CITY COUNCIL 05/21/2012
THE CITY OF LAKE FOREST
CITY COUNCIL AGENDA
Monday, May 21, 2012 7:30 p.m.
City Hall Council Chambers
Deputy City Clerk Cathryn Buerger Administers the Oath of Office to:
Second Ward Alderman-Elect - - David Moore
CALL TO ORDER AND ROLL CALL
Honorable James J. Cowhey, Jr., Mayor
Kent Novit, Alderman First Ward Donald Schoenheider, Alderman Third Ward
Catherine Waldeck, Alderman First Ward Stanford Tack, Alderman Third Ward
David Moore, Alderman Second Ward Robert Palmer, Alderman Fourth Ward
George Pandaleon, Alderman Second Ward Michael Adelman, Alderman Fourth Ward
PLEDGE OF ALLEGIANCE
REPORTS OF CITY OFFICERS 7:30 p.m.
1. Comments by Mayor
A. Appoint James Held Acting Police Chief
Copy of resume beginning on page 18.
B. Proclamation in Support of Lake Forest Day to be on July 31 and August 1,
2012
A copy of the Proclamation is attached beginning on page 21.
C. 2012-2013 New Board and Commission Appointments/Reappointments
CEMETERY COMMISSION
NAME OF MEMBER APPOINT/REAPPOINT WARD
Colin Silvester Appoint as Chairman 2
FIRE PENSION
NAME OF MEMBER APPOINT/REAPPOINT WARD
Patrick Lindemann Appoint 1
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May 21, 2012 Agenda
GORTON COMMISSION
NAME OF MEMBER APPOINT/REAPPOINT WARD
John Looby Reappoint 4
HISTORIC PRESERVATION COMMISSION
NAME OF MEMBER APPOINT/REAPPOINT WARD
Kurt Pairitz Reappoint 1
Jim Preschlack Reappoint 3
Bill Ransom Reappoint 2
Mary Ellen Swenson Reappoint 1
John Travers Appoint 2
PARKS AND RECREATION BOARD
NAME OF MEMBER APPOINT/REAPPOINT WARD
Dan Jasica Appoint 4
Paul “Skoo” Walker Appoint 3
Curt Volkmann Appoint as Chairman 2
PLAN COMMISSION
NAME OF MEMBER APPOINT/REAPPOINT WARD
John Anderson Reappoint 2
Jeff Kuchman Reappoint 1
Michael Ley Appoint 3
Augie Ziccarelli Appoint 4
POLICE PENSION
NAME OF MEMBER APPOINT/REAPPOINT WARD
Jay Trees Reappoint 4
D. Announce City Council Committees for 2012-2013
2. Comments by City Manager 7:45 p.m.
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May 21, 2012 Agenda
A. Consideration of Recommendation to Approve a Master Plan for Forest Park.
PRESENTED BY CITY MANAGER, ROBERT KIELY
PURPOSE AND ACTION REQUESTED: To approve a Master Plan for Forest Park and direct
the City Manager and City Attorney to prepare an agreement governing future design,
construction, fundraising and other related implementation steps.
BACKGROUND/DISCUSSION: The City of Lake Forest approached the Lake Forest Garden
Club (LFGC) in the fall of 2008 with a list of potential beautification projects. The LFGC
chose to gift to the City a Master Plan for Forest Park to rehabilitate and enhance this
very special property located within the East Lake Forest Historic District. Following almost
two years of planning, public meetings and consultation with city staff a Conceptual
Master Plan was presented to the City Council. In May, 2010, the City Council 1)
accepted the Conceptual Master Plan; 2) endorsed the Garden Club’s continued efforts
in the design development process; and 3) created the design development review
process.
Over the course of the next two years, the Forest Park Project Board proceeded as set
forth in the Council resolution to refine the various elements of the conceptual plan and
address critical issues raised by members of the Park and Recreation Board (PRB), Historic
Preservation Commission (HPC) as well of interested residents. The proposed plan has
been reviewed in multiple forums and before the PRB and HPC. On May 8th the PRB
unanimously approved the Forest Park Master Plan in substantially the form presented. On
May 16, the HPC unanimously approved the Forest Park Master Plan and issuance of a
Certificate of Appropriateness subject to certain conditions.
Despite the fact that the HPC has no mandated role in approving the Master Plan, the
HPC was asked by the City Council back in 2010 to review the proposed plan and opine
on its consistency with and sensitivity to the historic aspects of the area. In response, the
HPC conducted the requested review and voted unanimously to recommend approval
of the Forest Park Master Plan to the City Council subject to the following conditions:
1. Incorporate a statement prominently in the Master Plan stating the intent to
implement the Plan in a manner that supports the Park’s continued designation
as a Contributing Property to the Historic District.
2. Require a process that implements the plan incrementally and then evaluates
the impact of the plan elements individually and collectively on the park. This
incremental process may result naturally as a result of fund raising activities but
should in particular be used in constructing the various walkways and paths
and installing the park furnishings.
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May 21, 2012 Agenda
3. Assure that a review process is put in place to provide for evaluation of
detailed design drawings and construction plans, in the context of the Master
Plan and the stated vision, as they are presented for permit and construction.
4. Prior to any construction activity near the bluff, all studies and evaluation as
determined to be necessary by the City Engineer shall be completed to the
satisfaction of the City Engineer. All efforts shall be made to minimize impact to
and preserve the integrity of the bluff. Consideration shall be given to, but shall
not be limited to, the following: erection of protective fencing, limitations on
type and size of equipment used and limiting construction vehicle access to
areas as appropriate.
5. A signage plan shall be presented to the HPC at a later date for review and
issuance of a Certificate of Appropriateness. If one or more structures are
proposed in association with memorials in the park, a Certificate of
Appropriateness should also be obtained for those elements.
Under Chapter 51 of the City Code, the HPC has the vested responsibility to consider and
issue a Certificate of Appropriateness for any “structure” within the historic district. While
the City has not traditionally interpreted this definition to include public infrastructure, the
collective thought was to do so for this very special piece of property. The HPC approved
the issuance of a Certificate of Appropriateness for the Ring Road, Ring Road parking,
south parking lot, bluff walk/landing, pathways, benches, tables and lighting plan subject
to the following conditions.
1. The Bluff Walk shall be reduced in scope to preserve the north end of the park
as a vestige of the original design of the park.
2. Alter the west path as appropriate in response to any changes to the Bluff Walk
in accordance with condition #1 above.
3. Modify the park furnishings to allow for a transition of materials from Lake Road
to the edge of the bluff with stone and more heavily scaled design elements
used near the bluff and lighter materials and designs used in the open lawn
area and approaching Lake Road.
The above conditions or recommendations will be addressed through the recommended
implementation agreement or through continued dialogue as the engineering and
construction documents are produced. All parties are committed to seeing this project
through and making sure it exceeds expectations.
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May 21, 2012 Agenda
City staff strongly endorses the proposed Forest Park Master Plan and wishes to recognize
the tremendous effort of the Forest Park Project Board, the PRB and HPC and hundreds of
interested residents. The Plan reflects the best thinking of so many talented and caring
people who have worked tirelessly to create a pleasing rehabilitation of this wonderful
community asset. Once again, a public-private partnership has produced a significant
creation that will benefit generations of residents to come. Due to the number of
attachments copies will be distributed to Council in Friday’s delivery.
RECOMMENDED ACTION: If appropriate and should the City Council desire, approve the
Forest Park Master Plan and direct the City Manager and City Attorney to prepare an
agreement with the Forest Park Project Board relating to the implementation of the Master
Plan.
3. Comments by Council Members 8:30 p.m.
A. Public Works Committee- Alderman Novit
1. Request to Waive the Bid Process to Purchase 35 & 65-Gallon
Recycling Carts
PRESENTED BY DIRECTOR OF PUBLIC WORKS, MICHAEL THOMAS
PURPOSE AND ACTION REQUESTED: Staff is requesting City Council authorization to waive
the bidding process and purchase the remaining recycling carts from Schaefer Systems.
Schaefer Systems is the same company that supplied the City with the 3,600 65-gallon
recycling carts last September. The remaining 3,000 carts will be delivered to households
this September free of charge. The request is being made for not only consistency
purposes, but after a thorough analysis last spring, staff believes that Schaefer Systems’
cart is the best built cart available today (highest total plastic content and an additional
wear strip on the bottom of the cart).
BACKGROUND/DISCUSSION: Last September, approximately 3,600 carts were delivered
to households throughout Lake Forest. The carts were paid for by a $100,000 grant from
Illinois’ Department of Commerce and Economic Opportunity (DCEO hereafter) along
with $60,000 from the City’s capital fund. The City has received positive feedback on the
carts and as a result, has also realized a significant increase in its overall recycling
tonnage. However since September, 2011 staff has also received multiple calls from
residents concerned about the overall size of the cart and either the difficulty of finding
space in their garage and / or moving to and from the curb. Therefore staff
recommended that with this year’s roll-out, the City provide a smaller 35-gallon cart
option. To date staff has received requests from 383 households for a 35-gallon cart. In
addition 167 households that currently have the 65-gallon cart have requested that it be
exchanged for a 35-gallon. Both requests will be accommodated as staff is proposing to
purchase 1,000 35-gallon and 2,000 65-gallon carts for the final roll-out.
With the increased cost of oil, resin has increased from $.71 / lbs. to $.775 / lbs. The
increase will be offset by ordering the smaller price 35-gallon carts (approximately $7/cart
less).
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May 21, 2012 Agenda
BUDGET/FISCAL IMPACT: The City was once again successful in receiving a $100,000
grant from Illinois’ Department of Commerce and Economic Opportunity. The City had a
goal of increasing its recycling by 15%-20% after the entire roll-out was complete. With
only 55% of the City currently having the carts, the City has already realized a near 17%
increase in its recycling tonnage. This not only equates to increased revenue for the sale
of the recyclables but decreased expense at the landfill.
FY2013
Funding
Source
Account Number
Account
Budget
Amount
Requested
Budgeted?
Y/N
State Grant 311-0050-432-66-17 $100,000 $100,000 Y
General 311-0050-432-66-17 $ 40,000 $ 40,000 Y
RECOMMENDED ACTION: Staff recommends that City Council waive the bidding process
and purchase of 3,000 recycling carts to Schaefer Systems International, Inc., in the
amount of $137,532. In addition, 3,000 decals will be purchased to place on the inside lid
at a cost of $3,720. This final phase of the cart roll-out program will total $141,252 which is
$1,252 over the budgeted amount of $140,000.
OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS
ITEMS FOR OMNIBUS VOTE CONSIDERATION 8:40 p.m.
A. Award of Lake Forest share of the 2012 Joint Annual Sewer Lining Project.
PRESENTED BY CITY SURVEYOR & ENGINEER RAMESH KANAPAREDDY, P.E., CFM,
PURPOSE AND ACTION REQUESTED: Staff requests awarding a contract for the Lake Forest
share of the 2012 Joint Sewer Lining Project to Michels Corporation (Michels).
