance Committee Chairman
Staff Contact: Elizabeth Holleb, Finance Director (847-810-3612)
PURPOSE AND ACTION REQUESTED: Staff requests approval of the Comprehensive Fiscal Plan
for Fiscal Year 2023 (May 1, 2022 to April 30, 2023).
BACKGROUND/DISCUSSION: The City Council Finance Committee has reviewed various
components of the Comprehensive Fiscal Plan for FY2023 at several public meetings over the
past seven months. The Comprehensive Fiscal Plan includes the annual operating and capital
budget for FY23, but also incorporates other financial related aspects including the Strategic
Plan, financial policies, Five-Year Capital Improvement Program, five year financial
forecasting, debt obligations, pay plan and personnel. The proposed Comprehensive Fiscal
Plan is presented for final approval this evening. The document has been provided to the City
Council under separate cover and was made available on the City’s web site on April 11,
2022.
The following changes have been made to the budget figures since the March 14 Finance
Committee meeting:
• Compensation adjustments are now reflected within the operating department
budgets for all funds
• FY22 year-end estimates have been reviewed and revised.
• Minor changes to the Five-Year Capital Improvement Plan
PROJECT REVIEW/RECOMMENDATIONS:
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Monday, April 18, 2022, City Council Agenda
Reviewed Date Comments
City Council Finance
Committee 3/14/22 Operating Budget Workshop
City Council Finance
Committee 1/18/22 Capital Budget Update
City Council 12/6/21 Adoption of Tax Levy; Fees
City Council 11/15/21 First Reading – Tax Levy; Fees
City Council Finance
Committee 11/8/21 Capital Budget; Tax Levy; Fees
City Council Finance
Committee 10/18/21 Fiscal Policy; Tax Levy Estimate
BUDGET/FISCAL IMPACT: The proposed revenues for FY2023 total $99.5 million
compared to total expenditures for FY2023 of $97.7 million. The proposed plan is
balanced with all operating expenditures covered from current revenues. Capital
expenditures are funded from current revenues and reserves in excess of the City
Council’s Fiscal Policy.
COUNCIL ACTION: Approval of the Comprehensive Fiscal Plan for Fiscal Year 2023
2. Annual Vendor Approval
PRESENTED BY: Elizabeth Holleb, Finance Director (847-810-3612)
PURPOSE AND ACTION REQUESTED: Staff requests approval of the vendors listed on page 18 for
FY2023.
BACKGROUND/DISCUSSION: Section 38.37 of the City Code sets forth the authority to approve
other purchases and contracts. On June 15, 2020, the City Council approved revisions to
Chapter 38 of the City Code to increase the Council approval threshold from $20,000 to
$25,000 effective May 1, 2020.
Section 38.37(A) provides that contracts with vendors or other providers delivering supplies or
services on an unspecified but ongoing basis in annual amounts anticipated to exceed
$25,000 shall be presented to the City Council for consideration as part of the review and
approval of the City budget.
The attached list identifies the vendors requested for approval for FY2023, with an indication of
their approvals for FY2019-FY2022, if applicable. The City Council will continue to approve any
single purchase over $25,000 as specified in Chapter 38 of the City Code.
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Monday, April 18, 2022, City Council Agenda
BUDGET/FISCAL IMPACT: Approval of the attached vendor list does not have an immediate
fiscal impact. The amounts designated for each vendor for FY2023 have been included in the
annual budget.
COUNCIL ACTION: Approval of the attached list of vendors (page 18) for Fiscal Year 2023.
3. Consideration of an Ordinance making a Supplemental Appropriation for the Fiscal
Year Beginning May 1, 2021 and Ending April 30, 2022 (First Reading, and if Desired
by the City Council, Final Approval)
PRESENTED BY: Alderman James Morris, Finance Committee Chairman and
Elizabeth Holleb, Finance Director (847-810-3612)
PURPOSE AND ACTION REQUESTED: It is recommended that the City Council approve a
supplemental appropriation at the end of each fiscal year for any fund that is anticipated to
exceed the original appropriation. Staff requests first reading and if desired by the City
Council, final approval of an Ordinance making a supplemental appropriation in Fiscal Year
2022.
BACKGROUND/DISCUSSION: Based on year-end estimates provided by operating
departments during the FY2023 budget development, supplemental appropriations are
anticipated to be required as follows:
Motor Fuel Tax Fund - $150,000
Current projections for expenses in this fund would exceed the FY22 appropriation ordinance.
On July 19, 2021, the City Council approved the use of MFT Fund reserves for the Everett &
Waukegan Road Intersection Phase II Base Design and the Phase I and Phase II Right-Hand
Turn Lane design supplements. It was noted at the time that a supplemental appropriation
would be submitted at the close of the fiscal year, if needed.
BUDGET/FISCAL IMPACT: The supplemental appropriation required to meet legal compliance
as presented in the Ordinance is: $150,000 in the Motor Fuel Tax Fund. The supplemental
appropriation is funded from Fund balance reserves.
COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading and
grant final approval of the Ordinance (page 19) making a supplemental appropriation for the
fiscal year beginning May 1, 2021 and ending April 30, 2022
5. ITEMS FOR OMNIBUS VOTE CONSIDERATION
1. Approval of April 4, 2022, City Council Meeting Minutes
A copy of the minutes can be found beginning on page 22
COUNCIL ACTION: Approval of April 4, 2022, City Council Meeting Minutes
2. Consideration of a Request to Waive the Fidelity Bond Requirement in Connection
with the Women’s Board of Northwestern Lake Forest Hospital Holding a Raffle in The
City of Lake Forest. (Approval by Motion)
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Monday, April 18, 2022, City Council Agenda
STAFF CONTACT: Margaret Boyer, City Clerk (847.810.3674)
PURPOSE AND ACTION REQUESTED: Staff requests City Council consideration of waiving the
fidelity bond requirement in connection with a proposed raffle from the Women’s Board of
Northwestern Lake Forest Hospital.
