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CITY COUNCIL 04 02 1992THE CITY OF LAKE FOREST COUNCIL AGENDA April 6, 1992 I. CALL TO ORDER AND ROLL CALL Honorable Charles P. Clarke, Jr., Mayor W. Alien Davies, Alderman First Ward John E. Preschlack, Alderman First Ward M. David Cain, Alderman Second Ward AbigaU G. Fassnacht, Alderman Second Ward Bart D. Woloson, Alderman Third Ward Rhett W. Butler, Alderman Third Ward Richard C. Ernest, Alderman Fourth Ward Richard C. Carey, Alderman Fourth Ward II. REPORTS OF CHT OFFICERS, APPROVAL OF MINUTES, CONSENT AGENDA, AND ORDNANCES 1. Reports of City Officers a. Comments b Council Members 1) Pro -lam-: -n -f Arl - -r D- Lake Forest, with its environment of natural areas, is particularly dedicated to the observance of Arbor Day. The concern for preservation of our trees and natural assets is evident in the ordinances enacted by the City Council. Citizen groups and local institutions actively support preservation efforts and the renewal of natural areas through tree planting and landscape projects. The Mayor will proclaim Friday, April 24, 1992 as Arbor Day and will encourage all citizens to join in celebration of Arbor day observances and the preservation of our trees and woodlands. A copy of the proclamation is attached on page 15. Recommended Action: Approval of proclamation. 2) Proclamation of Historic Preservation Month The Mayor will proclaim May as "Preservation Brings History to Life" Preservation Month and encourage all residents to participate in the events planned by the Lake Forest Foundation for Historic Preservation and to recognize and appreciate that the future of our community is tied inextricably to the special heritage of our past. A copy of the proclamation is attached on page 16. Recommended Action: Approval of proclamation. 3) Proclamation of Buildin Safet Week The Mayor will also proclaim April 12-18, 1992 as "Building Safety Week" in Lake Forest and to express appreciation of the building industry which ensures the safety of our built environment. The theme of this week will be "Building Safety is NO Accident," and the proclamation is attached on page 17. Recommended Action: Approval of proclamation. Agenda Memorandum - 4/6/92 Page 2 b. Comm-nts b the Cit M""" er 1) Presentation b Commonwealth Edison Re resentative Mr. Jack Stephens, Superintendent, Northern Division, Commonwealth Edison will give a presentation regarding fhe extensive electrical service upgrades Aroughout Lake Forest. He will review the electrical projects in-progress and future system upgrades needed to improve the City's power distribution system. 2. Approval of Minutes of City Council Meeting of March 19,1992 Recommended Action: Approval of March 19, 1992 City Council minutes attached beginning on page 18. 3. Consent Agenda a) Proclamation Declarin the Results of the March 17 1992 Election It is necessary for the City Council to pass a proclamation verifying the results of the March 17, 1992 election. A copy of the proclamation is attached as page 24. Recommended Action: Approval of proclamation. b) Consideration of a Motion o A rove Chan es in Certain Fees and Char es for FY1993 inal Approval) The City annually conducts a detailed analysis on the several hundred user fees and charges utilized in the City, including a review of all fees and charges, permits, licenses, and fines and penalties. The annual review of these charges ensures that the fee charged is consistent with the actual costs incurred for delivering these services. The Finance Committee conducted a comprehensive review of the "Annual User Charge Analysis" on February 20 and 25 1992, and recommends that the following increases be approved and effective for the fiscal year beginning on May 1, 1992. Only those fees recommended for increase are noted below. A complete review of all fees charged by the City can be found in the "Annual User Charge Analysis" report, which was previously distributed. The proposed increases are summarized below: Fees and Char es: 1. Water S ecial Assessment a. Zebra Mussel Special Assessment Current FY1992 N/A Proposed FY1993 3.5% of Water Charge Agenda Memorandum - 4/6/92 Page 3 2. Water Main Ta s a. 1 Inch b. 1-1/2 Inch c.2 Inch d. 2 Inch + 3. Water Meter Fees a. 3/4 Inch b. 1 Inch c. 1-1/2 Inch d. 2 Inch 4. Water Permit a. Private Well 5. Cemeter Lot Sales a. Section E b. All Other Sections c.Cremain Lots 6. Cemeter Grave enin s a. Regular b. Infant/Cremain 7. General Fees and Char es a. Yard Waste Bags b. Park Contributions c. Lake Bluff Dispatching d. Lake Bluff Ambulance e.Lake Bluff CROYA f. Open Space Contributions g. Knollwood Dispatching h. Lake Bluff Inspection i. Animal Warden Fee Current FY1992 $ 240 470 600 380 N/A $ 600 1,200 400 - 800 FY1992 $ 525 175 Proposed FY1993 $ 250 490 625 400 $170 215 405 540 $180 225 425 565 $500 + 50 Annual $ 660 1,320 400 - 800 FY1993 $ 560 185 9.00 2,200/Lot 42,500 30,000 25,000 2,200/Lot 4,500 39,500 15 $ 12.00 2,400/Lot 43,750 31,000 25,750 2,400/Lot 4,700 40,500 25 8. Plannin /Develo mentFees a.RHPD - Sp. Use Permit - Major b. RHPD - Sp. Use Permit - Minor c. Minor' Subdivision - Tentative d. Major Subdivision - Tentative $1,500 750 1,000 2,000 + Lot over 25, 5 $2,000 1,200 1,200 2,500 + Lot over 25, 5 Agenda Memorandum - 4/6/92 Page 4 Permits and Licenses 1. Boat Ram /Beach Permit a. Power Boat Ramp (R) b. Power Boat Ramp (NR) c. Sailboat Launch and Storage (R) d. Sailboat Launch and Storage (NR) e.Winter Sailboat Storage (R) f. Fishing Parking (NR) g. Sailboat Beach Launch and Storage (R) h. Sailboat Beach Launch and Storage (NR) i. Beach Parking (NR) j. SaUboat Launch and Storage W/S Combo (R) k. Sailboat Launch and Storage W/S Combo (NR) 2. Parkin Permits a.Resident - Full Year b. Resident - 1/2 Year c. Resident - Unlimited d. Non-Resident as Resident - Full Year e.Non-Resident as Resident -1/2 Year f. Non-Resident - Full Year g. Non-Resident -1/2 Year h. Parking Dispenser Fee 3 Licenses a.Restaurant (20 or Less) b. Restaurant (21 - 99) c.Restaurant (100 + Seats) d. Itinerant Restaurant e. Food Vendor (Delivery) (per vehicle) f. Scavengers (per vehicle) The Council approved the changes to the fees and charges as presented at the March 19, 1992 