CITY COUNCIL 10/01/2012
THE CITY OF LAKE FOREST
CITY COUNCIL AGENDA
Monday, October 1, 2012 7:30 p.m.
City Hall Council Chambers
CALL TO ORDER AND ROLL CALL
Honorable James J. Cowhey, Jr., Mayor
Kent Novit, Alderman First Ward Donald Schoenheider, Alderman Third Ward
Catherine Waldeck, Alderman First Ward Stanford Tack, Alderman Third Ward
David Moore, Alderman Second Ward Robert Palmer, Alderman Fourth Ward
George Pandaleon, Alderman Second Ward Michael Adelman, Alderman Fourth Ward
PLEDGE OF ALLEGIANCE
REPORTS OF CITY OFFICERS 7:30 p.m.
1. Comments by Mayor
A. Resolution of Appreciation for Andy Burmeister for 30 years of service.
A copy of the resolution is attached beginning on page10.
B. Promotion of Karl Waldorf to Deputy Chief of Police. (Chief Held)
C. Promotion of Martin Blitstein and Dwight Davis to Sergeant. (Chief Held)
D. Swearing in of two new Police Officers Misako Rivera and Matthew Jakob.
E. Swearing in of Fire Fighter/ Paramedic Patrick Issel.
F. Appointment of Susie Kullby to the CROYA Board.
A copy of the volunteer profile sheet is attached beginning on page11.
RECOMMENDED ACTION: Approve Appointment.
2. Comments by City Manager 7:40 p.m.
A. Community Spot Light: Lake Forest/Lake Bluff Historical Society.
PRESENTED BY: EXECUTIVE DIRECTOR JANICE HACK
3. Comments by Council Members 7:55 p.m.
ITEMS FOR OMNIBUS VOTE CONSIDERATION 8:00 p.m.
1. Approval of a Resolution Replacing Andy Burmeister with Scott Robertson for City’s
IRMA Board Representative.
A copy of the resolution is attached beginning on page14.
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October 1, 2012 Agenda
2. Award of Bid for the Public Safety Building Generator Replacement & Recreation
Center New Generator Installation
STAFF CONTACT DAN MARTIN, SUPERINTENDENT OF PUBLIC WORKS (810-3561)
PURPOSE AND ACTION REQUESTED: Staff is requesting City Council authorization to award
the bid for the Public Safety Building Generator Replacement & the Recreation Center
New Generator to Homestead Electrical Contracting, LLC. The project includes the
replacement of the existing 350kW emergency generator/ATS at the Public Safety
building and to install a new 60kW non-life safety generator at the Recreation Center by
the end of December 2012.
BACKGROUND/DISCUSSION
Public Safety Building: The existing emergency generator and automatic transfer switch
(ATS) at the Public Safety Building provides emergency power for the entire building. The
determining factors to replace these units are as follows: (1) generator doesn’t meet
current emissions standards, (2) current generator and ATS are discontinued and repair or
replacement parts are very difficult to find, and (3) both units are at the end of their life
cycles (20+ years). These factors combined with the importance of the building they
protect were considered in the decision to replace them.
The proposed new generator system was engineered by Systems Design Group in
Gurnee, Illinois. The new design includes installing a new Kohler generator and 1200 amp
automatic transfer switch.
Recreation Center: Following the summer 2011 power outages, staff and a consulting
Engineer conducted an audit of City buildings to determine emergency power needs.
Following the direction of the Public Works Committee, staff with the assistance of System
Design Group proceeded with designing a system for the Recreation Center to sustain
power during an outage to the following systems: (1) Sump pumps and sewer ejector
pumps, (2) maintain the life safety systems, and (3) maintain the building UPS system
which controls the phone system, the security camera system, and the keyless access
system.
The proposed new 60kW generator would sustain crucial systems and prevent basement
flooding in the event of a power outage.
BUDGET/FISCAL IMPACT: On September 21, 2012, staff received the following bids for this
project:
Company Public Safety Base Bid Rec Center Base Bid Total
Homestead Electrical
Contracting, LLC. $127,960 $82,540 $210,500
TEC Electric $140,716 $90,967 $231,683
Kordick Electric No Bid No Bid No Bid
Master Project Inc. No Bid No Bid No Bid
Argon Electric No Bid No Bid No Bid
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October 1, 2012 Agenda
The generator project followed the public bid process. The invitation to bid was
advertised in the newspaper; five contractors attended the mandatory pre bid-meeting,
and received bid packets. Bidders were given two weeks to prepare their bids. Two
contractors submitted bids. Staff learned from two of the three non-bidders that they did
not submit bids due to either, the job being too large for the company or the company
couldn’t secure qualified sub-contractors in time. The two bids submitted were both
qualified and under budget so it was determined by staff to proceed with the process.
Homestead Electrical Contractors LLC met all of the required project specifications and
their references gave favorable responses. They recently installed generators at four
Walgreens locations and one at the Rolling Meadows High School.
Public Safety Building Generator and ATS:
FY2013
Funding
Source
Account Number Account
Budget
Account
Requested
Budgeted?
Y / N
CIP Fund 311-0060-452.76-07 $190,000 $134,358 Y
Recreation Center Generator and ATS:
FY2013
Funding
Source
Account Number Account
Budget
Account
Requested
Budgeted?