BACKGROUND: In January 2020 the City Council approved an Ordinance Amending Chapter
110, titled “Licenses and Miscellaneous” related to Raffles, to align these sections with recent
State of Illinois Legislation. Section 110.0149, J, allows the raffle manager designated by the
organization to seek a waiver of the bond requirement from the City Council.
At this time the Women’s Board of Northwestern Lake Forest Hospital is requesting a waiver of
the bond requirement and has submitted a request. A copy of the request can be found
beginning on page 29.
BUDGET/FISCAL IMPACT: N/A
COUNCIL ACTION: Consideration of a Request to Waive the Fidelity Bond Requirement in
Connection with the Women’s Board of Northwestern Lake Forest Hospital Holding a Raffle in
The City of Lake Forest. (Approval by Motion)
3. Approval of a Twelve (12) Month Renewal Agreement with XO Communications for
SIP Telecommunication Services at an Estimated Expense of $30,500
STAFF CONTACT: Joseph Gabanski, Assistant IT Director (847-810-3591)
PURPOSE AND ACTION REQUESTED: Staff requests that the City enter into a twelve (12) month
renewal agreement with XO communications for telephone business exchange access lines (SIP
Trunks), local and long-distance services.
BACKGROUND/DISCUSSION: XO Communications, parent company Verizon, has been
providing Citywide telephone services since 2015 parallel to the use of the ShoreTel telephone
system. The current offering of Session Initiated Protocol (SIP) service connects all City desktop
phones to the public telephone network and has not changed since its initial installation. While
there are other companies that offer SIP services, XO’s servicing is handled through Advanced
Telecommunications of Illinois (ATI). This allows ATI to maintain support for the entire City ShoreTel
telephone system and service dependencies, simplifying troubleshooting efforts when issues
occur.
BUDGET/FISCAL IMPACT:
With the support of Wilson Consulting, a telecommunications consultant, the current service was
competitively bid through an RFP process in 2015. At that time, XO was the lowest cost service
that was ShoreTel certified. XO offers the value add of invoice simplification with a single point
of contact and one invoice for all services. The requested expense is estimated due to the
variability of actual telephone usage.
Has City staff obtained competitive pricing for proposed goods/services? No
Administrative Directive 3-5, Section 6.1I – Existing Relationship
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Monday, April 18, 2022, City Council Agenda
Below is an estimated summary of the telecommunications budget:
FY2023 Funding Source Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
General Fund Non-Dept.
101-2501-453.53-10 $70,000 $30,500 Y
COUNCIL ACTION: Approval of a Twelve (12) Month Renewal Agreement with XO
Communications for SIP Telecommunication Services at an Estimated Expense of $30,500
4. Award a One-Year Professional Services Agreement for the City Engineering
Services to Gewalt Hamilton Associates, Inc., to Include Authority to Provide Permit
Reviews when the Full Cost is Reimbursable by the Developer or Property Owner,
and Authorize the City Manager to Execute an Agreement with Two Additional One-
Year Optional Renewals
STAFF CONTACT: Byron Kutz, Superintendent of Engineering (810-3555)
PURPOSE AND ACTION REQUESTED: The Public Works Committee is recommending City Council
award a one-year professional services agreement for the City engineering services to Gewalt
Hamilton Associates, Inc., to include authority to provide permit reviews when the full cost is
reimbursable by the developer or property owner, and authorize the City Manager to execute
an agreement with two additional one-year optional renewals.
BACKGROUND/DISCUSSION: The City Surveyor and Engineer is needed to fulfill all statutory
requirements and assist with plan reviews for watershed development, commercial
development, and IEPA / IDOT permits. Recent plan reviews have primarily focused on
applications that fall under the regulations of the Watershed Development Ordinance
governed by the Lake County Stormwater Management Commission. In addition, as needed
the City Engineer spends time reviewing plans for all the City’s large infrastructure projects
including storm sewers, ravines, water mains, and bridges. The assigned engineer from GeWalt
Hamilton has been extremely responsive and has been able to participate in a multitude of
meetings requested of him. Staff has also been very pleased with the engineer’s quality of
work.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee 4/6/22
Reviewed and Approved Request to
Enter Into a 1-Year Professional Services
Agreement, with two additional one-
year optional renewals
City Council 4/15/19 Approved 3-Year Professional Services
Agreement
City Council 2/1/16 Approved 3-Year Professional Services
Agreement
City Council 4/15/13 Approved 3-Year Professional Services
Agreement
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Monday, April 18, 2022, City Council Agenda
BUDGET/FISCAL IMPACT: On March 14, 2022, the City published a Request for Proposals (RFP
hereafter) for City engineering services. The RFP required engineering firms to submit their
proposals by March 28, 2022. A selection committee was formed of three staff members who
work closely with the City Engineer to review the firms’ qualifications.
Eleven engineering firms obtained the RFP document; two provided proposals. In the past
when the City’s engineering staff contacted engineering firms to inquire why they had not
submitted a response, reasons provided ranged from the needed services not being in the
firm’s expertise, to the firms being too busy.
Based on reliable and quality service that has been provided over the past nine years, the
staff committee recommended to the Public Works Committee that GeWalt Hamilton should
be retained as the City Engineer for the next year, with two additional one-year optional
renewals.
