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CITY COUNCIL 05/07/2012 2nd SessionTHE CITY OF LAKE FOREST COUNCIL AGENDA Monday, May 7, 2012 SECOND SESSION (2012-2013 City Council) CALL FOR ORGANIZATION OF THE 2012-2013 CITY COUNCIL 9:10 p.m. 1. Deputy City Clerk Cathryn Buerger Administers the Oath of Office to: First Ward Alderman-Elect - - Kent Elliott Novit Second Ward Alderman-Elect - - David Moore Third Ward Alderman-Elect - - Stanford Tack Fourth Ward Alderman-Elect - - Robert Palmer CALL TO ORDER AND ROLL CALL Honorable James J. Cowhey, Jr., Mayor Kent Novit, Alderman First Ward Stanford Tack, Alderman Third Ward Catherine Waldeck Alderman First Ward Donald Schoenheider, Alderman Third Ward David Moore, Alderman Second Ward Robert Palmer, Alderman Fourth Ward George Pandaleon, Alderman Second Ward Michael Adelman, Alderman Fourth Ward ELECTION AND APPOINTMENT OF CITY OFFICERS 9:15 p.m. 1. Election by the City Council as Required by Charter and City Code City Treasurer Elizabeth A. Holleb (Effective June 1, 2012) City Supervisor Robert R. Kiely, Jr. City Attorney Victor Filippini City Clerk Robert R. Kiely, Jr. City Surveyor and Engineer Ramesh Kanapareddy Recommended Action: Appoint officers as required by City Charter and City Code. REPORTS OF CITY OFFICERS 9:20 p.m. 1 May 7, 2012 Second Agenda 1. Comments by Mayor A. 2012-2013 New Board and Commission Appointments/Reappointments AUDIT COMMITTEE NAME OF MEMBER APPOINT/REAPPOINT WARD Amy Krebs Reappoint 3 A. Andrew Marwede Reappoint 1 Andy Logan Appoint 1 Michelle Moreno Appoint as Chairman 4 BUILDING REVIEW BOARD NAME OF MEMBER APPOINT/REAPPOINT WARD Jon Clair Reappoint 3 Monica Ruggles Reappoint 1 CEMETERY COMMISSION NAME OF MEMBER APPOINT/REAPPOINT WARD Pru Beidler Reappoint 1 Amy Schuetz Appoint 1 CONSTRUCTION CODES COMMISSION NAME OF MEMBER APPOINT/REAPPOINT WARD Martin Fiore Reappoint 4 Peter Witmer Reappoint 1 CROYA NAME OF MEMBER APPOINT/REAPPOINT WARD Laurie Doherty Reappoint 2 Marcy Kerr Reappoint 2 Marlene Reinert Appoint STUDENT Joseph Santello Appoint STUDENT Kate Whalley Appoint STUDENT FIRE AND POLICE BOARD NAME OF MEMBER APPOINT/REAPPOINT WARD Phil Foss Chairman 2 2 May 7, 2012 Second Agenda GORTON BOARD NAME OF MEMBER APPOINT/REAPPOINT WARD Alan Lerner Appoint 2 Sandy Turner Appoint 2 Mark Ventling Chairman 2 HOUSING TRUST FUND BOARD NAME OF MEMBER APPOINT/REAPPOINT WARD Thomas Tropp Reappoint 2 LEGAL COMMITTEE NAME OF MEMBER APPOINT/REAPPOINT WARD Natascha Backes Appoint 4 Ray Buschmann Chairman 4 Peter Hamilton Reappoint 1 Dave Neumeister Appoint 3 LIBRARY NAME OF MEMBER APPOINT/REAPPOINT WARD Lisa Dettling Reappoint 4 Janet Gibson Reappoint 3 Reese Marcusson Appoint 2 SENIOR RESOURCES COMMISSION NAME OF MEMBER APPOINT/REAPPOINT WARD Jim Buzard Reappoint 3 Nancy Carey Reappoint 4 Jill Chaifetz Appoint 1 Carrol Herber Reappoint 3 Paul Lemieux Reappoint LB Recommended Action: Approve appointments recommended by Mayor Cowhey B. Resolution of Appreciation for Ward 3 Alderman Thomas Morsch Copies of Resolution are attached beginning on page9. Recommended Action: Approval of the Resolution. 3 May 7, 2012 Second Agenda 2. Comments by the City Manager 9:30 p.m. 3. Comments by Council Members 9:35 p.m. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS ITEMS FOR OMNIBUS VOTE CONSIDERATION 1. Schedule of Regular Meetings of the City Council for Fiscal Year 2012-2013 Date Time Location May 7, 2012 7:30 P.M. COUNCIL CHAMBERS May 21, 2012 7:30 P.M. COUNCIL CHAMBERS June 4, 2012 7:30 P.M. COUNCIL CHAMBERS June 18, 2012 7:30 P.M. COUNCIL CHAMBERS July 2, 2012 7:30 P.M. COUNCIL CHAMBERS July 16, 2012 7:30 P.M. COUNCIL CHAMBERS August 6, 2012 7:30 P.M. COUNCIL CHAMBERS September 4, 2012** 7:30 P.M. COUNCIL CHAMBERS September 17, 2012 7:30 P.M. COUNCIL CHAMBERS October 1, 2012 7:30 P.M. COUNCIL CHAMBERS October 15, 2012 7:30 P.M. COUNCIL CHAMBERS November 5, 2012 7:30 P.M. COUNCIL CHAMBERS November 19, 2012 7:30 P.M. COUNCIL CHAMBERS December 3, 2012 7:30 P.M. COUNCIL CHAMBERS January 7, 2013 7:30 P.M. COUNCIL CHAMBERS January 22, 2013** 7:30 P.M COUNCIL CHAMBERS February 4, 2013 7:30 P.M. COUNCIL CHAMBERS February 19, 2013** 7:30 P.M. COUNCIL CHAMBERS March 4, 2013 7:30 P.M. COUNCIL CHAMBERS. March 18, 2013 7:30 P.M. COUNCIL CHAMBERS April 1, 2013 7:30 P.M. COUNCIL CHAMBERS April 15, 2013 7:30 P.M. COUNCIL CHAMBERS ** = This date represents a change from the traditional dates, due to holiday conflicts. Recommended Action: Approval of schedule of regular Council meetings as noted. 