CITY COUNCIL 07/16/2012
THE CITY OF LAKE FOREST
CITY COUNCIL AGENDA
Monday, July 16, 2012 7:30 p.m.
City Hall Council Chambers
CALL TO ORDER AND ROLL CALL
Honorable James J. Cowhey, Jr., Mayor
Kent Novit, Alderman First Ward Donald Schoenheider, Alderman Third Ward
Catherine Waldeck, Alderman First Ward Stanford Tack, Alderman Third Ward
David Moore, Alderman Second Ward Robert Palmer, Alderman Fourth Ward
George Pandaleon, Alderman Second Ward Michael Adelman, Alderman Fourth Ward
PLEDGE OF ALLEGIANCE
REPORTS OF CITY OFFICERS 7:30 p.m.
1. Comments by Mayor
A. Resolution of Appreciation for the Lake Forest Day Foundation 5th
Anniversary
Copy of Resolution beginning on page 12.
RECOMMENDED ACTION: Approve Resolution as presented.
B. City Manager Contract Approval
Annual review and approval of the City Manager Agreement with City.
RECOMMENDED ACTION: Approval of the Agreement beginning on
page13 as presented.
2. Comments by City Manager 7:40 p.m.
A. Water Supply Pumping Update
PRESENTED BY PUBLIC WORKS DIRECTOR, MICHAEL THOMAS
3. Comments by Council Members 7:50 p.m.
A. Finance Committee- Alderman Pandaleon
PUBLIC HEARING ON THE CITY’S ANNUAL APPROPRIATION ORDINANCE
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July 16, 2012 Agenda
1. Consideration of the Annual Appropriation Ordinance for FY2013 and
Approval of Rollovers (Final Reading)
PRESENTED BY FINANCE DIRECTOR, ELIZABETH HOLLEB
PURPOSE AND ACTION REQUESTED: Staff requests approving the final reading of the
ordinance and the rollovers.
BACKGROUND/DISCUSSION: While the annual municipal budget represents the
City’s financial “plan” for expenditures over the course of the fiscal year, the
annual Appropriation Ordinance is the formal legal mechanism by which the City
Council authorizes the actual expenditures of funds budgeted in the annual
budget. It appropriates specific sums of money by object and purpose of
expenditures. State statutes require the passage of an Appropriation Ordinance
which must be filed with the County Clerk by the end of July.
The Appropriation Ordinance includes the Library, which was not included in the
budget approved at the May 7, 2012 City Council meeting. The Library expenses
are approved by the Library Board. The Debt Service payments were included in
the budget approved at the May 7, 2012 City Council meeting, but are excluded
from the Appropriation Ordinance. The ordinances approving the debt issues
authorize these annual expenditures.
The Appropriation Ordinance provides for a 10% “contingency” in the
expenditures in an amount above those actually budgeted. Each separate fund
includes an item labeled “contingency” with an appropriate sum equivalent up to
10% of the total funds budgeted. This practice has been followed for the past
thirty years and has worked very efficiently, while still providing for complete City
Council control over budgeted expenditures. Importantly, the City Council and
City staff follows the adopted budget as its spending guideline, not the
Appropriation Ordinance.
Without the contingency, the City Council would have to pass further
modifications to the Appropriation Ordinance to cover any unforeseen
expenditures exceeding the budget.
In addition, in order to provide more accurate and efficient accounting and
budgeting of City funds, an annual rollover of funds is required. This eliminates both
under and over budgeting of funds in the new fiscal year and is a widely used
standard practice for most municipal governments. The items on the attached
rollover list consist of projects that were appropriated in FY2012 and will not be
completed until FY2013.
At the May 7, 2012 City Council meeting, an additional $225,000 was approved for
the Housing Trust Fund for the purchase of additional homes. This amount was not
included in the approved FY13 budget. This additional funding has been added
to the FY2013 Appropriation Ordinance.
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July 16, 2012 Agenda
School District 67 does not recognize the Appropriation Ordinance in their
budgeting or auditing standards. However, due to the fact they are a special
charter district, their budget must be included in our Appropriation Ordinance.
School District 67 numbers are estimates and are subject to changes.
Summary of the Amounts Appropriated from the Several Funds
The City of Lake Forest Fund Rollover
Budget Total Appropriation
General $ 145,196 $ 30,712,109 $ 30,857,305 $ 33,943,036
Park and Public Land 0 127,000 127,000 139,700
Motor Fuel Tax 0 100,000 100,000 110,000
Emergency Telephone 0 316,009 316,009 347,610
Elawa Farm – Operating 0 72,100 72,100 79,310
Senior Resources
Commission
0 550,884 550,884 605,972
Parks and Recreation 57,767 8,418,093 8,475,860 9,323,446
Special Recreation 0 326,579 326,579 359,237
Cemetery Commission 49,955 921,008 970,963 1,068,059
Public Library 0 3,877,324 3,877,324 4,265,056
Foreign Fire Insurance 0 105,000 105,000 115,500
Drug Asset Forfeiture 0 9,000 9,000 9,900
Alcohol Asset Forfeiture 0 30,000 30,000 33,000
Housing Trust * 0 275,000 275,000 302,500
West Lake Forest TIF 33,756 3,248,432 3,282,188 3,610,407
Capital Improvements 318,396 4,247,984 4,566,380 5,023,018
Rt. 60 Bridge 0 1,021,711 1,021,711 1,123,882
Rt. 60 Intersection 0 546,932 546,932 601,625
Rt. 60 Fitzmorris 0 20,234 20,234 22,257
Water and Sewer 23,000 8,185,515 8,208,515 9,029,367
Water and Sewer Capital
Fund
26,494 1,182,000 1,208,494 1,329,343
Deerpath Golf Course 0 1,383,826 1,383,826 1,522,209
Fleet 17,225 1,876,300 1,893,525 2,082,878
Liability Insurance 0 1,206,000 1,206,000 1,326,600
Self Insurance 0 4,636,000 4,636,000 5,099,600
Firefighters’ Pension 0 1,666,800 1,666,800 1,833,480
Police Pension 0 1,945,800 1,945,800 2,140,380
Sub-total $ 759,389 $ 76,782,640 $ 77,679,429 $ 85,447,372
School District 67 (estimates
and subject to changes)
Educational n/a $ 26,697,772 $ 26,697,772 $ 26,697,772
Operations, Building and
Maintenance
n/a 4,934,214 4,934,214 4,934,214
Transportation n/a 1,219,100 1,219,100 1,219,100
IMRF/Social Security n/a 642,732 642,732 642,732
Capital Projects n/a 750,478 750,478 750,478
Sub-total $ 34,244,296 34,244,296 34,244,296
Grand Total $ 111,026,936 $ 112,011,325 $ 119,691,668
• Includes additional $225,000 approved by City Council May 7, 2012
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July 16, 2012 Agenda
RECOMMENDED ACTION: Approval of the final reading of the ordinance and the
rollovers. A copy of the ordinance is available for review by the public in the City
Clerk’s office.
2. Approval of Public Safety Information Technology Support and
Project Management Services to Be Provided By Clientfirst
Consulting Group In The Amount Of $73,600
PRESENTED BY DIRECTOR OF FINANCE, ELIZABETH HOLLEB
PURPOSE AND ACTION REQUESTED: Staff is seeking City Council approval of Information
Technology (IT) support and project management services by ClientFirst Consulting
Group to support public safety initiatives.
BACKGROUND/DISCUSSION: Over the past 18 months, the City has contracted with
ClientFirst Consulting Group to provide enhanced IT support services in a number of
areas. In early 2012, ClientFirst provided a written assessment of the IT support needs
required of public safety. ClientFirst determined that due to the downsizing of the IT
division and increasing complexity of public safety technology, the police and fire
departments required technical support services beyond the capacity of the existing in-
house IT staff. A pilot initiative that began in March has demonstrated that ClientFirst has
been successful in resolving technical issues beyond the knowledge of public safety
personnel. It is recommended that this pilot project be extended through December
2012 in an estimated amount of $41,600, at which time the requirements will be re-
assessed in light of the New World Systems software upgrade.
The City is planning to upgrade the New World Systems software currently utilized by the
police and fire departments in the coming months. Due to the technical nature of this
upgrade and limited resource availability in-house, it is recommended that the City
contract with ClientFirst for project management services through the completion of the
upgrade. The project manager to be assigned specializes in public safety systems and
has an extensive knowledge of the New World Systems software. The project
management services will include interim project coordination leading up to the software
upgrade implementation, as well as project management services throughout the
implementation and troubleshooting phase. It is estimated that these services will
amount to $32,000.
BUDGET/FISCAL IMPACT:The total cost for the recommended services is $73,600 which has
been included in the FY13 Budget.
FY2013 Funding Source Amount
Available Amount Requested Budgeted?
Y/N
General Fund $73,600 $73,600 Y
RECOMMENDED ACTION: Staff recommends approval of IT support and project
management services by ClientFirst Consulting Group in the amount of $73,600 to support
public safety initiatives.
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July 16, 2012 Agenda
3. Request of approval of a contract with American Eagle for the
redesign of the City of Lake Forest web site.
PRESENTED BY COMMUNICATIONS MANAGER, SUSAN BANKS
Purpose and Action Requested: Staff is seeking City Council approval of a contract with
American Eagle for the redesign of the City’s web site.
Background/Discussion: On February 29, 2012, a Request for Proposals was issued and
following a thorough selection process with the assistance of ClientFirst, a final vendor,
American Eagle, is being recommended for approval. The Web Authors group, Web Site
Re-design Team and ClientFirst recommend that The City of Lake Forest enter into a
contract with American Eagle based on price, design capabilities and requirements
identified by the web authors. Please refer to the attached letter from ClientFirst
regarding the selection process and recommendation.
Semifinalists Scoring Overall Cost Total 5-year Cost
American Eagle 4.58 $70,860 $102,156
Jesse James Creative 3.31 Eliminated N/A
Vision Internet 4.01 $87,502 $106,702
Budget/Fiscal Impact: An expense of $70,860 is required, which covers the redesign,
training, transitioning and support through American Eagle. In addition, it is anticipated
that continued consulting services through ClientFirst will be required in the estimated
amount of $19,500. The City Council has already approved $50,000 in the FY13 capital
budget for web site redesign, and $45,000 is allocated for FY14 in the capital
improvement plan. The new website is expected to launch around January, 2013,
resulting in the entire project being expended in FY13.
FY2013 Funding Source Amount
Available Amount Requested Budgeted?
Y/N
Capital Fund
$50,000
$50,000 Y
Capital Fund (FY14 CIP)
$45,000 $40,360 N
RECOMMENDED ACTION: Staff recommends approval to enter into a contract with
American Eagle for the redesign of the City’s web site in the amount of $70,860 and the
expenditure in FY13 of $40,360 allocated in the FY14 capital budget for this project.
B. Public Works Committee- Alderman Novit
1. Request to enter into a contract with a professional consulting firm for the
Downtown bike plan Phase I preliminary engineering for a not-to-exceed
amount of $75,000.