Gewalt Hamilton is the engineer for Lake Forest College. If at any point in the future, Lake
Forest College proposes any development, expansion, or infrastructure modifications, such
plans would be reviewed by in-house Engineering Staff or by another consultant. In addition,
Gewalt Hamilton Associates has committed to not performing any engineering services for
other private/commercial Lake Forest clients while working as the role of City Surveyor and
Engineer.
The City budgets $43,000 annually for City engineering services as they specifically pertain to
City projects or issues requiring input from the City Engineer. Any dollars expensed for permit
reviews are reimbursed by the developer or property owner. Not knowing how many new
permit requests might be submitted throughout a fiscal year makes it is difficult to estimate
how much more than the $43,000 will be spent for permit review services.
Has competitive pricing been obtained for proposed goods/services? Yes
Company Name Fee Schedule
(Hourly Rate Range)
Gewalt Hamilton Associates, Inc. $69 - $160
James Anderson Company $85 - $135
After careful consideration, Gewalt Hamilton Associates, Inc. were unanimously selected by
the selection committee as the recommended candidate. The basis for the selection was as
follows:
• Gewalt Hamilton Associates, Inc. met and surpassed all qualifications outlined in the
RFP.
• Gewalt Hamilton Associates, Inc. has extensive experience in providing municipal
engineering services and has provided City Engineer services successfully for the City
since 2013.
• Gewalt Hamilton Associates, Inc. has presented a reasonable fee schedule associated
with their proposed teams.
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Monday, April 18, 2022, City Council Agenda
COUNCIL ACTION: Award a One-Year Professional Services Agreement for the City
Engineering Services to Gewalt Hamilton Associates, Inc., to Include Authority to Provide Permit
Reviews when the Full Cost is Reimbursable by the Developer or Property Owner, and
Authorize the City Manager to Execute an Agreement with Two Additional One-Year Optional
Renewals
5. Award proposal from Northern Divers USA to purchase and install 3 new pumps for
the Spruce and Sheridan Sanitary Sewer Lift Station for the Sum of $94,725 Plus a 5%
Contingency of $4,750 for a Total of $99,475.
STAFF CONTACT: Dan Martin, Superintendent of Public Works (847-810-3561)
PURPOSE AND ACTION REQUESTED: The Public Works Committee and staff requests City Council
approval to award the proposal to Northern Divers USA to replace three sanitary sewer pumps
at the Spruce and Sheridan Sanitary Sewer Lift Station for the sum of $99,475.
BACKGROUND/DISCUSSION: The Water Plant Operators monitor and operate the following five
Sanitary Sewer Lift Stations located throughout town: Spruce and Sheridan, Bluffs Edge, Villa
Turicum, Westfork and Willow Lakes. A sixth location on Oak Knoll will be operational soon. A
lift station is a pumping station that discharges wastewater from lower elevations to higher
elevations where it is sent via a force main to the North Shore Water Reclamation District to be
treated. The lift station at Spruce and Sheridan is the largest station with six sewer pumps. The
other four station operate with two pumps. The pumps are controlled by a programable logic
controller (PLC) that monitors the flow into the station’s wet well and automatically turns on
pumps to clear the wet well. The station is designed to have up to 4 pumps running at once if
necessary to meet the inflow demand. The pumps turn on and off in high flow situations by
following the setpoints in the PLC. There are two redundant pumps at this station to allow for
pump maintenance.
The existing pumps have been maintained, rebuilt at least three times each since being put
into service in 1987 and are reaching the end of their useful life. Parts are available for
rebuilding, however the amount of parts needed to be replaced along with the labor to
remove, replace, align, and install the rebuilt pump of this age has begun to exceed the cost
of a new pump. Staff worked with the pump supplier to ensure that the new pumps will fit
properly into our current piping configuration. The RFP for the pump replacement project
went out to bid in February of 2022. The replacement pumps currently have a 15-week lead
time. The remaining three pumps currently have remaining service life. The pumps receive
annual performance evaluations which determine rebuild/replacement scheduling.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
FY 2023 Funding Source
Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
General Fund Operating Budget
101-3747-435.35-10
$43,000 $43,000 Y
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Monday, April 18, 2022, City Council Agenda
Public Works Committee 4/6/2022 Reviewed and Recommended
Approval
BUDGET/FISCAL IMPACT: The Project followed the public bidding process. The invitation for the
project was publicly advertised in the Paper. On March 11, 2022, staff received two proposals
to replace the pumps (see chart below).
Has City staff obtained competitive pricing for proposed goods/services? Yes
Company Name Total FY 2022
Northern Divers USA $94,725
Illinois Pump $112,758
Upon reviewing the received bids, staff recommends proceeding with the low responsive
proposal submitted by Northern Divers USA. They have successfully completed projects at the
Water Plant, Sewer Lift Stations, and other City buildings. The favorable proposal amount to
replace all three pumps will allow the project to be completed as designed.
Below is an estimated summary of Project budget:
FY2022 Funding Source Amount
Budgeted
Amount
Requested
Including
Contingency
Budgeted?
Y/N
Water Fund CIP
508-6003-467.67.57
$100,000.00 $99,475.00 Y
COUNCIL ACTION: Award proposal from Northern Divers USA to purchase and install 3 new
pumps for the Spruce and Sheridan Sanitary Sewer Lift Station for the Sum of $94,725 Plus a 5%
Contingency of $4,750 for a Total of $99,475.
6. Consideration of a Request from the School of St. Mary for a Waiver of City Fees
Assessed to Support an Upcoming Special Event. (Approval by Motion)
STAFF CONTACT: Catherine Czerniak, Director of Community Development (810-3504)
PURPOSE AND ACTION REQUESTED: Consistent with the process outlined in the Special Event
Administrative Directive, a request for a waiver of fees for City services to support a Special
Event is presented to the Council for consideration.