Y / N
CIP Fund 311-0060-452.76-07 $95,000 $86,667 Y
RECOMMENDED ACTION: Award of bid to Homestead Electrical Contracting LLC. in the
amount of $210,500 for the generator units at the Public Safety Building and the
Recreation Center. Additionally, staff is requesting a 5% or $10,525 contingency for any
unforeseen problems during the project.
3. Consideration of Ordinances Approving Recommendations from the Historic
Preservation Commission. (First Reading and if desired by the City Council, Final
Approval)
STAFF CONTACT CATHERINE CZERNIAK,
DIRECTOR OF COMMUNITY DEVELOPMENT (810-3504)
In accordance with the process established earlier this year, the following recommended
approvals from the Historic Preservation Commission are presented to the City Council for
consideration as part of the Omnibus Agenda.
521 College Road – The Historic Preservation Commission recommended approval of a building
scale variance to allow construction of a small, one-story addition to the rear of the house.
There was no public testimony presented to the Commission. (Board vote: 6-0, approved)
1296 N. Green Bay Road – The Historic Preservation Commission recommended approval of
building scale variance from the Building Scale provisions of the Code to allow construction of
two screen porches. There was no public testimony presented to the Commission. (Board
vote: 4-0, approved)
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October 1, 2012 Agenda
395 Ahwahnee Road – The Historic Preservation Commission recommended approval of a
building scale variance to allow the construction of a small addition to connect the house and
garage. There was no public testimony presented to the Commission. (Board vote: 7-0
approved)
Ordinances approving each petition as recommended by the Historic Preservation
Commission, including conditions of approval, are provided in the Council’s packet beginning
on page 15. The Ordinances and all exhibits are available for review in the Community
Development Department and the City Manager’s Office.
Recommendation: Waive first reading and grant final approval of the Ordinances in
accordance with the recommendations of the Historic Preservation Commission.
4. Consideration of an Ordinance Approving a Recommendation from the Zoning
Board of Appeals. (First Reading and if desired by the City Council, Final Approval)
STAFF CONTACT: CATHERINE CZERNIAK,
DIRECTOR OF COMMUNITY DEVELOPMENT (810-3504)
In accordance with the process established earlier this year, the following recommendation
from the Zoning Board of Appeals is presented to the City Council for consideration as part of
the Omnibus Agenda.
10 June Terrace – The Zoning Board of Appeals recommended approval of variances from the
front and side yard setback requirements to allow construction of an expanded front porch,
modification of the roof form and extension of the existing chimney. Public testimony was
presented regarding drainage concerns. (Board vote: 7-0, approved)
The Ordinance approving this petition as recommended by the Zoning Board of Appeals
including conditions of approval is included in the Council’s packet beginning on page 48. The
Ordinance and all exhibits are available for review in the Community Development
Department and the City Manager’s Office.
Recommendation: Waive first reading and grant final approval of the Ordinance in
accordance with the recommendation of the Zoning Board of Appeals.
5. Consideration of Ordinances Approving Recommendations from the Building
Review Board. (First Reading and if desired by the City Council, Final Approval)
STAFF CONTACT: CATHERINE CZERNIAK,
DIRECTOR OF COMMUNITY DEVELOPMENT (810-3504)
In accordance with the process established earlier this year, the following recommendations
from the Building Review Board are presented to the City Council for consideration as part of
the Omnibus Agenda.
10 June Terrace – The Building Review Board recommended approval of modifications
including a partial demolition, construction of a new roof form to provide for the addition of
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October 1, 2012 Agenda
second floor living space, new dormers, a rear addition and material changes on the house.
Public testimony was presented regarding drainage concerns. (Board vote: 5-0, approved)
158 Washington Road – The Building Review Board recommended approval of the demolition
of the existing house and approval of a replacement house and landscaping and alterations
to the existing garage. Public testimony was presented regarding the size of the replacement
structure and drainage concerns. (Board vote: 5 – 0, approved)
Ordinances approving each petition as recommended by the Building Review Board, including
conditions of approval, are provided in the Council’s packet beginning on page 55. The
Ordinances and all exhibits are available for review in the Community Development
Department and the City Manager’s Office.
Recommendation: Waive first reading and grant final approval of the Ordinances in
accordance with the recommendations of the Building Review Board.
6. Award of Bids for both a Fairway and Bank Mower for the Golf Course
Maintenance Section Included in the FY2013 Capital Equipment Budget
STAFF CONTACT: MICHAEL THOMAS,
DIRECTOR OF PUBLIC WORKS (810-3540)
PURPOSE AND ACTION REQUESTED: Staff is requesting City Council authorization to
replace both a fairway and bank mower for Deerpath Golf Course’s maintenance
operation. The bank mower is a reel mower that focuses on cuts near greens and sand
traps and is able to maintain balance and traction in areas with inclines. The fairway
machine is also a reel style mower and is able to cut tight areas within the fairways with
low ground pressure thereby minimizing tracking from the mower wheels. Both units are
scheduled to be replaced this fiscal year. Staff followed the required bidding procedures
as outlined in the City’s purchasing directive. If the two bids are awarded by City
Council, staff anticipates receiving the mowers by mid-November.