4 May 7, 2012 Second Agenda ORDINANCES 1. Consideration of a Memorandum of Understanding Regarding the Lake Forest Consortium for Environmental Leadership PRESENTED BY CHUCK MYERS, PARKS & FORESTRY SUPERINTENDENT PURPOSE AND ACTION REQUIRED: Approve the Memorandum of Understanding in substantially the form attached hereto and authorize the Mayor to appoint Curt Volkmann as the City’s representative to the Board of Advisors and Chuck Myers as the City’s Alternate to the Board of Advisors. BACKGROUND/DISCUSSION: In 2007, the City formed the Ad Hoc Environmental Policy Advisory Committee to promote opportunities to preserve the environment and potentially reduce the City’s energy costs. The Committee embarked on programs to establish the City’s carbon footprint; educate the residents on their own individual carbon footprint; identify ways to increase recycling within the community; and promote sustainability in the construction of new buildings. While the Committee had a meaningful impact on City operations and the construction of the new Municipal Services facility, turnover of membership limited its tenure. Starting in 2011, representatives from the City, Lake Forest Open Lands Association, Lake Forest College and School Districts 67 & 115 began meeting to discuss issues of environmental sustainability and our collective responsibility in the stewardship of our natural resources. Lake Forest has historically been at the forefront of land and ecosystem preservation and we recognize its influence on the overall quality of life for our residents. We also believe that the synergistic opportunities created through increased collaboration of these five community institutions could be enormous, profound and transformational. With this goal in mind, the group has created and proposes the recognition of the Lake Forest Consortium for Environmental Leadership via a joint Memorandum of Understanding, a copy of which is attached beginning on page 10. The Consortium goals of awareness, engagement and collaboration are articulated within the agreement and will be reviewed in more detail by City staff at the City Council meeting. Recommended Action: If appropriate, and should the City Council desire, approve the Memorandum of Understanding and appoint Curt Volkmann and Chuck Myers to the Board of Advisors. 2. Boat Basin Dredging Policy PRESENTED BYJEFF WAIT, SUPERINTENDENT OF SPECIAL FACILITIES Purpose/Action: Formalize a policy regarding frequency and criteria of Lakefront Boat Basin Dredging. Background/Discussion: In December 2011, the City Manager Kiely and Director Van Arsdale received correspondence from the Lake Forest Yacht Club officers requesting the City institute a schedule of two dredging events on a fixed basis each year. At the time the correspondence was received, the Department was just entering the budget process 5 May 7, 2012 Second Agenda and the representatives were told the timing was right for staff to re-visit our current practices and look into the expense and service impacts associated with conducting a second dredge as routine practice. Background on this lakefront service begins with the City’s decision to purchase its own hydraulic dredger in 2001 at a total expense of $255,229. Part of the justification for purchasing the dredger was the advantages of being able to conduct two possible dredges per year on a schedule to maximize the season for our community boating patrons. In the past ten years, the City has conducted a second dredge on three of the ten years (but would have been four years out of ten) as detailed below: 2002 No second dredge needed 2003 Yes, dredge completed (dates unknown) 2004 No second dredge needed 2005 No second dredge needed 2006 Second dredge-completed October 25th 2007 Second dredge-completed September 26 2008 No second dredge needed 2009 No second dredge needed 2010 No second dredge needed 2011 Second dredge should have been done but with South Beach Access Road under construction for the fall season it was not deemed a justified expense In 2008 due to complaints by the larger boat owners about inconsistent dredging practices and in light of the 2008 Cost of Services Study and shrinking budgets, City staff reviewed the dredging practices at that time and determined that the City would commit to dredging a second time only if August water levels confirmed the need and the expense was justified by the volume of boats impacted, or our inability to provide City programs. Director Van Arsdale and Superintendent McKiernan met at that time with the Yacht Club Commodore, Park Board member Michael Perlman, and the affected boat owners (4 total) to communicate this new direction. Though not