PRESENTED BY SUPERINTENDENT OF PUBLIC WORKS, DAN MARTIN
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July 16, 2012 Agenda
RECOMMENDED ACTION: Staff recommends authorizing the Public Works Committee
Chairman and the City Manager to enter into a contract with a professional
consulting firm for the Downtown bike plan Phase I preliminary engineering for a not-to-
exceed amount of $75,000.
2. Award of Contract for Thermoplastic Lane Marking
PRESENTED BY SUPERINTENDENT OF PUBLIC WORKS, DAN MARTIN
The City of Lake Forest, as a member of the Northwest Municipal Conference, also
belongs to the Suburban Purchasing Cooperative (SPC). The SPC is made up of
communities in the Northwest Municipal Conference, the South Suburban Mayors and
Managers Association, the Du Page Mayors Conference and the Will County
Government League.
One of SPC’s annual joint purchasing initiatives is to put thermoplastic lane marking bid
for member agencies. SPC’s lane marking specifications meet Illinois Department of
Transportation (IDOT) standards. Bids and selection of the lowest responsible and
responsive bidder are approved by IDOT.
The 2012 SPC/IDOT lane marking contract has been awarded to Superior Road Striping,
Inc. of Melrose Park, Illinois (Contract award memo is attached on page 20.
The City requested bid pricing for 171,802 feet of thermoplastic pavement marking, to
include 4”, 6”, 12” and 24” wide lines as well as various letters and symbols. The total cost
for the Lake Forest’s 2012 striping and marking will be $98,704.00. This is less than the
$100,000.00 included in the FY2013 Capital Improvement Budget for this work.
Questions can be directed to Superintendent of Public Works, Dan Martin (847-810-3561).
RECOMMENDED ACTION: Award a contract for thermoplastic lane marking to Superior
Road Striping, Inc. in the amount of $98,704.00. Striping will be completed by October
2012.
OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS
ITEMS FOR OMNIBUS VOTE CONSIDERATION 8:15 p.m.
1. Award of Bid for the Replacement and Upgrade of Police Department Tahoes
Included in the F.Y. 2013 Capital Equipment Budget
PRESENTED BY DIRECTOR OF PUBLIC WORKS, MICHAEL THOMAS
PURPOSE AND ACTION REQUESTED: Staff is requesting City Council authorization to award
a bid for the purchase of two Chevrolet Tahoes for the Police Department. Unit # 12 is a
2008 Chevrolet Tahoe with approximately 176,000 miles. It is used throughout every day
by the Department’s Supervisory staff. In addition, the Police Department has requested
that car # 2 (2008 Chevrolet Impala with approximately 93,000 miles) be replaced and
upgraded to a Tahoe. Per the Purchasing Directive 3-5, staff sent bid specifications to
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July 16, 2012 Agenda
multiple Chevrolet dealerships, had the invitation to bid printed in two local newspapers,
and placed all specifications on the City’s web site.
If the recommended bidder is approved this evening, the City anticipates receiving the
units in mid-October.
BACKGROUND/DISCUSSION: The Tahoe provides a lifted tailgate for sheltered
workspace, a desktop area with access to maps and whiteboards, improved access to
multiple radios, and a charging station for needed lights and spare radios. Various rack
systems are available for this equipment making it easier to organize and retrieve. In
addition to replacing the current Tahoe, the Police Department requests that a second
unit be purchased to replace a current Impala for similar reasons. Since its inception in
2008, the use of a Tahoe in the Police Department has proven to be extremely beneficial
during snow and flooding events. Its ability to effectively go off-road for crime and
accident scene investigations has improved the service provided by the Department.
The current Tahoe will replace the Lake Forest TV van and with minimal use, will
accommodate Lake Forest TV’s need to haul equipment for mobile televising and
recording. The current Impala will be placed into Community Development and used for
various inspection services. It will replace a current Community Development car with
120,000+ miles.
For the past fifteen years, the City’s fleet has been standardized using Chevrolet,
International, and McNeilus products. This has greatly assisted with parts inventory,
mechanic training, and has developed good relationships with dealers especially as
warranty work is required.
BUDGET/FISCAL IMPACT: Information regarding the purchase of the two Tahoes was
presented at both the fall and spring budget meetings. The Police Department reduced
its marked and unmarked fleet this spring and as a result has seen an increase in overall
miles accrued on existing units. The purchase price of the Tahoe is approximately $5,800
more than an Impala; however the Tahoes will accrue almost twice the mileage and
years in service before they are replaced.
The following bids were received on July 6, 2012:
Dealership Location Unit Price Total Price Trade Net
Miles Chevrolet Decatur $30,500 $61,000 $800 $60,200
Advantage Chevrolet Hodgkins $30,888 $61,776 $1,200 $60,576
Bill Stasek Chevrolet Wheeling $31,600 $63,200 $1,500 $61,700
Ray Chevrolet Fox Lake $31,323 $62,646 $500 $62,146
The City has purchased police vehicles from Miles Chevrolet in the past and has had no
problems with vehicles or seen significant delivery times. All warranty work will occur at
Lake Bluff Chevrolet on Rte. 41.
FY2013 Funding
Source
Account Number
Account
Budget
Amount
Requested
Budgeted?
Y/N
Capt. Fund 311-5001-450-75-49 $70,000 $60,200 Y
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July 16, 2012 Agenda
RECOMMENDED ACTION: Award of purchase for two Police Department Tahoes to the
lowest bidder, Miles Chevrolet, in the amount of $60,200. This is $9,800 under the
budgeted amount of $70,000.
2. Consideration of Ordinances Approving Recommendations from the Building
Review Board. (First Reading and if desired by the City Council, Final Approval)
PRESENTED BY DIRECTOR OF COMMUNITY DEVELOPMENT, CATHERINE CZERNIAK,
In accordance with a Code amendment approved by the City Council earlier this year
modifying the Building Review Board process, the City Council is now the final approving body
for applications that were formerly approved by the Building Review Board. The following
recent recommended approvals of the Building Review Board are presented to the City
Council for consideration.
New Residence Hall at Lake Forest College – The Building Review Board recommended
approval of the demolition of Moore Hall, an existing student residence hall on South Campus.
The Board also recommended approval of a new residence hall including the siting, massing,
architectural design and exterior materials of the new structure. (Board vote: 5-1, approved)
855 S. Ridge Road – The Building Review Board recommended approval of a garage addition.
(Board vote: 6-0, approved)
835 Holden Court – The Building Review Board recommended approval of a building scale
variance to allow the construction of a one story master bedroom addition to the side of the
existing residence. (Board vote: 4-2 approved) With respect to this petition, there is a private
dispute between the property owner and a contractor however the Board appropriately did
not consider this matter in making its recommendation.
131 Washington Road – The Building Review Board recommended approval of a new single
family residence on a vacant lot. (Board vote: 4-1, approved)
739 Illinois Road – The Building Review Board recommended approval of the demolition of two
neighboring residences to allow for a replacement residence. The Board also recommended
approval of the replacement residence including the siting, massing, architectural design,
exterior materials and replacement landscaping. (Board vote: 3-2, approved)
567 Lexington Drive – The Building Review Board recommended approval of a partial
demolition to allow a new roof form to be constructed, modification of window openings and
exterior materials, and additions to the residence. (Board vote: 5-0, approved)
Ordinances approving each petition as recommended by the Building Review Board, including
conditions of approval, are provided in the Board’s packet beginning on page 22.
RECOMMENDED ACTION: Waive first reading and grant final approval of the Ordinances
in accordance with the recommendations of the Building Review Board.
3. Approval of the July 2, 2012 regular City Council minutes
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July 16, 2012 Agenda
Copy of minutes beginning on page 117.
RECOMMENDED ACTION: Approve the Omnibus items as presented.
ORDINANCES 8:20 p.m.
1. Consideration of an Ordinance Approving a Zone Change for Lots 22, 23 and 24
of the Wedgewood Subdivision from OA, Open Area, to R-4, Single Family
Residence District. (Final Approval)
PRESENTED BY DIRECTOR OF COMMUNITY DEVELOPMENT, CATHERINE CZERNIAK
On July 2, 2012, the City Council approved first reading of an Ordinance rezoning Lots 22, 23
and 24 of the Wedgewood Subdivision to R-4 consistent with other properties in the area.
These three properties are owned by the City of Lake Forest and are vacant, buildable lots. The
properties are located at the southwest corner of the City and were created as part of the
Wedgewood Subdivision which was approved by the City in 1979.
At the direction of the City Council, on June 13, 2012, the Plan Commission held a public
hearing to consider this request. The Commission reviewed the history of the parcels and the
fact that the parcels were accepted by the City by Resolution in 1998 as a donation from the
developer of the Wedgewood Subdivision. In summary, the Resolution accepted the donation
of the lots conditioned on the rezoning of the lots from R-4, Single Family Residential, to OA,
Open Area. The Resolution states that the lots must be used only for recreational and open
space purposes so long as they are owned by the City. The Resolution further specifies that the
City cannot sell the lots until either the completion of the sale of the remaining lots by the
developer, or the passage of 10 years from the date of the transfer, whichever occurs first. Ten
years has passed since the lots were transferred to the City.
The Plan Commission recommended approval of the zone change to the City Council. The
Ordinance rezoning the parcels is now before the City Council for final approval page122.
RECOMMENDED ACTION: Grant final approval of an Ordinance rezoning Lots 22, 23 and
24 in the Wedgewood Subdivision to R-4, Single Family Residential.
NEW BUSINESS 8:30 p.m.
1. Review of Preliminary Design Drawings for the Telegraph Road Train Station
Pedestrian Underpass Project and Consideration of a Resolution Supporting an
Amtrak Hiawatha Station Stop in Lake Forest.
PRESENTED BY RAMESH KANAPAREDDY, P.E., CFM, CITY SURVEYOR & ENGINEER AND
CITY MANAGER ROBERT KIELY
PURPOSE AND ACTION REQUESTED: Review and provide feedback to the consulting
engineers on preliminary design concepts for the proposed pedestrian underpass and
approve the Resolution supporting the establishment of an Amtrak Hiawatha Station Stop
at the Lake Forest Telegraph Road train station.
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July 16, 2012 Agenda
BACKGROUND / DISCUSSION: As a result of the success of the "Sunrise Express," the early
morning reverse commuter train on the Union Pacific North Line, that serves of needs of
residents of Lake Forest and employers in Lake Forest and the surrounding Lake County
area, the City, along with the area employers and local business leaders began to look
at train service on the Milwaukee District North Line which serves the Telegraph Road
Station. A major consideration at this station was enhancing people's safety in view of the
number of fatal accidents that have occurred there in addition to enhancing train
service.