BACKGROUND/DISCUSSION: Over the past ten years, Deerpath Golf Course’s
maintenance staff has standardized their equipment with the John Deere product line.
Very similar to how the City’s fleet is primarily General Motors products, Deerpath’s
maintenance staff has also realized the same benefits with “like” equipment. Many parts
on the John Deere line of mowers are interchangeable to include filters, hydraulic lines,
wheels, tanks, etc. This provides for ease of use amongst the maintenance staff and
more efficient preventative maintenance throughout the golf season. The two existing
units, a 1993 National mower and a 2002 John Deere mower, will be traded-in upon
receipt of the new mowers.
BUDGET/FISCAL IMPACT: The reels on the existing Deere mower have been reground
(sharpened) so many times that the reels themselves need to be replaced. Maintenance
personnel have also noted some power loss with the unit and a new set of bed knifes
need to be purchased soon. The National mower is extremely lightweight and with the
bunkers being re-sloped in 2005, the machine itself is extremely unstable. Operators must
lean far to one side to complete the mowing of each bank. With these existing issues in
mind, the following bids were received on September 20, 2012:
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October 1, 2012 Agenda
Fairway Mower: Budget Amount $45,000
Vendor Make / Model Bid Amount Trade Amount Net Amount
J.W. Turf John Deere 7500 $40,711 $2,500 $38,211
Frontier Ag. & Turf John Deere 7500 $42,766 $1,750 $41,016
Reynolds Golf & Turf John Deere 7500 $42,133 $500 $41,633
Erb Turf Eqpt. John Deere 7500 $43,466 $1,800 $41,666
Bank Mower: Budget Amount $20,000
Vendor Make / Model Bid Amount Trade Amount Net Amount
J.W. Turf John Deere 2653B $26,990 $650 $26,340
Reynolds Golf & Turf John Deere 2653B $27,969 $100 $27,869
Frontier Ag. & Turf John Deere 2653B $28,457 $450 $28,007
Erb Turf Eqpt. John Deere 2653B $28,513 $500 $28,013
The Golf Course maintenance staff have worked with J.W. Turf for many years and note
that their technical and warranty support have been excellent along with their next day
delivery for all parts.
FY2013
Funding
Source
Account Number
Account
Budget
Amount
Requested
Budgeted?
Y/N
Golf Fund 510-6301-454-7502 $65,000 $64,551 Y
RECOMMENDED ACTION: Award a bid for both a fairway and bank mower to the lowest
responsive bidder, J.W. Turf in the total net amount of $64,551; this is $449 under the
budgeted amount of $65,000.
7. Check Register for Period August 25 – September 24, 2012
Fund Invoice Payroll Total
General 417,078 1,093,593 1,510,671
Water & Sewer 104,381 106,407 210,788
Parks & Recreation 154,334 290,434 444,767
Capital Improvements 138,126 3,682 141,808
Bond Funds - Projects 0 0 0
Motor Fuel Tax 0 0 0
Cemetery 2,762 14,660 17,423
Senior Resources 16,898 17,622 34,520
Deerpath Golf Course 61,847 41,610 103,457
Fleet 67,799 32,960 100,760
Debt Funds 500 0 500
Housing Trust 5,000 0 5,000
Park & Public Land 0 0 0
All other Funds 181,689 143,138 324,827
$1,150,414 $1,744,107 $2,894,521
8. Approval of the September 17, 2012 regular City Council minutes
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October 1, 2012 Agenda
Copy of minutes beginning on page 78.
RECOMMENDED ACTION: Approve The Omnibus items as presented.
ORDINANCES 8:20 p.m.
1. Consideration of an Ordinance Granting a Special Use Permit Approving the
Northwestern Lake Forest Hospital Campus Master Plan and Establishing Conditions
of Approval. (Final Approval)
PRESENTED BY CATHERINE CZERNIAK,
DIRECTOR OF COMMUNITY DEVELOPMENT (810-3504)
and
VICTOR FILIPPINI, CITY ATTORNEY
On June 18, 2012, the City Council granted first reading of an Ordinance for a Special
Use Permit approving a new Master Plan for the Northwestern Lake Forest Hospital
campus. The approval of first reading indicated the Council’s endorsement of the
conditions of approval as recommended by the Plan Commission. With that direction,
since the June 18th meeting, the City Attorney, working in consultation with City staff and
hospital representatives, revised and enhanced the Ordinance to provide clarity with
respect to how the various conditions recommended by the Plan Commission will be
implemented. The substance of the Ordinance remains consistent with the Plan
Commission’s recommendations. The refinements and enhancements incorporated into
the Ordinance now presented to the Council for final consideration include, but are not
limited to the following:
The conditions of approval are grouped into appropriate categories.
The special review process as recommended by the Plan Commission is detailed
to clarify the roles of the Technical and Design Advisory Committee, the Plan
Commission and the City Council with respect to future review and approval of
the detailed plans for the various phases and sub-phases of the Master Plan.
The short term and longer term financial obligations of the hospital are clarified
and detailed to assure that on an ongoing basis, the hospital is responsible for all
costs associated with and resulting from revitalization of the hospital campus and is
paying its fair share to cover the cost of any increased demand for City services
and community impacts.