completely satisfied with the new parameters, the boaters recognized the fiscal concerns at that time and that the second dredge was only benefitting a few boaters. We have followed this “as needed and justified” dredging philosophy since 2008. Our investigation of current boating impacts indicates that in 2011 we now have more boats impacted, 20 boats as compared to 4 boats in 2008. Further, according the Army Corps of Engineers Great Lakes Historical Reports, lake levels are cyclical and we are in a period of low water levels. The key determinant to whether lake levels will rise or fall is winter weather. The lake level is highly dependent on winter precipitation and snow melt in the upper Great Lakes, and on the level of ice and snow pack that forms on the lake during the winter. As a result, with the unusually mild winter around the Great Lakes, lake levels are forecast to decline further in 2012. There are also multiple benefits to conducting a second dredge if conditions warrant the need. These are outlined in the attached dredging policy but include safety, service delivery and revenue generation. In 2011 the Department was also unable to launch its Colgate which caused cancelation of community instructional programs and limited our sailing team’s practices which are very important with remaining competitive in the Midwest Interscholastic Sailing Association Championship events. Numerous members of 6 May 7, 2012 Second Agenda the Lake Forest Yacht Club were also unable to access the open water in the fall affecting their full enjoyment of the potential sailing season. Fiscal/Budget Impacts: Annual dredging expense varies depending on the volume of sand removal required. A cost breakdown of the most recent dredging expenses which occurred in spring 2011 is as follows: 2 staff members X 8 hours / day X $34 / hour (includes all staff wages / benefits) X 15 days = $8,160* Fuel to run the dredger ($267 / day) = $4,000 Tow service to trailer dredger to basin = $1,000 Crane service to place dredger in water = $2,000 Total = $15,160 ($7,000 w/o labor) As the expenses indicate, the variable expenses are labor and fuel as that they are dependent upon the amount of time that is expended to remove the volume of sand and sediment from the affected basin areas. However, full-time staff cost are charged to the Parks Department and would be incurred whether park staff are dredging or working on other park projects*. As a result, fix costs for the trailer and crane service for a second dredge would total $3,000 and fuel costs would average $1,333 per week. Staff estimates that the fall dredge would take approximately one week to complete and therefore has included a $4,500 estimated direct cost (trailer, crane and fuel for 1 week period) into the Lakefront FY2013 budget. These additional funds did not have a significant impact on the profit margin because some of the expense will be offset by the higher launch and compound storage fees recently approved by the Park Board and City Council. Staff also looked into the cost to outsource the dredging. Park maintenance staff has a quote from Edward G. Gillen Co. in Milwaukee, Wisconsin for $30,000 to clear sand from just the mouth of the basin. Staff also spoke with the Winnetka Park District about their dredging costs and they spend approximately $15,000 to $25,000 each spring to dredge their boat launch. Their launch is about a third of the size of Forest Park’s basin. Obviously these examples indicate it is far more cost effective to conduct the dredging using our in- house equipment and labor. Conclusion: Staff is recommending that the City revise its dredging practices beginning in 2012 by formalizing its dredging practices into a policy that outlines the commitments and triggers agreed to by the City on an annual basis. Staff does not feel we should “automatically conduct a second dredge” unless specific water levels trigger the need. By specifying what this water level is by date as well as appropriately scheduling and budgeting for a second dredge, the City will be better positioned to ensure execution. This more formal policy-based approach will provide a more consistent framework that is easily understood by the boating community and staff responsible for the dredging activities. City staff did work closely with the Lake Forest Yacht Club officers in crafting the policy and it was presented and approved by the Park Board on April 10, 2012. As a result, City staff has crafted the attached Dredging Policy for City Council approval beginning on page 22. RECOMMENDED ACTION: Approval of the Lakefront Boat Basin Dredging Policy, becoming effective in FY13. 