BACKGROUND/DISCUSSION: City maintains 139 miles of mainline sanitary sewer. The pipe
material that was predominantly used, in the past, to construct the sanitary sewers were
of clay material. The clay pipes are most susceptible to deterioration from natural
elements and other sources such as root intrusions, leaky joints, or being susceptible to
cracking. With a deteriorated pipe, the functionality of the pipe to carry the flows is
compromised thereby creating surcharges and/or backups in the sewer system. One of
the common occurrences for surcharges is the Inflow/Infiltration (I/I) of the rainwater into
sanitary sewers. The sanitary sewers are not designed to carry any storm water and any
additional amount of storm runoff into the system can cause potential surcharges and/or
backups.
Years ago, in order to rehabilitate these sewers, the only option available was to
excavate and replace in kind. With advancement of technology, we now have the
option of lining the sewers. Lining is a process to reconstruct certain sections of badly
deteriorated sewers. This reconstruction technique is done without the time consuming,
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May 21, 2012 Agenda
expensive and disruptive excavation process. The process provides for the insertion of a
special liner inside the pipe, creating a new smooth-surfaced, long-lasting pipe within the
old sewer.
Each year, the Water & Sewer Section televises the suspected problem areas of the
sewers based on complaints received, basement backups, roadway flooding, or routine
maintenance of the sewers. Additionally, the City televises all existing sanitary and storm
sewers in the area of upcoming capital projects so that it is able to fix any damaged
sewers either prior to or during construction. This list is updated on an annual
basis. Based on the funding availability, portions of the list are prioritized based on the
severity of the sewers and are lined accordingly. As of 2011, City has lined 24 miles of
sanitary sewer. See attached map beginning on page 22.
In 2006, the communities of Lake Forest, Highland Park, Lake Bluff and Highwood joined
together in an effort to improve their respective deteriorated sanitary and storm sewer
distribution systems. The sanitary sewer ultimately discharges into the North Shore Sanitary
District (NSSD) wastewater treatment plant and the storm sewer eventually flows to Area
Rivers or to Lake Michigan. This group, known as the Northern Illinois Local Government
Public Improvements Consortium (Consortium) received two US EPA grants totaling
$500,000 and $350,000 in 2006 and 2008 respectively. City continues to pursue grants for
similar projects and look at other means to maximize the work with limited resources.
City Staff have previously briefed the Council on Municipal Partnership Initiative (MPI), a
program that takes advantage of economies of scale, for securing low bid prices,
among neighboring municipalities who bid similar projects each year. This year, City
joined forces with Arlington Heights, Park Ridge, Winnetka, Northbrook, and Wheeling as
Group 2 bid for the 2012 Joint Annual Sewer Lining Program. For this year’s program, Lake
Forest is the lead agency on behalf of the six communities participating in the joint bid
contract.
BUDGET/FISCAL IMPACT: Bids for the 2012 Joint Sewer Lining Program were received and
opened on May 4, 2012. A total of four (4) firms bid the joint project. A summary of the
bids received are as follows:
The following is a summary of the bids received:
BIDDER TOTAL MPP BID
Michels Corporation $1,283,730.00
Insituform Technologies, Inc. $1,337.951.15
Visu-Sewer, Inc. $1,355,029.55
Kenny Construction, Inc. $1,776,384.00
Engineer’s Estimate $1,325,532.00
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May 21, 2012 Agenda
The breakdown of the MPI bid specific to Lake Forest bid items are summarized below:
BIDDER LAKE FOREST SHARE BID
Michels Corporation $233,539.00
Insituform Technologies, Inc. $235,350.35
Visu-Sewer, Inc. $240,328.40
Kenny Construction, Inc. $334,029.00
Engineer’s Estimate $197,320.00
The low responsible bidder, Michels Corporation has considerable experience performing
this type of work throughout the Chicagoland area including Lake Forest. Michels was
also the lowest responsible bidder for the City of Lake Forest in 2010 and last year’s Group
1 MPI joint Annual Sewer Lining bid. The MPI communities checked the past performance
of Michels on projects of similar size and scope and determined that their performance
was satisfactory. The remaining five communities are scheduled to award their portion of
the contract to Michels in the coming month at their respective Council meetings.
The Lake Forest share of the bid from Michels is higher than the Engineer’s Estimate and
the budgeted amount. We had anticipated a 5% increase in costs from past year but the
rates came higher than anticipated with this joint bid. It is staff’s opinion that the bid is
competitive and the unit prices are lower with the economies of scale quantities. The bid
could be higher if bid alone. With the prices coming slightly higher, City plans to modify
the scope of the project to be within the budgeted amount. The modification will be
done in accordance with the contract specifications. It is staff recommendation that the
project proceed with the budgeted amount of $200,000.00.
All document tasks related to MPI portion and the Lake Forest portion of final engineering
plans and joint bid contract documents were done by in-house Engineering Staff. The
joint contract bid specifications provided details on all six (6) communities' respective bid
quantities to assist the winning contractor in planning this joint bid program.
If awarded, work on this project is expected to begin in July and be substantially
completed by end of November. Upon award of the contract, all six (6) municipalities will
meet with the contractor to get a tentative schedule for each community. The property
owners near the vicinity of the construction work for Lake Forest portion of the joint
contract program will be notified in advance of the start of construction. The City
website, under Construction Updates, will also provide the details the construction
schedule.
Each municipality will be responsible for inspecting their own Sewer Lining program. City
Engineering staff will provide oversight through daily inspections for Lake Forest portion of
the contract to minimize any potential complaints from residents and businesses.
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May 21, 2012 Agenda
Below is a summary of Project budget:
FY2013 Funding Source Account Budget Amount
Requested
Budgeted?
Y/N
Water and Sewer (Sanitary) $200,000.00 $200,000.00 Y
RECOMMENDED ACTION: Staff recommends awarding the Lake Forest share of contract
for the 2012 Joint Annual Sewer Lining Project to Michels Corporation for a not-to-exceed
amount of $200,000.
B. Approval of Townline Community Park Playground Project
PRESENTED BY SUPERINTENDENT OF PARKS & FORESTRY, CHUCK MYERS
PURPOSE AND ACTION REQUESTED: Staff is seeking City Council approval for playground
installation materials and surfacing for the Townline Community Park Playground capital
project. On May 8, 2012 the Parks and Recreation Board approved the purchase of the
remaining installation materials and the Poured-in-Place surface.
BACKGROUND/DISCUSSION: On March 19, 2012, City Council approved the purchase of
the playground equipment portion of the project; however, they agreed to delay the
approval of the remaining expense components of the project (surfacing options and its
associated installation requirements) in order to assess the effectiveness of the
2011drainage improvement project.
Staff has been closely monitoring the condition of the sports fields, particularly the
drainage time after significant precipitation. Staff is very pleased with the progress that
has been made with drainage, noting that in the past, fields where not playable for eight
to ten days after a heavy rain, and now they are recovering (playable) within two to
three days. Staff also met onsite with a certified turf specialist from Conserve FS. He has
been monitoring the fields for several weeks and has noticed a significant improvement
in drainage. He also recommended further maintenance practices that will continue to
improve the drainage and improve the overall health of the turf grass.
City staff worked with NuToys Leisure Products to prepare surfacing options for the
playground. Staff recommends Poured-in-Place rubber surfacing because of its superior
surface qualities and reduced maintenance requirements. We have installed Poured-in-
Place at our last two playground installations (Waveland and Deerpath preschool
playgrounds) and are very satisfied with the performance and look of this product. In
addition, we have had Poured-in-Place at the beach playground for approximately ten
years and we are also pleased with its performance.
The surfacing materials and installation will be provided by NuToys Leisure Products.
NuToys Leisure Products is a member of HGAC Buy, a cooperative purchasing program
for public government agencies which conduct a material bid that satisfies state bid
procurement requirements resulting in cost and time savings for the City.
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May 21, 2012 Agenda
There are a number of advantages for Poured-in-Place surfaces:
Advantages:
• Surface is clean, smooth and safe
• Handicap accessible
• Available for use quickly after rain
• Requires less maintenance over the life of surface
• Available in variety of colors
• Consistently safer without daily maintenance
• 7 year Warranty
Upon approval, the tentative schedule for this project will be to start pre-construction in
June, followed by installation in July. The tentative completion of this project will be early
August of 2012.
BUDGET/FISCAL IMPACT:
The total cost for this project using Poured-in-Place rubber surfacing is $167,000, an
increase in the overall cost of the project by $54,000. The additional cost would be
expended from the Recreation Fund surplus reserve, which has a balance of $700,000 in
excess of the City’s required 15%. Our estimated break down of costs is as follows:
Project Cost using Poured-in-Place
Expense Amount
Playground Equipment $78,699
Concrete Curbing $7,783
Concrete Path $2,439
Excavation/Earth Work $2,500
Landscape Fabric $400
Poured-in-Place Surface $58,700
Landscape Material $6,000
Construction Materials $2,800
Subtotal: $159,321
Contingency (5%) $7,679
Total Expense: $167,000
Completed
FY2012 Funding Source Amount
Available Amount Requested Budgeted?
Y/N
Rt. 60 Debt Issue
Special Tax Levy Fund
$69,000
$10,519
$79,519 for
Equipment Y
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May 21, 2012 Agenda
Remaining Expense Portion
FY2013 Funding Source Amount
Available Amount Requested Budgeted?
Y/N
Park and Public Land Fund
Special Recreation Tax Levy
Recreation Fund
$30,000
$3,481
$700,000
$33,481 for remaining
installation
$54,000 for Poured-
in-Place Surface
Y
N
RECOMMENDED ACTION: Staff recommends approval to purchase remaining playground
installation materials and surfacing - Playground with all Poured-in-Place at Townline
Community Park for a total expense of $87,481. This includes $33,481 from the Park &
Public Land Fund and the Special Recreation Tax Levy, $54,000 from the Recreation Fund
surplus. This includes awarding a contract with HGAC Buy through NuToys Leisure
Products for the remaining playground installation materials and Poured-in-Place
surfacing.
C. Approval of Citywide Street Tree Inventory
PRESENTED BY SUPERINTENDENT OF PARKS & FORESTRY, CHUCK MYERS
PURPOSE AND ACTION REQUESTED: Staff is seeking City Council approval to enter a
professional services contract with Davey Resource Group to implement a citywide street
tree inventory.