As noted at the June 18th meeting, the Master Plan presents a phased plan for revitalizing
the hospital campus. A replacement hospital, a new medical office building, parking
facilities, road improvements and the establishment of landscaped buffers at the
perimeter of the campus are all included in the first phase of the project. The mid-term
phase of the Master Plan anticipates reuse of the existing hospital facilities for education
and research purposes after the replacement hospital is operational. The future phase
anticipates possible long term needs on the campus. Note that the Ordinance does
permit the hospital to pursue each phase of the Master Plan in whole or in part.
The Plan Commission considered this petition over an eight month period and studied,
heard public testimony and deliberated on various aspects of the project including, but
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October 1, 2012 Agenda
not limited to: intended uses on the campus, stormwater management, traffic volumes,
improvements to ingress and egress, perimeter buffer areas and open space, building
height, lighting, landscaping and overall impacts on the surrounding neighborhoods and
the larger community. The Commission recognized that this Master Plan does not answer
every question that was raised or provide detailed plans, but concluded that the Master
Plan, together with the conditions of the Special Use Permit, establish a strong framework
for future decisions as detailed plans for the campus are developed and presented for
City review and approval.
The revised Ordinance was previously provided to the City Council and is available on
the City’s website.
Recommendation: Grant final approval of the Ordinance approving a Special Use Permit
and the Northwestern Lake Forest Hospital Campus Master Plan subject to conditions of
approval as detailed in the Ordinance.
NEW BUSINESS 8:45 p.m.
1. Consideration of an Ordinance Approving Phase 1 of the new Campus Master Plan
for Woodlands Academy of the Sacred Heart. (If desired by the Council, waive first
reading and grant final approval.)
PRESENTED BY CATHERINE CZERNIAK,
DIRECTOR OF COMMUNITY DEVELOPMENT (810-3504)
On September 19, 2012, the Plan Commission considered a request for approval of Phase
1 of a new Campus Master Plan for Woodlands Academy. The first phase of the Master
Plan is presented as a follow up to the City Council’s approval, in February of this year, of
a Special Use Permit authorizing the incorporation of the former Barat Campus into the
campus of Woodlands Academy.
The first phase of the Master Plan is limited to replacing the wireless antennas currently
located on top of Old Main with a new monopole. Previous approvals granted by the
City Council recognized that the demolition of Old Main triggers the need for
replacement of the roof top antennas which provide wireless service to the southeastern
portion of the City. After considering various options including alternative technologies
and alternate locations for a new cell tower, Woodlands Academy determined that the
best option is to construct a new 110’ monopole at the north end of the former Barat
Campus. Importantly, the proposed is site for the monopole is a permitted location in the
Wireless Overlay District in the City Code. A new monopole at this location allows
Woodlands Academy to meet the obligations of the leases with the current wireless
carriers located on Old Main, is well screened from surrounding neighborhoods and
streets, and offers the community benefit of not only replacing, but improving wireless
service in the southeast portion of the City. If approved, the new monopole will allow the
demolition of Old Main to proceed once the relocation of the carriers is completed.
The Wireless Communications Task Force, an adhoc group appointed by the City
Manager earlier this year, met with Woodland’s Academy representatives and
representatives of various wireless companies during the time options were being
considered. The Task Force, based on its own research and consideration of alternatives,
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October 1, 2012 Agenda
submitted a letter to the Plan Commission in support of the monopole as proposed by
Woodlands Academy.
The ordinance, including findings in support of the Commission’s unanimous
recommendation to approve the request and conditions of approval as recommended
by the Commission, is included in the Council packet beginning on page 84. For
additional information, a report from the Plan Commission and the letter from the Wireless
Communications Task Force are also included in the Council’s packet.
Recommendation: Waive first reading and grant final approval of an Ordinance
approving Phase 1 of the new Campus Master Plan for Woodlands Academy.
ADDITIONAL ITEMS FOR COUNCIL DISCUSSION
ADJOURNMENT 9:00 P.M.
Office of the City Manager September 28, 2012
The City of Lake Forest is subject to the requirements of the Americans with Disabilities
Act of 1990. Individuals with disabilities who plan to attend this meeting and who require
certain accommodations in order to allow them to observe and/or participate in this
meeting, or who have questions regarding the accessibility of the meeting or the
facilities, are required to contact City Manager Robert R. Kiely, Jr., at (847) 234-2600
promptly to allow the City to make reasonable accommodations for those persons.
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RESOLUTION
WHEREAS, GLENN A. BURMEISTER has been a dedicated employee of The City of Lake Forest since
October 1, 1982; and
WHEREAS, GLENN A. BURMEISTER will honorably retire from the City on October 4, 2012; and
WHEREAS, GLENN A. BURMEISTER served in the following positions during his dedicated career:
Police Officer (1982)
Motorcycle Officer (1983), Field Training Officer (1986)
Police Sergeant – October 11, 1987
Field Training Officer Supervisor, DUI Program, Grant writer
Police Sergeant- In- Charge – September 17, 1999
Police Commander – April 20, 2001
Patrol Division, Accreditation Manager, Investigations and Youth Commander
Deputy Chief of Police – January 7, 2007
Support Services – responsible for;
Personnel in Investigations and Youth, Records, Community Service Officers
Budget and Training
Served on the Lake County Chiefs of Police Training Committee
Was a governing board member for our community SpeakUp! Prevention Coalition
Represented the City on the Community Wellness Task Force
WHEREAS, during his career with the City Glenn A. Burmeister accomplished the following:
Three (3) Lake Forest Police Department Honorable Mention Awards
One Department Commendation Award
Hundreds of hours of continuing education courses, most notably;
Traffic Institute, Supervision of Police Personnel, Northwestern University
Southern Police Institute, Administrative Officers Course, University of Louisville
Executive Management Course, Northwestern University
Senior Management Leadership Program, Northwestern University
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LAKE FOREST, that the
Council, on behalf of the administration and residents of the community, hereby expresses its
appreciation and gratitude to GLENN A. BURMEISTER for his public service faithfully performed; and
BE IT FURTHER RESOLVED that the City Clerk be and hereby is instructed to deliver a copy of this
resolution duly signed by the Mayor to GLENN A. BURMEISTER this 1st day of October, 2012.