7 May 7, 2012 Second Agenda NEW BUSINESS ADDITIONAL ITEMS FOR COUNCIL DISCUSSION ADJOURNMENT 10:00 p.m. Office of the City Manager May 4, 2012 The City of Lake Forest is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities, are required to contact City Manager Robert R. Kiely, Jr., at (847) 234-2600 promptly to allow the City to make reasonable accommodations for those persons. 8 RESOLUTION OF APPRECIATION WHEREAS Thomas H. Morsch, Jr. has served The City of Lake Forest as THIRD WARD ALDERMAN May 2006 to May 2012 and WHEREAS, Thomas Morsch was instrumental in moving the City forward in supporting and encouraging affordable housing, though his efforts and his passion for affordable housing, the City adopted an Affordable Housing Plan, established an Inclusionary Housing Ordinance and has developed a successful partnership with Community Partners for Affordable Housing through which existing homes are purchased, improved and made available to Lake Forest residents in need; and WHEREAS, Thomas Morsch as a member of the Plan Commission, played a key role in discussions and resolution of many projects including Regents Row, Amberley Woods, Willow Lake, The Thorndale, Viks, Walgreen and Bishop Woods Subdivisions as well as Code amendments related to the Central Business District; and WHEREAS, Thomas Morsch, in his role of 3rd Ward Alderman, offered professional expertise and guidance to the City with respect to efficiencies and transparency purchasing policies, soliciting multiple bids for products and services and preparing various requests for proposals and bids; and WHEREAS, Thomas Morsch participated in the re-structuring of management and operations at Deerpath Golf Course; and WHEREAS, Thomas Morsch challenged his colleagues and City staff to think differently, consider various points of view and opportunities and strive for excellence in all areas NOW, THEREFORE, BE IT RESOLVED that the City Council of The City of Lake Forest, Illinois, hereby expresses the profound gratitude of the citizens of Lake Forest to Thomas H. Morsch, Jr.. for the loyal and faithful public service he has given by means of this resolution, which shall be spread upon the permanent records of the City Council. Adopted by the City Council of The City of Lake Forest this Seventh Day of May, 2012. ____________________________ Mayor 9 LAKE FOREST CONSORTIUM FOR ENVIRONMENTAL LEADERSHIP MEMORANDUM OF UNDERSTANDING THIS MEMORANDUM OF UNDERSTANDING ,is executed and entered into as of the ____ day of May, 2012, by and among CITY OF LAKE FOREST, a home rule unit of local government, LAKE FOREST COLLEGE, a [Lake Forest College has a special charter]. LAKE FOREST ELEMENTARY SCHOOL DISTRICT 67, LAKE FOREST HIGH SCHOOL DISTRCT 115, and LAKE FOREST OPEN LANDS ASSOCIATION, an Illinois not for profit corporation WHEREAS, the mission of the City of Lake Forest is to achieve the goal of being the best-managed, fiscally responsible and appealing community in the United States by promoting a living and working environment built upon a community spirit of trust, respect and broad-based citizen involvement; and WHEREAS, the mission of the Lake Forest Elementary School District #67 is to prepare all students for life-long learning; and WHEREAS, the mission of the Lake Forest High School Community District #115 is to inspire the passion to learn, the insight to know oneself, and the courage to make a difference; and WHEREAS, the mission of the Lake Forest Open Lands Association is an independently funded conservation and educational organization devoted to the stewardship of our natural landscapes and to ensuring that all generations have a meaningful, lasting connection to nature and our land; and WHEREAS, the mission of the Lake Forest College is to engage students in the breadth of the liberal arts and the depth of traditional disciplines; to foster creative talent and individual research; and to encourage students to read critically, reason analytically, communicate persuasively, and think for themselves; and WHEREAS, in addition to the units of local governments set forth above, there are other not-for-profit agencies and institutions which may become parties to this agreement and all have determined that it is in their best interest to establish the Lake Forest Consortium for Environmental Leadership, hereinafter sometimes referred to as the Consortium; and WHEREAS, the institutions that are party to this agreement have determined that it is in their best interest to establish the Consortium, whose Board shall comprised one representative from each member institution, to collaborate on a comprehensive community approach to environmental sustainability and effective stewardship of natural resources. 