BACKGROUND/DISCUSSION: On March 19, 2012 City Council approved the tree inventory
project as part of the Capital Improvement Plan (Capital Fund expenditure). The first
phase of the inventory will involve GIS-based inventory of 10,000 street trees by Davey
Resource Group. Training and oversight by Davey will also allow further expansion of the
inventory by City staff. In the coming years the City will face a huge challenge in
managing the effects of the devastating Emerald Ash Borer (EAB). The City will be faced
with extraordinary removal, treatment and replanting requirements. A tree inventory will
be crucial in developing a comprehensive EAB management plan.
The best approach to maintaining our community forest is to have an organized,
proactive management program that includes a tree inventory, a tree management
plan, and integrated software. This will allow staff to prioritize, schedule, and budget
effectively. Commonly collected data during an inventory includes:
• Location
• Species
• Diameter
• Condition
• Maintenance Need and Priority
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May 21, 2012 Agenda
• Proximity to Utility Lines, Traffic Signs and Signals
• Sidewalk and Other Hardscape Damage
• Insect and Disease Problems
• Potential Planting Sites
Management issues such as prioritizing maintenance, maintaining species diversity, and
training young trees can be readily addressed. A tree inventory will provide lists of trees
requiring priority removal and pruning that staff can carry out within the limits of budget
and time. The existence of data on trees makes it easy to locate and reevaluate them on
a regular schedule. The inventory can be used subsequently to monitor trees for safety on
a continual basis.
The completed tree inventory will also facilitate short and long-term planning. When
intervention becomes necessary, an inventory is invaluable. Whether the concern is tree
pruning, pest management, or any other procedure, having complete tree data that
can be easily queried and analyzed will make planning for the job and its costs much
easier. An up -to-date tree inventory will provide the data needed to determine specific
levels of funding needed for tree maintenance and tree plantings projected over a
multiyear period. With accurate data, staff can establish, prioritize, and justify annual
budget requests. This will be increasingly important with the spread of the EAB throughout
the City.
The tree inventory will be used to better serve the residents by tracking service requests.
This allows staff to record requests, link them with individual tree records, and prepare
inspection lists. In addition, the inventory will enable staff to inform residents of upcoming
tree maintenance in their area. The inventory data, maps or summary reports can also
be distributed in print or on our website so the public can access them. In this way, the
public can gain a better understanding of the work of urban forestry, and become more
willing to support its programs.
City staff is recommending the selection of Davey Resource Group as the vendor of
choice. Attached is an overview of their qualifications which identify the superior benefits
this company can provide including: professional trained arborists to ensure quality data
collection in the field, state-of-the-art field GIS equipment, multi-featured software
providing flexibility in ways to use the data, and extensive experience serving
municipalities and the local area. City staff reviewed other company’s software but due
to the specialized nature of software and necessary field qualifications, staff felt Davey
Resource Group’s provided the superior product. As a result, this past spring staff tested
the Davey Resource Group software by completing the tree inventory of Forest Park and
felt the software fulfilled our needs and will be the optimal choice going forward. It is
staff’s view that Davey Resource Group provides the most comprehensive qualifications
and superior tree inventory software package available to achieve the City’s tree
management needs.
BUDGET/FISCAL IMPACT:
The total cost for the first phase of the tree inventory project is $40,000. This includes
computerized inventory of approximately 10,000 street trees and on-site training of City
staff. A price quote from Davey Resource Group and statement of unique qualifications
is attached beginning on page 23.
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May 21, 2012 Agenda
FY2013 Funding Source Amount
Available Amount Requested Budgeted?
Y/N
Capital Fund
$20,000
$20,000 Y
General Fund
(City Council Contingency) $20,000 $20,000 N
RECOMMENDED ACTION: Staff recommends approval to enter a professional services
contract with Davey Resource Group to complete the first phase of the citywide street
tree inventory.
D. Award of Lake Forest Police Department Uniform Bid
PRESENTED BY DEPUTY CHIEF GLENN A. BURMEISTER
The Lake Forest Police Department anticipates spending in excess of $20,000 per year, on
uniform-related items, for each fiscal year, 2013, 2014, and 2015. Pursuant to the City’s
purchasing policy, bids for these services were received. On March 30, 2012, uniform
vendors were invited to bid on a list of uniform items that make up the bulk of our orders.
The invitation to bid was placed on the city website, posted on public bulletin boards, e-
mailed to known vendors and others encouraged to bid during telephone solicitations.
Four uniform companies participated in the bid process:
• Kale Uniform, 204 W. Liberty Wheaton, Illinois 60187, (630) 665-9926
• Uniformity, 3177 Mac Arthur Blvd, Northbrook, Illinois 60062, (847) 236-3100
• Galls, 2680 Palumbo Drive, Lexington, Kentucky, 40509
• VCG Uniform, 5050 W. Irving Park Road, Chicago, Illinois 60641, (773) 545-
3676
Bidders were required to have a return policy. Vendors could submit a single price for all
three years or individual prices per fiscal year. Vendors Kale and Uniformity submitted a
single price for all three years, while Galls and VCG submitted prices for each fiscal year.
It should be noted that Galls supplies via shipping only and submitted substitutes for
Blauer products.
The following table indicates the scoring from each submitting vendor as it relates to
price per item:
Vendor Score
Kale 2,724.75
Uniformity 3,363.45
Galls 3,508.58
VCG 4,245.60
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May 21, 2012 Agenda
The police department has had successful experiences with both local companies Kale
and Uniformity. The last contract was awarded to Kale Uniform and performance has
been satisfactory, and returns are easier with a local company with saving on shipping
costs. We have used Galls for specific item purchases via mail order only. We have not
had any experience with VCG.
RECOMMENDED ACTION: Approval of Lake Forest Police Department uniform Bid toKale
uniform for a three year period ending 2015.
E. Approval of the May 7, 2012 City Council Meeting Minutes
Copy of minutes beginning on page 27.
ORDINANCES 8:50 p.m.
1. Consideration of a Recommendation from the Plan Commission in Support of
Tentative Plat Approval for a 6-Lot Subdivision, the Spiel Subdivision, on Property
Located on the North Side of Westleigh Road, West of Green Bay Road. (Approval
of a Motion Granting Tentative Plat Approval)
PRESENTED BY DIRECTOR OF COMMUNITY DEVELOPMENT, CATHERINE CZERNIAK
In February and March, 2012, the Plan Commission considered a request from the Spiel
family for tentative plat approval of a 6-lot Planned Preservation Subdivision. The
property totals 10 acres and is currently developed with one single family residence, the
longtime Spiel family home, which is located on the northeastern portion of the property.
The existing house, designed by Stanley Anderson, will be preserved through this
subdivision and will be situated on the largest lot in the development. Five new lots will
be created, all accessed from a private, rural-type road. As proposed, each lot will be
developed with a custom designed home.
Tentative plat approval is the first step in the subdivision process and provides the
petitioner with confirmation that the proposed subdivision generally conforms to all
applicable requirements. Some refinement in the plan and further detailing will occur
between tentative and final approval of the subdivision plat consistent with the
conditions of tentative approval. Tentative plat approval is valid for a period of 12
months during which time, a final plat and other required documents must be submitted
for final consideration by the Plan Commission and ultimately, for action by the City
Council on the final plat of subdivision and the associated Special Use Permit.
In its deliberations on the proposed subdivision, the key aspects of the plan discussed by
the Plan Commission included drainage, preservation of open space and overall land
plan, treatment of perimeters in relation to adjacent developed properties and the
appropriateness of six smaller lots versus five larger lots. The Plan Commission’s report,
included in the Council’s packet beginning on page 44 provides additional background
and analysis of the details of the plan as well as a list of the recommended conditions of
approval.
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May 21, 2012 Agenda
The Commission voted to recommend approval of the plan commending the
preservation of open space and the overall development concept. The Commission
noted the unique neighborhood that will result from the proposed subdivision. The
conditions of tentative approval recommended by the Commission address routine items
and require additional attention to the perimeter areas in response to concerns from
some neighboring property owners.
Recommended Action: Approve a motion granting tentative plat approval for the Spiel
Subdivision subject to the conditions as recommended by the Plan Commission.
2. Consideration of a Report and Recommendation from the Zoning Board of Appeals
in Support of a Variance from the Lot-in-Depth Setback Requirements for Property
Located at 1137 N Green Bay Rd. (First reading and, if desired by the City Council,
Final Approval)
GORAN RADOVANOVIC, PLANNING INTERN 847-810-3520
MEGAN O’NEILL, PLANNER 847-810-3520
PURPOSE AND ACTION REQUESTED On April 3rd, 2012, the Zoning Board of Appeals held a
public hearing to consider a request for a variance from the lot-in-depth setback
requirements in the R-3 zoning district for property located at 1137 N Green Bay Rd. After
hearing a presentation from the petitioner the Board voted unanimously to recommend
approval of the variance to the City Council.
An Ordinance in support of the variance, exhibits to the Ordinance and a report from the
Zoning Board of Appeals are included in the Council packet beginning on page 53.
BACKGROUND AND DISCUSSION This variance request is presented to allow construction
of a one-story addition to the existing residence. The required lot-in-depth setbacks for
this property are 40 feet from all properties lines. The variance as requested will allow the
new addition to be located no closer than 18 feet to the north property line. Given the
location of the proposed addition, little to no change will be perceived from the street or
neighboring properties. The design is intended to maintain property’s current character.
BUDGET/FISCAL IMPACT None.
Recommended Action: Waive first reading and grant final approval of an Ordinance
authorizing construction of an addition located no closer than 18 feet to the north
property line as requested.
3. Consideration of an Ordinance Regarding the Use of Wireless Telephones
and Electronic Devices While Driving (Final Reading)
PRESENTED BY CITY MANAGER, BOB KIELY
PURPOSE AND ACTION REQUESTED: At the February 21, 2012 City Council meeting staff
recommended consideration and action by the City Council relating to a ban on the use
of cell phones and other electronic devices while operating a motor vehicle within the
limits of the City; unless the operator is using a hands-free device. Several Council
15
May 21, 2012 Agenda
members expressed concerns and views and as a result first reading was passed with a 5
to 4 vote while the second and final reading failed with a 4 to 5 vote.
BACKGROUND/DISCUSSION: The Legal Committee first discussed the concept of an
ordinance related to restricting the use of electronics while driving at their October 26,
2011 meeting. Following a briefing from Alderman Palmer at the December 5, 2011
Committee of the Whole meeting on the Legal Committee’s discussion and
recommendation, the City Council directed staff to further review the matter and bring
forward options at the January 3 City Council meeting. At the January 3 meeting, the
consensus was to table this matter until the February 6 Council meeting when the entire
City Council would be present for the discussion. At the February 6 meeting, staff
provided a report indicating that the Illinois State Legislature had introduced a bill that
would apply restrictions similar to what Lake Forest was contemplating, on a state-wide
basis. Potential Options for Consideration:
1) Do not pass a new Ordinance and continue to enforce current Illinois laws regarding
distracted driving. The City Council could elect to not enact any new ordinances
relating to the use of cellphones and other electronic devices and continue to operate
under current Illinois law. Current law does restrict the use of such devices in school zones
and construction areas. If the Council was to favor this option, the staff would
recommend that we take the following steps.
a) Formally recommend to our respective State Representatives that the State
move forward with legislation to create a state-wide ban on the use of such devices (not
just in school or construction zones).
b) Direct staff to prepare a formal public education program to inform the
community on current state law and the dangers of distracted driving.