__________________________________
Mayor
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RESOLUTION
TO APPOINT AN AUTHORIZED REPRESENTATIVE AN ALTERNATIVE TO THE
INTERGOVERNMENTAL RISK MANAGEMENT AGENCY
WHEREAS, The City of Lake Forest participates in the Intergovernmental Risk
Management Agency; and
WHEREAS, it is necessary for each member to appoint a representative and
alternative to serve on the Agency’s Board of Directors; and
NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of The
City of Lake Forest, Lake County, Illinois, that Robert R. Kiely, Jr., City Manager, and
Scott Robertson, Battalion Chief, be appointed authorized representative and alternative,
and be delegated the powers and duties as specified in the Intergovernmental Agreement
of the Risk Management Agency.
Adopted by the City Council of
The City of Lake Forest on October 1, 2012,
on motion of Alderman ,
seconded by Alderman ,
and carried unanimously.
______________________________________
Deputy City Clerk
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The City of Lake Forest
CITY COUNCIL
Proceedings of the September 17, 2012 Regular Meeting
7:30 p.m. – City Hall Council Chambers
CALL TO ORDER AND ROLL CALL: Mayor Cowhey called the meeting to order at 7:30 p.m. Assistant City Manager called the
roll of Council members. Present: Aldermen Novit, Waldeck, Pandaleon, Schoenheider, Tack, Palmer, Adelman. Absent: Moore;
Quorum present. There were approximately 80+ present in the audience.
Also present were: Robert Kiely, City Manager; Vic Filippini, City Attorney; Marlo Del Percio, City Attorney; Catherine Czerniak,
Director of Community Development; Susan Banks, Communications Manager;; Elizabeth Holleb, Director of Finance; Carina
Walters, Assistant City Manager.
PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was recited by all in attendance.
Reports of City Officers
1. Comments by Mayor
A. Certificate of Recognition presented to members of Girl Scout Troop 1017 for earning their Silver Award
Mayor Cowhey thanked Troop 1017 for all of their work in acquiring a vest for Dunkin the K-9 at the Lake Forest Police
Department and presented each member with a certificate.
B. Resolution of Appreciation for Robert Zacher for 20 years of service.
Mayor Cowhey read and presented a copy of the resolution to Robert Zacher. Alderman Palmer moved, seconded by
Alderman Novit to approve the resolution. Motion carried unanimously by voice vote.
C. Appointment of new City Marshal and Collector (Police Chief)
Alderman Palmer moved, seconded by Alderman Pandaleon to appoint Jim Held as Police Chief. Motion carried
unanimously by voice vote.
2. Comments by City Manager
A. Communications Update
Jim Held and Communications Manager, Susan Banks gave a presentation on a new emergency notification system,
“Global Connect”. It is designed to get information out to the public more economically, quickly and efficiently, making
thousands of phone calls per minute. Currently, only landline phone numbers have been automatically registered, and all
residents will be encouraged to establish an account on the system to update their contact information.
B. Strategic Planning Update
City Manager advised the Council that a draft of the strategic plan will be on the City’s website for residents for review.
Residents will be encouraged to give their feedback via email or phone.
Members from the Lake Forest High School Board including President Sharon Golan, Vice President Jim Carey, and
Superintendent Mike Simic briefed the Council on the current strike. The issues that are at the forefront are wages,
insurance, and pay scales for new employees. Several Aldermen expressed their views and concerns.
3. Comments by Council Members
A. Property and Public Lands Committee- Presented by Alderman Schoenheider
1. Consideration of the Award of a Contract to Teska Associates, Inc. for Services Related to Exploration, and if
Determined to be Appropriate, Establishment of a Tax Increment Finance District to Support the
Redevelopment of the Former Municipal Services Site.
As a next step in preparing for the redevelopment of the City’s Laurel and Western Avenues site, the former Municipal Service
Facility, the Property and Public Lands Committee recommends that a consultant be hired to assist the City with the technical and
public processes related to the consideration of establishing a Tax Increment Finance District (TIF).
BACKGROUND AND DISCUSSION: In September, 2007, an adhoc committee was appointed by then Mayor Rummel to study
and begin a public dialogue about the future of the City’s Municipal Services Facility site. In August, 2009, City operations were
relocated to the new Municipal Services Facility on Field Drive. After more than nine months of work, the adhoc committee
presented a use diagram for the site and development parameters as a framework for discussions with potential developers. The
Council accepted the work of the adhoc committee in July, 2008 and shortly thereafter, the City issued a Request for Qualifications
seeking firms interested in purchasing and redeveloping the site. The timing for the issuance of the RFQ was not optimum and the
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Proceedings of the September 17, 2012
Regular City Council Meeting
Council determined that based on the responses received, redevelopment of the site should be put on hold pending a return to
stronger market conditions.