10 NOW, THEREFORE, for and in consideration of the premises, the mutual advantages to be derived there from and in consideration of the mutual covenants herein contained, it is agreed by and between the parties hereto as follows: I. VENTURE ESTABLISHED The undersigned do hereby commit to collaborating with each other in a cooperative venture for the joint and mutual operation of a Lake Forest Consortium for Environmental Leaders (hereinafter referred to as the “Consortium”) which shall consist of all of the institutions which may hereafter become signatory hereto. II. BY-LAWS The Consortium shall be subject to and shall be governed by certain By-Laws, a copy of which is attached hereto as Exhibit “A” and by this reference made a part of this Agreement, together with any amendments which may be made to the By- Laws in the manner and means therein set forth. III. CONSORTIUM JOINT STATEMENT OF PURPOSE The Consortium is a voluntary collaboration between Lake Forest City Government, Lake Forest Elementary School District #67, Lake Forest High School District #115, Lake Forest Open Lands Association, and Lake Forest College intended to help educate and coordinate our community to take environmental action and promote sustainable practices within our community. The role of the Consortium is to bring together the collective resources of our institutions to assist our community in identifying and considering existing issues and identifying new programs and approaches that encourage environmental thinking and action to protect Lake Forest’s unique natural heritage, enhance our residents’ quality of life, improve the value of our community, make a meaningful contribution to creating a healthier community and local ecosystems, and expand resident pride in our community and conservation ethic. The Consortium will commit its expertise and resources to enhance partnership and work closely with our City’s key institutions to define conservation and environmental goals, identify and enact policies and programs that positively influence behavior, promote citizen involvement and awareness, and protect and restore our community’s unique natural heritage. 11 IV. CONSORTIUM GOALS a. To promote awareness of environmental concerns associated with the decline of ecosystems and the loss of biological diversity and recognize the value of protecting our natural heritage and open spaces. These environmental concerns include water quality, ravine and bluff degradation, eradication of invasive species, air quality issues, tree disease and pest threats, and reduction of waste. b. To promote awareness of community-wide projects and programs aimed at improving the natural environment in Lake Forest and improving the quality of life of residents. c. To promote awareness of environmental problems associated with the decline of ecosystems and the loss of biological diversity. d. To engage a network of resident volunteers to work and take action within our community to address environmental issues and manage the natural resources of the City. e. To facilitate community governance and subsequent action through collaboration with Consortium members groups and City residents. f. Provide collaboration in the development of responsible environmental standards, City ordinances and policies, and promotion of educational awareness for environmental practices in our community. V. CONSORTIUM PARTICIPATION The members of the Consortium include of not-for-profit institutions within Lake Forest that are interested in offering their constituents the educational and service opportunities afforded by participation in the Consortium. The Consortium is not intended to assume authorities or controls otherwise vested with the member institutions as provided by local, state or federal laws. Each participating institution of the Consortium (and each institution which may hereafter sign after approval as required by the By-Laws, provided such institutions are eligible to participate pursuant to said By-Laws) is a member of the Consortium and is entitled to the rights and privileges and subject to the obligations of membership, all as provided in this Memorandum of Understanding and the By-Laws. VI. TERMINATION Any party to this Agreement may cease to be a party hereto and may withdraw from participation in the Consortium in the manner and means set forth in the By- Laws. VII. AMENDMENTS 12 This Memorandum of