meeting. Recommended Action: Final approval of proposed changes to fees and charges. c) Consideration of an Ordinance Re ardin an Interior Side Yard Setback Variation for Pro ert Located at -444 N. Illinois Road ickels Second Readin Mr. Doug Nickels appeared before the Zoning Board of Appeals at its regular meeting on February 24, 1992 to request a variation to allow the construction of an addition to house a family room, kitchen eating area and a covered porch. The Zoning Board reviewed this matter, and voted unanimously to recommend approval of the variation to the City Council. The City Council granted first reading to the requested variation at its March 19, 1992 meeting. Attached on page 25 is a copy of the ordinance. Current FY1992 $ 175 1,380 575 2,590 250 1,035 175 1,380 865 800 3,100 $ 140 70 390 140 70 280 140 1.50 $ 200 300 500 200 100 100 Proposed FY1993 $ 180 1,440 590 2,700 260 1,085 180 1,440 910 850 3,255 $ 150 75 420 150 75 320 160 2.00 $ 250 350 600 250 150 100 Agenda Memorandum - 4/6/92 Page 5 Recommended Action: Second reading of an ordinance granting the requested interior side yard setback variation. d) Consideration of an Ordinance Amendin Cha ter 2 "Administration " of the Cit Code Re ardin Council Meetin A endas Second Readin At recent Council meetings we have discussed the advisability of placing items for Council approval on the "consent agenda" portion of the meeting agenda in order to streamline the meeting process. It was recommended that items which receive the unanimous approval of the Zoning Board of Appeals and Plan Commission which do not require a "super majority" vote, should appear on the consent agenda for both first and second readings. The City Attorney further advises that the present City Council meeting procedure can be amended regarding the requirement that ordinances receive two readings. Attached on page 27 is a copy of the ordinance which received first reading approval on March 19, 1992. The ordinance permits the Council to suspend the requirement of two readings by a two-thirds vote. Recommended Action: Final approval of an ordinance amending the two reading requirement for ordinances with a two-thirds vote of the elected officials. e) A roval of a Resolution Transferrin the Su lus Available in S ecial Assessment 215 Fund to the Public Benefit Fund Special Assessment 215 was for a sanitary sewer that benefited 205 property owners who resided at Everett Road, Oak Knoll Drive, Fairway Drive, Bowling Green Drive, Estate Lane, Cascade Court, Lawrence Avenue, Arcady Drive, Wood Hill Lane and Telegraph Road. The City currently has funds available in the Special Assessment 215 Fund which has been completed in terms of construction and payment of bonds. By State Statute, fhe City may use these fiinds to reimburse any public benefit which was previously paid on the special assessment. It is necessary for the City Council to pass a resolution (copy on page 29) authorizing the reimbursement of $38,265.61 to the Public Benefit Fund. Recommended Action: Approval of a resolution transferring surplus Special Assessment 215 funds to the Public Benefit Fund. f) A roval of a Resolution Rebatin Owners a Su lus in S ecial Assessment 215 Fund to the Pro ert Special Assessment 215 was for a sanitary sewer that benefited 205 property owners who resided at Everett Road, Bowling Green Drive, Oak Knoll Drive, Fairway Drive, Estate Lane, Cascade Court, Lawrence Avenue, Arcady Drive, Wood Hill Lane and Telegraph Road. Special Assessment 215 has been completed in terms of construction, payment of vouchers and bonds and reimbursing the Public Benefit Fund. Since there is still a cash balance, a rebate, payable to the property owners, must be declared. It is necessary for the City Council to pass a resolution authorizing the rebate of $217,180.12. This rebate is to be distributed pro rata and paid to the property owner of record at the time the resolution is passed. Agenda Memorandum - 4/6/92 Page 6 A copy of this resolution is attached on page 30. Recommended Action: Approve a resolution rebating surplus in the Special Assessment 215 fund to the property owners. g) A roval of a Resolution Authorizin the Cit to Enter Into an Inter overnmental A reement Re ardin Zebra Mussel Control At the March 19, 1992 meeting, the City Council authorized the City Manager to join a coalition of North Shore communities in fighting the problem of zebra mussels. A resolution is necessary to enter into this intergovernmental agreement, a copy of which is attached beginning on page 31. Recommended Action: Approval of resolution authorizing execution of the intergovernmental agreement and the contribution of $2,000.00 for this zebra mussel control effort. 4. Ordinances a) Consideration of an Ordinance Amendin Cha ter 46 Zonin Readin of the Lake Forest Cit Code irst PRESENTED BY ASST. CITY PLANNER GARY GIBSON The Plan Commission, at its March 9, 1992, meeting considered amendments to the Zomng Code to reflect recent amendments to the Building Code. The City Council, at its February 20, 1992 meeting, amended the Building Code to include height provisions under the Building Scale and Environment Ordinance. Previously, the provisions in the Zoning Code were the controlling sections regarding building height. Under the amendments proposed, the various sections of the Zoning Code would make reference to the new controlling provision in the Building Code. The hearing report regarding this matter is attached on page 33. Also included in the proposed ordinance are changes in two definitions. Building Height and Existing Grade. These amendments were proposed by the Plan Commission during consideration of the modifications to the Building Scale and Environment Ordinance. Attached on page 34 is; a copy of the proposed ordinance. Recommended Action: First reading of an ordinance amending Chapter 46, Zoning, of the Lake Forest City Code. III. UNFINISHED BUSINESS TV. NEW BUSINESS 1) Award of Contract for the 1992 Street Resurfacin Pro ram PRESENTED BY CITY ENGINEER KEN MAGNUS On March 17, 1992, bids were received and opened on the 1992 Street Resurfacing Program. Bids came in very favorable with Peter Baker & Son submitting the low bid of $742,824.87. This figure is $185,703.88 under the FY93 budgeted amount of $928,528.75. A summary of the bids is as follows, and a detailed breakdown of the bids is attached on page 36. Agenda Memorandum - 4/6/92 Page? Peter Baker & Son Lake Bluff, IL Palumbo Bros, Inc. Hillside, IL J.A. Johnson Paving Arlington Heights, IL Skokie Valley Asphalt Grayslake, IL Curran Contracting Crystal Lake, IL $742,824.87 $761,866.90 $775,143.97 $784,495.91 $851,931.39 Because the proposed Central Business District Watermain Improvement Project route of the 12" watermain includes Wisconsin Avenue and the possible construction of parking related improvements adjacent to Forest Avenue, these two streets are being recommended for deletion from the 1992 Street Resurfacing Program. In place of Forest and Wisconsin Avenues, it is being recommended that Chiltem Drive between Deerpath and Mellody Roads and Illinois Road between College and Rosemary Roads be added to the 1992 Street Resurfacing Program. Chiltern Drive is being recommended since it was last resurfaced in 1971 and adjacent to streets in the proposed 1992 program. It was scheduled to be included in the 1993 Street Resurfacing Program. Illinois Road is being recommended because of the low rating it received from the Pavement Management Program on its surface condition (50 out of 100) which has deteriorated even further this past winter. With the deletion of Forest and Western Avenues and Ae replacement of Chiltem Drive and Illinois Road, the bid quantities will be altered somewhat, and the final cost is expected to be slightly under the recommended award amount of $742,824.87. Attached as page 37 is a copy of a summary of the funding sources and expected expenditures. Recommended Action: Award of contract for the 1992 Street Resurfacing Program (MFT 92-00000- 01GM) to the low bidder, Peter Baker & Son, in the amount of $742,824.87. Also, it is recommended Aat Wisconsin Avenue between Oakwood and Western Avenues as well as Forest Avenue between Westminster and Deeq)ath be deleted from the program this year. In their place, it is recoimnended that Chiltera Drive between Deerpath and Mellody Road and Illinois Road between College and Rosemary Roads be added to the 1992 Street Resurfacing Program. 2) Award of Contract for Linin the North Sheridan Road Sanita Sewer PRESENTED BY CITY ENGINEER KEN MAGNUS On North Lake Road in the 1400 block Aere is a portion of ten-inch sanitary sewer that is in need of major rehabilitation. The portion in question is approximately 300 feet in length beginning in a manhole at the mouth of the water plant drive, 1441 North Lake Road, and extending in a southerly direction to a manhole just south of the drive for 1411 - 1421 North Lake Road. The concern regarding this sanitary sewer is one of inflow/infiltration of sludge into the storm sewer which lies in the east parkway of Lake Road. We are positive this condition exists because there are at least two times each year when the City causes the inflow/infiltration. BoA times are when the settling basins at the water plant are cleaned. Sediment is pumped up the hill from the water plant via a sanitary sewer line and into the manhole mentioned earlier. The sediment then flows by gravity Agenda Memorandum - 4/6/92 PageS south toward the North Shore Sanitary District station near the Lake Forest boat launching facility. What appears to be happening is, as the sludge reaches Ae top of the hill and begins flowing southward, it creates a surcharge condition in the ten-inch sanitary sewer. Then by some means, and we as of yet have not been able to identify exactly where the problem is, the sludge leaks out of the sanitary sewer and finds its way into the storm sewer which discharges into Lake Michigan. The problem is confined to this area because the adjacent storm sewer begins and ends in the 300' span between the drive for 1411-21 North Lake Road and 1441 North Lake Road. The storan sewer was televised this past year while the sanitary sewer was surcharged, and there was an area that had heavy inflow around a joint in the pipe. That joint was partially exposed with an excavation created by the Aqua Tech catch basin cleaning unit (we were unable to excavate through the normal means because of the high concentration of other utilities in the area, especially Commonwealth Edison). A make-shift patch, concrete and other materials, was formed around the suspect joint, although recent cleaning of the settling basins in the water plant created the same inflow/infiltration mentioned previously. We currently mitigate the inflow/infiltration of sludge into the storm sewer and then into Lake Michigan by setting up a three-inch pump in the manhole at the top of the hill and pumping the sludge approximately 25 to 30 feet into another sanitary sewer running parallel down Lake Road. This is a very time-consuming and costly process as well as one that is not aesthetically pleasing. A pump that sits unattended with a hose stretched across the entire widA of Lake Road is not an acceptable solution to this problem. The sludge is a by-product of the water production process and will be an ongoing operational procedure as long as we continue to operate our water treatment facility. It would cost approximately $22,500 to excavate and repair or replace this sewer. What is being requested is that a plastic lining be installed through the reach of sewer in question, therefore, negating the need for excavation and potential damage to the many surrounding utilities, trees, driveways and parkways. No restoration work will be necessary. Bids received were as follows: Insituform Midwest, Inc. Lemont, IL $17,700.00 Visu - Sewer Clean & Seal, Inc. $18,390.00 Menomonee Falls, WI Recommended Action: Award the contract to line North Lake Road 10" sanitary sewer to the low bidder Insituform Midwest, Inc., for a total project cost of $17,700.00. The project cost is $4,800.00 under fhe budgeted amount of $22,500.00. 