At the present time 14 Amtrak trains that constitute the Hiawatha Service between
Chicago and Milwaukee pass through the Telegraph Road station at 79 mph. There is a
significant safety consideration with these higher speed trains passing through the
Telegraph Road station non-stop. Passenger count growth on the Hiawatha Service trains
is among the highest in the corridors served in the United States. This clearly demonstrates
demand for the service. Hiawatha Service trains are principally funded by the Wisconsin
Department of Transportation who seek over time to increase the number of daily trains
from 14 to 20. In addition Amtrak, which presently operated a daily train in each direction
through Lake Forest between Chicago and the Pacific Northwest is considering adding
an additional daily train in each direction between Chicago and Minneapolis/St. Paul.
Hiawatha Service trains do not stop in Lake County. Employers in Lake Forest and Lake
County have employees who live as far away as Milwaukee, Racine, Walworth and
Waukesha counties in Wisconsin. Residents of Lake Forest and Lake County work in
Milwaukee. Residents of Lake Forest patronize the attractions in Milwaukee and use
Mitchell Airport in Milwaukee. Hiawatha Service trains stop at Mitchell Airport. A
commonality of interest has been developing among the residents of Lake Forest, the
employers located in Lake Forest and Lake County and merchants and other businesses
at Settlers Square who envision an Amtrak stop as an economic development tool.
In response to recent pedestrian tragedies and requirement by Amtrak for pedestrian –
rail separation, the City engaged HDR Engineering, Inc. on March 5 to undertake Phase I
preliminary engineering of a pedestrian underpass. The City has received $1 million each
from the State (IDOT) and the Federal Highway Authority (FHWA), through the High-Speed
Rail Grade Crossing grant funds, to build a pedestrian tunnel underneath the railroad
tracks at the Telegraph Rd train station. The grant will be administered by IDOT Bureau of
Local Roads thereby requiring the City to follow their specific guidelines for the project. In
addition, City will be required to seek approvals from Metra and Amtrak on this project.
HDR has completed various options for the underpass, which were shared publicly with
Lake Forest residents on July 10. Staff is looking for input from the City Council before
directing the consultants to move forward with plan refinements including final
engineering design.
In 2010, a Memorandum of Understanding between the City, IDOT, Amtrak, WISDOT, and
Canadian Pacific Railroad was executed to examine the feasibility of creating the
Amtrak Hiawatha stop. All the parties have received copies of “The City of Lake Forest
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July 16, 2012 Agenda
Amtrak Station Stops Final Operation Analysis Report” dated May 31, 2012 prepared by
Quandel Consultants, LLC. In a recent meeting hosted by State Senator Susan Garrett, all
the parties with the exception of Canadian Pacific endorsed the proposed Amtrak stop
and suggested that the City adopt a formal resolution of support which IDOT could
deliver to the Canadian Pacific to encourage their support. A copy of the proposed
resolution, original Memorandum of Understanding and the May 31 Operational Analysis
Report are attached beginning on page 127.
RECOMMENDED ACTION: Staff requests City Council advice and counsel on the proposed
pedestrian underpass options and recommends approval of the Resolution Supporting
the Establishment of an Amtrak Hiawatha Station stop in Lake Forest.
ADDITIONAL ITEMS FOR COUNCIL DISCUSSION
ADJOURNMENT 9:00 p.m.
Office of the City Manager July 13, 2012
The City of Lake Forest is subject to the requirements of the Americans with Disabilities
Act of 1990. Individuals with disabilities who plan to attend this meeting and who require
certain accommodations in order to allow them to observe and/or participate in this
meeting, or who have questions regarding the accessibility of the meeting or the
facilities, are required to contact City Manager Robert R. Kiely, Jr., at (847) 234-2600
promptly to allow the City to make reasonable accommodations for those persons.
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RESOLUTION
WHEREAS, this July marks the fifth anniversary of the founding of The Lake
Forest Day Foundation; and
WHEREAS, The Lake Forest Day Foundation was created in 2008 to
recognize and support the 100th Anniversary of the American Legion’s Lake Forest
Day annual celebration ; and
WHEREAS, due to the foresight of former Mayors Jack Preschlack and Mike
Rummel, along with other civic-minded community members and generous donors,
the Foundation raised over $1 million in private donations to generate enough income
to ensure future Lake Forest Days in perpetuity; and
WHEREAS, The City of Lake Forest and its residents sincerely appreciate the
efforts of The Foundation and the many residents who have contributed to it;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL, that
on behalf of the administration and residents of the community, the Council hereby
expresses its appreciation and gratitude to The Lake Forest Day Foundation for a
public/private service established and carried out in the true Lake Forest spirit of
thoughtful planning and volunteerism.
BE IT FURTHER RESOLVED that the City Clerk be and hereby is instructed
to deliver a copy of this resolution duly signed by the Mayor this 16th day of July,
2012.
_______________________________
Mayor
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AMENDED AND RESTATED EMPLOYMENT AGREEMENT
THIS AGREEMENT, executed this 1st day of May, 2012 by and between the CITY OF LAKE
FOREST, A Municipal Corporation of Illinois (hereinafter called "CITY") and ROBERT R. KIELY, JR.
(hereinafter called "EMPLOYEE");
WHEREAS, the CITY has employed the services of ROBERT R. KIELY, JR. since November
19, 1990 as City Manager of the CITY and the EMPLOYEE desires to continue said employment, and
WHEREAS, the parties intend by this Agreement to set forth their entire understanding regarding
the employment of the EMPLOYEE as City Manager.
NOW, THEREFORE, in consideration of the promises and agreements hereinafter set forth, the
parties agree as follows:
1. EMPLOYMENT AND DUTIES
The City hereby agrees to employ ROBERT R. KIELY, JR. as City Manager. The
EMPLOYEE shall perform all duties of the City Manager as set forth in the CITY's
Charter, its Ordinances and the Statutes of the State of Illinois and such other duties and
functions as may be assigned to him by the Mayor and City Council from time to time.
2. TERM
The EMPLOYEE serves for an indefinite term at the pleasure of the Mayor and City
Council of the CITY. Nothing in this Agreement shall prevent, limit or otherwise
interfere with the rights of the Mayor and City Council to terminate the employment of
the EMPLOYEE at any time with or without cause, subject only to the provisions set
forth herein.
Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of the
EMPLOYEE to resign at any time from his position as City Manager, subject only to the
provisions herein.
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3. TERMINATION AND SEVERANCE PAY
In the event EMPLOYEE shall be terminated by the Mayor and City Council, the CITY
shall give the EMPLOYEE ninety (90) days written notice of such termination. At the
end of the ninety (90) days, the CITY agrees to pay the EMPLOYEE a lump sum cash
payment equal to nine (9) months base salary. Further, for a period of nine (9) months
following termination, the CITY agrees to pay all premiums for insurance benefits for
which the EMPLOYEE is entitled to receive continuation coverage under COBRA. No
such lump sum cash payment or continued benefits as set forth above shall be due to the
EMPLOYEE if such termination is a result of a conviction of any felony or a conviction
of any crimes involving moral turpitude damaging the integrity of the CITY.
In the event the EMPLOYEE voluntarily resigns, then he must give the CITY a minimum
two (2) months advance notice in writing unless otherwise modified by the Mayor and
City Council.
In the event the CITY at any time reduces the salary or other financial benefits of
EMPLOYEE in a greater percentage than an applicable across-the-board reduction for all
employees of the CITY, or in the event the CITY refuses, following written notice, to
comply with any other material provision benefiting EMPLOYEE herein, or
EMPLOYEE resigns following a formal suggestion by the Board that he resign, then, in
that event, EMPLOYEE may, at his option, be deemed to be "terminated" at the date of
such reduction or such refusal to comply, or when EMPLOYEE resigns following a
formal suggestion by the Board that he do so, and EMPLOYEE will be entitled to all
severance pay described above just as if he had been terminated by the CITY.
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Upon any termination of EMPLOYEE (whether voluntary or involuntary), EMPLOYEE
shall be entitled to compensation for any accrued but unused vacation or leave time in the
manner required by law and as set forth in the CITY's then-applicable Personnel Policies
and Procedures.
4. DISABILITY
If the EMPLOYEE becomes disabled or is otherwise unable to perform his duties with
reasonable accommodation because of sickness, accident, injury, mental incapacity or
health for a period of four (4) successive weeks or for twenty (20) working days over a
thirty (30) working day period, beyond any accrued sick leave, the CITY shall have the
option to terminate this Agreement, subject to termination and severance pay
requirements. However, EMPLOYEE shall be compensated for any accrued sick leave,
vacation, holidays, compensatory time and other accrued benefits in the manner required
by law and as set forth in the CITY's then-applicable Personnel Policies and Procedures.
5. SALARY
The CITY agrees to pay EMPLOYEE for his services rendered pursuant hereto an annual
base salary One Hundred and Eighty-six Thousand Nine Hundred and Sixty-four Dollars
($186,964) payable in installments at the same time as other employees of the CITY are
paid and adjusted from time to time as the parties may agree.
6. PERFORMANCE EVALUATION
A. The Council shall review and evaluate the performance of the EMPLOYEE at
least once annually. This review and evaluation shall be in accordance with
specific criteria developed jointly by the EMPLOYEE and the Council. The
criteria may be added to or deleted from as the Council may from time to time
determine, in consultation with the EMPLOYEE. Further, the Mayor shall
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provide the EMPLOYEE with a written statement summary of the findings of the
Council and provide an adequate opportunity for the EMPLOYEE to discuss
his/her evaluation with the Council.
B. Annually, the Council and EMPLOYEE shall define such goals and performance
objectives which they determine necessary for the proper operation of the City
and in the attainment of the Council’s policy objectives, and shall further
establish a relative priority among those various goals and objectives, such goals
and objectives to be reduced to writing. They shall generally be attainable within
the time limitations as specified and the annual operating and capital budgets and
appropriations provided.
7. VACATION
The EMPLOYEE shall be entitled to the same vacation benefits during each calendar
year received by all CITY management employees from time to time.
8. DEFERRED COMPENSATION
The CITY agrees to execute all necessary agreements provided by the International City
Management Association Retirement Corporation (ICMA-RC) for the EMPLOYEE's
participation in a 457 or 401 plan and, in addition to the base salary paid by the CITY to
the EMPLOYEE, the CITY agrees to pay an amount equal to seventeen percent (17%) of
the EMPLOYEE's base salary into the ICMA-RC on EMPLOYEE's behalf, in equal
proportionate amounts each pay period The CITY agrees that, upon resignation or
termination of EMPLOYEE, EMPLOYEE shall be and remain fully vested in such plan
and, to the extent permitted by the plan, the CITY agrees to transfer its interests in such
plan to EMPLOYEE's succeeding employer.
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9. WAIVER
The CITY agrees to waive the EMPLOYEE's annual fees at the Deerpath Golf Course
and the EMPLOYEE’S and his family’s fees for any Lake Forest Recreation Department
programs or activities they may participate in.
10. MEDICAL AND DENTAL BENEFITS
The EMPLOYEE shall receive the standard medical and dental benefits received by all
CITY management employees from time to time.
11. LIFE INSURANCE
The EMPLOYEE shall receive the same life insurance as is provided to all CITY
management employees from time to time.