BACKGROUND/DISCUSSION: The School of St. Mary Parent Association (“the event organizer”)
applied for a permit to hold a Special Event on Saturday, April 23. The event is the Crusader 5K
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Monday, April 18, 2022, City Council Agenda
Run/1 Mile Walk and will require short term closures on Illinois Road and Frost Place as walkers
and runners travel from the School of St. Mary on Illinois Road to the bike path at the end of
Frost Place. This route has worked successfully in the past and was developed with input from
various City departments, including the Police Department. The event will occur early on a
Saturday morning to minimize conflicts with traffic. The event organizer will be contacting all
residents living along the route to advise them of the short term closure.
City services are requested by the event organizer including delivery of barricades and
parking cones to several locations along the route and Police Officer presence at various
intersections to protect the safety of those participating in the event as well as members of the
public. In accordance with the Fee Schedule adopted annually by the City Council, fees for
City services were calculated for this event and assessed in the total amount of $1,765.00. A
written request to the City Council was submitted by the event organizer and is included in the
Council packet, page 30.
COUNCIL ACTION: If desired by the City Council, approve a motion granting the request of
the School of St. Mary Parent Association waiving the fees in the amount of $1,765.00 as
assessed by the City to support an upcoming special event.
7. Consideration of a Recommendation from the Plan Commission in Support of a
Special Use Permit for “Duffer’s”, a New Restaurant Proposed in Westwood Center,
950 N. Western Avenue. (If desired by the Council, Waive First Reading and Grant
Final Approval of the Ordinance.)
STAFF CONTACT: Catherine Czerniak,
Director of Community Development (810-3504)
PURPOSE AND ACTION REQUESTED: A recommendation from the Plan Commission is presented
for City Council consideration as part of the Omnibus Agenda.
BACKGROUND/DISCUSSION: Duffer’s, a casual, family friendly, golf themed restaurant and bar
is proposed in the existing commercial building at Westwood Center. The restaurant will front
on Western Avenue and will bring energy and activity to the streetscape. Indoor and outdoor
seating will be offered seasonally, the front windows will open to offer a fresh air dining
experience and limited seating is planned along the front of the building. This new restaurant
is a partnership between Jeff Urso (Donati’s) and Joe Knesley (Chief’s), two local
restauranteurs, each with a strong following. The restaurant will share a kitchen with
Donati’s/Jefe’s, Tacos. Shared kitchens are more frequent today as restaurants respond to the
need to be flexible and strive to remain economically viable. Golf simulators are planned in
the restaurant to offer a unique dining and recreational experience, an amenity not offered
elsewhere in Lake Forest.
The City Code classifies restaurants located within 150’ of residential zoning districts as special
uses and therefore, a public hearing on this matter was conducted by the Plan Commission.
Restaurants located further away from residential properties are permitted outright, no public
review process is required.
No public testimony was presented to the Commission on this petition. The Commission voted
5 to 0 to recommend approval of a Special Use Permit to authorize Duffer’s to the City Council
subject to conditions of approval consistent with previous approvals for restaurants in
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Monday, April 18, 2022, City Council Agenda
Westwood Center. The conditions as recommended by the Commission are detailed in the
ordinance which is included in the Council packet beginning on page 31. In summary, the
conditions address the overall site, hours of operation, parking, noise, outdoor dining,
ventilation, deliveries and use of the alley.
COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading
and grant final approval of the Ordinance approving a Special Use Permit for Duffer’s at
Westwood Center, 950 N. Western Avenue in accordance with the Plan Commission’s
recommendation.
COUNCIL ACTION: Approval of the seven (7) omnibus items as presented.
6.OLD BUSINESS
7.NEW BUSINESS
8.ADDITIONAL ITEMS FOR DISCUSSION/ COMMENTS BY COUNCIL MEMBERS
9.ADJOURNMENT
A copy of the Decision Making Parameters is included beginning on page 12 of this packet.
Office of the City Manager April 13, 2022
The City of Lake Forest is subject to the requirements of the Americans with Disabilities
Act of 1990. Individuals with disabilities who plan to attend this meeting and who require
certain accommodations in order to allow them to observe and/or participate in this meeting,
or who have questions regarding the accessibility of the meeting or the facilities, are required
to contact City Manager Jason Wicha, at (847) 234-2600 promptly to allow the City to make
reasonable accommodations for those persons.
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THE CITY OF LAKE FOREST
DECISION-MAKING PARAMETERS FOR CITY COUNCIL,
AND APPOINTED BOARDS & COMMISSIONS
Adopted June 18, 2018
The City of Lake Forest Mission Statement:
"Be the best-managed, fiscally-responsible and appealing community and promote a community
spirit of trust, respect and citizen involvement. "
The Lake Forest City Council, with the advice and recommendations of its appointed advisory
Boards and Commissions, Lake Forest Citizens, and City Staff, is responsible for policy
formulation and approval. Implementation of adopted strategy, policy, budgets, and other
directives of Council is the responsibility of City Staff, led by the City Manager and Senior
Staff. The Mayor and Aldermen, and appointed members of Boards and Commissions should
address matters in a timely, deliberate, objective and process-driven manner, making decisions
guided by the City of Lake Forest Strategic and Comprehensive Plans, the City's Codes,
policies and procedures, and the following parameters:
. Motions and votes should comprise what is in the best long-term interests of all Lake
Forest citizens, measured in decades, being mindful of proven precedents and new
precedents that may be created.
. All points of view should be listened to and considered in making decisions with the
long-term benefit to Lake Forest's general public welfare being the highest priority.