During this holding period, work continued to prepare the site for ultimate redevelopment. Required environmental studies were
completed, some remediation was done at the site and many of the smaller buildings were removed from the site.
In recent months, the Property and Public Lands Committee has focused on redevelopment of the former Municipal Services site as
a high priority. The Committee has considered various ways in which the City may be able to support and encourage appropriate
redevelopment of this site. The Committee concluded that a public review process should be undertaken to give consideration to
establishing a TIF district on this site. A TIF district will allow the tax benefits realized as development of the property occurs to be
put back into the site to support aspects of the project such as further environmental remediation, demolition of the existing buildings
and construction of necessary infrastructure.
In support of exploring a TIF District further, the Property and Public Lands Committee issued a request for proposals for
professional services related to the establishment of a TIF District and received proposals from five firms. The Committee
interviewed three firms and determined that Teska, and the partners that Teska brought to the table, provided the skills,
personalities and approach that best fit the characteristics of this site and the needs of the community. Teska brings not only the
technical expertise necessary to establish a TIF District, but also creativity and an understanding of the importance of the public
process both of which the Committee felt was essential for this project. Teska’s proposal is for a not to exceed amount of $47,500.
This amount is in the mid-range of the proposals received although as noted above, not all of the proposals offered the range of
professional services and assistance offered by Teska Associates, Inc.
In summary, Teska will conduct a market evaluation to inform the community’s discussion about the site, assist with a re-evaluation
of the use diagram and development parameters for the site from 2008 and community discussions, prepare a TIF Redevelopment
Plan and guide the City through the necessary public hearings and technical aspects of establishing a TIF District if ultimately, the
Council decides to do so.
Importantly, the Council’s action at this meeting does not give approval to a particular plan or process, but instead, takes a critical
next step in moving the community discussion forward on the future of the former Municipal Services site.
BUDGET/FISCAL IMPACT: Funding for the consultant could ultimately be reimbursed through funds generated by the TIF District
if one is established.
FY2012 Funding Source Amount Budgeted Amount Requested Budgeted
Y/N
City Council Contingency 0 $47,500
Funds are
available in the
CC Contingency
Account
RECOMMENDED ACTION: Authorize the City Manager to enter into a contract with Teska Associates, Inc. for an amount
not to exceed $47,500 for consulting services to support the development of a TIF Redevelopment Plan and if ultimately
approved by the City Council, the establishment of a TIF District.
Alderman Pandaleon moved, seconded by Alderman Palmer to authorize the City Manager to enter into a contract with Teska
Associates, Inc. for an amount not to exceed $47,500 for consulting services to support the development of a TIF Redevelopment
Plan and if ultimately approved by the City Council, the establishment of a TIF District. The following voted “Yea” Novit, Waldeck,
Pandaleon, Schoenheider, Tack, Palmer, and Adelman. The following voted “Nay” None. Motion carried.
ITEMS FOR OMNIBUS VOTE CONSIDERATION
1. Check Register for Period June 23 – July 27, 2012
Fund Invoice Payroll Total
General 549,136 1,047,612 1,596,748
Water & Sewer 115,159 107,103 222,261
Parks & Recreation 238,562 378,012 616,574
Capital Improvements 518,572 0 518,572
Bond Funds - Projects 0 0 0
Motor Fuel Tax 3,846 0 3,846
Cemetery 13,922 16,254 30,176
Senior Resources 28,539 18,194 46,733
Deerpath Golf Course 94,895 47,398 142,293
Fleet 62,660 61,592 124,252
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Debt Funds 0 0 0
Housing Trust 5,000 0 5,000
Park & Public Land 0 0 0
All other Funds 395,676 137,264 532,941
$2,025,967 $1,813,429 $3,839,396
2. Approval Of Contract With Foley & Lardner Llp For Bond Counsel Services For Special Service Area 25, 26 And 29
Bond Refinancings
BACKGROUND/DISCUSSION: The City currently has three special service areas financed by special tax bonds through Lake
Forest Bank and Trust. Following the City’s successful bond refunding in 2011, the City approached Lake Forest Bank and Trust
(LFBT) regarding the possibility of refinancing the Special Service Area (SSA) bonds on behalf of the impacted property owners.
LFBT has offered an across the board reduction in interest of 1.50% for all three bond issues for the remaining term of all three
bonds. The City has received a cost proposal of $7,000 per issue for preparation of the necessary bond documents. When
factoring in the costs associated with the refinancing, all three generate a net savings.
