CITY COUNCIL 09/19/2011
THE CITY OF LAKE FOREST
CITY COUNCIL AGENDA
Monday, September 19, 2011 7:30 p.m.
City Hall Council Chambers
CALL TO ORDER AND ROLL CALL
Honorable James J. Cowhey, Jr., Mayor
Kent Novit, Alderman First Ward Thomas Morsch, Jr., Alderman Third Ward
Catherine Waldeck, Alderman First Ward Donald Schoenheider, Alderman Third Ward
David Moore, Alderman Second Ward Robert Palmer, Alderman Fourth Ward
George Pandaleon, Alderman Second Ward Michael Adelman, Alderman Fourth Ward
PLEDGE OF ALLEGIANCE
REPORTS OF CITY OFFICERS 7:30 p.m.
1. Comments by Mayor
A. Resolution of Appreciation for Wendy McKiernan for 32 Years of Service
Copy of Resolution beginning on page 10.
B. Resolution of Appreciation for Dan Deuel for 13 Years of Service
Copy of Resolution beginning on page 11.
C. City Website Update
2. Council Committee Reports 7:50 p.m.
A. Finance Committee- Alderman Pandaleon
1. Award of Contract for Auditing Services for FY12
PRESENTED BY FINANCE CHAIRMAN GEORGE PANDALEON
The City Council approved a contract for professional auditing services to McGladrey &
Pullen, LLP for the fiscal years ending April 30, 2007 to April 30, 2011 in December 2006. The firm
was selected through an RFP process.
The Audit Committee has recommended to contract with McGladrey & Pullen, LLP for one
additional year due to Finance Department retirements. McGladrey is the fifth largest public
accounting firm in the United States. They have over 7,700 professionals in 93 offices across
the U.S. and over 1,000 professional staff and partners in offices in Chicago and Schaumburg.
McGladrey has a significant governmental audit practice in Chicago, serving over 95 units of
government. These include the Chicago Public Schools, Regional Transportation Authority,
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September 19, 2011 Agenda
Housing Authority of Cook County, and more than 50 suburban villages, cities, school districts,
colleges/universities and special purpose authorities. McGladrey has maintained the same
fees for FY12 as FY11. Information attached beginning on page 12.
RECOMMENDED ACTION: Authorize the City Manager to execute a contract with McGladrey &
Pullen, LLP for professional auditing services for the fiscal year ending April 30, 2012 for an
amount not to exceed $70,300 for the regular audit, $5,200 for special reports and $11,600 for
a single audit.
2. Purchasing Code Amendments
PRESENTED BY FINANCE CHAIRMAN GEORGE PANDALEON
At the July 18, 2011 meeting, the Finance Committee approved code amendments to the
purchasing policy as discussed below. The code amendments have been drafted by Holland
& Knight and are attached for approval beginning on page 15.
The City utilizes about 6,500 vendors. Currently, the City Council approves any single purchase
over $20,000. There are 27 vendors (0.4%) on the attached list on page 18 that have fallen
into a “gray” area. Some of the vendors were approved by the City Council long ago, some
started out as small payments and grew larger over time, and most are multiple purchases
that are forecast to be over $20,000 for the fiscal year. Staff has four
recommendations under the “Action” column of the spreadsheet.
• Approve by City Council with May Budget – these vendors would be approved each
year at the first meeting in May when the budget is approved.
• Bid every 3-5 years- these vendors would come back to the City Council every time
they are bid.
• City Council approval- December 2011 -these vendors would be approved each year
at the December meeting since they are based on a calendar year.
• City Manager- These vendors or types of vendors (supplies, parts, sole distributors,
Recreation instructors) can be approved by the City Manager up to $75,000/fiscal
year.
RECOMMENDED ACTION: Approval of purchasing code amendments.
3. Comments by Council Members 8:00 p.m.
A. Approval of Deerpath Golf Committee Recommended Approach
PRESENTED BY ALDERMAN CATHERINE WALDECK
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September 19, 2011 Agenda
PURPOSE AND ACTION REQUESTED: Deerpath Golf Committee seeks approval of its
Recommendations for Future Management of Deerpath Golf Course and requests City
Council authorization to proceed with the Consultant/Manager search. The resulting
Consultant/Manager agreement would be brought to City Council for final approval.
BACKGROUND/DISCUSSION: The Golf Committee was formed to investigate options for the
future management of Deerpath Golf Course in light of identified financial challenges facing
the course. The Golf Committee issued a Request for Qualifications in July to over 300 golf
companies and seven companies responded. The Golf Committee met with the four
qualified companies to investigate potential management options and gauge opportunities
for best practices to strengthen Deerpath Golf Course’s operational and fiscal performance.
In addition, the Golf Committee hosted a public meeting on August 30, 2011 to share the
committee’s findings to date and gather feedback. Approximately 160 golfing patrons
attended the meeting and voiced ideas and concerns.
Based upon the feedback gained from the community over the past year and the
investigative work of the Golf Committee with private golf providers, the Golf Committee
prepared a Recommended Approach document and presented this to the Park and
Recreation Board at its televised, public meeting on September 13, 2011. The Recommended
Approach was unanimously supported by the Park and Recreation Board.
The Recommended Approach is as follows:
I. Because the City has received input from the community and recognizes the importance
of this special recreation asset, the Golf Committee recommends the following approach
for Deerpath Golf Course:
o Do not privatize or commit to other long-term management options
o Fill the Golf Pro position with a Consultant/Manager from a professional golf
management company
o Utilize the Consultant/Manager to bring expertise and capabilities (e.g., marketing
campaigns, reservation systems, etc.) that will help enhance Deerpath’s financial
and operating performance
o Establish a Golf Advisory Committee (5-7 Deerpath members or other community
volunteers) to review and recommend changes related to revenues, marketing,
customer service, operations, etc.
o Establish goals (total rounds, revenue per round, etc.) that Deerpath must achieve
over the next 1-2 years to strengthen its financial performance
o Secure commitment from the City to invest in Deerpath as needed over the next 1-
2 years to help return it to a financially viable asset
II. Advantages of this approach include:
o City maintains complete control over Deerpath Golf Course
o City benefits from best practices of professional golf management to increase
likelihood of improving its financial viability
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September 19, 2011 Agenda
o Members and residents are involved in the operations and future direction of
Deerpath Golf Course, a public facility for the community
RECOMMENDED ACTION: Approval of the Golf Committee’s “Recommended Approach to
Management of Deerpath Golf Course” including authorization to proceed with the
Consultant/Manager search.
OPPORTUNITY FOR PUBLIC TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS
CONSENT AGENDA 8:10 p.m.