2) Adopt an Ordinance regarding the use of wireless telephones and electronic devices
while driving “Hands Free Ordinance”. On February 21, 2012 the City Council approved
first reading of an ordinance which substantially mirrors the legislation enacted by other
area municipalities (Highland Park , Deerfield) and the legislation under consideration by
the State. The ordinance approved for first reading is attached beginning on page 60.
Two matters of consideration associated with this option are the schedule of
implementation and enforcement.
a) Schedule of Implementation – The City Council has the option of moving
forward with the adoption of the ordinance with the stipulation that it does not go into
effect until some future date (ie: January 1, 2013). This enables sufficient time for city staff
to publicize the new legislation and permit time for drivers to change cell phone use
behaviors.
b) Enforcement – The matter of enforcement by the Lake Forest Police
Department would be similar and consistent with enforcement of the Seat Belt Law. Our
intent would not be to aggressively “seek-out” drivers violating the ordinance but rather
to piggy-back its application with another violation that may have occurred. For
example, speeding while on the cell phone.
16
May 21, 2012 Agenda
Even if the State were to enact a statewide ban on the use of wireless telephones
and other electronic devices while driving, staff would still recommend that the City
enact its own companion ordinance. This allows police officers to write tickets that bring
individuals before the Administrative Hearing Officer and results in a higher percentage of
the ticket revenue to stay in Lake Forest.
Staff would also recommend that a formal public education program be
implemented under this option as well.
RECOMMENDED ACTION: If appropriate and should the City Council desire, approval of
final reading of a Hands Free Ordinance along with stipulation on the schedule for
implementation.
NEW BUSINESS 9:05 p.m.
ADDITIONAL ITEMS FOR COUNCIL DISCUSSION
ADJOURNMENT 9:15 p.m.
Office of the City Manager
May 18, 2012
The City of Lake Forest is subject to the requirements of the Americans with Disabilities
Act of 1990. Individuals with disabilities who plan to attend this meeting and who require
certain accommodations in order to allow them to observe and/or participate in this
meeting, or who have questions regarding the accessibility of the meeting or the
facilities, are required to contact City Manager Robert R. Kiely, Jr., at (847) 234-2600
promptly to allow the City to make reasonable accommodations for those persons.
17
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19
20
PROCLAMATION
WHEREAS, the McKinlock Post 264 of the American Legion has undertaken to provide
appropriate exercises and entertainment in celebration of LAKE FOREST DAY on WEDNESDAY,
AUGUST 1, 2012 with a view to bringing together the people of our City in the furtherance of civic
interest and advancement of community fellowship; and
WHEREAS, the McKinlock Post 264 of the American Legion honors Lake Forest residents,
employees, neighbors and friends by adopting the theme “LAKE FOREST SALUTES THE VETRANS OF
THE VIETNAM CONFLICT”
THEREFORE, be it hereby proclaimed that said LAKE FOREST DAY celebration is declared
to be a City Fair and in pursuance thereof, and TUESDAY, JULY 31, 2012 and WEDNESDAY,
AUGUST 1, 2012 shall be observed as a holiday in The City of Lake Forest and our people are urged to
forsake their ordinary pursuits and gather in West Park in a spirit of comradeship and good will in
support of the ideals of our City.
James J. Cowhey, Jr., Mayor
21
¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤
¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤S RT 41
W RT 60
S RIDGE RDN RT 41 W EVERETT RD
S WAUKEGAN RDW D E E R P A T H N WESTERN AVEN LAKE RDN SHERIDAN RDS OAK KNOLL DRE D E E R PAT H
E WESTLEIGH RD
S GREEN BAY RDS TELEGRAPH RDN MCKINLEY RDW WESTLEIGH RDN FIELD DRS BEVERLY PLW OLD ELM RD S TIMBER LNS ESTATE LNS MCKI
NLEY RDW CONWAY RDACADEMY RDW GAGE LN
S WEST FORK DRN KING MUIR RDS KATHRYN LNW ONWENTSIA RDN RIDGE RDE LINDEN AVE
W WESTMINSTERBOBBE
This map is for general information purposes only. Although the
information is believed to be generally accurate, errors may exist
and the user should independently confirm for accuracy. The map
does not constitute a regulatory determination and is not a base for
engineering design. A Registered Land Surveyor should be
consulted to determine precise location boundaries on the ground.
Sanitary Sewer Lining Map
1 inch = 3,574 feet
Legend
Miles of Sanitary Sewer to Maintain - 139
Miles of Sanitary Sewer Lined - 24
Sanitary Main
¤Lined Pipe
22
Davey Resource Group Statement of Unique Qualifications
Davey Resource Group • 1500 N Mantua St • PO Box 5193 • Kent, Ohio 44240-5193 • 800-828-8312 • www.davey.com
The following assets and qualities of the Davey Resource Group demonstrate our ability to
provide municipalities with a high-quality tree inventory and tree data management software
program:
1. Large professional arborist and GIS/IT staff
Davey has over 25 professional arborists dedicated to tree inventories and urban forestry
consulting, 10 GIS/IT specialists, and access to additional trained employees as the needs
arise. As a large, national firm, Davey can expand its professional complement in a
relatively expedient manner. All staff are college educated with years of municipal
experience, Project Managers for inventory projects are ISA Certified Arborists with
some holding the new Municipal Specialist distinction, and all inventory arborists are
ISA Certified Arborists or are completing the certification process.
Davey’s size and internal resources allows it to complete large and long-term inventory
projects. Davey has successfully completed inventories for large metropolitan cities, such
as New York City, Pittsburgh, Charlotte, and Buffalo, and has worked for major clients,
such as the U. S. Forest Service, the National Park Service, and all branches of the U. S.
Military over a period of years.
2. Large equipment inventory
Davey Resource Group owns multiple, new Recon brand handheld computers and HP or
Itronix pen tablets for tree data collection and Trimble Pathfinder Pro XR GPS backpack
units. It also has national purchase and rental agreements with computer hardware and
technical equipment manufacturers in place to obtain specialty, additional, or replacement
equipment quickly.
3. Software program and support
TreeKeeper 7 is an industry leader in tree data management software as far as flexibility
and features. There are many other software systems available, each offering a different
variety of capabilities. Presented below are some of features of TK7 that other systems do
not do in its entirety.
No other software program offers stand-alone, network, and on-line platforms.
With the on-line platform, the database is accessible from anywhere in the world,
across the internet, requiring no client software installation. The full functionality
of the system is available across the internet, meaning you are not just simply
viewing the tree data, you are actually capable of working with the tree data and
using the full system.
Concurrent user access making it possible for more than one user at a time to
manipulate the tree data, work history data, and spatial data.
A front end interface is provided allowing for a suite administrator to be able to
log in and query all individual databases at once.
23
Davey Resource Group Statement of Unique Qualifications (Cont’d.)
Davey Resource Group • 1500 N Mantua St • PO Box 5193 • Kent, Ohio 44240-5193 • 800-828-8312 • www.davey.com
Each individual system is GIS capable or Non-GIS capable depending on the
needs of the city.
A synchronization tool exists that can bring newly acquired field data directly in
the master database at a push of a button.
Davey Resource Group has a dedicated staff responsible for supporting the
software. Since the information is available on the internet, DRG is able to
support the software very efficiently.
TreeKeeper 7 databases are routinely backed up and protected, taking that
burden off the individual client.
TK7 is often capable of housing pre-existing data, regardless of its origination. Our IT
department has converted data from several other database software products.
TreeKeeper is also compatible with the new urban forest benefits models developed by
the U.S. Forest Service in its i-Tree Suite of urban forest management and benefit
calculation tools.
4. Tree inventory and software project experience
Davey has over 15 years’ experience with conducting municipal tree inventories, creating
long-term management plans, and creating customized software systems. We have
successfully completed over 300 tree inventories. Our inventory arborists are highly
trained in southern tree identification, tree maintenance determinations, and risk tree
assessments.
5. Quality control
During all inventory projects, extensive quality control algorithms are applied to the
inventory data. These quality control checks verify the accuracy and completeness of the
tree inventory. Davey's Information Technology Department also runs specific analysis
software on the collected data to ensure consistency and accuracy.
In addition to computerized quality checks and control, a senior inventory arborist on-site
regularly field checks data collected by other staff to assure adherence to city work
specifications and national industry standards.
6. Local offices and staff
Davey has residential and commercial tree care and landscaping, horticultural technical
support, and urban forestry consulting offices in Park City, Burr Ridge, Wheeling, West
Chicago, and East Dundee, Illinois. And, these local offices have the collective support
and resources of the nationwide The Davey Tree Expert Company. Davey can efficiently
and effectively serve Illinois municipalities with our staff, equipment, technical expertise,
and support from our in-state offices and from other regional locations.
24
Davey Resource Group Statement of Unique Qualifications (Cont’d.)
Davey Resource Group • 1500 N Mantua St • PO Box 5193 • Kent, Ohio 44240-5193 • 800-828-8312 • www.davey.com
7. A 125-year history of providing clients quality work and results
The Davey Tree Expert Company has been in business for over 125 years. It is an
employee-owned company that has stood the test of time. While other urban forestry
companies and their inventory software programs can and have gone out of business,
Davey’s history speaks to longevity and security that it will remain successful and able to
serve the needs of municipalities in the future.
25
Project Pricing
Lake Forest, IL
Street Tree Inventory
Option One: Street Tree Inventory
GIS-Based Tree Inventory with only Davey staff
Computerized inventory data collection of up to 10,000 existing
trees, stumps, and/or planting sites, for a cost of ........................................ $40,000
Option Two: Street Tree Inventory
GIS-Based Tree Inventory with Davey and City staff
On-site training of City staff and computerized inventory data
collection of up to 9,375 existing trees, stumps, and/or planting
sites, for a cost of ......................................................................................... $40,000
Tree inventory data will be delivered as i-Tree Streets, ESRI® shapefiles, as an
Access™, or Excel™ spreadsheet.
All prices are guaranteed 60 days from date of proposal. Prices are also dependent
upon final methodology chosen by the City, availability, completeness and quality of
maps and GIS information, and timing of fieldwork.