3) Award of Contracts for the 1992 S rin Landsca e Pro ram PRESENTED BY SUPT. OF PARKS, FORESTRY AND GROUNDS KEN LEONE Bids were received from 15 contractors for the purchase and delivery of trees and shrubs. Separate bids were received from 12 contractors for the planting of these landscape materials. (Bid tabulations attached on page 38.) Planting will occur on parkways, around the new clubhouse at the Deerpath Park Golf Course, at the Lake Forest Cemetery, at Everett Park and around cable TV. boxes and pedestals at various locations in Lake Forest. Agenda Memorandum - 4/6/92 Page 9 In past years, the City has contracted with various vendors to both supply and plant trees and landscape material. This year, in an effort to reduce the costs of our planting program, we bid the purchase of trees and shrubs separately from planting. We will purchase from the suppliers with the lowest bid per specified species, have the plant material delivered to the Compost Center, which is our holding area, and have the planting done by the contractor who can do it most economically. The average cost per planted tree in 1991 was $289.00. The average cost per planted tree for Spring 1992 is $186, a 35.6% savings over the 1991 cost. The City budgets and plants approximately 200 parkway trees per year. Our planting list is comprised of replacements for parkway trees that have been removed, replacements for parkway elms lost to Dutch Elm Disease and share cost parkway trees (cost is shared evenly by the resident and the City). We currently need to replace a total of 241 parkway trees. If we plant 102 trees this spring, as proposed in this request, 139 will remain on the list for fall. We anticipate we will lose 60 trees to Dutch Elm Disease this summer, of which 50 will need to be replaced. That will increase the number of parkway trees on our replacement list to 189 trees for Fall 1992. The total cost to purchase and plant 102 parkway trees this spring is $18,093.00. If our Fall 1992 planting bids are as favorable as the spring bids, we will be able to plant an additional 117 parkway trees from our current replacement list and remain within our FY 1993 budgeted amount of $40,000.00. We anticipate planting 219 trees in 1992, and 72 trees will remain on our replacement list for 1993 planting season, or FY1994. The Deerpath Park Golf Course clubhouse planting includes 17 trees, 234 bushes, and 1,000 3" pots of ground cover. This material is to be planted by the golf course crew at a total cost of $8,345.00 from the Golf Course Fund. The Lake Forest Cemetery planting consists of 46 trees. This is part of the master planting plan established by Ae Cemetery Commission. The total cost of the spring planting is $8,114.00 from the Cemetery Fund. The planting in Everett Park includes 171 trees. It is consistent with the Everett Park Master Plan, which was developed between 1988 and 1990, and which has been updated periodically with the input and help of neighborhood residents. The total cost of $35,845.00 will be paid from TIP funds. Since U.S. Cable has been unable to complete the plantings around their boxes and pedestals, the City has taken control of the project. The total cost of these plantings is $5,997.75. U.S. Cable will be billed for all expenses the City incurs, including the administrative cost of implementing the plantings. On the basis of the lower prices we can obtain by implementing this change in our planting program, FY1993 and subsequent tree planting budget requests will be significantly lower than they have been in the past. The cost to implement the plantings at each of the above locations is within the FY1993 Budgeted amounts as noted on page 39 and totals $76,394.75. Recommended Action: 1; On the basis of their lo<y bid for the planting of all trees and shrubs on our spring 1992 list, it is recommended that a tree and shrub planting contract be awarded to Manfredini Landscaping Co., ofHighwood, IL, m Ae amount of $15,862.39 Agenda Memorandum - 4/6/92 Page 10 2. On the basis of their low bids per specified plant species, it is recommended that tree and shrub purchasing contracts be awarded to the contractors noted on page 39. 4) Award of Contract for Architectural Services for Desi n and Develo ment of the West Side Fire Station PRESENTED BY DIP. OF BUILDING AND ZONING BYRON PRAIS Development plans for the western portion of Lake Forest include the construction of a new fire station, located at the existmg commuter train station at Everett and Telegraph Roads. Construction of the new fire station has been contingent upon the relocation and construction of the new train station which is scheduled for completion this August. Requests for Proposals for architectural services were recently sent out to approximately forty firms. On March 10, proposals were received from 20 of these firms. An extensive review of Aese proposals was conducted which encompassed the specialized experience and technical competence of the firm and its personnel, records of performance on similar projects, proposed project timeframe, contract proposal showing how the firm develops their cost, and review of a set of plans and specifications for a similar project. Upon completion of this review, four firms were selected to be interviewed. As part of the interview process, each finn was required to present approximate cost estimates for their services and for construction, and a detailed drawing presenting their vision of the exterior design of the building. Based on their knowledge and experience in the construction of fire stations and their presentation to the selection committee, FGM Inc. of Oakbrook, Illinois is recommended to provide architectural services for the new fire station. Recommended Action: Approval to enter into a contract with FGM Inc. of Oakbrook, Illinois for architectural services for the construction of the new Lake Forest Fire Station, at a cost not to exceed $70,000. 5) Award of Contract for the Milwaukee Road Train De ot Platform PRESENTED BY CITY MANAGER ROBERT KIELY As a part of the engineering contract with McClure Engineering ofWaukegan, plans were prepared for the platforms at the new Lake Forest Train Station. These plans have been reviewed and approved by METRA, and METRA is making a grant towards the installation of these platforms and track improvements in the amount of $700,000. It is estimated that the Soo Line Railroad will make improvements in the amount of $350,000 that include two pedestrian crossings, inter-track drainage, signal wu-e, and the inter-track fencing. The remaining estimate of $350,000 from the METRA grant will be used for platform construction. This platform work is the responsibility of the City, and this work was put out to bid; and proposals were received on March 24, 1992 as follows: Agenda Memorandum - 4/6/92 Page 11 ENGINEER'S ESTIMATE $535 648.00 COMPLETE BY 1. Slezak Construction Co.