BUDGET/FISCAL IMPACT: There is no fiscal impact to the City of this transaction, as the savings and issuance costs associated
with the bond refinancing are passed through to the property owners who are assessed the debt service costs. Below is a summary
of the gross and net savings projected:
Special Service Area Gross Interest Savings Issuance Costs Net Interest Savings
SSA #25 (Fund 422) $ 61,827 $ 7,000 $ 54,827
SSA #26 (Fund 423) $ 16,591 $ 7,000 $ 9,591
SSA #29 (Fund 424) $ 141,482 $ 7,000 $ 134,482
RECOMMENDED ACTION: City Council authorize staff to contract with bond counsel to draft the required Ordinances to
refinance the SSA 25, 26 and 29 special tax bonds. The Ordinances will be presented for City Council approval by the end
of November to meet required County filing deadlines to ensure that the refinancing savings are reflected in next year’s tax
bills.
3. Approval of a Contract for Capital Improvement Project: Revetment Wall Study, Forest Park Beach
PURPOSE AND ACTION REQUESTED: Award professional services contract to Baird & Associates to conduct a Scoping
Investigation Study at Forest Park Beach.
BACKGROUND/DISCUSSION: The revetment wall engineering of Forest Park Beach was completed 25 years ago this summer.
Since that time, the City has conducted various site inspections to ensure appropriate engineering performance and to document
impacts caused due to time, weather and water levels. Baird & Associates was the Coastal Engineering firm for the project
construction in 1986-87 and then continued to monitor the condition and performance of the structures and beach system for the
first fourteen years.
In 1998, Baird completed the 10-year Beach Performance Study, and in 2001 they provided an update via a Status Review Project.
In the decade since the last report, there is evidence of increased shifting of breakwater rocks and significant changes in the water
levels. In the last few years we have also experienced multiple storms from the southeast that has displaced sand in the cells and
over the lakefront turf. Further in 2007, the North Shore Sanitary District built at 2-million gallon storage tank under the south parking
lot. The baseline data for this element has not been established and would be important for allowing future performance monitoring
of its retaining wall integrity. For this reason, it is important that the City conduct a full analysis at this 25-year milestone to ensure
the structural integrity of the stone breakwaters, ensure their performance to maintain sand within the beach cells, establish the
baseline data for the south parking revetment wall and create a long-range maintenance and monitoring plan. Baird & Associates
had previously recommended conducting this study at the 20-year milestone but the project was postponed multiple years due to
economic conditions and other City priorities.
City staff pursued a contract with Baird & Associates as a sole vendor. Advantages of this were as follows:
• Intimate knowledge of the engineering design of the Forest Park Beach lakefront to ensure proper performance analysis
• Best pricing and timing leverage due to established baseline data easily accessed from earlier studies conducted by their
engineers
• Previously created essential controls and reference points to allow quality comparative performance analysis
• GIS in-house resources and ability to leverage their Illinois Erosion Study data in relationship to Forest Park Beach and its
impacts, if any
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• Baird & Associates reputation as a leading international coastal engineering firm
Baird & Associates provided the Study proposal that provides a detailed list of items included in the scope of work for this project as
well as professional fees and the professional project team. An overview of the key areas of work within the scope of the project
includes:
• Fieldwork: Bathymetric and Topographic Surveys
• Fieldwork: Soils Data
• Data Analysis and Results
• Summary Report of Conditions, Recommendations and Estimates
Baird & Associates is prepared to complete the services within an eight-week period subject to a notice to proceed no later than
September 18, 2012. The Parks and Recreation Board evaluated the proposal and supported approval of the contract at their
September 11, 2012 public meeting. Staff believes Baird & Associates take extreme pride in the engineering project they completed
25 years ago and are vested in working with the City to ensure an outstanding facility for decades to come.
BUDGET/FISCAL IMPACT: In the Capital Fund of the FY13 Capital Improvement Plan, the Recreation Department budgeted
$30,000 for the revetment wall study.
FY2013 Funding Source Amount Available Amount Requested Budgeted?
Y/N
Capital Fund
$30,000
$29,800 Y
RECOMMENDED ACTION: Approve A Professional Services Contract With Baird & Associates For A Scoping Investigation
Study At Forest Park Beach Totaling $29,800.00 budgeted in the FY13 Capital Fund.
4. Consideration of Ordinances Approving Recommendations from the Zoning Board of Appeals
In accordance with the process established earlier this year for City Council review of Building Review Board and some Historic Preservation
Commission recommendations, the following recommended approvals from the Zoning Board of Appeals are presented to the City Council
for consideration as part of the Omnibus Agenda.
395 Ahwahnee Road – The Zoning Board of Appeals recommended approval of a variance from the lot-in-depth setback requirements to
allow for the construction of a small addition to connect the house and garage. There was no public testimony presented to the Board.
(Board vote: 7-0, approved)
567 Lexington Drive – The Zoning Board of Appeals recommended approval of variances from the side yard setbacks to allow construction of
a replacement roof form and additions to the home to provide a family room, breakfast area and an expanded second floor bedroom. There
was no public testimony presented to the Board. (Board vote: 6-0, approved)
1296 N. Green Bay Road – The Zoning Board of Appeals recommended approval of a variance from the lot-in-depth setback requirements to
allow construction of two screen porches. There was no public testimony presented to the Board. (Board vote: 5-0 approved)
RECOMMENDED ACTION: Waive first reading and grant final approval of the Ordinances in accordance with the
recommendations of the Zoning Board of Appeals.
5. Accept the September 4, 2012 regular City Council minutes
RECOMMENDED ACTION: Approve The Omnibus items as presented.