12. PROFESSIONAL DEVELOPMENT
In order to maintain the EMPLOYEE's professional standing and continued education,
the CITY agrees to pay the reasonable cost of the EMPLOYEE's dues in professional
associations and other reasonable expenses of professional development, and attendance
at state and national city management conferences.
13. OUTSIDE ACTIVITIES
The employment provided for by this Agreement shall be the Employee’s sole
employment. Recognizing that certain outside consulting or teaching opportunities
provide indirect benefits to the CITY and the community, the Employee may, subject to
the approval of the Mayor, accept limited teaching, consulting or other business
opportunities with the understanding that such arrangements shall not interfere or conflict
with his responsibilities under this Agreement.
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14. OTHER TERMS AND CONDITIONS OF EMPLOYMENT
All provisions of the City Charter, the City Code and Regulations and Rules of the CITY
relating to vacation and sick leave, retirement and pension system contributions, holidays
and other fringe benefits and working conditions as they now exist or hereafter may be
amended shall also apply to the EMPLOYEE as they would to other employees of the
CITY except as specifically set forth herein. The parties acknowledge that the "Housing
Loan" previously provided to EMPLOYEE as part of this Agreement has been fully
satisfied, and, upon request of EMPLOYEE, the CITY agrees to execute and record an
appropriate release relating to such Housing Loan.
15. INDEMNIFICATION
The CITY shall defend, save harmless and indemnify EMPLOYEE against any tort,
professional liability claim or demand or other legal action, whether groundless or
otherwise, arising out of an alleged act or omission occurring in the performance of
EMPLOYEE’s duties as City Manager. The CITY will have the right to compromise and
settle any such claim or suit and thereupon pay the amount of any settlement or judgment
rendered thereon.
16. GENERAL PROVISIONS
This Agreement constitutes the entire Agreement between the parties and it shall be
binding upon and inure to the benefits of the heirs, executors, successors and assigns of
the parties. This Agreement may only be amended by written instrument executed by
both parties and each provision hereof shall be deemed severable. Neither party may
assign their rights or obligations under this Agreement without the express written
consent of the other party. This agreement supersedes all prior agreements between the
parties regarding the matters herein set forth.
This Agreement shall be construed under the laws of the State of Illinois.
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17. NOTICES
Any notice required under this Agreement shall be deemed given when deposited in the
United States Postal Service, postage prepaid, addressed as follows:
CITY: MAYOR, CITY OF LAKE FOREST
CITY HALL
LAKE FOREST, IL 60045
ROBERT R. KIELY, JR.: CITY MANAGER
CITY HALL
LAKE FOREST, IL 60045
IN WITNESS WHEREOF, the parties have executed this Agreement the day and year first above
written.
MAYOR, THE CITY OF LAKE FOREST
ATTEST:
DEPUTY CITY CLERK
ROBERT R. KIELY, JR.
5/1/12
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The City of Lake Forest
CITY COUNCIL
Proceedings of the July 2, 2012 Regular Meeting
7:30 p.m. – City Hall Council Chambers
CALL TO ORDER AND ROLL CALL: Mayor Cowhey called the meeting to order at 7:43 p.m. Deputy City Clerk called the roll of
Council members. Present: Aldermen Novit, Waldeck, Pandaleon, Schoenheider, Tack, Palmer, Adelman. Absent: Moore. Quorum
present. There were approximately 40+ present in the audience.
Also present were: Robert Kiely, City Manager; Vic Filippini, City Attorney; Marlo Del Percio, City Attorney; Catherine Czerniak,
Director of Community Development; Aaron Stahly, Management Intern; Ramesh Kanapareddy, City Engineer; Cathryn Buerger
Deputy City Clerk.
PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was recited by all in attendance.
Reports of City Officers
1. Comments by Mayor
A. Resolution of Appreciation for Scott Mose for 25 Years of Service- Acting Police Chief, Jim Held read the Resolution.
Mayor Cowhey presented the Resolution to Scott Mose.
Alderman Palmer moved, seconded by Alderman Waldeck to approve the Resolution. Motion carried unanimously by
voice vote.
Mayor reminded everyone of the Fourth of July festivities being held at Deerpath Park.
2. Comments by City Manager
A. Presentation of Departmental Awards to Lake Forest Police Department Members
Acting Police Chief, Jim Held presented various awards to various police department members.
City Manager, Bob Kiely had Director of Public Works, Michael Thomas brief the Council on the City’s current water
supply situation due to the drought.
3. Comments by Council Members
Alderman Adelman discussed the water resources for the Deerpath Golf Course. He questioned the viability of the City
looking into using well vs. Lake Water.
A. Finance Committee- Alderman Pandaleon
1. Consideration of the Annual Appropriation Ordinance for FY2013 and Approval of Rollovers (First Reading)
While the annual municipal budget represents the City’s financial “plan” for expenditures over the course of the fiscal
year, the annual Appropriation Ordinance is the formal legal mechanism by which the City Council authorizes the actual
expenditures of funds budgeted in the annual budget. It appropriates specific sums of money by object and purpose of
expenditures. State statutes require the passage of an Appropriation Ordinance which must be filed with the County Clerk
by the end of July.
The Appropriation Ordinance includes the Library, which was not included in the budget approved at the May 7, 2012 City
Council meeting. The Library expenses are approved by the Library Board. The Debt Service payments were included in
the budget approved at the May 7, 2012 City Council meeting, but are excluded from the Appropriation Ordinance. The
ordinances approving the debt issues authorize these annual expenditures.
The Appropriation Ordinance provides for a 10% “contingency” in the expenditures in an amount above those actually
budgeted. Each separate fund includes an item labeled “contingency” with an appropriate sum equivalent up to 10% of
the total funds budgeted. This practice has been followed for the past thirty years and has worked very efficiently, while
still providing for complete City Council control over budgeted expenditures. Importantly, the City Council and City staff
follows the adopted budget as its spending guideline, not the Appropriation Ordinance.
Without the contingency, the City Council would have to pass further modifications to the Appropriation Ordinance to
cover any unforeseen expenditures exceeding the budget.
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Proceedings of the July 2, 2012
Regular City Council Meeting
In addition, in order to provide more accurate and efficient accounting and budgeting of City funds, an annual rollover of
funds is required. This eliminates both under and over budgeting of funds in the new fiscal year and is a widely used
standard practice for most municipal governments. The items on the attached rollover list consist of projects that were
appropriated in FY2012 and will not be completed until FY2013.
At the May 7, 2012 City Council meeting, an additional $225,000 was approved for the Housing Trust Fund for the
purchase of additional homes. This amount was not included in the approved FY13 budget. This additional funding has
been added to the FY2013 Appropriation Ordinance.
School District 67 does not recognize the Appropriation Ordinance in their budgeting or auditing standards. However, due
to the fact they are a special charter district, their budget must be included in our Appropriation Ordinance.
School District 67 numbers are estimates and are subject to changes.
Summary of the Amounts Appropriated from the Several Funds
The City of Lake Forest Fund Rollover
Budget Total Appropriation
General $ 145,196 $ 30,712,109 $ 30,857,305 $ 33,943,036
Park and Public Land 0 127,000 127,000 139,700
Motor Fuel Tax 0 100,000 100,000 110,000
Emergency Telephone 0 316,009 316,009 347,610
Elawa Farm – Operating 0 72,100 72,100 79,310
Senior Resources Commission 0 550,884 550,884 605,972
Parks and Recreation 57,767 8,418,093 8,475,860 9,323,446
Special Recreation 0 326,579 326,579 359,237
Cemetery Commission 49,955 921,008 970,963 1,068,059
Public Library 0 3,877,324 3,877,324 4,265,056
Foreign Fire Insurance 0 105,000 105,000 115,500
Drug Asset Forfeiture 0 9,000 9,000 9,900
Alcohol Asset Forfeiture 0 30,000 30,000 33,000
Housing Trust * 0 275,000 275,000 302,500
West Lake Forest TIF 33,756 3,248,432 3,282,188 3,610,407
Capital Improvements 318,396 4,247,984 4,566,380 5,023,018
Rt. 60 Bridge 0 1,021,711 1,021,711 1,123,882
Rt. 60 Intersection 0 546,932 546,932 601,625
Rt. 60 Fitzmorris 0 20,234 20,234 22,257
Water and Sewer 23,000 8,185,515 8,208,515 9,029,367
Water and Sewer Capital Fund 26,494 1,182,000 1,208,494 1,329,343
Deerpath Golf Course 0 1,383,826 1,383,826 1,522,209
Fleet 17,225 1,876,300 1,893,525 2,082,878
Liability Insurance 0 1,206,000 1,206,000 1,326,600
Self Insurance 0 4,636,000 4,636,000 5,099,600
Firefighters’ Pension 0 1,666,800 1,666,800 1,833,480
Police Pension 0 1,945,800 1,945,800 2,140,380
Sub-total $ 759,389 $ 76,782,640 $ 77,679,429 $ 85,447,372
School District 67 (not available until
second reading)
Educational n/a $ 0 $ 0 $ 0
Operations, Building and Maintenance n/a 0 0 0
Transportation n/a 0 0 0
IMRF/Social Security n/a 0 0 0
Capital Projects n/a 0 0 0
Sub-total $ 0 0 0
Grand Total $ 76,782,640 $ 77,767,029 $ 85,447,372
• Includes additional $225,000 approved by City Council May 7, 2012
RECOMMENDED ACTION: Approval of the first reading of the ordinance and the rollovers. A copy of the
ordinance is available for review by the public in the City Clerk’s office. A public hearing will be conducted on
July 16, 2012 in conjunction with second reading of the ordinance.
Alderman Palmer moved, seconded by Alderman Novit to approve the Resolution. Motion carried unanimously by voice vote
OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS
Steve Worth, 955 Melody Road stood before Council to express his opinions and concerns regarding the Hospital campus project.
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Proceedings of the July 2, 2012
Regular City Council Meeting
ITEMS FOR OMNIBUS VOTE CONSIDERATION
A. Check Register for Period May 26 - June 22, 2012
Fund Invoice Payroll Total
General 339,574 1,031,197 1,370,771
Water & Sewer 69,923 104,404 174,327
Parks & Recreation 150,543 308,731 459,274
Capital Improvements 216,053 0 216,053
Bond Funds - Projects 0 0 0
Motor Fuel Tax 0 0 0
Cemetery 7,643 17,980 25,623
Senior Resources 14,562 18,231 32,793
Deerpath Golf Course 65,233 44,292 109,525
Fleet 100,792 37,245 138,038
Debt Funds 929,450 0 929,450
Housing Trust 0 0 0
Park & Public Land 0 0 0
All other Funds 206,793 137,408 344,201
$2,100,567 $1,699,489 $ 3,800,056
B. Approval of Resolution regarding Yellow Book Opt-out Program
In February of this year, City staff learned of voluntary Yellow Pages industry efforts to address the unwanted delivery of directories.
Following that, City staff brought the matter to, and received approval from, the Public Works Committee to bring a resolution
supporting this program for approval to the City Council. The resolution would encourage Lake Forest residents and businesses to
utilize the industry-sponsored opt-out program.