1. Approval of Adding Additional Cab Business License
At the September 6, 2011, Committee of the Whole meeting, a discussion was held on cab
and cab driver licensing. Chapter 43 of the City Code, Vehicles for Hire, addresses the
requirements of each licensed cab and driver. The Police Department completes the
required inspections of the vehicles and meters and licenses the drivers.
A single vehicle cab company has requested a license from the City Council to operate a
cab in The City of Lake Forest. At the Committee of the Whole meeting the Police
Department recommended the City Council grant a license to Northern Lakeshore Taxi.
The company is based out of Highland Park and is owned by Zbigniew Robek 1151 St. Johns
Ave, Highland Park IL. All the necessary paperwork and documents have been provided to
the City Clerk for the licensing. The Police Department has completed a background check
on the company and the owner; we find no reason not to grant the license at this time.
2. Approval of the Minutes from the September 6, 2011 Regular City Council
Meeting and August 15, 2011 Special Meeting.
A copy of the minutes beginning on page 19.
RECOMMENDED ACTION: Approval of the 2 items presented on the Consent Agenda.
ORDINANCES 8:15 p.m.
1. Consideration of a Recommendation from the Plan Commission in Support of a
Special Use Permit Authorizing a Non-Retail Use, Koenig and Strey Real Estate
Office, to Locate at 280 E. Deerpath. (Waive first reading and if desired by the
City Council, grant final approval of an Ordinance.)
PRESENTED BY DIRECTOR OF COMMUNITY DEVELOPMENT
CATHERINE CZERNIAK 847-810-3504
PURPOSE AND ACTION REQUESTED
On September 14, 2011, the Plan Commission held a public hearing to consider a request for
a Special Use Permit from Koenig and Strey to authorize relocation of its offices to 280
Deerpath in the Central Business District.
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September 19, 2011 Agenda
Koenig and Strey previously occupied space at 600 N. Western Avenue for many years and
proposes to relocate to first floor space at 280 Deerpath, to the north, and around the corner,
from the previous space. This move allows the firm to downsize and locate closer to the
central core of the business district. This space was most recently occupied by Coyote
Logistics and prior to that, by Coldwell Banker.
The Plan Commission heard a presentation from representatives of Koenig and Strey. No
public testimony was presented. The Plan Commission recognized that the space at 280
Deerpath has a long history of non-retail use. The Commission voted unanimously to
recommend approval of the requested Special Use Permit subject to conditions of approval.
The conditions of approval are consistent with the conditions included in the approvals of
previous real estate offices, Prudential Preferred Properties and Coldwell Banker. In particular,
the conditions require that employees and agents of real estate offices park in designated
employee parking lots, permit parking lots, and not in on street parking spaces or other
spaces intended for customers of the businesses in the Central Business District. Findings in
support of the Commission’s unanimous, positive recommendation are attached as an exhibit
to the approving ordinance. The ordinance and the Plan Commission report are included in
the Council packet beginning on page 30.
BACKGROUND AND DISCUSSION
The Zoning Code identifies banks, real estate offices and some other non-retail uses as special
uses in the Central Business District. This provision was established by the City Council in 2003
in support of maintaining a strong retail core in the Central Business District and to establish a
process for careful consideration of proposed locations for non-retail businesses in relation to
the vitality of the overall district. The Code establishes criteria for review of requests for
Special Use Permits. As noted above, the report from the Plan Commission on this request
presents positive findings in response to the criteria.
BUDGET/FISCAL IMPACT
The space proposed for occupancy by Koenig and Strey was previously occupied by non-
retail, non-sales tax producing uses. No loss in sales tax revenue will result from the proposed
location.
RECOMMENDED ACTION: Waive first reading and grant final approval of an Ordinance
granting a Special Use Permit to Koenig and Strey authorizing a non-retail use, a real estate
office, in first floor space at 280 Deerpath.
2. Consideration of a Recommendation from the Plan Commission in Support of a
Special Use Permit Authorizing a Non-Retail Use, @ Properties Real Estate Office,
to Locate at 600 N. Western Avenue. (Waive first reading and if desired by the
City Council, grant final approval of an Ordinance.)
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September 19, 2011 Agenda
PRESENTED BY DIRECTOR OF COMMUNITY DEVELOPMENT
CATHERINE CZERNIAK 847-810-3504
PURPOSE AND ACTION REQUESTED
On September 14, 2011, the Plan Commission held a public hearing to consider a request for
a Special Use Permit from @ Properties to authorize a new location in the Central Business
District. @ Properties does not currently have an office location in Lake Forest although the
firm’s agents conduct business in Lake Forest. @ Properties proposes to locate in first floor
space at 600 N. Western Avenue, this is the space being vacated by Koenig and Strey.
The Plan Commission heard a presentation from representatives of @ Properties. No public
testimony. The Plan Commission recognized that the space proposed for occupancy has a
long history of non-retail use. The Commission voted unanimously to recommend approval of
the requested Special Use Permit subject to conditions of approval. The conditions of
approval are consistent with the conditions included in the approvals of previous real estate
offices, Prudential Preferred Properties and Coldwell Banker. In particular, the conditions
require that employees and agents of real estate offices park in designated employee
parking lots, permit parking lots, and not in on street parking spaces or other spaces intended
for customers of businesses in the Central Business District. Findings in support of the
Commission’s positive recommendations are attached as an exhibit to the approving
ordinance. The ordinance and the Plan Commission’s report are included in the Council
packet beginning on page 37.
BACKGROUND AND DISCUSSION
As noted in the previous agenda item, the Zoning Code identifies banks, real estate offices
and some other non-retail uses as special uses in the Central Business District. This provision
was established by the City Council in 2003 in support of maintaining a strong retail core in
the Central Business District and to establish a process for careful consideration of proposed
locations for non-retail businesses in relation to the vitality of the overall district. The Code
establishes criteria for review of requests for Special Use Permits. As noted above, the report
from the Plan Commission presents positive findings in response to the criteria.
BUDGET/FISCAL IMPACT
The space proposed for occupancy by @ Properties was previously occupied by non-retail,
non-sales tax producing uses. No loss in sales tax revenue will result from the proposed
location.
RECOMMENDED ACTION: Waive first reading and grant final approval of an Ordinance
granting a Special Use Permit to @ Properties authorizing a non-retail use, a real estate office,
in first floor space at 600 N. Western Avenue.
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September 19, 2011 Agenda
NEW BUSINESS 8:30 p.m.
1. Authorization to Award Drainage Improvement Work for Townline Community
Park
PRESENTED BY CHUCK MYERS, SUPERINTENDENT OF PARKS & FORESTRY
PURPOSE AND ACTION REQUESTED: Staff is seeking City Council approval to address drainage
concerns identified at Townline Community Park with funds remaining from the Route 60 debt
issue. This request would be in place of, or in addition to, installing the playground previously
approved in concept by City Council on March 2, 2011. With some modifications to the
playground equipment and playground surfacing options staff feels it may be feasible to
accomplish both projects. However, staff is recommending that we address the drainage
concerns first as the highest priority and only move forward with the playground design and
necessary approvals later this fall should debt issue funds still remain after the drainage
expenses are finalized.