$362,223.46 2. Keno & Sons. Construction $410,132.00 Corn an 3. Boiler Construction Co. $441,923.25 No Bid Bond included at bid opening. The bond has now been provided, and the City Attorney advised this is a technicalit that can be waived. Bid Bond provided. Bid Bond provided. 100 Days APPROX. September 15, 1992 July 1, 1992 July 1, 1992 Recommended Action: It is recommended that Slezak Construction Company be awarded the contract for the train station platforms in the amount of $362,223.46. 6) Award of Contract for the Milwaukee Road Train De ot Landsca in PRESENTED BYDIR. OF PARKS, FORESTRY & PUBLIC WORKS THOMAS NAA7Z In the fall of 1991, the City by means of a selection process engaged Ae services of Mike Greco Landscape Inc. to develop a landscape plan for the Milwaukee Road train station. The plan was to be implemented in the spring of 1992 to coincide with the opening of the new Metra station this summer. Due to weather factors last fall, construction schedules for the infrastructures of the site was delayed with completion dates targeted for spring. The remaining work is scheduled for completion in mid- May but is also dependent upon the weather. These unpredictable circumstances necessitated the City to landscape the site in a spring and fall phase to avoid conflict with existing trades people and to insure survivability of plant material which offers a narrow window of time that certain plant species can be dug and planted. The landscape architects estimate for the landscaping of the entire MUwaukee Road train station is $180,000. The spring phase represents approximately 60% of the total project. On March 10, 1992, seven bids were received for the spring portion of the site preparation and landscaping of the areas west of Telegraph Road, the center island located in front of the building, and all planting islands located within the perimeter of the paved parking area. Due to the fact that state funds will be utilized for portions of the project, the Illinois Revised Statutes 1991, Chapter 48 of the Prevailing Wage Law, requires the public body awarding the contract for public work to ascertain the general prevailing hourly rate of wages for employees engaged on such work. This omission in the bidding document has necessitated the City to solicit from the contractors a new proposal to account for any adjustments necessary to accommodate for the prevailing wage law. All bidders who did not return an adjusted proposal fulfilling the requirements of the law would be acknowledged as a NO BID and removed from further consideration. The bid tabulation follows: Agenda Memorandum - 4/6/92 Page 12 BID TABULATION 1992 LANDSCAPING MILWAUKEE ROAD TRAIN DEPOT CONTRACTOR Mike Greco Landscape Inc. Beesons Nursery * Berthold Nursery * Don Fiore Comp Inc. * Scott Byrum & Co. Inc. * Mariani Enterprises Inc. * John Fiore & Sons Inc. * * Substitute Material or Size bid. MARCH 10, 1992 BTO REVISED BU) TO INCLUDE PREVAILING WAGE $ 71,528.00 $ 80,151.60 $ 130,219.27 $ 133,325.80 $ 125,550.00 $ 98,793.00 $ 73,135.75 $ 83,818.00 $ 89,950.70 $ 130,219.27 $ 187,522.00 $ No Bid $ No Bid $ No Bid A diagram of the site showing the proposed planting areas is attached as page 40. Recommended Action: 1. Waive the requirement to rebid the Milwaukee Road landscape proposal as submitted on March 10, 1992, and substitute revised bids. 2. Award the bid to Mike Greco Landscaping Inc. in the amount of $83,818 which includes the state required mandatory prevailing wage adjustments. V. VERBAL REQUESTS AND COMMUNICATIONS 1. Opportunity for the Public to Address the City Council 2. Petitions, Letters and Other Communications VI. APPROVAL OF AUTHORIZED INVOICES AND PAYROLLS Durmg the month of March, the following amounts were disbursed from the Cashier's Account: Gen., IMRF & Ca . Im s. Water Invoices $ 626,666.03 $ 50,336.22 Payroll 767 805.42 109 189.14 Total $ 677,002.25 876 994.56 Totals $1,394,471.45 $ 159,525.36 $1,553,996.81 Agenda Memorandum - 4/6/92 Page 13 VII. AUTHOMZATION OF TREASURER'S WARRANTS TO MEET EXPENSES OF APRIL, 1992 The motion to authorize the Mayor and City Clerk to sign such warrants as may be necessary to meet the April 1992 audited accounts. Vm. ADDITIONAL ITEMS FOR COUNCIL DISCUSSION K. ADJOURNMENT Office of the City Manager April 1, 1992 ^0?LA^ ^^vnAEET %. ^, sciEii-iiAe^^Qp.-^ 1>' WHEREAS, WHEREAS, WHEREAS, WHEREAS, PROCLAMATION AI"bMDay will be officially observed in the State of Illinois on Friday, April 24' 1992'by proclamation of Governor and the planting of trees on Arbor Day is a traditional activity throughout the State and The City of Lake Forest, and" Lake Forest, with is environment of natural areas, is particularly dedicated to the observance of this day and has consistently throughout its history enacted ordinances to preserve its trees and other natural assets, and citizen groups, garden clubs, and private and public institutions have actively supported preservation efforts and the renewal of natural areas through tree planting and landscape projects, and the celebration of Arbor Day 1992 in Lake Forest will include the distribution of 1,000 evergreen seedlings to students in public and private elementary schools, and Arbor Day 1992 will be celebrated throughout the day in programs at schools and other locations; and in front of the Lake Forest Post Office on Saturday, April 25, where the City's official Arbor Day tree, a chinkapin oak will be planted, and trees in our City, wherever they are planted, increase property values, enhance our business and residential areas, beautify our community, and are a source of joy to gladden the hearts and promote the environmental well-being of present and future generations, and The City of Lake Forest has been recognized as Tree City USA for twelve consecutive years by the National Arbor Day Foundation. NOW, THEREFORE, I, Charles F. Clarke, Jr., Mayor of The City of Lake Forest, do 1 ^?