Sincerely,
Joshua J. Behounek
Certified Arborist Municipal Specialist
IL – 4282AM
Corporate Headquarters
1500 North Mantua Street
P.O. Box 5193
Kent, Ohio 44240-5193
330.673.5685
Toll Free 1.800.828.8312
Fax 330.673.0860
1101 La Rail Drive
Columbia, Missouri 65203
573.673.7530
Fax 330.673.0860
26
The City of Lake Forest
CITY COUNCIL
Proceedings of the May 7, 2012 Regular Meeting
7:30 p.m. – City Hall Council Chambers
CALL TO ORDER AND ROLL CALL: Mayor Cowhey called the meeting to order at 7:30 p.m.
Deputy City Clerk called the roll of Council members. Present: Aldermen Novit, Waldeck,
Morsch, Palmer, Adelman. Absent: Moore, Pandaleon, Schoenheider, Quorum present. There
were approximately 20+ present in the audience.
Also present were: Vic Filippini, City Attorney; Marlo Del Percio, City Attorney; Catherine
Czerniak, Director of Community Development; Ramesh Kanapareddy, City Engineer; Carina
Walters, Assistant City Manager; Michael Thomas, Director of Public Works; Dan Martin,
Superintendent of Public Works; Deputy City Clerk; Cathryn Buerger.
PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was recited by all in attendance.
Reports of City Officers
Comments by Mayor
Mayor Cowhey thanked Council and staff for a successful strategic planning event that
was held May 4 and May 5.
Mayor Cowey reported on June 5, 2012 the Union Pacific will have a special train here in
Lake Forest to conduct a 90 minute ride to Wisconsin and back to promote train safety.
2. Comments by City Manager
A. Electric Aggregation Update- The City Manager briefed the Council on the current
questions, etc the residents have concerning this program and to clear up some
misconceptions the residents may have.
B. Railway Safety Update-It was reported that steps were taken at the 5/3/12 meeting
which consisted of staff, Union Pacific employees, and Metra officials to identify the
physical areas of concern, as well as, concern with behavior of people at the train
station depot and how they behave on the platform when trains are approaching.
Council had a few questions for staff and more meetings are forthcoming.
3. Comments by Council Members
Alderman Adelman discussed traffic issues. He also stated he observed the grass at the
Rt60 fields to be in great shape after the rains.
4. Council Committee Reports
A. Finance Committee Report
1. Approval of the Comprehensive Fiscal Plan for FY2013
The Finance Committee has reviewed the various components of the Comprehensive Fiscal Plan
for FY2013 (May 1, 2012 – April 30, 2013) at several public meetings during the past six months. T
RECOMMENDED ACTION: Approval of the Comprehensive Fiscal Plan for Fiscal Year 2013.
27
Proceedings of the May 7, 2012
Regular City Council Meeting
Alderman Morsch moved, seconded by Alderman Novit to approve the Comprehensive Fiscal
Plan for Fiscal Year 2013. The following voted “Yea” Novit, Waldeck, Morsch, Palmer Adelman.
The following voted “Nay” none. Motion carries.
2. Approval of FY2013 Personnel Policies, Practices and Official Pay Plan
The Fiscal Year 2013 Personnel Policies, Practices and Official Pay Plan are included in the
budget document.
RECOMMENDED ACTION: Approval of the FY2013 Personnel Policies, Practices and Official Pay
Plan.
Alderman Palmer moved, seconded by Alderman Novit to approve the FY2013 Personnel,
Policies, Practices, and Official Pay Plan. The following voted “Yea” Novit, Waldeck, Morsch,
Palmer Adelman. The following voted “Nay” none. Motion carries.
3. Annual Vendor Approval
At the September 19, 2011 meeting, the Finance Committee approved code amendments to
the purchasing policy for vendors for multiple purchases exceeding $20,000. Currently the City
Council approves any single purchase over $20,000. As part of the purchasing code, contracts
with vendors or providers delivering service on an ongoing basis where the amounts are
anticipated to exceed $20,000 in total shall be presented to the City Council for consideration as
part of the review and approval of the City’s annual budget.
Two names that were inadvertently left off the list were Richard Franklin and Ron Stein.
Recommended Action: Approval of the list of vendors for FY2013.
Alderman Novit moved, seconded by Alderman Palmert to approve the list of vendors for Fiscal
Year 2013. The following voted “Yea” Novit, Waldeck, Morsch, Palmer Adelman. The following
voted “Nay” none. Motion carries.
B. Housing Trust Report
1. Consideration of Recommendations from the Housing Trust Fund Board
Pertaining to the Senior Cottages and the Continued Acquisition of
Affordable Homes through a Partnership with Community Partners for
Affordable Housing. (Consideration of motions approving the
recommendations and providing direction to staff.)
P
At the April 12, 2012 meeting of the Housing Trust Fund Board, the Board voted unanimously to
forward two recommendations to the City Council for consideration.
The first recommendation relates to the Senior Cottages. At the City Council’s direction, the
Housing Trust Fund Board studied the current model under which the Senior Cottages operate.
28
Proceedings of the May 7, 2012
Regular City Council Meeting
The current model was established at the outset of the Senior Cottages project and today, does
not provide a sustainable framework for the Cottages going forward.
After much discussion, consideration of options and negotiations with potential partners, the
Housing Trust Fund Board recommends that the that the City Council accept the proposal from
Presbyterian Homes to purchase the Senior Cottages from the Senior Cottage Foundation.
After acquisition of the units, Presbyterian Homes would continue to make the Cottages
available to seniors in the community who meet income eligibility requirements. Presbyterian
Homes has demonstrated expertise in operating and managing housing to meet the needs of
seniors. If the Council supports this approach, staff, working with the City Attorney and others,
would detail conditions under which the acquisition would occur and prepare the necessary
documents.
The second recommendation is to extend the current agreement with Community Partners for
Affordable Housing to authorize the purchase of up to 3 additional single family homes in fiscal
year 2013. The initial agreement resulted in the successful purchase, improvement and re-sale of
two homes meeting the goal originally set by the Council.
Given the potential for a strengthening real estate market, the Housing Trust Fund Board
recommends that the maximum funding per house be increased from the current $62,500 to
$75,000. This amount supports both acquisition, in combination with outside funding, and
improvements to the homes and is available in the City’s housing trust fund. If the Council
supports continuation of this program, the City Manager could be directed to extend and
modify the agreement as appropriate.
RECOMMENDED ACTION: Approve a motion directing the City Manager, in consultation with the
City Attorney, to coordinate with Presbyterian Homes and the Senior Cottages Foundation to
develop the necessary agreements and documentation to facilitate the transfer of the Senior
Cottages to Presbyterian Homes subject to appropriate conditions. Upon completion, the
agreements and documents should be presented to the City Council as appropriate for Council
consideration and action.
Approve a motion directing the City Manager to extend and modify the agreements with
Community Partners for Affordable Housing to authorize the purchase and improvement of up to
three single family homes, at an amount not to exceed $225,000, in fiscal year 2013.
The Mayor thanked Community Partners, Michael Burns, Tom Morsch, and City Staff for making
this a positive and success first project.
Alderman Palmer moved, seconded by Alderman Waldeck to approve a motion in directing
the City Manager, in consultation with the City Attorney, to coordinate with Presbyterian Homes
and the Senior Cottages Foundation to develop the necessary agreements and documentation
to facilitate the transfer of the Senior Cottages to Presbyterian Homes subject to appropriate
conditions. Upon completion, the agreements and documents should be presented to the City
Council as appropriate for Council consideration and action. The following voted “Yea” Novit,
Waldeck, Morsch, Palmer Adelman. The following voted “Nay” none. Motion carries.
Alderman Morsch moved, seconded by Alderman Palmer to authorize the purchase and
improvement of up to three single family homes, at an amount not to exceed $225,000, in fiscal
year 2013. The following voted “Yea” Novit, Waldeck, Morsch, Palmer Adelman. The following
voted “Nay” none. Motion carries.
29
Proceedings of the May 7, 2012
Regular City Council Meeting
OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS
None
ITEMS FOR OMNIBUS VOTE CONSIDERATION
1. Check Register For Period March 24 - April 27, 2012
Fund Invoice Payroll Total
General 687,853 1,573,230 2,261,082
Water & Sewer 164,549 217,843 382,391
Parks & Recreation 208,698 412,218 620,917
Capital Improvements 253,887 9,584 263,472
Bond Funds - Projects 0 0 0
Motor Fuel Tax 0 0 0
Cemetery 6,700 24,909 31,609
Senior Resources 14,743 27,225 41,968
Deerpath Golf Course 68,688 43,538 112,226
Fleet 168,659 53,995 222,654
Debt Funds 0 0 0
Housing Trust 58 0 58
Park & Public Land 3,525 0 3,525
All other Funds 245,368 19,813 265,181
$1,822,728
$2,382,355
$
4,205,083
2. Approval of Adding Additional Cab Business License
An additional cab company has requested a license from the City Council to operate in The
City of Lake Forest. The Police Department has recommended the City Council grant a license
to Metro Lake County Transportation LLC. The company is based out of Chicago, Illinois.
The Police Department has completed a background check of the company and owner; the
Police Department finds no reason for the City Council to not grant the license at this time.
3. Award of Lake Forest share of the 2012 Joint Concrete Streets Repair and Sidewalk
Replacement Program contract.
PURPOSE AND ACTION REQUESTED: Staff recommended awarding the Lake Forest share of the
2012 Joint Concrete Streets Repair and Sidewalk Replacement Program contract to Schroeder &
Schroeder, Inc.
BACKGROUND/DISCUSSION: The concrete streets patching program entails replacing defective
sections of concrete streets which have been deteriorated beyond normal routine maintenance
repair. If the concrete streets are not repaired at regular maintenance intervals the serviceability
of the roadway will decline towards an unacceptable level leading to costly reconstructions.
Whereas, the Sidewalk Replacement program is an annual program that replaces defective
sections of sidewalk and curb and gutter. With this program the City is able to replace sidewalk
that are deemed hazardous or with significant flaws. In addition, Engineering Section undertakes
a City-wide survey every 5 years to evaluate the condition of approximately 85 miles of City
sidewalks.
30
Proceedings of the May 7, 2012
Regular City Council Meeting
Based on the request for replacement of concrete streets, sidewalk and curb, coming from
residents, businesses, and City staff evaluation, the Engineering staff on an annual basis prioritizes
the locations for replacement based on the severity of their condition.
Currently, City has concrete streets on Wedgewood Subdivision (Arbor Ln, Big Oaks Ct, Oak Knoll
Dr and Wedgewood Dr.), Lake Forest Heights Subdivision (Old Colony, Estes, Highland, etc.,),
Laurel Ave (Green Bay to Western) and Woodlawn Ave. For the past three years, City had been
making necessary concrete streets repair, within the above mentioned Subdivisions depending
on the allocated budget.
City Staff have previously briefed the Council on Municipal Partnership Initiative (MPI), a program
that takes advantage of economies of scale, for securing low bid prices, among neighboring
municipalities who bid similar projects each year. This year, City joined forces with Highland Park,
Wilmette, Winnetka, Lincolnwood, and Northfield as Group 2 joint bid for the 2012 Joint Concrete
Streets Repair and Sidewalk Replacement Program.