BACKGROUND/DISCUSSION: Townline Community Park was dedicated in May 2009 after a
two year construction period. The park was built on what was a previous farm field and it was
designed to allow flexibility to host a wide variety of sports with many different field
configurations. The construction project was challenged with five wetland areas that
dictated drainage topography, limited soil quantities and hard pan conditions. Since the park
has opened, we have experienced reoccurring, extremely wet field conditions indicating
problems with drainage throughout the turf areas. What was thought to be an occasional
weather related concern has grown to indicate that we have an ongoing issue that needs to
be addressed.
As a result, City Parks and Engineering staff began monitoring the property after various
rainfalls and on non-rain weeks. We found extreme turf conditions: boggy conditions for
numerous days after any rain fall, and hard-as-rock ground when any normal period of dry
weather occurred. The turf was also yellowing indicating poor soil conditions. As a result, staff
initially brought out several companies that specialize in turf maintenance to review the field’s
performance. Upon validation that the concerns were significant, staff then contracted a civil
engineer consultant, Daniel Creaney Company, to perform a thorough topographic field
survey and to assist staff with identifying the best options to address the problem.
After completing the topographic survey and analyzing the current soil conditions, the
consultant concluded that the drainage issues are not the result of slope deficiencies but
rather caused by soil conditions. The consultant and staff discussed various options to amend
the soil to provide better drainage that will sustain high quality turf in the playing fields. The
most ideal solution identified is known as “Drill and Fill”, and involves the use of specialized
equipment that drills a series of holes 1 ¼” by 8”deep, and 7 1/2” apart throughout the field.
The holes are then simultaneously filled with a soil amendment, resulting in a soil profile that
will provide much improved drainage. In addition, this method will have a minimal impact on
the programing of the fields. We have attached a flyer that illustrates the equipment and
drilling process. This Drill and Fill process has been utilized by several local agencies to address
similar field conditions and the agencies reported that the approach resulted in greatly
improved playing conditions.
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September 19, 2011 Agenda
In addition to the primary turf areas, the drainage swale on the west side of the playing fields
needs to be addressed. The swale will also be re-graded and have a perforated drain pipe
installed below the surface. This will allow for better movement of water to the detention
pond, improved access to the playing fields and be more aesthetically appealing.
BUDGET/FISCAL IMPACT:
Staff recommends addressing the primary turf field drainage through the Drill and Fill method
as well as the Swale project between the east side of the parking lot and the turf fields. The
Drill and Fill requires extremely specialized equipment which is proprietary to a very limited
number of vendors. In the Midwest, such equipment is available through ConservFS, proposal
beginning on page 46. As such, this qualifies to be a sole vendor contractor and would not
require the City to bid the services. To keep costs down, City Park staff will assist with filling the
Drill and Fill hoppers. Work would commence in late October 2011and would occur over a
two or three week period. Most fall sports will be wrapped up by this time and the work will
not result in any significant disruption to programs.
Our estimated break down of costs is as follows:
ConservFS Drill & Fill $60,396
Swale Grading & Pipe Correction $14,000
Seed & Fertilizer $ 4,044_
Drainage Project Total $78,440
Contingency 5% $ 3,922
Estimated Drainage Grand Total $82,362
FY2012 Funding Source Amount
Available Amount Requested Budgeted?
Y/N
Rt. 60 Debt Issue (2003A
matured 12-15-10) $153,000
$82,362 Drainage
Corrections,
$70,638 in reserve
for future
playground project
Y
RECOMMENDED ACTION: Staff recommends expending debt service funds from the Route 60
debt issue to address drainage concerns at Townline Community Park in the amount of
$82,362 including $60,396 award of sole vendor contract to ConservFS.
2. Historical and Legislative Update on Health Insurance Plan and Health
Care Reform
PRESENTED BY DESHA KALMAR, HUMAN RESOURCES DIRECTOR
AND PETER WRIGHT,CEBS Fellow
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September 19, 2011 Agenda
3. Consideration of Award of Contract for a proposal to conduct a Community-
Wide Survey by Chaddick Institute for Metropolitan Development and FUND
Counseling.
PRESENTED BY SUSAN BANKS, COMMUNICATIONS MANAGER
PURPOSE AND ACTION REQUESTED: Approximately every three to five years, the City conducts
a resident survey to gain insight on a wide range of issues and services it provides. We
encourage all residents to complete the community-wide survey either by mail or on-line, as
the survey results give direction to the City Council, Boards and staff as decisions are made
affecting residents and living in Lake Forest. The mailing is scheduled to go to the residents in
late October.
BACKGROUND AND DISCUSSION: The Chaddick Institute has worked with the City on its three
previous surveys conducted in 1999, 2003 and 2006. Located at DePaul University in Chicago,
Chaddick has extensive experience in survey research and evaluation. Their project team will
work with staff to refine the survey questions, design and print the survey, implement a direct
mail survey with an online optional component and will perform data entry, run quality
control checks, analyze the data and present a complete report to the City Council in
January or February 2012.
BUDGET/FISCAL IMPACT: The Chaddick proposal is included in the Council packet beginning
on page 48. We have budgeted $25,000 for the survey, and Chaddick’s services total
$23,731.
Recommended Action: Award Contract to Chaddick Institute for Metropolitan Development
and FUND Counseling to conduct a Community-Wide Survey in the amount of $23,731.00.
ADDITIONAL ITEMS FOR COUNCIL DISCUSSION
ADJOURNMENT 9:15 p.m.
Office of the City Manager September 17, 2011
The City of Lake Forest is subject to the requirements of the Americans with Disabilities Act of
1990. Individuals with disabilities who plan to attend this meeting and who require certain
accommodations in order to allow them to observe and/or participate in this meeting, or
who have questions regarding the accessibility of the meeting or the facilities, are required to
contact City Manager Robert R. Kiely, Jr., at (847) 234-2600 promptly to allow the City to
make reasonable accommodations for those persons.