_dain!_Friday'Ap?24'1992'as ARBOR DAY in The city of Lake Forest, andTurge~allJ ?-t?^to.!u_p^o^efforts t(? Protect ow trees and woodlands to support our City's forestry program, to plant trees on this day, and to join in the celebration ceremonies. IN WITNESS HEREOF, I have hereunder set my hand and have had the Seal of The Citv of Lake Forest affixed this sixth day of April, 1992. WHEREAS, WHEREAS, Mayor 15 ^ot^^ 0> NAlUKACeT ^^CIEKTIAS^Q^^ E-!i®fe>.^e'..- . !>. - ^ ^^^.' PROCLAMATION WHEREAS, historic preservation gives all of us who live in Lake Forest a deeper understanding of our unique and diverse heritage, which now spans over 130 years; WHEREAS, the continued preservation of our historic landmarks as well as architecturally significant residences and other man-made structures complements the natural beauty of our City; WHEREAS the Lake Forest Foundation for Historic Preservation is consistently at the forefront in efforts to maintain and preserve our heritage and our historic structures: WHEREAS, the Lake Forest Foundation for Historic Preservation spearheaded Ae restoration of the Chicago and North Western Railroad Depot, a project which spanned seven years, involved the contribtions and assistance of more than 2,000 residents, and resulted in die renovation of the depot to its tum-of-the-century elegance with no expenditure of tax dollars; WHEREAS, "Preservation Brings History to Life" is the theme for Preservation Week 1992, sponsored locally by the Lake Forest Foundation for Historic Preservation and nationally by the National Trust for Historic Preservation; WHEREAS, the Lake Forest Foundation for Historic Preservation plans special observances for Preservtion Week, including "A Rare Glimpse" bus tour and the presentation of historic preservation awards for the restoration of local buildings; NOW, THEREFORE, I, Mayor of The City of Lake Forest, do hereby proclaim 1992 as "Preservation Brings History to Life" Preservation Month and encourage alT residents to participate in the events planned by the Lake Forest Foundation for Historic Preservation and to recognize and appreciate that the future of our community is tied inextricably to the special heritage of our past. Charles F. Clarke, Jr. Mayor ^6 ^0?LA^ ^$" NATURAf ^c^. '^\/l''J£l'TIAE4M0^ '"^ay PROCLAMATION WHEREAS, the well-being of every citizen of Illinois depends on the safety of the buildings in which they live, work, and play; and WHEREAS, code compliance in these buildings is the joint responsibility of building owners, building operators, architects, engineers, contractors, and building officials; and WHEREAS, the general public should recognize the importance of building-safety codes which protect Ae public's health and safety by regulating the structural, electrical, plumbing, mechanical fire-safety, energy efficiency, accessibility, and other aspects of both new and existing buildings; and WHEREAS, units of state and local governments throughout the United States are joining together in expressing appreciation to the conscientious members of the building industry who ensure the safety of our built environment; JHEREFORJB'I' charles F- CIarke' Jr-. Mayor, proclaim April 12-18, 1992, as BUILDING SAFETY_WEEK in Lake Forest. I urge our citizens to take heed of the theme, "Building Safety Is NO Accident," and to recognize the importance of modem building-s codes. PROCLAIMED this sixth day of April, 1992. Charles F. Clarke, Jr., Mayor I"? Proceedings of the City Council of THE CITY OF LAKE FOREST SPECIAL MEETING - THURSDAY, MARCH 19,1992 AT 7:30 P.M. COUNCIL CHAMBERS - CITY HALL - LAKE FOREST, ILLINOIS ^ special meeting of the City CouncU of The City of Lake Forest, Lake County, Illinois was held on Thursday, March 19,1992 at 7:30 p.m. in the Council Chambers of The CityofLake'ForesT pursuant to caU and notice of call, each of which is attached hereto. I. CALL TO ORDER AND ROLL CALL: II. III. A. Call to Order: The Honorable Charles F. Clarke, Jr., Mayor, was present and caUed the meeting to order. There were 14 people present in the audience. B. Roll Call: The City Clerk called the roU of City Council members. The foUowmg aldermen were present: Davies, PrescUack, Cain, Fassnacht, Woloson, Butler7 Ernest and Carey. The following aldermen were absent: None. AU present. Also present were: Robert RKiely, Jr., City Manager; Murray Conzelman, City Attorney; Thomas CahiU, Assistant to the City Manager; Kenneth Leone, Superintendent of Parks, Forestry and Grounds Maintenance; Charles Crook, Director jof Planning and Development; Robert Shaffer, Director of Finance;' DeSha Kalmar, Director of Human Resources; Thomas Naatz, Director of Parks, Forestry and Public Works; and Gary Gibson, Administrative Assistant. COMMENTS BY COUNCIL MEMBERS: Mayor Clarke read a proclamation^eclaring ^t,T!l,e ci,ty of LakeForest willjoin in celebrating National Library Week from AprU5-U, 1992. The theme for this year will be "Your Right To Know: Libraries Make It Happen". "The Council requested the elimination of one phrase of the proclamation. With this correction made, Alderman Cain moved that the proclamation be adopted. The motion was^ Alderman Davies and carried unanimously. Alderman Ernest stated that he was disappointed that there was an apparent error in the ^ulutesfrom_the,March 2'1992 ci.tycouncil meetmg> since he was looking forwardto'hearmg report from the Commonwealth Edison representatives. The City Manager stated that be present at the April 6th meeting instead. CO MMENTS BY THE CITY MANAGER: Robert R. Kiely, Jr., City Manager, aimounced temporary traffic lights at the intersection of Gloucester and Waukegan Roads are'to installed on Friday. Mr. Kiely mformed the Council that the bids received for the MFT Resurfaclr which were opened on Tuesday, March 17, 1992, were roughly $87,000 bel-ow~t^eam6ount' es timated. He added that Forest^Avenue and Wisconsin Avenue were being removed"from ^e list of streets to be done and Illinois Road was being added to the list. The decision to add .Road was made after a number of complaints brought it to the attention-of the First" Ward Aldermen. Investigation of the road condition warrants the resurfacm'g'bei'ne'doneas quickly as possible. Mr. Kiely informed the Council that a question regarding the paying of prevailing wages has necessitated the rebidding of the landscaping contract for the newMetra station.' 