An online opt-out registry has been established by the Yellow Pages industry to provide a convenient way for residents to control the
delivery of Yellow Pages directories. Through www.YellowPagesOptOut.com residents can choose which Yellow Pages directories
they want to receive, or stop delivery altogether. At least 12 weeks are required to process an opt-out request.
Lake Forest residents could also opt-out of directory delivery by telephone by calling the following distribution vendors: Dex One,
publisher of the AT&T Real Yellow Pages, at (866) 606-9339; Yellowbook at (800) 929-3556; and First Choice Media at (847) 398-
1111.
C. Adoption of the Lake County Multi-Jurisdiction All Natural Hazards Mitigation Plan
On October 30, 2000, the President of the United States signed the Disaster Mitigation Act of 2000. This Act requires all
government entities to have a FEMA approved Disaster Mitigation Plan to be eligible for Post-Disaster Mitigation Funds.
The Lake County Storm Water Management Agency applied for and received a grant to develop an All Natural Hazards Disaster
Mitigation Plan for Lake County. Over 40 municipalities and other agencies participated in its development and therefore become
eligible to meet the Federal requirements under this plan. The Resolution came before Council as an update to the existing plan
adopted August 7, 2006.
D. Award of Bid for the Emergency replacement of the Fitness Center HVAC Rooftop Unit
Staff requested City Council authorization to ratify the award of bid for the HVAC Equipment replacement for the Recreation Center
to Martin Peter Company, Inc. The unit was ordered on June 26th. The unit is currently scheduled for replacement in the C.I.P.
Budget for FY17, but due to critical mechanical failure, staff has requested immediate replacement of the unit. The new unit has a
six week lead-time and will be scheduled for installation upon delivery.
On Tuesday June 19th one of the two compressors in the 30 ton rooftop unit which provides heating and cooling for the Fitness
Center burnt out. The unit is 14 years old and the industry standard life expectancy is 15 – 20 years for this type of unit. With the
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Proceedings of the July 2, 2012
Regular City Council Meeting
inconsistent power over the years at the Rec Center we have noticed that most of the mechanical equipment at the building has
experienced a shortened lifespan. This combined with the estimated repair cost of about two thirds the replacement cost (estimated
$20,000+) is why staff is recommending the unit be replaced. Additional funding is requested to provide temporary cooling for
approximately six weeks until the replacement unit can be delivered and installed. The current unit is running at half capacity (15
tons of cooling), temporary cooling units are available in 5 ton increments. Staff installed one 5 ton unit on Friday, June 22, 2012.
After a few days’ time staff determined a second 5 ton unit was necessary. The second unit was installed on Wednesday, June 27.
See temp cooling chart below for rental costs.
On June 21, 2012, staff received the following bids:
Replacement Roof Top Units:
Company Cost of Unit
Martin Peterson Company, Inc. $34,210.00
Carey’s Heating and Air Conditioning $35,995.00
Westside Mechanical Services, LLC. $43,357.00
Temporary Cooling:
Company Cost of Unit
Temp-Air $500.00 / week $1500.00 / month $100 delivery
Spot-Cooler $600.00 / week $2400,00 / month $200 delivery
After a detailed review of the lowest bidders by staff, Martin Peterson’s proposal met all of the required project specifications and
their references gave favorable responses.
The Fiscal Impact is as follows:
FY2013
Funding
Source
Amount Requested Budgeted?
Y/N
C.I.P. $41,000 N
E. Approval of the June 18, 2012 regular City Council minutes
RECOMMENDED ACTION: Approve the Omnibus items as presented.
Alderman Palmer moved, seconded by Alderman Novit to approve the Omnibus as presented. The following voted “Yea” Aldermen
Novit, Waldeck, Pandaleon, Schoenheider, Tack, Palmer, and Adelman. The following voted “Nay” None. Motion carries.
ORDINANCES
1. Consideration of an Ordinance Approving a Zone Change for Lots 22, 23 and 24 of the Wedgewood Subdivision
from OA, Open Area, to R-4, Single Family Residence District. (First Reading)
At the direction of the City Council, on June 13, 2012, the Plan Commission held a public hearing to consider a request to rezone three City
owned properties. The three properties are located at the southwest corner of the City and were established as buildable lots for single
family residences in 1979 as part of the Wedgewood Subdivision, a planned cluster development. The homes in this subdivision were
generally built out over a 20 year period.
On December 18, 1998, a deed was recorded in the Lake County Recorder’s Office transferring ownership of the three parcels, Lots 22, 23
and 24 in the Wedgewood Subdivision, from Surety Enterprises, L.L.C., the developer of the Wedgewood Subdivision, to the City of Lake
Forest. At the request of the developer, the City Council accepted the developer’s offer of donation of these lots to the City. The donation
was formally accepted through a Resolution dated November 19, 1998. In summary, the Resolution accepts the donation of the lots
conditioned on the rezoning of the lots from R-4, Single Family Residential, to OA, Open Area. The Resolution states that the lots must be
used only for recreational and open space purposes so long as they are owned by the City. The Resolution further specified that the City
could not sell the lots until either the completion of the sale of the remaining lots by the developer, or the passage of 10 years from the date
of the transfer, whichever occurred first. Ten years has passed since the lots were transferred to the City.
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The Plan Commission reviewed the record of this petition and heard testimony in opposition to the rezoning of the properties from neighbors
in the immediate vicinity of the lots. The Commission, after deliberation, voted 5 to 1 to recommend approval of the rezoning of the lots to R-
4. As part of its action on this matter, the Commission incorporated the following two recommendations into the motion in support of the
rezoning. 1) The Commission noted the interest expressed by the neighboring residents in maintaining the three lots as vacant properties to
serve as a buffer for the neighborhood. Given that interest, the Plan Commission recommended that before final approval of the Ordinance
rezoning the parcels, additional good faith discussions should occur between the City and representatives of the Homeowners’ Associations
in the area and interested neighboring property owners to pursue all options related to the disposition of the properties. 2) Prior to any sale
or transfer of the parcels, a tree preservation buffer area should be established on the southern 50-feet of lots 23 and 24 to preserve existing
trees and retain a buffer between the neighborhood and the adjacent commercial use.
RECOMMENDED ACTION: Approve first reading of an Ordinance rezoning Lots 22, 23 and 24 in the Wedgewood
Subdivision to R-4, Single Family Residential.
Alderman Schoenheider moved, seconded by Alderman Pandaleon to approve the first reading of an Ordinance rezoning LOTS 22,
23, and 24 in the Wedgewood Subdivision to R -4, Single Family Residential. Motion carried unanimously by voice vote.
Web Bassick, 1951 Wedgewood Dr. stood before Council to address his concerns regarding these properties.
Cathy Bassick, 1951 Wedgewood Dr. stood before Council to address her concerns regarding these properties.
Resident on Devonshire stood before Council to address his concerns regarding these properties.
Mayor Cowhey requested City Attorney, Victor Filippini to address and summarize to the Council his views, thoughts, and concerns
regarding what The City of Lake Forest has done and what needs to be done to move forward with these properties.
NEW BUSINESS
ADDITIONAL ITEMS FOR COUNCIL DISCUSSION
ADJOURNMENT
There being no further business, Alderman Palmer moved, seconded by Alderman Waldeck to adjourn the meeting at 8:44 p.m. The
motion carried unanimously by voice vote.
Cathryn H. Buerger
Deputy City Clerk
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THE CITY OF LAKE FOREST
RESOULUTION 2012-
A RESOLUTION IN SUPPORT OF ESTABLISHING
AN AMTRAK HIAWATHA STATION STOP AT THE
LAKE FOREST TELEGRAPH ROAD STATION.
WHEREAS, The City of Lake Forest (the “City”) has identified the creation of an
Amtrak Hiawatha Service stop in Lake County, IL as a critical economic opportunity for the
northeast Illinois region; and
WHEREAS, the expansion and enhancement of passenger rail service within Lake
County can be realized by implementing a Lake Forest stop of the Hiawatha Regional Passenger
Rail Service between Chicago, IL and Milwaukee, WI on the Chicago to Minneapolis High
Speed Rail Corridor; and
WHEREAS, the Lake Forest Telegraph Road Train Station being uniquely situated
along multiple arterial roads creates opportunities to provide intermodal transportation services
to employees and employers of many south Lake County businesses; and
WHEREAS, in 2010, The City, Metra, Amtrak, Illinois Department of Transportation
(IDOT), Wisconsin Department of Transportation (WISDOT), and the Canadian Pacific Railroad
did enter into a Memorandum of Understanding to investigate the feasibility of creating such a
service stop in Lake Forest; and
WHEREAS, the City Council of Lake Forest did engage the services of Quandel
Consultants, LLC to perform an Operational Analysis Report on the service impacts of the
fourteen (14) Hiawatha trains stopping in Lake Forest and determined that thirteen (13) of the
trains could be accommodated with little or no disruption to existing Metra or Canadian Pacific
train schedules, and;
WHEREAS, the Mayor and City Council of the City has determined that subject to the
terms and conditions set forth in this Resolution, it is in the best interests of Lake county, The
City and its residents to support the Amtrak Hiawatha service stops thirteen (13) times during the
day along with any attendant facility improvements required to improve passenger and motorist
safety at the Telegraph Road Train Station;
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NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF LAKE FOREST, COUNTY OF LAKE, STATE OF ILLIOIS, as follows:
SECTION 1. Recitals. The foregoing recitals are incorporated as if fully set forth here.
SECTION 2. Attachment of Relevant Documents.
(a) The 2010 Memorandum of Understanding (MOU).
(b) The City of Lake Forest Amtrak Station Stops Final Operational Analysis Report
dated May 31, 2012 and prepared by Quandel Consultants, LLC.
SECTION 3. Conditions. The stopping of thirteen (13) Amtrak Hiawatha trains at the
Lake Forest Telegraph Road Station shall be and is hereby, expressly subject to, and shall
not be effected until, each of the following conditions precedent are satisfied:
1. Notification has been received by the Illinois Department of Transportation
(IDOT) that all parties to the 2010 MOU have agreed to and endorsed the
proposed schedule change.
2. The proposed pedestrian grade separation has been constructed and opened for
service.
3. A final service agreement between the City and Amtrak, IDOT and/or Metra is
approved by the City Council and executed by Amtrak, IDOT and/or Metra.
SECTION 4. Effective Date. This Resolution shall be in full force and effect upon its
passage and approval in the manner provided by law.
PASSED THIS __th DAY OF July, 2012.
AYES:
NAYS:
ABSENT:
ABSTAIN:
APPROVED THIS __th DAY OF July, 2012.