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RESOLUTION
WHEREAS, WENDY MCKIERNAN has been a dedicated employee of The City of Lake
Forest since June 4, 1979; and
WHEREAS, WENDY MCKIERNAN will honorably retire from the City on September 30,
2011; and
WHEREAS, WENDY MCKIERNAN served in the following positions during her dedicated
career: Program Manager June 1979
Promoted to Superintendent of Recreation in February 1987
WHEREAS, WENDY MCKIERNAN, during her 32 years of service, played a pivotal
leadershiop role in greatly expanding recreation programs and services that benefitted residents of all
ages;
WHEREAS, WENDY MCKIERNAN, was an instrumental leader in the acquisition,
construction, and management oversight of numerous new recreation facilities including the Recreation
Center in 1979, its Fitness Center/Dance Studio expansion in 1998, the Stirling Arts Hall in 2001, Elawa
Park and Wildlife Discovery Center in 2005, and Townline Community Park in 2009;
WHEREAS, WENDY MCKIERNAN, helped establish the Friends of Parks and Recreation
Foundation, and played a significant role with this organization resulting in hundred of thousands of
dollars in fundraising to support critical scholarship and capital needs that benefitted the department and
community;
WHEREAS, WENDY MCKIERNAN, while under her supervision as Superintendent of
Recreation, led the Recreation team in achieving the National Gold Medal Award, the nation’s highest
honor for excellence in the field of parks and recreation management;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
LAKE FOREST that the Council, on behalf of the administration and residents of the community,
hereby expresses its appreciation and gratitude to WENDY MCKIERNAN for a public service
faithfully performed; and
BE IT FURTHER RESOLVED that the City Clerk be and hereby is instructed to deliver a copy
of this resolution duly signed by the Mayor to WENDY MCKIERNAN this 19th day of September
2011.
Mayor
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RESOLUTION
WHEREAS, DANIEL T. DEUEL has been a dedicated employee of The City of Lake Forest
since June 24, 1998; and
WHEREAS, DANIEL T. DEUEL will honorably retire from the City on September 30, 2011;
and
WHEREAS, DANIEL T. DEUEL served in the following positions during his dedicated
career: Program Manager June 1998 and
WHERAS, DANIEL T. DEUEL was an instrumental leader in greatly expanding cultural art
programs, creating memorable and unique special events for all residents of all ages, and overseeing the
diverse and nationally acclaimed Lake Forest Dance Academy;
WHERAS, DANIEL T. DEUEL through his leadership has created Stirling Hall into the finest
ceramic facility in the region,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
LAKE FOREST that the Council, on behalf of the administration and residents of the community,
hereby expresses its appreciation and gratitude to DANIEL T. DEUEL for a public service faithfully
performed; and
BE IT FURTHER RESOLVED that the City Clerk be and hereby is instructed to deliver a copy
of this resolution duly signed by the Mayor to DANIEL T. DEUEL this 19th day of September, 2011.
Mayor
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THE CITY OF LAKE FOREST
ORDINANCE NO. 2011-___
AN ORDINANCE FURTHER AMENDING CHAPTER 35 OF THE
LAKE FOREST CITY CODE REGARDING PURCHASING AND PAYMENTS
WHEREAS, Chapter 35 of the City Code of Lake Forest (the "Code") contains certain
policies, procedures, and regulations for the purchasing of commodities and supplies by the
City; and
WHEREAS, the Mayor and City Council has determined that it is desirable and in the
best interests of the City and its residents to memorialize its payment practices in the Code as
set forth in this Ordinance; and
WHEREAS, the Mayor and City Council have also determined that the best interests of
the City and its residents will be served by amending the Code to clarify the procedures for
certain contractual approvals as set forth in this Ordinance;
NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF
THE CITY OF LAKE FOREST, COUNTY OF LAKE, STATE OF ILLINOIS, as follows:
SECTION ONE: Recitals. The foregoing recitals are by this reference incorporated into
and made a part of this Ordinance as if fully set forth.
SECTION TWO: Renaming Chapter 35 of the City Code. Chapter 35 of the City
Code of Lake Forest, currently entitled "Purchasing," shall hereafter be entitled "Purchasing and
Payments."
SECTION THREE: Amendments to Chapter 35 of the City Code. Chapter 35,
entitled "Purchasing and Payments," of the City Code of Lake Forest is hereby amended in the
following respects:
(a) Section 35-2, currently reserved, of Article I, entitled "In General," of Chapter 35 is
hereby amended in its entirety, so that Section 35-2 shall hereafter be and read as
follows:
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Sec. 35-2. PAYMENT PROCEDURES---
(1) The Director of Finance shall prepare all warrants (the "Warrant List") to be
drawn on the City treasury for the payment of all sums due from the City
(including all warrants relating to payroll and invoice payments) and shall list the
particular fund to which the warrant is chargeable and the person to whom the
warrant is payable.
(2) The Warrant List shall be presented for review to the Chairperson of the City
Council's Finance Committee (or to another member of the City Council as
designated by the Finance Committee Chairperson) for review and
recommendation. All items on the Warrant List recommended for payment by
the Finance Committee Chairperson (or the Chairperson's designee) shall be
presented in summary form to the City Council for approval or ratification. Any
member of the City Council shall, upon request made to the City Manager or
Director of Finance, receive a copy of the Warrant List as recommended by the
Finance Committee Chairperson (or the Chairperson's designee).
(3) The City Council may approve the Warrant List as so recommended by the
Finance Committee Chairperson (or the Chairperson's designee) by a
concurrence of the majority of the City Council as recorded through a roll call
vote.
(b) Article III, entitled "Procedure," of Chapter 35 is hereby amended by adding a new
Section 35-25, which new Section 35-25 shall hereafter be and read as follows:
Sec. 35-25. AUTHORITY TO APPROVE OTHER PURCHASES AND CONTRACTS---
For any purchase or contract not otherwise authorized for approval by the City Manager
pursuant to Sections 35-17 through 35-24, such purchases and contracts shall be
approved in one of the following manners:
(1) Except as provided in Section 35-25(2), for contracts with vendors or other
providers delivering services on an unspecified but ongoing basis in annual
amounts anticipated to be more than $20,000.00, such contracts or similar
authorizations shall be presented to the City Council for consideration as part of
the review and approval of the City's annual budget.
(2) For contracts relating to insurance-related services from vendors or other
providers delivering services on an unspecified but ongoing basis in annual
amounts anticipated to be more than $20,000.00 but whose costs for services
are established on a calendar year basis, such contracts or similar authorizations
shall be presented to the City Council for consideration prior to the beginning of
the calendar year for which services are to be provided.
(3) For contracts relating to services of a regular but routine nature for which
savings might be attained through multi-year arrangements in which the
annualized amount of the contract is expected to exceed $20,000.00, such
contracts or similar authorizations may be competitively bid and presented to the
City Council for consideration and approval not less frequently than every five
years.
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(4) For contracts with vendors or other providers:
(a) delivering supplies, parts, or services on an as-needed basis in individual
amounts under $20,000.00 but in annual amounts anticipated to be more
than $20,000.00, or
(b) delivering instructional services as part of fee-based recreational
programs
such contracts or similar authorizations may be approved by the City Manager
provided that (a) the total amount approved for such contracts or other
authorizations by the City Manager do not exceed the amounts set forth in the
City's annual budget, and (b) the budgeted amount for such contracts or similar
authorizations does not exceed $75,000.00.