. Fundmg decisions should support effectiveness and economy in providing services
and programs, while mindful of the number ofcidzens benefittmg from such
expenditures.
. New initiatives should be quantified, qualified, and evaluated for their long-tenn merit
and overall fiscal unpact and other consequences to the community.
. Decision makers should be proactive and timely in addressing sto-ategic planning
initiatives, external forces not under control of the City, and other opportunities and
challenges to the community.
Community trust in, and support of, government is fostered by maintaining the integrity of these
decision-making parameters.
The City of Lake Forest 's Decision-Making Parameters shall be reviewed by the City Council on an
annual basis and shall be included on all agendas of the City Council and Boards and Commissions.
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13
14
15
16
17
Approved Approved Approved Approved Proposed
Department Vendor FY2019 FY2020 FY2021 FY2022 FY2023 Description:
Human Resources Clark Baird Smith 50,000 70,000 70,000 70,000 70,000 Professional Services - legal
Police LaLuzerne & Smith 50,000 50,000 60,000 60,000 60,000 Professional Services - City Prosecutor
Finance Speer Financial 35,000 35,000 35,000 35,000 35,000 Financial Advisory Services
Non-Department North Shore Gas Company 45,000 45,000 45,000 45,000 45,000 Utility Services
Non-Department ComEd 75,000 75,000 75,000 75,000 70,000 Utility Services
Non-Department AT&T 55,000 55,000 55,000 55,000 55,000 Utility Services
Human Resources IL Dept of Employment Security 75,000 75,000 75,000 87,000 87,000 Unemployment insurance
Non-Department Constellation Energy Services 380,000 380,000 380,000 385,000 425,000 Utility Services
Human Resources IRMA 1,250,000 1,250,000 1,250,000 1,250,000 1,450,000 Member Contribution and Deductibles
Parks/Recreation NSSRA 275,000 275,000 315,000 300,000 300,000 Membership and inclusion services
Parks/Recreation Friends of LF Parks and Rec 35,000 57,000 57,000 72,000 Special Event Contributions/Audit Cost
Cemetery William Blair & Company 30,000 30,000 30,000 30,000 30,000 Cemetery investment services
Innovation/Tech Comcast of Chicago 24,000 24,000 24,000 33,000 33,000 Internet and television services
Innovation/Tech Heartland 40,000 40,000 30,000 30,000 ArcServe and VMWare maint; IT consulting
Public Works Avalon Petroleum
Public Works Gas Depot
Public Works Al Warren Oil Company
Public Works Bell Fuels, Inc 300,000
Public Works Mansfield Oil Company
Public Works Texor Fuel Services
Public Works Conserv FS
City Manager Verizon Wireless 150,000 150,000 Wireless/cellular services - State Bid
3,212,000
Section 38.37(A) of Lake Forest City Code: Vendors or other providers delivering supplies or services on an unspecified but ongoing basis in annual amounts anticipated to be more than
$25,000, such contracts or similar authorizations shall be presented to the City Council for consideration as part of the review and approval of the City's annual budget. Individual purchases of
$25,000 or greater still require specific City Council approval.
The City of Lake Forest
FY2023 City Council Vendor Approvals - April 18, 2022
DRAFT for consideration by City Council on 4/18/22
Fuel - The amount designated is for all associated
purchases over the fiscal year. Price quotes are
obtained with each individual order.
300,000
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THE CITY OF LAKE FOREST
ORDINANCE NO. _________
AN ORDINANCE MAKING A SUPPLEMENTAL APPROPRIATION FOR
THE FISCAL YEAR BEGINNING MAY 1, 2021
AND ENDING APRIL 30, 2022
WHEREAS, on July 19, 2021, The City of Lake Forest adopted Ordinance No.
2021-042 entitled “An Ordinance Making Appropriation for Corporate
Purposes and for the Public Schools of the City of Lake Forest, County of Lake
and State of Illinois, for the Fiscal Year Commencing May 1, 2021 and Ending
April 30, 2022” (“Appropriation Ordinance”); and
WHEREAS, there is either additional revenue available to the City or
estimated to be received by the City, which additional revenue became available or
was estimated to be received subsequent to the adoption of the Appropriation
Ordinance, or there is revenue available to the City from fund balances available
when the Appropriation Ordinance was adopted but that were not appropriated at
that time; and
WHEREAS, pursuant to 65 ILCS 5/8-2-9, the Mayor and City Council have
determined that it is proper and necessary to appropriate such revenue through the
adoption of this Ordinance;
NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY
COUNCIL OF THE CITY OF LAKE FOREST, COUNTY OF LAKE, STATE OF
ILLINOIS, as follows:
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SECTION ONE: Recitals. The foregoing recitals are incorporated as the
findings of the City Council and are hereby incorporated into and made a part of this
Ordinance.
SECTION TWO: Supplemental Appropriation. The City Council hereby
approves a supplemental appropriation for the objects and purposes as set forth in
the schedule attached hereto as Exhibit A.
SECTION THREE: Effective Date. This Ordinance shall be in full force
and effect upon its passage, approval, and publication in pamphlet form in the
manner provided by law.
Passed this ____ day of _________________________, 2022 AYES: NAYS: ABSENT: ABSTAIN: Approved this __ day of _________________________, 2022 _____________________________ Mayor ATTEST: _______________________________ City Clerk
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EXHIBIT A:
Supplemental Appropriation Schedule
Motor Fuel Tax Fund $150,000
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The City of Lake Forest
CITY COUNCIL MEETING
Proceedings of the Tuesday, April 4, 2022
City Council Meeting - City Council Chambers
220 E Deerpath
CALL TO ORDER AND ROLL CALL: Honorable Mayor Pandaleon called the meeting to order at 6:30pm, and
the City Clerk Margaret Boyer called the roll of Council members.