Mayor
ATTEST:
City Clerk
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City of Lake Forest-Amtrak Station Stops
Final Operational Analysis Report May 31, 2012
Prepared by Quandel Consultants, LLC. Page 1
City of Lake Forest
Amtrak Station Stops
Final Operational Analysis Report
May 31, 2012
Section 1.0- Executive Summary
Expanding business park development in the Lake Forest area is attracting new workers, some of whom
are from Wisconsin. Heavy traffic congestion on I-94 is causing long and unpredictable commute times
and there is currently no passenger rail alternative available from Wisconsin. The City of Lake Forest
requested that the Amtrak Hiawatha trains operating between Chicago and Milwaukee stop at the
Metra Milwaukee District-North station (Everett and Telegraph Roads) in Lake Forest. In January 2011,
Amtrak proposed departure times and revised schedules at Lake Forest for 11 of the current 14
Hiawatha trips. Amtrak did not propose stops for Hiawatha Train Numbers 330, 335 and 339 for
operational reasons which it described, and which are discussed in Section 2 below. Importantly, two of
those trains, No. 330 (southbound in the morning rush) and No. 339 (northbound in the evening rush)
are the trains that most closely meet the commuters’ needs for an alternative to driving their personal
automobiles.
In response to Lake Forest’s request, Quandel Consultants conducted an operational analysis of
Hiawatha Train Numbers 330, 335 and 339 to determine if there were changes that could be made that
would allow these three trains to make the requested Lake Forest station stops. Quandel reviewed the
published schedules for the trains as well as track charts and operating timetables. It also conducted
field observations at Chicago, Deerfield, Lake Forest, Rondout and Sturtevant to better observe the
operating situations and the factors affecting these trains. Quandel then prepared an Operational
Analysis Report which it reviewed with Lake Forest, Metra and Amtrak to get technical feedback.
As a result of the excellent feedback received from both Metra and Amtrak, and additional field work by
Quandel, proposed departure times at Lake Forest and revised Hiawatha train operating schedules have
been developed for 13 of the 14 Hiawatha Service trains including Train Numbers 330 and 339. Current
operating conditions and the anticipated adverse operating consequences of an additional stop for Train
No. 335 suggest that a station stop at Lake Forest for that train during the early afternoon period is not
currently feasible.
Section 2.0 -Updated Background Information:
In January 2011, Amtrak provided proposed station stop times for 11 of the 14 Hiawatha Service trains.
At that time, Amtrak did not propose Lake Forest station stops for Hiawatha Train Numbers 330, 335
and 339 primarily for the following reasons:
In the morning peak period, Amtrak Train No. 330 and certain Metra trains (Nos. 2112, 2114 and
2116) already have movement conflicts with each other beginning near Rondout and continuing
to Chicago. Amtrak was concerned that adding a Lake Forest stop to Amtrak Train No. 330’s
schedule would likely cause additional Metra train delays.
During the mid-day period, Amtrak Train No. 335 has a short turn time of only 26 minutes
between its arrival time of 2:34 pm at Milwaukee and the 3:00 pm departure time of Train No.
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City of Lake Forest-Amtrak Station Stops
Final Operational Analysis Report May 31, 2012
Prepared by Quandel Consultants, LLC. Page 2
338 for Chicago using the same equipment. Amtrak stated that the layover time cannot be
shortened without risking delay to the departure of Train No. 338.
In the evening peak period, Amtrak Train No. 339 could make the added Lake Forest station stop
without affecting other trains. However, Amtrak stated that Train No. 339 has a level of
ridership that is often near and occasionally over the current seating capacity of 420 passengers
using the current Amtrak Horizon and Metroliner equipment. Hiawatha seating capacity would
be reduced to 397 passengers per train when the new Talgo equipment is placed in service.
Amtrak was concerned that the additional passengers boarding at Lake Forest would increase
the occasional crowding issue on this train and that the passengers might not have seats on
some days.
The City of Lake Forest emphasized that it is essential that Amtrak Train Nos. 330 and 339 stop at Lake
Forest to serve the expressed needs of the expanding business park customers.
Both Amtrak and Metra expressed concern about passenger train delays due to movement conflicts and
the very limited ability to increase capacity between Chicago and Rondout. Metra pointed out that the
Fox Lake Subdivision is single track and is very sensitive to service disruptions or changes to schedules.
All parties understand the passenger inconvenience and dissatisfaction that occur as a result of train
delays. Both Metra and Amtrak stressed the importance of on time performance. Both described the
intense concentration that is placed on this most important measure of operating performance. There
are also contractual on time performance requirements in the corridor. Changes in train operations can
affect the performance of these contractual obligations.
Amtrak owns Chicago Union Station and the trackage north to Canal Street. Between Canal Street and
Tower A-2 the track is jointly owned by Amtrak and Metra. Metra owns the railroad north of Tower A-2
to Rondout. Canadian Pacific (CP) owns the railroad north of Rondout to Milwaukee. The operations
analysis carefully considered the interface with the substantial volume of passenger and freight train
traffic on the route and the operating and commercial requirements of CP. It also considered the large
volume of additional revenue and deadhead commuter trains that operate between Chicago Union
Station and Tower A-5 as well as the large volume of Metra revenue and deadhead commuter train
movements that operate on the four Union Pacific Railroad tracks which cross the C&M Subdivision at
Tower A-2 (Western Avenue). The complexity of the operating environment between Chicago Union
Station and Tower A-5, and also on the Union Pacific tracks, suggests that schedule changes in this
segment must be minimized if they cannot be avoided entirely.
The City of Lake Forest applied for and has been awarded a federal grant to construct a pedestrian
underpass at the Lake Forest station so that the existing pedestrian crosswalk can be eliminated. This
will enhance passenger and pedestrian safety at the station. IDOT, Lake Forest and Metra will also
contribute to this project.
WisDOT has received American Recovery and Reinvestment Act (ARRA) funding for the installation of
crossovers at Truesdell that will help CP and Amtrak reduce the travel time for the Hiawatha fleet. CP is
responsible for dispatching between Chicago and Milwaukee.
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In March 2012, the Wisconsin joint finance committee voted not to fund the development of a Talgo
train maintenance facility in Milwaukee1. This decision may have the effect of eliminating Talgo
equipment from future use on the Hiawatha Service trains.
Section 3.0- Results of Operational Analysis:
As part of the operational analysis, Quandel reviewed the following schedules:
Metra Milwaukee District-North public and employee timetables (Issued January 29, 2012)
Metra Milwaukee District-West public timetable (Issued October 16, 2011)
Metra North Central Service-public timetable (Issued January 29, 2012)
Amtrak Hiawatha public timetable (Issued November 7, 2011)
Amtrak Hiawatha proposed schedules spreadsheet prepared by Amtrak (v2-January 21, 2011)
Amtrak Empire Builder public timetable (Issued November 7, 2011)
Metra Union Pacific West Line public timetable (Issued January 29, 2012).
Quandel then prepared preliminary schedules for Amtrak Hiawatha Train Nos. 330, 335 and 339 that it
believed would recognize the concerns expressed by the parties and still permit station stops for
Hiawatha Train Numbers 330, 335 and 339.
Computerized stringline graphs depicting the current and proposed schedules for Amtrak Hiawatha
Train Nos. 330, 335 and 339 were also prepared. To facilitate the analysis process and to clearly show
the movements of the affected trains in a simplified manner, the stringline graphs were limited to the
following information:
Hiawatha schedules as contained in the current Amtrak published timetable
Hiawatha schedules proposed by Amtrak
Hiawatha schedules proposed by Quandel after analysis of the timetable schedules listed above
Schedules of affected Metra Milwaukee District-North trains, including those that turn back at
Deerfield.
Quandel staff then made selected field visits to publicly accessible locations at Chicago Union Station,
Deerfield, Lake Forest and Rondout for the following purposes:
Compare actual train operating times of Amtrak and Metra trains to their schedule times
Observe the functioning of the signal system to identify train spacing and schedule requirements
Observe train dispatching and operating practices that affect the movement of the involved
trains
Observe station dwell times for Metra trains at Deerfield
Validate the accuracy of the Quandel computerized stringline graphs
Validate the Hiawatha schedules and Lake Forest station stop times proposed by Quandel for
Amtrak Hiawatha Train Nos. 330, 335 and 339.
Listed below are several key field observations made by Quandel:
1. Amtrak Train No. 330 on February 23 was operating 3 minutes late and slowing down as it
approached Rondout where it crossed over from Main Track No. 1 to Main Track No. 2 at 7:11
1 After further analysis, the joint finance committee found it would be more cost effective to use existing Amtrak
cars, states Milwaukee Public Radio.
http://www.wuwm.com/news/wuwm_news.php?articleid=10058
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am, delaying Metra Milwaukee District-North Train No. 2114 which was waiting on the Fox Lake
Subdivision, and Metra Train No. 2116 which was following No. 2114.
2. Amtrak Train No. 330 must serve the Milwaukee Airport station from the Main Track No. 1
platform. If Train No. 330 continues south to the Sturtevant station on Main Track No. 1, and no
station announcements are made in advance for the passengers waiting in the depot adjacent to
the Track 2 platform at Sturtevant, the train will be delayed at Sturtevant waiting for the
passengers to reach the Track 1 platform. Once the passengers waiting in the depot at
Sturtevant realize the train has arrived on Track 1 (on the opposite side of tracks from the depot
building), they must use the stairways and/or elevators on both ends of the grade separated
pedestrian overhead bridge to cross the tracks to access the platform serving Track 1. This delay
can add several minutes to the station dwell time for Amtrak Train No. 330 with a resultant late
arrival at Rondout. Southbound Amtrak No. 330 must also meet northbound Amtrak Hiawatha
Train No. 329 between Rondout and Sturtevant.
3. Amtrak Train No. 330 normally arrives at Chicago Union Station on time (7:57 am) or ahead of
schedule, depending on the operation of Metra Milwaukee District-North Train No. 2112 which
is scheduled into Chicago Union Station at 7:54 am.
4. At Deerfield in the afternoon-evening peak period, when conditions permit, the CP train
dispatcher uses a Diverging Clear signal (Red over Green over Red aspect) at CP Deerfield West
for Metra trains arriving from Chicago on Main Track No. 1 that turn back to Chicago from
Deerfield. This allows the Metra train on Main Track No. 1 to approach Deerfield at the
maximum authorized speed (79 mph), make the station stop, and then immediately proceed
through the crossovers at CP Deerfield West at the 40 mph maximum speed permitted for
diverging movements. This procedure minimizes delays to following trains because the Metra
train moves over to Main Track No. 2 to allow the crew to “change ends” for the trip back to
Chicago without delaying Metra or Amtrak trains that are following closely behind. Please refer
to Photo 2.1 on Page 4 to observe an example of this movement.
5. On February 22, the approach of an eastward (southbound) CP freight train at Deerfield on Main
Track No. 2 at about 5:43 pm did not allow the CP train dispatcher to use the normal procedure
described in Item No. 4 above. The signal for Main Track No. 1 at CP Deerfield West was
displaying a Stop indication (Red over Red over Red aspect) as Metra Milwaukee District-North
Train No. 2133 (due at Deerfield at 5:43 pm) approached. As a result, Metra Train No. 2133
arrived at a slower speed than normal, discharged its passengers and after receiving a signal,
crossed over to Main Track No. 2. By this time, Amtrak Train No. 339, which was moving
between Lake-Cook Road and Deerfield stations at Restricted Speed behind the Metra train, was
approaching Deerfield station. The signal at CP Deerfield West cleared at 5:46 pm. Amtrak Train
No. 339 then began accelerating and passed Deerfield station at 5:47 pm, about two minutes
later than usual.