Understanding may be amended by written agreement of all the parties to it. VIII. DURATION This Agreement and the Consortium shall continue in effect until rescinded by unanimous consent of the then institutions or until terminated in the manner provided in said by-laws. Upon such termination, the assets remaining shall be disposed of in the manner set forth in the By-Laws. IX. AUTHORIZATION Prior to execution of this Memorandum of Understanding, each member institution shall deliver to the others a certified copy of a suitable ordinance or resolution authorizing and directing the execution of this Agreement. X. EFFECTIVE DATE This Memorandum of Understanding shall become effective when signed by all of the respective representatives of the institutions set forth in Exhibit “B,” and by reference made a part of this Agreement, together with any amendments which may be made to said exhibit in the manner and means therein set forth. IN WITNESS WHEREOF, the undersigned institutions have set their signatures on the respective dates set forth below. This document may be signed in multiple counterparts. THE CITY OF LAKE FOREST __________________________________ By: ATTEST: _________________________________ 13 Date: ____________________________ LAKE FOREST COLLEGE __________________________________ By: ATTEST: _________________________________ Date: ____________________________ LAKE FOREST ELEMENTARY SCHOOL DISTRICT 67 __________________________________ By: ATTEST: _________________________________ Date: ____________________________ LAKE FOREST HIGH SCHOOL DISTRICT 115 __________________________________ By: ATTEST: 14 _________________________________ Date: ____________________________ LAKE FOREST OPEN LANDS ASSOCIATION __________________________________ By: ATTEST: _________________________________ Date: ____________________________ Exhibit “A” BY-LAWS FOR LAKE FOREST CONSORTIUM FOR ENVIRONMENTAL LEADERSHIP ARTICLE I PURPOSE The LAKE FOREST CONSORTIUM FOR ENVIRONMENTAL LEADERSHIP, hereinafter referred to as the CONSORTIUM, is a cooperative venture voluntarily established by its members for the purpose of collectively developing a comprehensive community environmental sustainability plan and collaborating on programs and activities to promote and implement said plan. 15 ARTICLE II MEMBERSHIP Any unit of local government, not-for-profit, educational, services institution or any other institution that supports the mission and purpose of this Consortium within the practical operating sphere of the Consortium is eligible for membership in the Consortium, provided that three-fourths (3/4) of the existing parties to the Consortium agree and membership is consistent with the purpose and goals of the Consortium. ARTICLE IV BOARD OF ADVISORS A. PURPOSE There is hereby established a Board of Advisors which shall consist one representative of each member of the Consortium. 1. The Board of Advisors shall determine general policy of the Consortium; have responsibility for the day-to-day operations of the Consortium; approval of amendments of the By-Laws; approval of the acceptance of new members. 2. The Board of Advisors shall oversee the conduct of the operating affairs of the Consortium. 3. The officers of the Board shall have the right to review all day-to-day administrative decisions concerning personnel, development efforts and operations. B. ORGANIZATION Each institution that is a member of the Consortium shall be entitled to one seat on the Board of Advisors and hence shall be entitled to one vote thereon. Such vote may be cast only by the Adviser in physical attendance. Voting by proxy shall not be allowed. C. MEETINGS 1. Regular meetings of the Board of Advisors shall be held in April, July, October, and January and at a time and place designated by the Board. 16 a. At least five (5) days prior to each such meeting, the Chairman of the Board of Advisors or his designee shall forward an agenda for such meeting to each of the other Advisors. 2. A special meeting of the Board of Advisors may be called by its Chairman, or by any three (3) members of the Board of Advisors as follows: a. Two days’ written notice of special meetings shall be given to each member of the Board of Advisors in a form which shall include an agenda specifying the subjects of such special meeting; b. Business conducted at said special meeting shall be limited to those items specified in the agenda. 3. Unless otherwise specified in these By-Laws, a quorum for the transaction of all business by such Board of Advisors shall consist of a majority of the Advisors then holding office. 