Present: Honorable Mayor Pandaleon, Alderman Morris, Alderman Karras, Alderman Rummel, Alderman
Notz, Alderman Preschlack, Alderman Goshgarian, Alderman Buschmann and Alderman Weber.
Absent: None
CALL TO ORDER AND ROLL CALL
PLEDGE OF ALLEGIANCE was recited.
REPORTS OF CITY OFFICERS
COMMENTS BY MAYOR
A. Approval of a Resolution of Appreciation for Retiring Deputy Fire Chief, Kevin Cronin
Mayor Pandaleon read the Resolution of Appreciation for Retiring Deputy Fire Chief, Kevin Cronin.
COUNCIL ACTION: Approve the Resolution of Appreciation for Retiring Deputy Fire Chief, Kevin Cronin
Deputy Fire Chief, Kevin Cronin thanked the City Council and staff for their kind remarks and recognition. He
expressed gratitude for the community and organization.
Alderman Goshgarian made a motion to Approve the Resolution of Appreciation for Retiring Deputy Fire
Chief, Kevin Cronin, seconded by Alderman Preschlack. The following voted “Aye”: Alderman Karras,
Rummel, Notz, Preschlack, Goshgarian, Buschmann and Weber. The following voted “Nay”: None. 7-Ayes, 0
Nays, motion carried.
COMMENTS BY CITY MANAGER
OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS
COMMITTEE REPORTS
PUBLIC WORKS COMMITTEE
1. Report on the 2022 Patching & Resurfacing Project (Omnibus Item overview)
- Michael Thomas, Director of Public Works
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Proceedings of the Monday, April 4, 2022
Regular City Council Meeting
Director of Public Works, Michael Thomas, provided a brief overview of the patching and resurfacing project
explaining the various items that are done in house, and items that the City will contract out. Mr. Thomas
explained that funding was reduced this year, due to the usage of asphalt. He explained that the work will
be done from May 2022- July 2022 to avoid school traffic. Additionally, Mr. Thomas displayed a map
explaining the various roads that will be resurfaced during 2022.
The City Council thanked Mr. Thomas for prioritizing concerns over Conway Road.
2. Authorize the City Manager to Execute an Agreement for Construction of the Burr Oak Area
Storm Sewer Project to DiMeo Brothers, Inc. in the Base Amount of $3,896,876 Plus a 10%
Contingency of $389,688. Contingent Upon Final Legal Counsel Approval of the Lake Forest /
Lake County Stormwater Management Commission Inter-Governmental Agreement (SMC
IGA hereafter), Approve a Change Order in the Amount of $655,150 Plus a 10% Contingency
of $65,515 for a Total Not-to-Exceed Project Amount of $5,007,229
Director of Public Works, Michael Thomas, provided background regarding the timeline of the project,
beginning in early May, and the communications pieces being created for the project. Mr. Thomas stated
that from the 2019 storm water study conducted, the Burr Oak storm sewer was listed as a top priority. He
further explained the bidding process stating DiMeo Brothers being utilized by the City before in addition to
using engineering assistance to identify changes that need to be made. Mr. Thomas highlighted the
communications plan explaining the usage of in-person meetings, letters mailed to residents, flyers, and the
usage of all digital forms of communication.
The City Council asked clarifying questions regarding the construction of the 1401 N Western Avenue
building.
COUNCIL ACTION: Authorize the City Manager to Execute an Agreement for Construction of the Burr Oak
Area Storm Sewer Project to DiMeo Brothers, Inc. in the Base Amount of $3,896,876 Plus a 10%
Contingency of $389,688. Contingent Upon Final Legal Counsel Approval of the Lake Forest / Lake County
Stormwater Management Commission Inter-Governmental Agreement (SMC IGA hereafter), Approve a
Change Order in the Amount of $655,150 Plus a 10% Contingency of $65,515 for a Total Not-to-Exceed
Project Amount of $5,007,229
Alderman Rummel made a motion to Authorize the City Manager to Execute an Agreement for Construction
of the Burr Oak Area Storm Sewer Project to DiMeo Brothers, Inc. in the Base Amount of $3,896,876 Plus a
10% Contingency of $389,688. Contingent Upon Final Legal Counsel Approval of the Lake Forest / Lake
County Stormwater Management Commission Inter-Governmental Agreement (SMC IGA hereafter),
Approve a Change Order in the Amount of $655,150 Plus a 10% Contingency of $65,515 for a Total Not-to-
Exceed Project Amount of $5,007,229, seconded by Alderman Goshgarian. The following voted “Aye”:
Alderman Morris, Karras, Rummel, Notz, Preschlack, Goshgarian, Buschmann and Weber. The following
voted “Nay”: None. 8-Ayes, 0 Nays, motion carried.
3. Authorize the City Manager to Execute an Agreement for Construction Assistance Services
for the Burr Oak Area Storm Sewer Project to GeWalt Hamilton Associates, Inc. in an Amount
Not-to-Exceed $40,250
Mayor Pandaleon read the item and asked the City Council for comments, seeing none. He asked for a
motion
COUNCIL ACTION: Authorize the City Manager to Execute an Agreement for Construction Assistance
Services for the Burr Oak Area Storm Sewer Project to GeWalt Hamilton Associates, Inc. in an Amount
Not-to-Exceed $40,250
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Proceedings of the Monday, April 4, 2022
Regular City Council Meeting
Alderman Morris made a motion to Authorize the City Manager to Execute an Agreement for Construction
Assistance Services for the Burr Oak Area Storm Sewer Project to GeWalt Hamilton Associates, Inc. in an
Amount Not-to-Exceed $40,250, seconded by Alderman Weber. The following voted “Aye”: Alderman
Morris, Karras, Rummel, Notz, Preschlack, Goshgarian, Buschmann and Weber. The following voted “Nay”:
None. 8-Ayes, 0 Nays, motion carried.