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Photo 2.1-Deerfield Metra Station
This view looking north (railroad west) at Deerfield shows a Metra train which has completed its westward trip from
Chicago Union Station to Deerfield at MP 24.2. It has discharged passengers and is about to cross over from Main
Track No. 1 to Main Track No. 2 at CP Deerfield West (MP 24.5). The signal displayed just to the right of the train is a
Diverging Clear (Red over Green over Red aspect). When conditions permit, the CP train dispatchers give afternoon
westward Metra commuter trains terminating at Deerfield a Diverging Clear signal. The train may then approach
Deerfield at the maximum authorized speed (79 mph), make its station stop, and immediately proceed at the
maximum speed (40 miles per hour) through the crossover at CP Deerfield West. Using this move, the CP train
dispatcher is able to clear the signal at CP Deerfield West for the following westward train on Main Track No. 1 in the
shortest period of time. This is especially important for Amtrak Train No. 339 which follows closely behind Metra Train
No. 2133.
Following the completion of field observations, Quandel made minor adjustments to its proposed
schedules for Amtrak Hiawatha Train Nos. 330, 335 and 339 to optimize the operation of those trains
and affected Metra trains. No schedule changes were proposed for any Metra trains. After the schedule
revisions were completed, updated schedule spreadsheets and computerized stringline graphs were
prepared.
Quandel’s Draft Operational Analysis Report dated March 5, 2012 was then provided to Metra for
review and comment. Quandel met with Metra staff on April 6, 2012 to discuss the report and receive
Metra’s feedback. Taking Metra’s comments and suggestions into consideration, Quandel then issued a
revised Draft Operational Analysis Report dated April 11, 2012 and submitted that report to Amtrak for
review and comment. Meetings were held with Amtrak on April 25 and May 2, 2012. Following the
second meeting, Amtrak conducted some limited train riding activities to verify train operating
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performance and talk with train crews on Amtrak No. 339 and Metra Train No. 2133. Amtrak provided
its suggestions in e-mails dated May 8 and May 9, 2012 to Quandel. Quandel took Amtrak’s suggestions
into consideration, conducted limited additional field observations on May 10, 2012 and prepared this
Draft Final Operational Analysis Report for review by the interested parties.
Since the operational analysis began, Amtrak issued a new System Timetable effective May 7, 2012. The
new timetable contains no changes to the Hiawatha train schedules that were in effect during the
operational analysis and the meetings with Metra and Amtrak.
Section 4-Hiawatha Train Schedule Proposals for Train Numbers 330, 335 and 339:
This section contains the proposals for Amtrak Hiawatha Train Numbers 330, 335 and 339 which were
developed using the input provided by both Metra and Amtrak:
Each proposal contains three parts specific to the individual Hiawatha train being discussed:
A summary of the proposed Hiawatha schedule and proposed Lake Forest departure time along
with operating comments specific to the proposal;
A schedule spreadsheet showing the current Hiawatha schedule, the proposed Hiawatha
schedule and the schedules of adjacent or affected Metra trains; and
A computerized stringline graph that displays the movement path of each of the trains shown
following the spreadsheet.
Section 4.1 Amtrak Hiawatha Train No. 330
Summary of Proposed Schedule for Amtrak Train No. 330:
Depart Milwaukee at 6:10 am, 5 minutes earlier than current schedule.
Depart Milwaukee Airport at 6:21 am and Sturtevant at 6:38 am, 5 minutes earlier than
current schedule.
Pass Rondout at 7:02 am, 6 minutes earlier than current schedule and 8 minutes ahead
of Metra 2114 instead of 2 minutes ahead of Metra 2114 as shown in current schedule.
This still allows time to crossover from Track 1 to Track 2 between Sturtevant and
Rondout, and to make the new Lake Forest Station stop.
Arrive Lake Forest at 7:05 am and depart at 7:06 am (new station stop).
Depart Glenview at 7:25 am, same as current schedule.
Pass Western Avenue at 7:46 am, same as current schedule.
Arrive at Chicago Union Station at 7:57 am, same as current schedule.
Total trip time of 1 hour 47 minutes versus the current time of 1 hour 42 minutes.
Current off peak Hiawatha schedule total trip time is 1 hour 29 minutes (without Lake
Forest stop).
Same relay time of 28 minutes to Amtrak Train No. 331 at Chicago Union Station. Train
No. 331 departs CUS at 8:25 am.
No change in any Metra schedules, but reduced delays expected for Metra Train No.
2114 and sometimes for Metra Train No. 2116.
A Schedule Spreadsheet for Amtrak Train No. 330 is shown on Page 7 below:
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Train Number
Metra
MD-N
2112
Existing
Amtrak
330
Amtrak
Original
Proposal
330
Final
Proposal
330
Metra
MD-N
2114
Metra
MD-N
2116
Direction of Travel To
Chicago
To
Chicago
To
Chicago
To
Chicago
To
Chicago
To
Chicago
MP
Milwaukee 85.4 From
Fox
Lake
6:15 6:15 6:10 From
Fox
Lake
From
Fox
Lake
Milwaukee Airport 78.4 6:26 6:26 6:21
Sturtevant 63.0 6:43 6:43 6:38
Rondout 32.3 6:53 7:08 7:08 7:02 7:10 7:17
Lake Forest 28.3 6:59 - 7:10 7:06 - 7:23
Deerfield 24.2 7:06 - - - - 7:30
Lake Cook Rd. 23.0 - - - - 7:21 -
Northbrook 21.1 7:12 - - - - 7:36
Glen/N. Glenview 18.9 - - - - 7:29 -
Glenview 17.4 7:19 7:25 7:25 7:25 - 7:43
Golf 16.2 7:22 - - - - 7:46
Morton Grove 14.3 7:26 - - - 7:36 7:50
Edgebrook 11.6 - - - - 7:41 -
Forest Glen 10.2 - - - - 7:44 -
Mayfair 8.9 - - - - 7:48 -
Grayland 8.0 - - - - 7:50 -
Healy 6.4 - - - - 7:54 -
Western Avenue 2.9 7:42 7:46 7:46 7:46 8:00 8:06
Chicago 0.0 7:54 7:57 7:57 7:57 8:12 8:18
Note: Italicized times indicate the train does not stop at that station.
One observation was made that Quandel believes could improve Amtrak Train No. 330’s operation:
When Amtrak Hiawatha Train No. 330 will arrive at Sturtevant on Track 1, passengers must
leave the station building and use the stairways and/or elevators to access the overhead
pedestrian bridge and reach the platform for Track 1. This takes additional time. If public
address system announcements could be made at the station sufficiently in advance of the
arrival of the train that notify the passengers that they must cross over the pedestrian bridge to
the Track 1 platform, it appears that some of Train No. 330’s additional station dwell time at
Sturtevant waiting for passengers could be avoided. This could improve the on time
performance of Amtrak Train No. 330 at both Sturtevant and Rondout.
A computerized Stringline Graph for Amtrak Train No. 330 is shown Page 8 below:
144
City of Lake Forest-Amtrak Station Stops Final Operational Analysis Report May 31, 2012 Prepared by Quandel Consultants, LLC. Page 8 0.010.020.030.040.050.060.070.080.090.0MilepostTimeAmtrak Train No. 330 StringlineExisting Amtrak 330Amtrak Proposal 330Quandel Proposal 330Metra MD-N 2112Metra MD-N 2114Metra MD-N 2116Milwaukee85.4MilwaukeeAirport78.4Sturtevant63.0Rondout32.3Lake Forest28.3Glenview17.4Western Avenue2.9Chicago0.0Deerfield24.2145
City of Lake Forest-Amtrak Station Stops
Final Operational Analysis Report May 31, 2012
Prepared by Quandel Consultants, LLC. Page 9
Section 4.2 Amtrak Hiawatha Train No. 335
Summary of Proposed Schedule for Amtrak Train No. 335:
Depart Chicago Union Station at 1:05 pm, same as current schedule.
Depart Glenview at 1:27 pm, same as current schedule.
Metra Train No. 2117 frequently operates up to five minutes late at Lake Forest and Rondout
delaying Amtrak Train No. 335 which is following closely behind it.
No additional stop is proposed at Lake Forest for Train No. 335.
Amtrak Train No. 335 exceeds the currently scheduled 1” dwell times at both Sturtevant and
Milwaukee Airport stations due to increased ridership and/or delays in passenger boarding and
alighting at both stations.
Arrive at Milwaukee at 2:34 pm. Under current operations, Amtrak No. 335 frequently arrives
later than its scheduled arrival time of 2:34 pm at Milwaukee.
Total scheduled trip time of 1 hour 29 minutes, the current off-peak Hiawatha schedule.
Same relay time of 26 minutes to Amtrak Train No. 338 which is scheduled to depart Milwaukee
at 3:00 pm.
No change in any Metra schedules.
A Schedule Spreadsheet for Amtrak Train No. 335 is shown on Page 10 below:
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Train Number Metra MD-N
2117
Existing
Amtrak 335
Amtrak
Original
Proposal 335
Final
Proposal 335
Metra MD-N
2119
Direction of Travel From Chicago From Chicago From Chicago From Chicago From Chicago
MP
Chicago 0.0 12:35 13:05 13:05 13:05 13:35
Western Avenue 2.9 12:44 13:11 13:11 13:11 13:44
Healy 6.4 12:49 - - - 13:49
Grayland 8.0 12:52 - - - 13:52
Mayfair 8.9 12:54 - - - 13:54
Forest Glen 10.2 12:57 - - - 13:57
Edgebrook 11.6 13:00 - - - 14:00
Morton Grove 14.3 13:05 - - - 14:05
Golf 16.2 13:08 - - - 14:08
Glenview 17.4 13:11 13:27 13:27 13:27 14:11
Glen/N. Glenview 18.9 13:14 - - - 14:14
Northbrook 21.1 13:19 - - - 14:19
Lake Cook Rd. 23.0 13:23 - - - 14:23
Deerfield 24.2 13:26 - - - 14:26
Lake Forest 28.3 13:31 13:36 13:36 13:36 14:31
Rondout 32.3 13:36 13:40 13:40 13:40 14:36
Sturtevant 63.0 To
Fox
Lake
14:05 14:05 14:05 To
Fox
Lake
Milwaukee Airport 78.4 14:19 14:19 14:19
Milwaukee 85.4 14:34 14:34 14:34
Note: Italicized times indicate the train does not stop at that station.