4. To the extent not contrary to these By-Laws, Robert’s Rules of Order shall govern all meetings of the Board of Advisors. D. OFFICERS OF THE BOARD OF ADVISORS Officers of the Board of Advisors shall consist of a Chairman and Secretary, each of whom shall be elected from among the membership of the Board. The Chairman and Secretary shall hold office for a period of one year. The Chairmanship shall be rotated among the member institutions unless otherwise declined by the representative of said institution. 1. Chairman The Chairman shall: a. Conduct meetings of the Board of Advisors; b. Sign any instrument which the Board of Advisors has authorized to be executed; c. Perform all duties incident to the office of Chairman and such other duties as may be prescribed by the Board of Advisors from time to time provided that such actions are consistent with these By-Laws. 2. Chairman Pro-Tem a. In the event of the absence of the Chairman or in the event of his/her inability or refusal to act, the remaining members of the Board of Advisors shall elect 17 from among themselves a Chairman Pro-Tem who shall perform the duties of Chairman. 3. The Secretary shall: a. Keep the minutes of the Board of Advisors; b. See that all notices are duly made, given and/or published in accordance with the provisions of these By-Laws or as required by law; c. Act as custodian of the records of Consortium d. Perform all duties incident to the office of Secretary and such other duties as from time to time may be assigned to him by the Board of Advisors. ARTICLE V WITHDRAWAL, TERMINATION AND DISSOLUTION A. At any time after January 1, 20 , any member institution may withdraw from the Consortium subject to the provisions of this article. 1. Such withdrawing member shall give written notice of withdrawal at least three (3) months prior to the end of the fiscal year, a copy of which must be sent by certified mail to the Chairman of the Board of Advisors. 2. Withdrawal or termination of a member shall also constitute resignation of its members of the Board of Advisors, and of the Environmental Committee. 3. The withdrawing or terminating member shall be liable for all costs incurred by the Consortium as a result of the member’s separation, including termination of access to service. B. Upon adoption of an Ordinance by a majority of the participating member institutions to dissolve, the Consortium shall be terminated and dissolved in accordance with the provisions hereof. 1. Upon such termination and dissolution (and after payment of all debts) all individual files and documentation shall be distributed to the member institution which has jurisdiction of the subject matter of the file or documentation without charge or offset. ARTICLE VI 18 LIABILITY/INDEMNIFICATION A. Each member institution (“indemnitor”) shall, at such the indemnitor’s sole expense, indemnify and save free and harmless the other members, and their officers, employees and agents from any cost, expense, attorney fees, judgment or liability of any nature when any resulting from the indemnitor’s acts or wrongful omissions. B. Each member institution agrees to provide adequate insurance coverage covering its individual members for any injuries to persons or for any and all equipment purchased, obtained or maintained by said institution to provide the required services set forth herein and for any loss or damage to said property so written that an individual shall have no claim or recourse of any kind whatsoever against the Consortium or any individual member of said Consortium. ARTICLE VII AMENDMENT TO BY-LAWS A. Amendment to these By-Laws may be proposed by any member of the Board of Advisors. 1. The amendment shall be submitted to the Board of Advisors at least thirty (30) days prior to the meeting of the Board of Advisors at which such amendment is to be considered. 2. The proposed amendment and the reason therefor shall be considered by the Board of Advisors, along with the recommendations of the Executive Director and any officers of the consortium. B. A two thirds (2/3) vote of the Board of Advisors shall be required to adopt any amendment to these By-Laws. 19 ARTICLE VII EFFECTIVE DATE These By-Laws shall go into effect immediately upon adoption by the Board of Advisors. 20 EXHIBIT “B” The term “parties” herein refers to the following institutions: • The City of Lake Forest • Lake Forest College • Lake Forest Elementary School District #67 • Lake Forest High School District #115 • Lake Forest Open Lands Association 21 µForest Park Basin Dredge 1 inch = 83 feet Spring Dredge Area Fall Dredge Area 22