For this year’s program, Wilmette is the lead agency on behalf of the six (6) communities,
mentioned above, who participated as Group 2 for this second joint concrete streets bid
contract. A total of four (4) communities participated as Group 1 for the first joint concrete
streets bid contract.
BUDGET/FISCAL IMPACT: Bids for the 2012 Joint Concrete Streets Repair and Sidewalk
Replacement Program were received and opened on April 12, 2012. A total of five (5) firms bid
the Group 2 joint project. A summary of the bids received are as follows:
The following is a summary of the bids received:
BIDDER TOTAL MPI BID
Schroeder & Schroeder, Inc. $943,175.50
D’Land Construction $999,922.00
Suburban Concrete $1,021,116.50
ALamp Concrete $1,041,226.00
Globe Construction $1,172,196.40
Engineer’s Estimate $999,959.00
The breakdown of the lowest responsible bidder, Schroeder & Schroeder, original joint bid
specific to Lake Forest bid items is noted below:
BIDDER LAKE FOREST SHARE BID
Schroeder & Schroeder, Inc. $197,286.00
Engineer’s Estimate $155,307.50
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Proceedings of the May 7, 2012
Regular City Council Meeting
The Engineer’s Estimate was based on last year’s MPI prices plus 5% for inflation. City compared
this year’s Group 2 communities bid price for 7” concrete replacement with Group 1
communities and prior years. Results are noted in the table below:
PROJECT NAME YEAR
LOW BIDDER 7”
CONCRETE
COST/SY
Group 2 MPI Joint Annual Concrete Streets
and Sidewalk Replacement 2012 $52.50
Group 1 MPI Joint Annual Concrete Streets
and Sidewalk Replacement 2012 $38.00
MPI Joint Annual Concrete Streets and
Sidewalk Replacement 2011 $44.00
Based on above table, the City contacted the lowest responsible bidder, Schroeder &
Schroeder, to seek answers on the large variation for the concrete unit price on the two 2012
joint bids. Out of the six (6) Group 2 communities that participated in this joint bid, only Lake
Forest and Highland Park had bid quantities for full-depth 7” concrete streets replacement. The
contractor, Schroeder & Schroeder, indicated that Lake Forest and Highland Park combine the
concrete streets patching quantities as one bid line item instead of breaking it down to various
line items based on the size of the patch.
The City provided the breakdown of 2012 concrete streets patching quantities to Schroeder &
Schroeder to negotiate the unit price to be more in line with the Group 1 joint bid. Listed below is
the breakdown of original and revised bid price:
SCHROEDER & SCHROEDER 2012 GROUP 2 CONCRETE JOINT BID
BID LINE ITEM
ORIGINAL BID
7” CONCRETE
COST/SY
REVISED BID
7” CONCRETE
COST/SY
7” Concrete Replacement $52.50
7” Concrete Replacement TY III (15-25 SY) $52.50 $40.00
7” Concrete Replacement TY IV (25-50 SY) $52.50 $37.00
7” Concrete Replacement TY V (> 50 SY) $52.50 $37.00
Based on above revised bid prices, the breakdown of the Lake Forest share of the concrete
patching bid quantities is noted below:
32
Proceedings of the May 7, 2012
Regular City Council Meeting
2012 SCHROEDER & SCHROEDER REVISED GROUP 2 CONCRETE UNIT PRICE-LAKE FOREST
LAKE FOREST BID ITEM
ORIGINAL BID
7” CONCRETE
COST/SY
REVISED BID
7” CONCRETE
COST/SY
TOTAL
BID COST
7” Concrete Replacement – 1934 SY $52.50 $101,535.00
TOTAL-ORIGINAL BID PRICE $101,535.00
7” Concrete Replacement TY III -140 SY $40.00 $5,600.00
7” Concrete Replacement TY IV -853 SY $37.00 $31,561.00
7” Concrete Replacement TY V -941 SY $37.00 $34,817.00
TOTAL-REVISED BID PRICE $71,978.00
SAVINGS FROM ORIGINAL BID PRICE $29,557.00
Schroeder & Schroeder is prepared to accept the negotiated unit price for various types of
concrete, thus providing substantial savings to the City. With the savings from 7” concrete unit
price and slightly reducing the quantities on other bid line items, City can move forward with the
2012 Concrete Streets Replacement and Sidewalk Replacement program within its budget. The
revised total Lake Forest share bid is noted below:
LOW RESPONSIBLE BIDDER
LAKE FOREST SHARE
ORIGINAL BID TOTAL REVISED BID TOTAL
(BUDGETED AMOUNT)
Schroeder & Schroeder, Inc. $197,286.00 $150,000.00
All six (6) communities are recommending award of their portion of the contract to Schroeder &
Schroeder at their respective Council/Board meetings in the next few weeks. Schroeder &
Schroeder has extensive experience working in concrete streets, sidewalk and curb & gutter
removal and replacement projects. Schroeder & Schroeder was also the low bidder for 2011
MPI joint concrete bid program and had previously worked in the City on numerous projects as a
sub-contractor to the paving contractor.
With the revised low price, as part of this year’s Concrete Streets Replacement program City
plans to patch deteriorated portions of Fairview Ave, Highland Ave, Everett Rd, Woodlawn Ave,
and Laurel Ave. In addition to the above concrete streets, City plans to install new curbs at the
intersection of June Terrace, Washington & Ryan and flare the curbs at Deerpath Middle School
middle access road (between Golf Ln and Hastings). Both these curb related requests were
recommended by the Traffic Safety and Coordination Committee (TSCC) to address pedestrian
safety and traffic flow respectively. In addition to the above curb installations, TSCC also
recommended shortening the length of pavement crosswalk on Conway Farms Rd (by the
swimming pool) by installing new sidewalks. The above-mentioned work along with resident
requests on sidewalk and curb& gutter replacement will be completed in this year’s program.
With the favorable curb & gutter unit price, the City’s Engineering staff recommends
replacement of deteriorated sections of curb in the Recreation Center parking lot. This work will
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Proceedings of the May 7, 2012
Regular City Council Meeting
be funded separately and has been budgeted in FY 12 CIP as part of the Recreation Parking Lot
repairs.
All document tasks related to the City of Lake Forest portion of final engineering plans and joint
bid contract documents were done by in-house Engineering Staff. The joint contract bid
specifications provided details on all five communities' respective bid quantities to assist the
winning contractor in planning this joint bid program.
If awarded, work on this project is expected to begin in early June and be substantially
completed by end of August. Upon award of the contract, all six (6) municipalities will meet with
the contractor to get a tentative schedule for each community. The property owners near the
vicinity of the construction work for Lake Forest portion of the joint contract program will be
notified in advance of the start of construction. The City website, under Construction Updates,
will also provide the details the construction schedule.
Each municipality will be responsible for inspecting their own Concrete Streets Repair and
Sidewalk Replacement program. City Engineering staff will provide oversight through daily
inspections for Lake Forest portion of the contract to minimize any potential complaints from
residents and businesses.
Below is an estimated summary of Project budget:
FY2013 Funding Source Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
Capital Fund $150,000.00 $150,000.00 Y
RECOMMENDED ACTION: Staff recommends awarding the Lake Forest share of the 2012 Joint
Concrete Streets Repair and Sidewalk Replacement Program contract to Schroeder & Schroeder
for a not-to-exceed amount of $150,000.00.
4. Approval of a Resolution Authorizing the Execution of a Grant Application
between The City of Lake Forest and the Illinois Department of Transportation for
Funding of the Historic Market Square Train Station.
PURPOSE AND ACTION REQUESTED: The State of Illinois, through the Illinois Department of
Transportation (IDOT), administers financial assistance from their Illinois Transportation
Enhancement Program (ITEP) for well-planned projects that support alternate modes of
transportation, enhance the transportation system via preservation of visual and cultural
resources, and improve the quality of life for members of the communities. In 2009, the City was
awarded $835,090 in ITEP funding towards exterior renovations of the east Lake Forest train
station. Another round of ITEP grants have been released and staff would
respectfully request the City Council to approve the resolution between the City and Illinois
Department of Transportation (IDOT) in order to continue exterior and interior renovations for the
east Lake Forest train station.
BACKGROUND/DISCUSSION: In 2008, The City of Lake Forest applied for the ITEP Funding offered
through IDOT and unfortunately was not a recipient. In 2009, with assistance from the Historic
Preservation Foundation, the City applied for an IDOT, ITEP grant seeking approximately $1
million in federal funding for exterior stabilization of the historic building. In October 2010 the city
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Proceedings of the May 7, 2012
Regular City Council Meeting
received notification of being an award recipient and was allocated $835,090. To date, the City
has replaced the slate roof and will be looking to painting the exterior and completing any
masonry and tuck pointing to the building.
Upon notification of the 2012 ITEP grant opportunity staff with assistance from the Historic
Preservation Foundation will again apply for funds to complete exterior renovations and begin
interior renovations. In order to apply for the funds a resolution must be approved.
BUDGET/FISCAL IMPACT: The grant is an 80% federal grant and 20% local matching funds.
RECOMMENDED ACTION: If appropriate and should the City Council desire, approve a resolution
authorizing the execution of a grant application between The City of Lake Forest and the Illinois
Department of Transportation for funding of the historic Market Square train station.
5. Approval of the April 16, 2012 City Council Meeting Minutes
Recommended Action: Approval of the Omnibus agenda items as presented.
Alderman Novit moved, seconded by Alderman Morsch to approve the Omnibus as presented.
The following voted “Yea” Cowhey, Novit, Waldeck, Morsch, Adelman. The following voted
“Nay” none. Motion carries.
ORDINANCES
1. Consideration of an Ordinance Granting a Special Use Permit Authorizing the
Construction of a Replacement Student Residence Hall, a Stormwater Management
Area and a Parking Area on the South Campus of Lake Forest College. (If desired by
the Council, waive first reading and grant final approval.)
At the February and April meetings, the Zoning Board of Appeals considered a request for a
Special Use Permit for Lake Forest College. The request included the following components:
• The replacement of Moore Hall, the existing 60-bed student residence hall, with a new
235-bed residence hall in generally the same location on South Campus.
• An approximately 18-space parking lot.
• A stormwater management area in conjunction with the construction of additional
impervious surface.
• A request for a height variance to allow the new residence hall to be generally in
keeping with the existing Moore Hall.
Lake Forest College, like other institutions in the community, operates as non-residential use on
residentially zoned property and is authorized through the special use permit process. In the
case of Lake Forest College, the various buildings and facilities on the campus have been
authorized through a series of Special Use Permits over the years as the College has grown and
changed. The College itself long predates the current Code requirement for a Special Use
Permit for an educational use in a residential district and in fact, was established before the
surrounding residential neighborhoods.