(5) For all other contracts, by presentation to, and approval or ratification by, the City
Council as a specific matter for consideration.
SECTION FOUR: Effective Date. This Ordinance shall be in full force and effect
following its passage, approval, and publication in pamphlet form in the manner provided by law.
PASSED THIS _____ DAY OF ___________, 2011.
AYES:
NAYS:
ABSENT:
ABSTAIN:
APPROVED THIS ___ DAY OF _______________________, 2011.
Mayor
ATTEST:
City Clerk
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"Gray Area Vendors"
Estimate
Dept Vendor for FY12 Action Description
Sanitation Veolia Environmental Services 373,000$ Approve by CC with May Budget
The price or “tipping fee” is a per tonnage rate. There are only two local landfill options available (1) Veolia, and (2)
Waste Management. Waste Management is $6.00/ton or 12% higher than Veolia. Supervisor monitors tipping fees
on an annual basis to ensure the lowest rate per ton.
Streets Peter Baker & Son (patching)30,000 Approve by CC with May Budget Peter Baker is the closest supplier for asphalt and provides the specially blended “Winnetka mix” that LF uses.
OCM Susan Kelsey 31,800 Approve by CC with May Budget Professional Services- economic development
HR Wright Benefit Strategies Inc 33,000 Approve by CC with May Budget Professional employee benefit services
HR Clark Baird Smith. LLP 30,000 Approve by CC with May Budget HR Attorneys
Police Smith & Laluzerne Ltd 46,000 Approve by CC with May Budget City Prosecutor
Finance-IT Client First 90,000 Approve by CC with May Budget Professional IT Services
OCM Municipal GIS Partners , Inc 177,034 Approve by CC with May Budget Professional Services - GIS
OCM Whipple Consulting LLC 36,000 Approve by CC with May Budget Professional Services - Public Relations
Recreation Olson Transportation 45,600 Bid every 3-5 years; FY13 Summer camp busing.
Recreation Haapanen Brothers, Inc 54,000 Bid every 3-5 years; FY13 Brochure printing. Price quotes received each time; only vendor able to meet deadline turn-around.
Blding Maint Signature Cleaning 310,000 Bid every 3-5 years; FY13 Cleaning of City Buildings
HR LINA 54,000 CC approval- December 2011 Employee Life Insurance; rebid by consultant annually
HR Professional Benefit Administrators 525,000 CC approval- December 2011 Employee Health Insurance Administrative costs; rebid by consultant annually
Blding Maint & others Home Depot 29,000 City Manager Supplies, parts, minor tools, equipment and appliances
Fleet Shepard Chevrolet 25,000 City Manager Parts for squad cars, and lighter duty trucks; limited body and mechanical services.
Fleet Sheridan Auto Parts 32,000 City Manager Parts and machine shop work.
Water & Sewer HD Supply Waterworks Ltd 65,000 City Manager Sole distributors for Sensus Water Meters and specialized parts within the water distribution system.
Water Plant Flolo Corporation 30,000 City Manager City’s emergency operators for the Water Plant’s PLC and SCADA systems
Water Plant Martelle Water Treatment Inc 25,000 City Manager
Sole source for high quality Aqua Mag phosphate (orthopolyphosphate) required to be in compliance with Lead and
Copper sampling requirements.
Com Dev Rocco Fiore & Sons Landscaping 20,000 City Manager Landscaper to cut grass when owners do not respond to notice violations;potential to be over $20k.
Parks Arthur Clesen, Inc 45,000 City Manager Turf and ornamental supplies
Parks Clark Environmental Mosquito 20,500 City Manager Mosquito spraying
Recreation College Park Athletic Club 44,000 City Manager Recreation Program - tennis services
Recreation Diane Rath 24,190 City Manager Recreation Program instructor-Adult Oil Painting
Recreation Frank Chrzanowski 44,775 City Manager Recreation Program instructor- Karate
Blding Maint & others Goodman Electric Supply 42,000 City Manager Electrical parts and services
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The City of Lake Forest
CITY COUNCIL
Proceedings of the August 15, 2011 Special Meeting
6:00 p.m. – City Hall Council Chambers
CALL TO ORDER AND ROLL CALL: Mayor Cowhey called the meeting to order at 6:00 p.m.
Deputy City Clerk called the roll of Council members. Present: Aldermen Novit, Waldeck,
Palmer, and Adelman. Absent: Aldermen Moore, Morsch, Schoenheider, Pandaleon.
Quorum present. Alderman Pandaleon attending via telephonically. There were approximately
10 present in the audience.
Also present were: Robert Kiely, City Manager; Vic Filippini, City Attorney; Kathy Reinertsen,
Finance Director; Cathy Czerniak, Director of Community Development; Carina Walters, Assistant
City Manager; Susan Banks; Communications Manager; Michael Thomas, Director of Public
Works, Ken Magnus, City Engineer; Cathryn Buerger, Deputy City Clerk.
PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was recited by all in attendance.
ORDINANCE ALLOWING AUTHORIZING GENERAL REFUNDING OF BONDS (FIRST READING) Kathy
Reinertsen, Finance Director, spoke to the Council regarding the proposed ordinance that
authorizes the refunding and redemption of $26,085,000 aggregate outstanding principal
amount of General Obligation Bonds and the redemption of $500,000.00 principal amount of
General Obligation Bonds, Series 2000 of The City of Lake Forest, Illinois. Director Reinertsen also
stated the bid openings are September 6, 2011 between 10:45 – 11:30 A.M.
Alderman Novit moved, seconded by Alderman Palmer to grant first reading to the ordinance
authorizing the issuance of General Obligation Refunding Bonds of 2011 and providing for the
redemption of outstanding bonds of The City of Lake Forest, Illinois. Motion passed unanimously
by voice vote.
CONSIDERATION OF PURCHASE OF PEDESTRIAN BRIDGE AT DALITSCH
Ken Magnus, City Engineer gave a power point presentation regarding the proposed pedestrian
bridge to be constructed using the funds from a $30,000.00 donation from the Conway Park
Owners Association.
Alderman Palmer motioned, seconded by Alderman Novit to accept a donation of $30,000.00
from the Conway Park Owners Association to be used toward the construction of a pedestrian
bridge within the Dalitsch pond Walking Path project. The following voted :Aye”, Alderman
Novit, Waldeck, Palmer, Adelman, mayor Cowhey. The following voted “Nay”, None. Motion
passes unanimously.
REPORT ON WEST SIDE TRAIN STATION PEDESTRIAN UNDERPASS
Robert Kiely, City Manager and Carina Walters, Assistant City Manager updated the Council on
the pedestrian underpass with regards to where the City is with funding, grant availability, and
timeline.
OPPORTUNITY FOR PUBLIC COMMENT
No one presented themselves to Council.