18 IV. Mr. Kiely asked that an Executive Session be called, immediately following the CouncU meeting, to discuss land acquisition in the TIP District. CONSIDERATION OF A MOTION TO APPROVE CHANGES IN CERTAIN FEES AND CHARGES FOR FY 1993 (FIRST READING): Alderman Davles, Chairman oftheFmance Committee, reviewed the revisions which had been discussed at length at the Committee-Of- The-Whole meeting, immediately prior to the this meeting. The following decisions had been reached: 1. Approve the expenditure of $100,000 in FY 1992 for the construction of an 8-mch water main, with ancillary work, in the Central Business District. 2. Approve the expenditure of $60,000 in FY 1993 for engineering services with regard to the 12-inch water main, with ancillary work, to be installed in the Central Business District. 3. Approve a 3.5% water charge to be added to aU water bills, based on usage,to be used to address the Zebra Mussel problem. The committee also agreed to' authorize the City Manager to join a coalition of neighboring communities in fighting the problem of the Zebra Mussels. 4. The committee also endorsed the proposed increases of fees and charges, as presented to the Council. Alderman Ernest_moved to approve the actions of the Council at the Committee-Of-The- Whole meeting. The motion was seconded by Alderman Cain. Upon a roll call vote, the foUomng aldermen voted "yea": Davies, Preschlack, Cain, Fassnacht, Woloson,'ButFer,"Ernest and Carey.^ The following aldermen voted "nay": None. The actions were approved" unanimously. APPROVAL OF MINUTES OF THE MARCH 2,1992 CITY COUNCIL MEETING: With ?!^?-r!ec<ti^n_maderi1 1 reference to/he commonwealth Edison representative7attendmg this" meetmg. Alderman Davies moved that the minutes be approved. The motion was'secoDled'] Alderman Cain and carried unanimously. VI. CONSENT AGENDA: L ?m-alAi)^rovf 0^2~Lot subdivisionFiIed by.Thecky °fLake Forest for PropertyLocated North of ConwayRoad and West of the Chicago, Milwaukee, St. PauI&'Pacific Railroad Tracks (Conway Point Subdivision). 2. Acceptance of Land Donation and Approval of Agreement Creating a Restrictive Covenant (Brinegar). 3. ORDINANCE 92-12: AN ORDINANCE GRANTING A VARIATION FROM SETBACK REQUIREMENTS FOR PROPERTY LOCATED AT 444 N. ROAD (NICKELS/HRST READING). ' ' At the^reqye st of Alderman Ernest and with the consent of the Council, Item 2 was removedfrom the Consent Agenda. With regard^to the Conway Point Subdivision, Alderman Ernest stated that he feels that the agr^ment.should emphasize lhe factthat'as the developer, the City will payfor'the'reToca^on to accommodate the development on Lot 1. Alderman Butler asked that" installation of the fence be made a condition of the agreement also. V. 13 VI. VIII. DC. ^i?erman ^rnest moved.that the Consent Agenda, consisting of Items 1 and 3, be approved. Alderman Cam seconded the motion. Upon a roU call vote, the following aldermen voted "yea": "Cain, Fassnacht, Woloson, Butler, Ernest, Carey, Davies and Preschlack. The foUowing aldermen voted "nay": None. The Consent Agenda was approved. 2. Acceptance of Land Donation and Approval of Agreement Creating A Restrictive Covenant (Brinegar): While the CouncU indicated acceptance of the land donation, concerns were expressed regarding access to the bike path or nature traU. FoUowinga brief discussion, Alderman Ernest moved to accept the donation of the land but requested the City Manager and City Attorney to reword paragraphs 5 & 6 in Section 2 to clarify the terms of access and development of the trail or path. The motion was" seconded by Alderman Gain and carried unanimously. ORDINANCE 92-13: AN ORDINANCE AMENDING CHAPTER 2, "ADMINISTRA- TION", OF THE LAKE FOREST CITY CODE, 1971, AS AMENDED: Two different versions of this ordinance were drafted by the City Attorney. The first option permits 'the CouncU to suspend the requirement of two readmgs by a 2/3 majority vote of the elected aldermen. The second option eliminates the two-readlng requirement entirely but aUom the privilege to any alderman to hold over an ordinance until the next meeting. Followmg'a briefdiscussion, Alderm an Fassnacht moved to accept and acknowledge the firlt option veTsionoT the ordinance. The motion was seconded by Alderman Butler and carried, with Alderman Carey votmg "nay". CONSIDERATION OF CONTRIBUTION TO THE FORT SHERIDAN COMMISSION: The^ity Manager reported that a letter had been received from the commission askmg'if' the City intended to^continue to participate financially. The City's donation would be in the . a^lo^<?[ 6'500" The p?int was !nade t.hat ? requirement of the resolution passed last Julywas that the commission be reconfigured and reduced to 6 people. Since this condition has not^beea met and the City is deriving no benefit from the current arrangement,"the"consensus CouncU was that there would be no financial participation at this time. Should the commission is reconfigured in the future, the City wiU then fund its share. The Council !le?^!t_e ?,at_the city Manaeer draft a letter to Congressman Porter indicating the City's position, with copies to the Mayors of the other communities involved. The CouncU added its gratitude and appreciation to Mr. John A. Morehead for his time and efforts in thisVndeavon AWARD OF BID FOR THE DREDGING OF THE FOREST PARK BEACH BASIN: Kenneth Leone, Syperintendent of Parks, Forestry and Grounds Mamtenance.'reviewed'the bids received for this project. He explained that the bids range fromammmiumfor40hours of dredging to a maximum of 60 hours of dredging. The bids were as follows: Marino Construction Co., Inc. Kadmger Marine Service, Inc. Edward E. Gillen, Co. $17,800.00 to $25,200.00 $19,510.60 to $27,765.90 $63,200.00 to $74,800.00 Sel.bCidlfro^Ma?o.constructi^ c0 -' ^c- and Edward E- Gille" Co. could be higher, since^oth firms charge for downtime. The maximum charge for downtime for Marino is $2.150.00. There is no maximum charge for Edward E. GiUen company. Alderman Fassn^ht moCedt'o' : the contract, in an amount not to exceed $35,000,'to Marino ConstructionCo.