ITEMS FOR OMNIBUS VOTE CONSIDERATION
1. Approval of March 7, 2022, City Council Meeting Minutes
2. Approval of the Check Register for the Period of February 26 – March 25, 2022
3. Approval of a Resolution Reallocating 2022 Volume Cap to the Village of Buffalo Grove,
Illinois
4. Consideration of a Request to Waive the Fidelity Bond Requirement in Connection with the
School of St. Mary Holding a Raffle in The City of Lake Forest. (Approval by Motion)
5. Consideration of an Ordinance Amending the City of Lake Forest City Code Regarding the
Class C-1 and C-3 Liquor Licenses (First reading and if appropriate final approval)
6. Award of the Lowest Responsive and Responsible Proposal for Dialogue Newsletter Printing
Services to Lake County Press, Inc., in the Amount of $40,180 and a contingency in the
amount of $1,800, for a total of $41,980
7. Approve the Purchase of Mobile Radios for the Fire Department from state bid vendor
Motorola Solutions in the Amount of $100,793.86, of which $86,137.30 is Grant Funded
8. Approval to Award a Three-Year Contract to First Student for Recreation Department
Program and CROYA Bussing Services.
9. Approval to Award the Forest Park Boardwalk Project Design to Hey and Associates, Inc. in
the Amount of $60,000.
10. Award of Bid for the Public Safety Fire Garage Roof Replacement Project to the Lowest
Responsive and Responsible Bidder Riddiford Roofing and Authorize the City Manager to
Execute an Agreement in the Amount of $378,636 to Include a 10% Contingency in the
Amount of $38,864 for a Total of $416,500
11. Award of the Low Bid for the 2022 Patching & Resurfacing Project to Peter Baker & Son Co.
and Authorize the City Manager to Execute an Agreement in the Amount Not to Exceed
$850,000
12. Consideration of an Ordinance Approving a Recommendation from the Historic Preservation
Commission. (First Reading and if Desired by the City Council, Final Approval)
13. Consideration of Ordinances Approving Recommendations from the Zoning Board of
Appeals. (First Reading, and if Desired by the City Council, Final Approval)
14. Consideration of Ordinances Approving Recommendations from the Building Review Board.
(First Reading, and if Desired by the City Council, Final Approval)
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Proceedings of the Monday, April 4, 2022
Regular City Council Meeting
15. Consideration of Recommendations from the Plan Commission and Building Review Board in
Support of Adaptive Reuse and Expansion of an Existing Office Building at 1401 N. Western
Avenue for Multi-Family Residential Use (Waive First Reading and Grant Final Approval of
Ordinances)
COUNCIL ACTION: Approval of the twelve (15) Omnibus items as presented
Mayor Pandaleon asked members of the Council if they would like to remove any item or take it separately.
Alderman Goshgarian disclosed that he has a financial interest in item #15, and that after City Attorney
discussion it was not necessary to recuse himself. Mayor Pandaleon noted item # 9 was brought forward
because there has been a donation to the City. Alderman Buschmann inquired about naming rights. City
Manager Wicha acknowledged the donor and stated this will be back at the City Council for recognition.
Mayor Pandaleon again asked the Council if there were any other items. Seeing none, he asked for a
motion. Alderman Karras made a motion to approve the fifteen (15) Omnibus items as presented, seconded
by Alderman Rummel. The following voted “Aye”: Alderman Morris, Karras, Rummel, Notz, Preschlack,
Goshgarian, Buschmann and Weber. The following voted “Nay”: None. 8-Ayes, 0 Nays, motion carried.
Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact,
Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda.
ORDINANCES
OLD BUSINESS
NEW BUSINESS
Mayor Pandaleon moved this item to be heard earlier in the agenda, following opportunity for citizens to
address the city council on non-agenda items.
1. Consideration of a Recommendation from the Parks and Recreation Board in Support of
Improvement of the Athletic Fields at Deerpath Park with Artificial Turf Fields and a Request
for Authorization to Proceed with Next Steps to Implement the Recommendation
Director of Parks and Recreation, Sally Swarthout, provided an in-depth presentation regarding the
recommendation from the Parks and Recreation Board in support of improvements to the athletic fields at
Deerpath park. Ms. Swarthout explained the recommendation provides guidance to proceed with next steps
on the project. She began by displaying the number of historic cancellations due to weather and field
conditions, stating that scheduled practices and games are cancelled due to poor field condition especially
during the spring and fall months.
Ms. Swarthout exhibited a project timeline, dating back to 2019 when the Parks and Recreation Master Plan
was approved, including the need to improve athletic fields in the City. The timeline walked through the
feasibility study, the City Council workshops, the schematic design process, the residential survey, and the
various community engagement sessions. Additionally, Ms. Swarthout presented four options discussed by
the Parks and Recreation board, ultimately concluding to recommend artificial turf improvements to
Deerpath Park.
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Proceedings of the Monday, April 4, 2022
Regular City Council Meeting
Finally, Ms. Swarthout reviewed the options for the City Council action. Approve the recommendation from
the Park and Recreation Board, reject the recommendation from the Park and Recreation Board, or table
the discussion on athletic field improvements.
Members of the City Council offered their opinion and asked clarifying questions. The City Council continued
lengthy discussion regarding the options presented to be considered by the City Council.