Mayor wanted to remind the Council and residents about the 150th Celebration that is taking
place on September 3, 2011 in Market Square and behind City Hall.
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Proceedings of the August 1, 20111
Regular City Council Meeting
ADJOURNMENT
Alderman Palmer motioned, seconded by Alderman Novit to adjourn. Meeting was adjourned
at 6:40 p.m.
Cathryn H. Buerger
Deputy City Clerk
20
The City of Lake Forest
CITY COUNCIL
Proceedings of the September 6, 2011 Regular Meeting
7:30 p.m. – City Hall Council Chambers
CALL TO ORDER AND ROLL CALL: Mayor Cowhey called the meeting to order at 7:30 p.m.
Deputy City Clerk called the roll of Council members. Present: Aldermen Novit, Waldeck,
Moore, Pandaleon, Schoenheider, Adelman. Absent: Alderman. Morsch, Palmer.
Quorum present. There were approximately 50+ present in the audience.
Also present were: Robert Kiely, City Manager; Vic Filippini, City Attorney; Marlo Del Percio, City
Attorney; Joseph Buerger, Chief of Police; Cathy Czerniak, Director of Community Development;
Carina Walters, Assistant City Manager; Ramesh Kanapareddy, City Engineer; Susan Banks;
Communications Manager; Michael Thomas, Director of Public Works; Dan Martin,
Superintendent of Public Works. Cathryn Buerger, Deputy City Clerk.
PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was recited by all in attendance.
Reports of City Officers
1. Comments by Mayor
Mayor Cowhey thanked several people including employees, residents, and past Mayors
for all of their hard work to make 150th Celebration such a success. Everyone had a great
time at the Heritage Festival due to all the work involved. Mayor Cowhey wanted to
personally thank residents Debbie Saran and Chris Stewart for their part in making it a
success as well.
Resolution of Appreciation for Police Officer Patrick Gosewisch for 24
Years of Service. Mayor Cowhey read and presented Patrick Gosewisch his
Resolution in front of his family and colleagues. Patrick thanked his friends and the City.
Alderman Pandaleon moved, seconded by Alderman Schoenheider to approve the
resolution. Motion passed unanimously by voice vote.
2. Comments by City Manager
Community Spotlight: Lake Forest Opens Lands President; John Sentell gave a power
point presentation to Council and residents describing the City’s 800 acres of preserved
property and the events hosted by Open Lands.
New Business item on the consideration of an Appeal of a Decision of the Building Review
Board Approving a New Single Family Residence at 27 W. Onwentsia Road was moved
up on the agenda per Mayor Cowhey. Information regarding this item is listed at the
end of the minutes under New Business.
Looking Ahead: City Manager, Robert Kiely gave the Council and residents an
overview of several projects that are or are about to be underway including Lake Forest
Hospital and where its campus is heading, he advised there will be a Forest Park
presentation to the Parks and Historic Preservation Committee on 9/21/2011, and
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Proceedings of the September 6, 2011
Regular City Council Meeting
Woodlands Academy talks regarding the Barat donation are happening on 9/20/2011.
Mr. Kiely also advised residents there will be a Town Hall meeting on October 25, 2011 at
City Hall.
Bicycle Master Plan Update was given to Council and residents. Public workshops will
be held in upcoming months. All residents are encouraged to take the bike survey online
found on the City’s website.
Emergency Response Assistance to Winnetka during the Committee of the Whole
meeting the City Manager had the Director of Public Works, Michael Thomas, brief the
Council on the assistance The City of Lake Forest provided to the Village of Winnetka on
July 27, 2011.
Mayor Cowhey commended the employees for helping out a community in need.
City Manager Kiely advised the Council that the City is interested in electricity and its
provider. A referendum question is being designed and will be presented at the Nov 21,
2011 City Council meeting in the form of a resolution to be placed on the March 20, 2012
election ballot.
A. Finance Committee
Consideration Of An Ordinance Authorizing The Issuance Of General Obligation
Refunding Bonds Of 2011 Of The City Of Lake Forest, Illinois And Providing For The
Redemption Of Outstanding Bonds (Final Reading)
This ordinance authorizes the refunding of $28,035,000 General Obligation Bonds and the
redemption of $26,085,000 aggregate outstanding principal amount of General
Obligation Bonds and the redemption of $500,000 principal amount of General
Obligation Bonds, Series 2000 of The City of Lake Forest, Illinois. The $1,950,000 difference
between the refunding bonds and the refunded bonds is the underwriter’s discount,
costs of issuance, and negative arbitrage on the escrow.
Recommended Action: Grant final reading to the ordinance authorizing the issuance of
General Obligation Refunding Bonds of 2011 and providing for the redemption of
outstanding bonds of The City of Lake Forest, Illinois.
Alderman Novit moved, seconded by Alderman Moore to approve the ordinance
authorizing the issuance of General Obligation Refunding Bonds of 2011 and providing
for the redemption of outstanding bonds of The City of Lake Forest, Illinois. The following
voted “Aye”, Aldermen Novit, Waldeck, Moore, Pandaleon, Schoenheider, and
Adelman. The following voted “Nay”, none. Motion carried.
B. Public Works Committee
Award of Purchase for a Loader Mounted Snow Blower from the F.E.M.A.
Blizzard Reimbursement Dollars and F.Y. 2012 Capital Equipment Budget
Public Works Director, Michael Thomas requested City Council authorization to purchase
a loader mounted snow blower for the Streets & Sanitation Section. The unit will be used
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Proceedings of the September 6, 2011
Regular City Council Meeting
for loading snow out of the Central Business District, parking lots, and cul-de-sacs after
heavy accumulating snows. The Public Works Committee indicated its support and
directed staff to receive bids similar to other capital equipment purchases.
The Public Works Department is recommending the purchase of a loader mounted snow
blower this fiscal year. The blower will increase the City’s speed in removing snow from
the CBD and multiple parking lots and at the same time, significantly reduce the snow
hauling expense. To procure the loader mounted snow blower, staff is requesting use of
the $76,511 F.E.M.A. reimbursement dollars the City received from the February, 2011
blizzard and approximately $7,700 remaining in the F.Y. 2012 Capital Equipment Account.
On August 25th the following bids were received:
Company Make Model Bid Amount
RPM Technical, Inc. Wolverine SLMSC175 $80,970
Lindco Equipment SnoGo WK-800 $84,183
E.J. Equipment Tenco TCS-172-LMM $95,313
Wausau-Everest SnoGo WK-800 $95,565
The low bidder, RPM Technical, Inc., provided a bid for a smaller unit. Their bid did not
meet the multiple auger, auger diameter, cutting width, and fuel tank capacity
specifications. The SnoGo WK-800 met all specifications and is built in New Berlin,
Wisconsin. The SnoGo is used by numerous Illinois municipalities to include Winnetka,
Highland Park, Elmhurst, Mt. Prospect, Arlington Heights, Schaumburg, and Crystal Lake.