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Proceedings of the May 7, 2012
Regular City Council Meeting
Based on direction from the Zoning Board of Appeals at the February meeting, the College
modified the project before returning to the Board at the April meeting. The modifications
included breaking the mass of the new residence hall into two distinct masses, reducing the
overall height of the building by working with the existing topography on the site, angling the
building to minimize full elevation views from Sheridan Road and enhancing the landscape
concepts. At the April meeting, the Board commended the College for the responsiveness of
the revisions presented and voted enthusiastically and unanimously to recommend approval of
the Special Use Permit and height variance to the City Council subject to several conditions of
approval.
RECOMMENDED ACTION: Waive first reading and grant final approval of an Ordinance
approving a Special Use Permit for the new residence hall and associated stormwater
management and parking areas and incorporating a height variance all subject to conditions of
approval.
Alderman Palmer moved, seconded by Alderman Morsch to waive first reading of an
Ordinance approving a Special Use Permit for the new residence hall and associated
stormwater management and parking areas and incorporating a height variance all subject to
conditions of approval. Motion carried unanimously by voice vote.
Alderman Novit moved, seconded by Alderman Morsch to approve an Ordinance approving a
Special Use Permit, in substantially the form for the new residence hall and associated
stormwater management and parking areas and incorporating a height variance all subject to
conditions of approval. The following voted “Yea” Novit, Waldeck, Morsch, Palmer Adelman.
The following voted “Nay” none. Motion carries.
NEW BUSINESS-None
FINAL WORDS FOR THE DEPARTING ALDERMAN FROM REMAINING COUNCIL MEMBERS
The Council and City Manager took time to make comments and thank Alderman Morsch for all
of his hard work and for his long history of public service.
PRESENTATION OF FABULOUS GIFTS AND PRIZES- Alderman Morsch was presented with a
personalized street sign and tree certificate.
A. Final Comments from Alderman Morsch
Alderman thanked the Council and staff and wished everyone well.
ADDITIONAL ITEMS FOR COUNCIL DISCUSSION
None
ADJOURNMENT
There being no further business, Alderman Morsch moved, seconded by Alderman Novit to
adjourn the meeting at 8:48 p.m. The motion carried unanimously by voice vote.
Cathryn H. Buerger
Deputy City Clerk
36
The City of Lake Forest
CITY COUNCIL
Proceedings of the May 7, 2012 Second Meeting
7:30 p.m. – City Hall Council Chambers
CALL FOR ORGANIZATION OF THE 2012-2013 CITY COUNCIL 9:10 p.m.
1. Deputy City Clerk Cathryn Buerger Administered the Oath of Office to:
First Ward Alderman-Elect - - Kent Elliott Novit
Third Ward Alderman-Elect - - Stanford Tack
Fourth Ward Alderman-Elect - - Robert Palmer
Second Ward Alderman-Elect, David Moore was absent and will be sworn in at the May 21,
2012 meeting.
CALL TO ORDER AND ROLL CALL
Honorable James J. Cowhey, Jr., Mayor
Kent Novit, Alderman First Ward Donald Schoenheider, Alderman Third Ward
Catherine Waldeck Alderman First Ward Stanford Tack, Alderman Third Ward
David Moore, Alderman Second Ward Robert Palmer, Alderman Fourth Ward
George Pandaleon, Alderman Second Ward Michael Adelman, Alderman Fourth Ward
Alderman Moore, Pandaleon, and Schoenheider were absent. Quorum present.
ELECTION AND APPOINTMENT OF CITY OFFICERS
1. Election by the City Council as Required by Charter and City Code
City Treasurer Elizabeth A. Holleb (Effective June 1, 2012)
City Supervisor Robert R. Kiely, Jr.
City Attorney Victor Filippini
City Clerk Robert R. Kiely, Jr.
City Surveyor and Engineer Ramesh Kanapareddy
Recommended Action: Appoint officers as required by City Charter and City Code.
Alderman Palmer moved, seconded by Alderman Novit to appoint officers as required by
City Charter and City Code as recommended. The motion carried by voice vote.
REPORTS OF CITY OFFICERS
1. Comments by Mayor
A. 2012-2013 New Board and Commission Appointments/Reappointments
AUDIT COMMITTEE
NAME OF MEMBER APPOINT/REAPPOINT WARD
Amy Krebs Reappoint 3
A. Andrew Marwede Reappoint 1
Andy Logan Appoint 1
Michelle Moreno Appoint as Chairman 4
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May 7, 2012 Second Agenda
BUILDING REVIEW BOARD
NAME OF MEMBER APPOINT/REAPPOINT WARD
Jon Clair Reappoint 3
Monica Ruggles Reappoint 1
CEMETERY COMMISSION
NAME OF MEMBER APPOINT/REAPPOINT WARD
Pru Beidler Reappoint 1
Amy Schuetz Appoint 1
CONSTRUCTION CODES COMMISSION
NAME OF MEMBER APPOINT/REAPPOINT WARD
Martin Fiore Reappoint 4
Peter Witmer Reappoint 1
CROYA
NAME OF MEMBER APPOINT/REAPPOINT WARD
Laurie Doherty Reappoint 2
Marcy Kerr Reappoint 2
Marlene Reinert Appoint STUDENT
Joseph Santello Appoint STUDENT
Kate Whalley Appoint STUDENT
FIRE AND POLICE BOARD
NAME OF MEMBER APPOINT/REAPPOINT WARD
Phil Foss Chairman 2
GORTON BOARD
NAME OF MEMBER APPOINT/REAPPOINT WARD
Alan Lerner Appoint 2
Sandy Turner Appoint 2
Mark Ventling Chairman 2
HOUSING TRUST FUND BOARD
NAME OF MEMBER APPOINT/REAPPOINT WARD
Thomas Tropp Reappoint 2
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May 7, 2012 Second Agenda
LEGAL COMMITTEE
NAME OF MEMBER APPOINT/REAPPOINT WARD
Natascha Backes Appoint 4
Ray Buschmann Chairman 4
Peter Hamilton Reappoint 1
Dave Neumeister Appoint 3
LIBRARY
NAME OF MEMBER APPOINT/REAPPOINT WARD
Lisa Dettling Reappoint 4
Janet Gibson Reappoint 3
Reese Marcusson Appoint 2
SENIOR RESOURCES COMMISSION
NAME OF MEMBER APPOINT/REAPPOINT WARD
Jim Buzard Reappoint 3
Nancy Carey Reappoint 4
Jill Chaifetz Appoint 1
Carrol Herber Reappoint 3
Paul Lemieux Reappoint LB
Recommended Action: Approve appointments recommended by Mayor Cowhey
Alderman Novit moved, seconded by Alderman Palmer to approve the appointments
recommended by Mayor Cowhey. Motion carried by voice vote.
B. Resolution of Appreciation for Ward 3 Alderman Thomas Morsch- Mayor Cowhey read and
presented the resolution to Tom Morsch.
Alderman Waldeck moved, seconded by Alderman Palmer to approve the Resolution.
Motion carried unanimously by voice vote.
OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS
None
ITEMS FOR OMNIBUS VOTE CONSIDERATION
1. Schedule of Regular Meetings of the City Council for Fiscal Year 2012-2013 39
May 7, 2012 Second Agenda
Date Time Location
May 7, 2012 7:30 P.M. COUNCIL CHAMBERS
May 21, 2012 7:30 P.M. COUNCIL CHAMBERS
June 4, 2012 7:30 P.M. COUNCIL CHAMBERS
June 18, 2012 7:30 P.M. COUNCIL CHAMBERS
July 2, 2012 7:30 P.M. COUNCIL CHAMBERS
July 16, 2012 7:30 P.M. COUNCIL CHAMBERS
August 6, 2012 7:30 P.M. COUNCIL CHAMBERS
September 4, 2012** 7:30 P.M. COUNCIL CHAMBERS
September 17, 2012 7:30 P.M. COUNCIL CHAMBERS
October 1, 2012 7:30 P.M. COUNCIL CHAMBERS
October 15, 2012 7:30 P.M. COUNCIL CHAMBERS
November 5, 2012 7:30 P.M. COUNCIL CHAMBERS
November 19, 2012 7:30 P.M. COUNCIL CHAMBERS
December 3, 2012 7:30 P.M. COUNCIL CHAMBERS
January 7, 2013 7:30 P.M. COUNCIL CHAMBERS
January 22, 2013** 7:30 P.M COUNCIL CHAMBERS
February 4, 2013 7:30 P.M. COUNCIL CHAMBERS
February 19, 2013** 7:30 P.M. COUNCIL CHAMBERS
March 4, 2013 7:30 P.M. COUNCIL CHAMBERS.
March 18, 2013 7:30 P.M. COUNCIL CHAMBERS
April 1, 2013 7:30 P.M. COUNCIL CHAMBERS
April 15, 2013 7:30 P.M. COUNCIL CHAMBERS
** = This date represents a change from the traditional dates, due to holiday conflicts.
Recommended Action: Approval of schedule of regular Council meetings as noted.
Alderman Palmer moved, seconded by Alderman Novit. Motion carried unanimously by voice vote.
ORDINANCES
1. Consideration of a Memorandum of Understanding Regarding the Lake
Forest Consortium for Environmental Leadership
In 2007, the City formed the Ad Hoc Environmental Policy Advisory Committee to promote
opportunities to preserve the environment and potentially reduce the City’s energy costs. The
Committee embarked on programs to establish the City’s carbon footprint; educate the residents
on their own individual carbon footprint; identify ways to increase recycling within the community;
and promote sustainability in the construction of new buildings. While the Committee had a
meaningful impact on City operations and the construction of the new Municipal Services facility,
turnover of membership limited its tenure.
Starting in 2011, representatives from the City, Lake Forest Open Lands Association, Lake Forest
College and School Districts 67 & 115 began meeting to discuss issues of environmental
sustainability and our collective responsibility in the stewardship of our natural resources. Lake Forest
has historically been at the forefront of land and ecosystem preservation and we recognize its
influence on the overall quality of life for our residents. We also believe that the synergistic
opportunities created through increased collaboration of these five community institutions could
be enormous, profound and transformational. With this goal in mind, the group has created and
proposes the recognition of the Lake Forest Consortium for Environmental Leadership via a joint
Memorandum of Understanding The Consortium goals of awareness, engagement and
collaboration are articulated within the agreement and will be reviewed in more detail by City staff
at the City Council meeting.
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May 7, 2012 Second Agenda
Recommended Action: If appropriate, and should the City Council desire, approve the
Memorandum of Understanding and appoint Curt Volkmann and Chuck Myers to the Board of
Advisors.
The Council was advised there is no action requested tonight and this presentation is for
informational purposes only at this time.