A Computerized Stringline Graph for Amtrak Train No. 335 is shown on Page 11 below:
147
City of Lake Forest-Amtrak Station Stops Final Operational Analysis Report May 31, 2012 Prepared by Quandel Consultants, LLC. Page 11 0.010.020.030.040.050.060.070.080.090.0MilepostTimeAmtrak Train No. 335 StringlineExisting Amtrak 335Amtrak Proposal 335Quandel Proposal 335Metra MD-N 2117Metra MD-N 2119Milwaukee85.4MilwaukeeAirport78.4Sturtevant63.0Rondout32.3Lake Forest28.3Glenview17.4Western Avenue2.9Chicago0.0Deerfield24.2148
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Section 4.3 Amtrak Hiawatha Train No. 339
Summary of Proposed Schedule for Amtrak Train No. 339:
Depart Chicago Union Station at 5:08 pm, same as current schedule.
Pass Western Avenue at 5:14 pm, same as current schedule.
Depart Glenview at 5:32 pm, same as current schedule.
Pass Deerfield at 5:46 pm, 8 minutes later than schedule but same as current operation.
Arrive Lake Forest at 5:49 pm and depart at 5:50 pm (new station stop).
Pass Rondout at 5:54 pm, 7 minutes later than Amtrak proposal, but 3 minutes later than
current operation.
Depart Sturtevant at 6:20 pm, 6 minutes later than current schedule.
Depart Milwaukee Airport at 6:34 pm, 6 minutes later than current schedule.
Arrive at Milwaukee 6:50 pm, 5 minutes later than current schedule.
Total trip time of 1 hour 42 minutes versus the current time of 1 hour 37 minutes. Current off-
peak Hiawatha schedule total trip time is 1 hour 29 minutes (without Lake Forest stop).
Relay time of 45 minutes at Milwaukee to Amtrak Train No. 342 which departs at 7:35 pm, 5
minutes less than current schedule.
No change in any Metra schedules or operations.
On Saturdays, Sundays, and Holidays Metra Train No. 2133 does not operate and will not delay
Amtrak Train No. 339. Therefore, on those days, Train No. 339 may have extra time in its
schedule at both the Glenview and Lake Forest station stops where it may need to wait for
departure time before leaving. This is thought to be preferable to having a different schedule for
the train on those days. The extra time may be useful, however, since ridership information
reviewed during the operations analysis shows that holiday boardings tend to be the peak travel
days for this train. Therefore, station dwell time could be expected to be longer on those days.
A Schedule Spreadsheet for Amtrak Train No. 339 is shown on page 13 below:
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Train Number
Metra
MD-N
2131
Metra
MD-N
2133
Existing
Amtrak
339
Amtrak
Original
Proposal
339
Final
Proposal
339
Metra
MD-N
2135
Metra
MD-N
2137
Metra
MD-N
2139
Metra
MD-N
2150
Metra
MD-N
2152
Direction of
Travel From
Chicago
From
Chicago
From
Chicago
From
Chicago
From
Chicago
From
Chicago
From
Chicago
From
Chicago
To
Chicago
To
Chicago
MP
Chicago 0.0 16:45 16:48 17:08 17:08 17:08 17:12 17:15 17:25 18:44 19:14
Western
Avenue 2.9 16:54 16:57 17:14 17:14 17:14 17:21 17:24 17:35 18:31 19:01
Healy 6.4 17:00 17:03 - - - - 17:30 - 18:25 18:55
Grayland 8.0 - 17:06 - - - - - - 18:22 18:52
Mayfair 8.9 - 17:08 - - - - - - 18:20 18:50
Forest Glen 10.2 - 17:11 - - - - - - 18:17 18:47
Edgebrook 11.6 - 17:14 - - - - 17:37 - 18:14 18:44
Morton Grove 14.3 17:12 17:20 - - - - 17:42 - 18:09 18:39
Golf 16.2 - 17:23 - - - - 17:45 - 18:06 18:36
Glenview 17.4 17:17 17:26 17:32 17:32 17:32 17:39 17:48 17:53 18:03 18:33
Glen/N.
Glenview 18.9 17:20 17:29 - - - 17:42 - 17:56 18:00 18:30
Northbrook 21.1 17:25 17:34 - - - 17:48 17:54 18:02 17:56 18:26
Lake Cook Rd. 23.0 17:29 17:38 - - 17:42 17:52 17:58 18:06 17:53 18:23
Deerfield 24.2 17:33 17:43 - - 17:46 17:56 18:03 18:10 17:50 18:20
Lake Forest 28.3 17:39
17:43 17:43 17:50 18:02
18:16
Rondout 32.3 17:44 - 17:47 17:54 18:07 18:21
Sturtevant 63.0 To
Fox
Lake
18:14 18:14 18:20
To
Fox
Lake
To
Fox
Lake
Milwaukee
Airport 78.4 18:28 18:28 18:34
Milwaukee 85.4 18:45 18:45 18:50
Note: Italicized times indicate the train does not stop at that station.
Two observations were made concerning Amtrak Train No. 339’s operation:
Current Amtrak schedule is not achievable at Lake Forest or Rondout because Metra Milwaukee
District-North Train No. 2133 is ahead at Deerfield (Mondays through Fridays). Please refer to
computerized stringline graph to see the conflict.
Ridership levels on Amtrak Train 339, as shown on ridership data provided by Amtrak, indicate
that on most days Train No. 339 can handle additional riders boarding at Lake Forest though a
majority of seats would be filled. With the current Horizon and Metroliner coaches, only 21
days occurred where ridership reached or exceeded maximum capacity, several of which were
on holiday weekends. Although train capacity would have decreased from 420 to 397 seats with
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the implementation of the Talgo coach cars, seating occupancy would still only be exceeded
approximately 36 days during the year. If PRIIA-2 equipment will be used in the future, there
will be more than enough capacity to accommodate the additional Lake Forest passengers even
during holiday peak periods.
A Computerized Stringline Graph for Amtrak Train No. 339 is shown on page 15 below:
151
City of Lake Forest-Amtrak Station Stops Final Operational Analysis Report May 31, 2012 Prepared by Quandel Consultants, LLC. Page 15 0.010.020.030.040.050.060.070.080.090.0MilepostTimeAmtrak Train No. 339 StringlineExisting Amtrak 339Amtrak Proposal 339Quandel Proposal 339Metra MD-N 2131Metra MD-N 2133Metra MD-N 2135Metra MD-N 2137Metra MD-N 2139Metra MD-N 2150Metra MD-N 2152Milwaukee85.4MilwaukeeAirport78.4Sturtevant63.0Rondout32.3Lake Forest28.3Glenview17.4Western Avenue2.9Chicago0.0Deerfield24.2111. No station stop is made at Lake Cook Rd. or Deerfield. Markers on the graph only depict approximate passing times for these two stations. Between Lake Cook Rd. station and CP Deerfield West, Amtrak Train #339 follows closely behind Metra Milwaukee District -North Train #2133 until #2133 crosses overto Main Track 2 and clearsCP Deerfield Westto become Metra Milwaukee District-North Train #2150. 1152
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Section 5.0- Final Hiawatha Schedule Proposal
The following Final Hiawatha Schedule Proposal has been prepared to summarize the results of the
Operational Analysis, coordination with Metra and Amtrak staff and additional field work. Station stops
for 13 of the 14 Hiawathas are included in this Final Schedule Proposal.
The original Amtrak schedule proposals dated January 21, 2011 are shown here for 12 of the 14
Hiawatha trains (all except Train No. 330 and Train No. 339).
For Amtrak Hiawatha Train No. 330 (southbound morning peak period) and Train No. 339 (northbound
peak period) new schedules have been proposed that include a station stop at Lake Forest on each train.
No station stop has been proposed for mid-day northbound Hiawatha Train No. 335 due to current on
time performance issues and operational considerations as described earlier in this report.
It is anticipated that this Final Hiawatha Schedule Proposal will reduce delays to Metra Train No. 2114
and 2116 at Rondout in the morning peak period.
The Final Hiawatha Schedule Proposal appears on Page 17 below.
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City of Lake Forest-Amtrak Station Stops Final Operational Analysis Report May 31, 2012 Prepared by Quandel Consultants, LLC. Page 17 Hiawatha Service Final Proposal Chicago-Glenview-Sturtevant-MilwaukeeTrain Number 329 331 333 335 337 339 341 Days of Operation Mo-Sa Daily Daily Daily Daily Daily Daily Chicago, IL Dp 6:00 AM 8:25 AM 10:20 AM 1:05 PM 3:15 PM 5:08 PM 8:05 PM Western Ave. Ps 6:06 AM 8:31 AM 10:26 AM 1:11 PM 3:21 PM 5:14 PM 8:11 PM Glenview, IL Dp 6:22 AM 8:47 AM 10:42 AM 1:27 PM 3:37 PM 5:32 PM 8:27 PM Lake Forest, IL DP 6:33 AM 8:58 AM 10:53 AM 1:36 PM 3:48 PM 5:50 PM 8:38 PM Rondout Ps 6:39 AM 9:04 AM 10:59 AM 1:40 PM 3:54 PM 5:54 PM 8:44 PM Sturtevant, WI Dp 7:04 AM 9:29 AM 11:24 AM 2:05 PM 4:19 PM 6:20 PM 9:09 PM Milwuakee Airport, WI Dp 7:18 AM 9:43 AM 11:38 AM 2:19 PM 4:33 PM 6:34 PM 9:23 PM Milwaukee, WI Ar 7:33 AM 9:58 AM 11:53 AM 2:34 PM 4:48 PM 6:50 PM 9:38 PM Total Trip Time 1 hr 33 min 1 hr 33 min 1 hr 33 min 1 hr 29 min 1 hr 33 min 1 hr 42 min 1 hr 33 min Milwaukee-Sturtevant-Glenview-Chicago Train Number 330 332 334 336 338 340 342 Days of Operation Mo-Sa Daily Daily Daily Daily Daily Daily Milwaukee, WI Dp 6:10 AM 8:00 AM 11:00 AM 1:00 PM 3:00 PM 5:45 PM 7:35 PM Milwuakee Airport, WI Dp 6:21 AM 8:11 AM 11:11 AM 1:11 PM 3:11 PM 5:56 PM 7:46 PM Sturtevant, WI Dp 6:38 AM 8:26 AM 11:26 AM 1:26 PM 3:26 PM 6:11 PM 8:01 PM Rondout Ps 7:02 AM 8:50 AM 11:50 AM 1:50 PM 3:50 PM 6:35 PM 8:25 PM Lake Forest, IL Dp 7:06 AM 8:54 AM 11:54 AM 1:54 PM 3:54 PM 6:39 PM 8:29 PM Glenview, IL Dp 7:25 AM 9:06 AM 12:06 AM 2:06 PM 4:06 PM 6:51 PM 8:41 PM Western Ave. Ps 7:46 AM 9:23 AM 12:23 AM 2:23 PM 4:23 PM 7:08 PM 8:58 PM Chicago, IL Ar 7:57 AM 9:33 AM 12:33 AM 2:33 PM 4:33 PM 7:18 PM 9:08 PM Total Trip Time 1 hr 47 min 1 hr 33 min 1 hr 33 min 1 hr 33 min 1 hr 33 min 1 hr 33 min 1 hr 33 min 154