Staff recommended the purchase of a loader mounted snow blower for the following reasons:
• To reduce the total amount spent on overtime and equipment fuel / repairs.
• To allow the City’s Fleet Maintenance Section to “catch up” on maintenance and
repairs of the City’s snow plow fleet for the following storm.
• To reduce the cost of future hauling to a site other than the old MS.
• To address the Public Works Committee’s request to better remove snow from sidewalk
and sidewalk intersections, the available manpower would be re-directed to these tasks.
• To improve the overall daily condition of the City parking lots by allowing crews to
remove snow at a much sooner and quicker rate.
More specifically, the blower will:
• Decrease snow hauling from the parking lots by 33%. City crews would blow an
approximate 506 loads of snow into open areas rather than haul it out.
• Blow the remaining 1,013 loads into contracted semi-trailers. The tractor trailers would
transport the snow in a much larger volume truck than what the City uses (20-yard trailer
versus the City’s 2 and 5-yard dump trucks). Staff estimates that the expense to pile and
blow the snow into contractual semi-trailers to be $16,000. This is $13,000 less than the
$29,000 the City spends annually on snow hauling. The $84,000 expense of a new snow
blower divided by the annual savings of $13,000 gives it a 6½ year payback period.
• Provide significant efficiencies not only in the short term with the use of the old MS site,
but future sites by loading large capacity semi-trailers in less than two minutes. This is
beneficial regardless of the location of the snow storage site.
23
Proceedings of the September 6, 2011
Regular City Council Meeting
FY2012
Funding
Source
Account Number
Account
Budget
Amount
Requested
Budgeted?
Y/N
F.E.M.A. General Fund $76,511 N
Capital 311-5001-450-75-49 $ 7,672 N
RECOMMENDED ACTION: Staff recommended City Council award the bid to the lowest
responsive bidder, Lindco Equipment Sales, in the amount of $84,183 using both F.E.MA.
reimbursement dollars and savings in this year’s capital equipment program.
Alderman Pandaleon moved, seconded by Alderman Waldeck to approve the
purchase of a Loader Mounted Snow Blower from the lowest responsive bidder, Lindco
Equipment Sales, in the amount of $84,183. Using both F.E.M.A. Blizzard Reimbursement
Dollars and F.Y. 2012 Capital Equipment Budget funds. The following voted “Aye”,
Aldermen Novit, Waldeck, Moore, Pandaleon, Schoenheider, and Adelman. The
following voted “Nay”, none. Motion carried.
4. Comments by Council Members
Alderman Waldeck reported on the Deerpath Golf Course Management Study.
Alderman Waldeck spoke about who was on the Golf Committee and what they have
been working on since its inception this summer. Right now the committee is working on
exploring various management options including, but not limited to, privatization, all or
part of management, and continuing self-management. The committee has spoken to
four companies that meet the criteria the committee has established and have also
hosted a public meeting. The financial challenges are genuine and cannot go
unnoticed. The committee is proceeding diligently and cautiously and is working on
the best solution for The City of Lake Forest. Once more information is obtained another
report will follow.
OPPORTUNITY FOR PUBLIC TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS-
There was no one before Council.
CONSENT AGENDA
1. Approval of Authorized Invoices and Payrolls
During the month of August the following amounts were disbursed from the Cashier’s
Account:
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Proceedings of the September 6, 2011
Regular City Council Meeting
2. Authorization of Treasurer’s Warrants to Meet Expenses of September, 2011
3. Consideration of Award of a Contract for Asbestos Abatement on City owned
property addressed as 1178/1180 W. Everett Road
In preparation for demolition of the City owned structure at 1178/1180 W. Everett Road, asbestos
abatement must be completed. City Council approval of the low bid contractor for this work is
requested.
The City owns property on the northwest corner of Everett and Telegraph Roads; an
unoccupied structure is located on this parcel. This property was acquired by the City during the
establishment of the Tax Increment Financing District (TIF) almost 20 years ago and the structure
has been rented in the past for residential and office uses but is no longer viable for these uses.
Although this property was recently considered as a possible site for affordable housing, the
proposed demolition of the structure is not related to past discussions about development of the
property. There is currently no development plan for the site under consideration. Instead, the
demolition of the structure is being pursued because the structure is unoccupied and was never
intended for long term use when the City acquired the property. The structure has been the site
of recent vandalism and given the condition of the structure, City investment in the structure is
not prudent. Demolition of the structure is consistent with the original intent of the TIF District.
A Notice of Public Bid was advertised and in response, six contractors attended a building walk-
thru and five contractors submitted bids. With the assistance and input of Midwest
Environmental Consulting Services, Inc., acting as the City’s representative and technical expert,
it was determined that the low bidder Arc Environmental, Inc. meets all requirements and should
be awarded the contract. Throughout the abatement process, representatives of Midwest
Environmental Consulting Services will be monitoring the work.
Fund Invoice Payroll Total
General 559,043 1,057,305 1,616,348
Water & Sewer 163,704 117,359 281,063
Parks & Recreation 178,692 346,469 525,161
Capital Improvements 496,194 4,592 500,787
Bond Funds - Projects 177,741 0 177,741
Motor Fuel Tax 392,028 0 392,028
Cemetery 43,917 16,930 60,847
Seniors 15,638 18,933 34,571
Golf 40,490 49,251 89,741
Fleet 116,544 32,365 148,909
Debt Funds 0 0 0
Housing Trust 0 0 0
Parks & Public Lands 555 0 555
All other Funds 403,201 10,819 414,020
2,587,747$ 1,654,022$ 4,241,769$
Check Register For Period July 23, 2011 - August 26, 2011
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Proceedings of the September 6, 2011
Regular City Council Meeting
Company Name Bid
ARC Environmental, Inc. $14,400.00
Bay Remediation, LLC $25,000.00
Valor Technologies, Inc. $26,300.00
DEM Services, Inc. $33,000.00
Abel Plus Services, Inc. $33,850.00
Holian Asbestos Removal Corporation No Bid Submitted
The cost of this project is budgeted as one of the final projects to be funded through the TIF
District Fund.
FY2012 Funding Source Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
TIF Fund $25,000 $14,400 Yes
Staff recommended the City Manager to enter into a contract with Arc Environmental, Inc. for
asbestos abatement of the City owned structure at 1178/1180 W. Everett Road.