Mac Elliot offered comments to the City Council in opposition to athletic field improvements utilizing
synthetic turf and encouraged the Council to build community consensus.
Michele McClain offered comments to the City Council in opposition to athletic field improvements utilizing
synthetic turf noting health and safety concerns.
Paul Hamann offered comments to the City Council in opposition to athletic field improvements utilizing
synthetic turf and encouraged moving play to a dry area.
Mary Galea offered comments to the City Council in opposition to athletic field improvements utilizing
synthetic turf noting fiscal responsibility and health concerns.
Erin Lonegran offered comments to the City Council in opposition to athletic field improvements utilizing
synthetic turf encouraging natural grass improvements.
Richard Chun offered comments to the City Council in opposition to athletic field improvements utilizing
synthetic turf encouraging the Council to act in the best interest to improve the fields.
Marcus Schabacker offered comments to the City Council in opposition to athletic field improvements
utilizing synthetic turf noting injury and environmental impacts.
Yuh Schabacker-Koppel offered comments to the City Council in opposition to athletic field improvements
utilizing synthetic turf asking the Council to table the item and study natural grass option.
Wiebke Droege offered comments to the City Council in opposition to athletic field improvements utilizing
synthetic turf noting that the products are not recyclable, and the option is not sustainable.
Jennifer Turner offered comments to the City Council in opposition to athletic field improvements utilizing
synthetic turf noting land preservation.
Erin Helms offered comments to the City Council in opposition to athletic field improvements utilizing
synthetic turf noting health concerns and asked the council to consider a dome option.
David Hamming offered comments to the City Council in opposition to athletic field improvements utilizing
synthetic turf noting injury.
Brian Dacy offered comments to the City Council in favor of athletic field improvements utilizing synthetic
turf noting dangerous conditions when the grass fields are wet.
Tom Ford offered comments to the City Council in favor of athletic field improvements utilizing synthetic
turf noting that being able to get on a field and play a sport has great impact on children’s wellbeing.
Dewey Winebreuner offered comments to the City Council in favor of athletic field improvements utilizing
synthetic turf noting turf fields will not change the character of Lake Forest.
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Proceedings of the Monday, April 4, 2022
Regular City Council Meeting
Quinn Garrigan offered comments to the City Council in favor of athletic field improvements utilizing
synthetic turf not that the grass fields are unkept and as a coach kids need to get out and play.
Simrata offered comments to the City Council in opposition to athletic field improvements utilizing synthetic
turf noting health and safety concerns and lower extremity injury
The City Council took a five-minute break.
Jackie Greca offered comments to the City Council in favor of athletic field improvements utilizing synthetic
turf noting we need to start with engineering.
Deborah Gallagher offered comments to the City Council in favor of athletic field improvements utilizing
synthetic turf noting that the AYSO needs the improvement.
Jodi Cofer offered comments to the City Council in opposition to athletic field improvements utilizing
synthetic turf noting health concerns.
Steve Mahn offered comments to the City Council in favor of athletic field improvements utilizing synthetic
turf noting that natural grass drainage doesn’t last.
Brady Goodman offered comments to the City Council in favor of athletic field improvements utilizing
synthetic turf noting safety of turf.
Tim Hender offered comments to the City Council in favor of athletic field improvements utilizing synthetic
turf encouraging the Council to move this to the next step.
Kate Rother offered comments to the City Council in favor of athletic field improvements utilizing synthetic
turf noting families need this option.
Reid Kelly offered comments to the City Council in favor of athletic field improvements utilizing synthetic
turf noting the value of turf fields.
Mary Mathews offered comments to the City Council in opposition to athletic field improvements utilizing
synthetic turf noting a different conclusion based on the evidence.
Sally Grover offered comments to the City Council in opposition to athletic field improvements utilizing
synthetic turf noting emission concerns on wildlife.
The City Council had additional discussion, asking City staff clarifying questions.
COUNCIL ACTION: Options for Council consideration are offered below.
Approve the recommendation from the Parks and Recreation Board and authorize and direct the City
Manager to conduct a Request for Proposals process to select a firm to complete an engineering and
design study for artificial turf athletic fields at Deerpath Park. After completion of the Request for
Proposals process, return to the City Council for consideration of the award of the contract.
OR
Reject the recommendation from the Parks and Recreation Board and authorize and direct the City
Manager to conduct an RFP process for an engineering and design study for natural turf athletic fields or a
hybrid approach at Deerpath Park. After completion of the Request for Proposals process, return to the
City Council for consideration of the award of the contract.
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Proceedings of the Monday, April 4, 2022
Regular City Council Meeting
OR
Table the discussion of athletic field improvements
Alderman Notz made a motion to Approve the recommendation from the Parks and Recreation Board and
authorize and direct the City Manager to conduct a Request for Proposals process to select a firm to
complete an engineering and design study for artificial turf athletic fields at Deerpath Park. After
completion of the Request for Proposals process, return to the City Council for consideration of the award of
the contract, seconded by Alderman Preschlack. The following voted “Aye”: Alderman Morris, Notz,
Preschlack, Goshgarian, and Weber. The following voted “Nay”: Alderman Karras, Rummel and Buschmann.
5-Ayes, 3-Nays, motion carried.
ADDITIONAL ITEMS FOR COUNCIL DISCUSSION/COMMENTS BY COUNCIL MEMBERS
ADJOURNMENT
There being no further business Mayor Pandaleon asked for a motion. Alderman Preschlack made a motion
to adjourn, seconded by Alderman Goshgarian. Motion carried unanimously by voice vote at 10:45 pm.
Respectfully Submitted
Margaret Boyer, City Clerk
A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s
office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want
To, then click on View, then choose Archived Meetings Videos.
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