2. Boat Basin Dredging Policy
In December 2011, the City Manager Kiely and Director Van Arsdale received correspondence
from the Lake Forest Yacht Club officers requesting the City institute a schedule of two dredging
events on a fixed basis each year. At the time the correspondence was received, the Department
was just entering the budget process and the representatives were told the timing was right for staff
to re-visit our current practices and look into the expense and service impacts associated with
conducting a second dredge as routine practice.
Background on this lakefront service begins with the City’s decision to purchase its own hydraulic
dredger in 2001 at a total expense of $255,229. Part of the justification for purchasing the dredger
was the advantages of being able to conduct two possible dredges per year on a schedule to
maximize the season for our community boating patrons. In the past ten years, the City has
conducted a second dredge on three of the ten years (but would have been four years out of ten)
as detailed below:
2002 No second dredge needed
2003 Yes, dredge completed (dates unknown)
2004 No second dredge needed
2005 No second dredge needed
2006 Second dredge-completed October 25th
2007 Second dredge-completed September 26
2008 No second dredge needed
2009 No second dredge needed
2010 No second dredge needed
2011 Second dredge should have been done but with South Beach Access Road
under construction for the fall season it was not deemed a justified expense
In 2008 due to complaints by the larger boat owners about inconsistent dredging practices and in
light of the 2008 Cost of Services Study and shrinking budgets, City staff reviewed the dredging
practices at that time and determined that the City would commit to dredging a second time only
if August water levels confirmed the need and the expense was justified by the volume of boats
impacted, or our inability to provide City programs. Director Van Arsdale and Superintendent
McKiernan met at that time with the Yacht Club Commodore, Park Board member Michael
Perlman, and the affected boat owners (4 total) to communicate this new direction. Though not
completely satisfied with the new parameters, the boaters recognized the fiscal concerns at that
time and that the second dredge was only benefitting a few boaters. We have followed this “as
needed and justified” dredging philosophy since 2008.
Our investigation of current boating impacts indicates that in 2011 we now have more boats
impacted, 20 boats as compared to 4 boats in 2008. Further, according the Army Corps of
Engineers Great Lakes Historical Reports, lake levels are cyclical and we are in a period of low
water levels. The key determinant to whether lake levels will rise or fall is winter weather. The lake
level is highly dependent on winter precipitation and snow melt in the upper Great Lakes, and on
the level of ice and snow pack that forms on the lake during the winter. As a result, with the
unusually mild winter around the Great Lakes, lake levels are forecast to decline further in 2012.
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May 7, 2012 Second Agenda
There are also multiple benefits to conducting a second dredge if conditions warrant the need.
These are outlined in the attached dredging policy but include safety, service delivery and
revenue generation. In 2011 the Department was also unable to launch its Colgate which caused
cancelation of community instructional programs and limited our sailing team’s practices which
are very important with remaining competitive in the Midwest Interscholastic Sailing Association
Championship events. Numerous members of the Lake Forest Yacht Club were also unable to
access the open water in the fall affecting their full enjoyment of the potential sailing season.
Annual dredging expense varies depending on the volume of sand removal required. A cost
breakdown of the most recent dredging expenses which occurred in spring 2011 is as follows:
2 staff members X 8 hours / day X $34 / hour
(includes all staff wages / benefits) X 15 days = $8,160*
Fuel to run the dredger ($267 / day) = $4,000
Tow service to trailer dredger to basin = $1,000
Crane service to place dredger in water = $2,000
Total = $15,160 ($7,000 w/o labor)
As the expenses indicate, the variable expenses are labor and fuel as that they are dependent
upon the amount of time that is expended to remove the volume of sand and sediment from the
affected basin areas. However, full-time staff cost are charged to the Parks Department and would
be incurred whether park staff are dredging or working on other park projects*. As a result, fix costs
for the trailer and crane service for a second dredge would total $3,000 and fuel costs would
average $1,333 per week. Staff estimates that the fall dredge would take approximately one week
to complete and therefore has included a $4,500 estimated direct cost (trailer, crane and fuel for 1
week period) into the Lakefront FY2013 budget. These additional funds did not have a significant
impact on the profit margin because some of the expense will be offset by the higher launch and
compound storage fees recently approved by the Park Board and City Council.
Staff also looked into the cost to outsource the dredging. Park maintenance staff has a quote from
Edward G. Gillen Co. in Milwaukee, Wisconsin for $30,000 to clear sand from just the mouth of the
basin. Staff also spoke with the Winnetka Park District about their dredging costs and they spend
approximately $15,000 to $25,000 each spring to dredge their boat launch. Their launch is about a
third of the size of Forest Park’s basin. Obviously these examples indicate it is far more cost effective
to conduct the dredging using our in-house equipment and labor.
Staff recommended that the City revise its dredging practices beginning in 2012 by formalizing its
dredging practices into a policy that outlines the commitments and triggers agreed to by the City
on an annual basis. Staff does not feel we should “automatically conduct a second dredge” unless
specific water levels trigger the need. By specifying what this water level is by date as well as
appropriately scheduling and budgeting for a second dredge, the City will be better positioned to
ensure execution. This more formal policy-based approach will provide a more consistent
framework that is easily understood by the boating community and staff responsible for the
dredging activities. City staff did work closely with the Lake Forest Yacht Club officers in crafting
the policy and it was presented and approved by the Park Board on April 10, 2012.
RECOMMENDED ACTION: Approval of the Lakefront Boat Basin Dredging Policy, becoming effective
in FY13.
Alderman Novit moved, seconded by Alderman Palmer to approve the Lakefront Boat Basin Dredging Policy
becoming effective in FY 13. The following voted “Aye” Novit, Waldeck, Tack, Palmer, Adelman. The
following voted “Nay” None. Motion carried.
NEW BUSINESS
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May 7, 2012 Second Agenda
None
ADDITIONAL ITEMS FOR COUNCIL DISCUSSION
Alderm an Palmer inquired about the status of the hands free ordinance.
ADJOURNMENT
There being no further business, Alderman Palmer moved, seconded by Alderman Novit to adjourn
the meeting at 9:28 p.m. The motion carried unanimously by voice vote.
Cathryn H. Buerger
Deputy City Clerk
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THE CITY OF LAKE FOREST
ORDINANCE NO. 12-__
AN ORDINANCE AMENDING CHAPTER 40 OF
THE CITY CODE OF THE CITY OF LAKE FOREST
REGARDING THE USE OF WIRELESS TELEPHONES
AND ELECTRONIC DEVICES WHILE DRIVING
WHEREAS, Chapter 40 of the City Code of The City of Lake Forest (the "City Code"), sets forth
general traffic rules and regulations applicable to the operation of motor vehicles and the use of streets
within the City; and
WHEREAS, the use of wireless telephones and electronic communications devices has become
pervasive within the City and the Chicago metropolitan area generally; and
WHEREAS, in recognition of the public safety risks presented by using electronic devices while
driving, the General Assembly has previously prohibited, pursuant to 625 ILCS 5/12-610.2, the use of
electronic communication devices to compose, send, or read electronic communications while operating a
motor vehicle under specific circumstances; and
WHEREAS, in recognition of the public safety risks presented by using wireless telephones while
driving, the General Assembly has previously restricted, pursuant to 625 ILCS 5/12-610.1, the use of
wireless telephones while operating a motor vehicle under specific circumstances; and
WHEREAS, use of wireless telephones and other electronic devices while operating a motor
vehicle can distract drivers of such motor vehicles, thereby endangering persons and property and
otherwise presenting risks to the public health and safety; and
WHEREAS, the City Council has found that the use of wireless telephones while driving a motor
vehicle, without a hands-free device that permits the driver to use a telephone without the use of the
driver's hands, poses a threat to the general public safety, health, and welfare; and
WHEREAS, pursuant to the home rule powers of the City, the City Council has determined that it
will serve and be in the best interest of the City and its residents to amend Chapter 40 of the City Code to
prohibit the use of wireless telephones and other electronic devices while driving a motor vehicle, except
when the driver uses a hands-free device or in other limited circumstances; and
WHEREAS, the City Council has determined that it will serve and be in the best interest of the
City and its residents to amend the City Code pursuant to this Ordinance;
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NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LAKE
FOREST, LAKE COUNTY, STATE OF ILLINOIS, as follows:
SECTION ONE: RECITALS. The foregoing recitals are incorporated into, and made a
part of, this Ordinance as the findings of the City Council.
SECTION TWO: USE OF WIRELESS TELEPHONES AND ELECTRONIC DEVICES
WHILE DRIVING. Article V, entitled "Driving while Intoxicated and Reckless Driving," of Chapter 40,
entitled “Rules of the Road,” of the City Code shall be, and is hereby, amended to modify the title of said
Article V and to add a new Section 40-1-506, entitled "Use of Wireless Telephones and Electronic
Devices While Driving," which shall hereafter be and read as follows:
Art. V DRIVING WHILE INTOXICATED, AND RECKLESS, AND NEGLIGENT DRIVING
* * *
Sec. 40-1-506 Use of Wireless Telephones and Electronic Devices While Driving.
(A) Use of Wireless Telephones and Electronic Devices While Driving
Prohibited. Except as provided in Section 40-1-506(B) of this Chapter, no person
shall drive a motor vehicle while using any wireless, mobile, cellular, analog
wireless or digital telephone, personal data assistant, or other electronic
communication device. For purposes of this Section 40-1-506, the term "using"
shall include, without limitation: (1) talking or listening to another person on the
telephone; (2) text messaging; (3) sending, reading or listening to an electronic
message; and (4) browsing the internet.
(B) Exceptions. Section 40-1-506(A) of this Chapter shall not apply to:
(1) Law enforcement officers and operators of emergency
vehicles, when on duty and acting in their official capacities;
(2) Persons using a telephone with a hands-free device that
allows the driver to talk to and listen to the other party on the telephone
without the use of the driver’s hands;
(3) Persons using a telephone, personal data assistant, or
electronic communication device for purposes of contacting or
communicating with public safety or other emergency service providers
while driving a motor vehicle; or
(4) Persons using a telephone, personal data assistant, or
electronic communication device in a motor vehicle that is in a, parked
position.
(C) Penalty. Whoever violates any provision of this Section 40-1-
506 shall be subject to Chapter 53 of the City Code, regarding Administrative
Hearings, and fined no less than $100 for the first offense, $200 for the second
offense, and $300 for each offense thereafter.
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SECTION THREE: EFFECTIVE DATE. This Ordinance shall be in full force and effect from
and after its passage, approval, and publication in the manner provided by law; provided, however, that
this Ordinance shall not be effective prior to [DATE].
PASSED THIS ___ DAY OF ___________, 2012.
AYES:
NAYS:
ABSENT:
APPROVED THIS ___ DAY OF ___________, 2012.
Mayor
ATTEST:
City Clerk (Deputy)
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