4. Ratification of Dalitsch Pedestrian Bridge
The City has received a donation of $30,000 from the Conway Park Owners Association (CPOA)
to be used toward the construction of a pedestrian bridge within the Dalitsch Pond site located
immediately north of the Municipal Services Building. Currently a walking path is being
constructed around the four acre pond site and there is a need for two bridges to complete the
“loop” around the pond. One bridge has already been constructed by the boy scouts (as an
Eagle Scout project) which spans (12 ft.) a small creek. The bridge that the donation will go
towards is a 45 ft. span constructed of laminated wood and would be delivered to the site this
fall. The bridge would be placed on concrete abutments that would
be installed prior to the delivery of the bridge. Since the bridge project is being managed by the
City, acceptance of the donation by the City Council is required. The staff recommends
the Council to accept a donation of $30,000 from the Conway Park Owners Association to be
used toward the construction of a pedestrian bridge within the Dalitsch Pond Walking Path
Project.
5. Approval of the Minutes from the August 1, 2011 Regular City Council Meeting
Alderman Schoenheider moved, seconded by Alderman Pandaleon to approve the 5 items on
the consent agenda as presented. The following voted “Aye”, Aldermen Novit, Waldeck, Moore,
Pandaleon, Schoenheider, and Adelman. The following voted “Nay”, none. Motion carried.
ORDINANCES
1. Consideration of an Amendment to the Temporary Special Use Permit
Authorizing a Farmers’ Market in the Central Business District.
Director of Community Development, Catherine Czerniak presented to Council an ordinance to
amend the Temporary Special Use Permit to allow continuation of the Farmer’s Market through
October, 2011.
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Proceedings of the September 6, 2011
Regular City Council Meeting
In May, 2011, the City Council approved a temporary Special Use Permit authorizing a Farmer’s
Market in the parking lot north of City Hall on Saturday mornings, through September, 2011. The
Market has operated successfully throughout the summer under the supervision and direction of
the City’s Economic Development Coordinator, Susan Kelsey, and has achieved the goal of
bringing residents into the Central Business District to shop, socialize and celebrate summer.
Based on the recommendation of the City’s Economic Development Coordinator after
consultation with the vendors, the City Council is asked to approve an extension of the Farmers’
Market through October, 2011 to allow the fall harvest to be offered to Lake Forest residents.
After the Market closes this fall, City staff from various departments will meet to debrief this year’s
Farmers’ Market operations and prepare a recommendation to the City Council for next year’s
Market.
No additional funds are requested to support the one-month extension of the Farmers’ Market.
The Ordinance amending the temporary Special Use Permit extending the Farmers’ Market
through October, 2011 was provided to Council. Staff recommended the Council waive first
reading and grant final approval of an Ordinance amending the Temporary Special Use Permit
authorizing the operation of a Farmers’ Market to allow continuation of the Farmer’s Market
through October, 2011.
Alderman Novit moved, seconded by Alderman Moore to waive first reading for the ordinance
amending the temporary Special Use Permit extending the Farmers’ Market through October,
2011. Motion carried unanimously by voice vote.
Alderman Novit moved, seconded by Alderman Schoenheider to approve final reading of the
ordinance amending the temporary Special Use Permit extending the Farmers’ Market through
October, 2011. The following voted “Aye”, Aldermen Novit, Waldeck, Moore, Pandaleon,
Schoenheider, and Adelman. The following voted “Nay”, none. Motion carried.
NEW BUSINESS* this item was moved to the beginning of the meeting after the Open Lands
presentation by John Sentel*
1. Consideration of an Appeal of a Decision of the Building Review Board
Approving a New Single Family Residence at 27 W. Onwentsia Road. The
Appeal was filed on Behalf of James and Kathy Govas and Kerry
Friedman, Neighboring Property Owners. (Approval of a Motion)
The Code provides the opportunity for appeal of decisions of the Building Review Board by any
aggrieved party to the City Council. An appeal of the Building Review Board’s decision on the
petition for 27 W. Onwentsia Road was filed by neighboring property owners.
In accordance with the Code, the appeal is presented to the City Council for a determination
of whether the Building Review Board erred in its decision to approve this petition. The Council
was asked to affirm or reverse the decision of the Board or remand the matter back to the Board
for further consideration.
27
Proceedings of the September 6, 2011
Regular City Council Meeting
On July 6, 2011, the Building Review Board voted to approve a new single family residence at 27
W. Onwentsia Road. Prior to voting in support of the project, the Board considered this petition
at four prior public meetings, the first in November, 2010. Through its lengthy deliberations, the
Board identified several key points of information relating to this petition.
• The property is a legal building lot.
• No variances are requested, the project conforms to zoning setbacks, lot area coverage
requirements and the Building Scale Ordinance.
• Technical issues on the site limit the portion of the site that may be developed.
• Approval of engineering plans is not under the purview of the Board.
• City engineering staff reviewed and approved all technical plans and information
submitted to date and confirmed compliance with applicable requirements.
In response to Board comments and public testimony at the November, 2010 and the April and
May, 2011 meetings, the petitioners revised the architectural and landscape plans, explored
alternative architectural styles, refined design elements and modified the exterior materials.
After consideration of the revised plans and public testimony, the Board found the project as
presented to be consistent with the applicable standards and voted to approve the petition
subject to conditions of approval.
Background information on this petition was included in the City Council packet under separate
cover. This information included the adopted City Council appeal procedures, the appeal filed
by the neighboring property owners, the Notice of Action of the Building Review Board’s
decision, excerpts from the minutes of all of the Building Review Board meetings at which this
petition was considered, the staff report and Board packet from the May meeting and the
written correspondence received by the Board on this petition. The staff reports and Board
packets from all of the earlier meetings are available from the Community Development
Department.
Bob Churchill, representing the original applicants, had some concerns regarding the hearing
with respect to the hearing timeline per the City Code. Mr. Churchill read a statement he
requested be on the record. (This statement can be requested through the City Clerk’s office).
City Attorney, Victor Filippini, gave a brief summary of what this appeal was, along with City
procedure with regards to Council and Council rules.
Both parties and attorneys were present. The attorneys stated their client’s case before Council
in great detail.
During the public comment portion of the appeal there were no public comments.
Catherine Czerniak, Director of Community Development answered questions posed by
Council.
After all questions were answered several Council members made their own comments with
regards to this appeal.
28
Proceedings of the September 6, 2011
Regular City Council Meeting
Alderman Novit moved, seconded by Alderman Adelman to deny the petition of appeal.
Motion carried unanimously by voice vote.
ADDITIONAL ITEMS FOR COUNCIL DISCUSSION – Alderman Adelman wanted to remind residents
on how to register their phone numbers with Code Red. Alderman Adelman also suggested
putting a reminder in the residents’ water bills on how to register.
ADJOURNMENT
There being no further business, Alderman Schoenheider moved, seconded by Alderman
Adelman to adjourn the meeting at 9:28 p.m. The motion carried unanimously by voice vote.
Cathryn H. Buerger
Deputy City Clerk
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