Alderman Schoenheider moved, seconded by Alderman Palmer to approve the Omnibus items as presented. The following voted
“Yea” Novit, Waldeck, Pandaleon, Schoenheider, Tack, Palmer, and Adelman. The following voted “Nay” None. Motion carried.
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ORDINANCES
1. Consideration of an Ordinance Granting a Special Use Permit Approving the Northwestern Lake Forest Hospital
Campus Master Plan and Establishing Conditions of Approval. (Final Approval)
On June 18, 2012, the City Council granted first reading of an Ordinance for a Special Use Permit approving a new Master Plan for
the Northwestern Lake Forest Hospital campus. The approval of first reading indicated the Council’s endorsement of the conditions
of approval as recommended by the Plan Commission. With that direction, since the June 18th meeting, the City Attorney, working
in consultation with City staff and hospital representatives, has revised and enhanced the Ordinance to provide clarity with respect
to how the various conditions recommended by the Plan Commission will be implemented. The substance of the Ordinance
remains consistent with the Plan Commission’s recommendations. The refinements and enhancements incorporated into the
Ordinance now presented to the Council for final consideration include, but are not limited to the following:
The conditions of approval are grouped into appropriate categories.
The special review process as recommended by the Plan Commission is detailed to clarify the roles of the Technical and
Design Advisory Committee, the Plan Commission and the City Council with respect to future review and approval of the
detailed plans for the various phases and sub-phases of the Master Plan.
The short term and longer term financial obligations of the hospital are clarified and detailed to assure that on an ongoing
basis, the hospital is responsible for all costs associated with and resulting from revitalization of the hospital campus and
is paying its fair share to cover the cost of any increased demand for City services and community impacts.
As noted at the June 18th meeting, the Master Plan presents a phased plan for revitalizing the hospital campus. A replacement
hospital, a new medical office building, parking facilities, road improvements and the establishment of landscaped buffers at the
perimeter of the campus are all included in the first phase of the project. The mid-term phase of the Master Plan anticipates reuse
of the existing hospital facilities for education and research purposes after the replacement hospital is operational. The future phase
anticipates possible long term needs on the campus. Note that the Ordinance does permit the hospital to pursue each phase of the
Master Plan in whole or in part.
The Plan Commission considered this petition over an eight month period and studied, heard public testimony and deliberated on
various aspects of the project including, but not limited to: intended uses on the campus, stormwater management, traffic volumes,
improvements to ingress and egress, perimeter buffer areas and open space, building height, lighting, landscaping and overall
impacts on the surrounding neighborhoods and the larger community. The Commission recognized that this Master Plan does not
answer every question that was raised or provide detailed plans, but concluded that the Master Plan, together with the conditions of
the Special Use Permit, establish a strong framework for future decisions as detailed plans for the campus are developed and
presented for City review and approval.
RECOMMENDED ACTION: Given the fact that the revised Ordinance has only been available since last Friday, continue
consideration of this item to the October 1, 2012 City Council meeting to allow additional time for review; or, if the Council
desires, grant final approval of the Ordinance approving a Special Use Permit And The Northwestern Lake Forest Hospital
Campus Master Plan subject to conditions of approval as detailed in the Ordinance.
City Attorney, Vic Filippini gave a detailed review of the Ordinance. Alderman Palmer, along with Alderman Novit and Alderman
Waldeck requested more time to review the documents and the Ordinance final approval vote was postponed to the October 1,
2012 City Council meeting.
Alderman Palmer moved, seconded by Alderman Pandaleon to postpone the approval of the Ordinance approving a Special Use
Permit and the Northwestern Lake Forest Hospital Campus Master Plan subject to conditions of approval as detailed in the
Ordinance to the October 1, 2012 City Council meeting. Motion carried unanimously by voice vote.
2. Consideration of an Ordinance Amending the City Code pertaining to the Elawa Farm Commission
On September 4, 2012, the City Council passed the first reading of an Ordinance re-establishing the Elawa Farm Commission. The
Ordinance outlines the Elawa Farm Commission members appointed by the Mayor with the consent of the City Council, consistent
with the process used for most other boards and commissions of the City. The Elawa Farm Commission would be an advisory body
to the City Council on matters concerning the use and operations of the building and grounds.
RECOMMENDED ACTION: Grant final reading of an Ordinance amending the City code relating to the Elawa Farm
Commission.
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Elawa Farm Commission Appointments.
Alderman Palmer moved, seconded by Alderman Novit to grant final reading of an Ordinance amending the City code relating to the
Elawa Farm Commission and to approve the appointments to the Commission. The following voted “Yea” Novit, Waldeck,
Pandaleon, Schoenheider, Tack, Palmer, and Adelman. The following voted “Nay” none. Motion carries.
NEW BUSINESS- None
ADDITIONAL ITEMS FOR COUNCIL DISCUSSION- None
ADJOURNMENT
There being no further business, Alderman Palmer moved, seconded by Alderman Novit adjourn the meeting at 9:08 p.m. The
motion carried unanimously by voice vote.
Name Ward Term
Mike Rummel, Chairman 2 2 Year
Paul Bergmann LB 1 Year
Holly Brown 3 2 Year
Maxwell Gregory 2 2 Year
Samuel Henry 1 1 Year
Patricia Moore 3 1 Year
Bob Shaw 4 2 Year
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