^Inc^ sed Mi.their!owbid and Previoys experience of their superintendent in'work"mg7n'ou7boat ; motion was seconded by Alderman Cain. Upon a roU call vote, the foUowmg 20 XI. ^dermen voted "yea": Woloson, Butler, Ernest, Carey, Davies, Preschlack, Cain and Fassnacht. The foUowing aldermen voted "nay": Nons. The award of contract was approved. Alderman Butler left the Chambers at this point. AWARD OF CONTRACT FOR THE REPAYING OF THE DEERPATH PARK GOLF COURSE PARKING LOT: Superintendent Leone reported that the following bids were received in August, 1991 for this project. The work had been postponed due, to'the con- struction of the new clubhouse. The contractors have been contacted and have indicated that new bids would not be lower than the bids offered in August 1991. The bids received are as follows: Base Bid: Maneval Const. $51,443.50 Alt. A $2,280.00 CPCC Barrier Curb) Alt. B $1,080.00 (New RR Tie Curb) Base = Alt. A $53,723.50 Meridian Const. $52,884.00 $2,760.00 $1,368.00 $55,644.00 JohnsonPavin Co. $55,940.00 $4,320.00 $2,400.00 $60,260.00 Alderman Carey moved to waive the rebidding process. Alderman Cain seconded the motion. Upon^ roU caU vote, the foUowing aldermen voted "yea": Ernest, Carey, Davies, Preschlack, Gain, Fassnacht, Ernest and Carey. The following aldermen voted "nay": None.' There being a 2/3 affirmative vote of the elected aldermen, the requirement to rebid the project was waived. Alderman Davies moved to award the contract to Maneval Construction Co., based on their low bid. Alderman Carey seconded the motion. Upon a roll call vote, the foUowug aldermen v^ted."yea": Davies'preschlack^c:ain> Fassnacht, Woloson, Ernest and Carey. Thl foUomng aldermen voted "nay": None. Alderman Butler was absent. The award of contract was approved. AWARD OF BID FOR PURCHASE OF REPLACEMENT BANK MOWER FOR THE DEERPATH PARK GOLF COURSE: Superintendent Leone reviewed the bids received'for this item: BID PRICE - TRADE-IN III. Lawn & Equipment Wisconsin Turf Eqt. Chicago Turf & Irrigation $13,475.00 $14,029.00 $16,050.00 $350.00 $200.00 $300.00 NET BID $13,125.00 $13,829.00 $15,750.00 Alderman Ernest moved to award the contract to Illinois Lawn & Equipment Co., based on their low bid. Alderman Carey seconded the motion. Upon a roll call vote, the fo'llowir dderm,envoted."yea": cain> Fassnacht> Woloson, Ernest Carey, DaviesandPr7s"chlac'k6 ; aldermen voted "nay": None. Alderman Butler was absent. The award'of contract was approved. 21 XII. XIII. XV. AY/ARD_OFBID FOR PURCHASE OF NEW (FY 1993) AND REPLACEMENT (1992) GREENS MOWERS FOR THE DEERPATH PARK GOLF COURSEFKemieih Leone, Superintendent of Parks, Forestry and Grounds Maintenance, reporte'dThat'thT bids received for these two items were received in January, 1992. In February, the Jacobsen Division ofTextron, Inc., offered to discount the price of their-1992'Greens Kir mowers equipped with the "Turf Groomer" accessory by $2,640.00, which is 100% o7the' cost of the accessory, if the mowers are delivered by May 1,1992. Since this'offer was made ^^°."^aibids had ,bee.n receivTd'.e.ach of_thevendors has been contacted and"^veDW , opportunity to upgprade their original bids. Each vendor has replied that a new biddu would not result in prices lower than those bid in January. The following bids were received for these items: ILL. LAWN WISCONSIN CHICAGO TURF &E T. TURF E T. & IRRIGATION BID PRICE: TRADE-IN: REBATE ON GROOMER: NET PRICE: $14,460.00 $15,144.00 $14,000.00 $ 500.00 $ 400.00 $ 500.00 $ 2,640.00 $ 2,640.00 $11,320.00 $12,104.00 $13,500.00 Alderman Cain moved to waive the rebiddiag requirement. Alderman Fassnacht seconded the motion. Upon a roll call vote, the following aldermen voted "yea": Woloson, Ernest. ^e^.-Da1ies.'.preschI^ck> cai^.and Fassnacht. The followmg aldermen voted "nay": None.Alderman Butler was absent. There being an affirmative vote of 2/3 of the'elected ; the requirement to rebid was waived. ^SI?!I!S!s,nac?. ^ove.d to awTrd lt?e Purchase coatract to Illinois Lawn & Equipment,based on their low bid and to purchase both mowers at this time in the amount of $22.640.00 Alderman Davws seconded the motion. Upon a roll call vote, the following aldermen'voted' X!'l-E!nes^ F,arey,: Davies> preschlack Cam, Fassnacht and Woloson. The foliomngaldermen voted "nay": None. Alderman Butler was absent. The award of purchase was approved. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE CITY COUNCIL: Al Glover. 254 E. ParkAvenue, asked if the Council had given any consideration to his sixteen suggestions to cut City expenditures. Mayor Clarke replied that the Council planned to look at the suggestions at the next Finance Committee meeting. XIV ADDITIONAL ITEMS FOR COUNCIL DISCUSSION: None. ^DJOURNINTO EXECUTIVE SESSION: Alderman Davies moved to adjourn into ;session to discuss land acquisition in the TIP District, pursuant to SectYc chaPteI" 102 of the Illinois Revised Statutes. The motion was seconded by Alderman Fassnacht and carried unanimously. XVI. RECONVENE INTO OPEN SESSION: Alderman Davies moved to reconvene into ( ; motion was seconded by Alderman Fassnacht and carried unanimously. 22 XVD. ADJOURNMENT: Alderman Davies moved to adjourn. The motion was ; Alderman Fassnacht and carried unanimously. Barbara S. Douglas City Clerk ^3 P P.O C LA M A T 1 n N WHEREAS' ^GENE1<AL_ELEC.TION was held in and for The City.of Lake forest, Cc ^L-ake, State of Illinois, on Tuesday, March 17, 1992,~A.D.'for the election^f ^.andi_dates for.the offices of Mayor, Treasurer, Marshal and Collector^' Supervisor, Aldermen of the First, Second, Third and Fourth Wards;" WHERE_AS'-UP?N A CANVAS_S OF TE REPORT SUBMITTED by the County Clerk of Lake County, Illinois, to the City Clerk of The City Of Lake~Forest,'~the fol^owL ^amed-p"sons have recei^d_the highest number" of votes cast-at the said"ele^tion offices as stated below: MAYOR Charles F. Clarke, Jr. TREASURER James L. Lockhart CITY SUPERVISOR Joseph VanEeckhout CITY MARSHAL AND COLLECTOR Frank J. Waldeck ALDERMAN 1ST WARD John E. Preschlack ALDERMAN 2ND WARD Lawrence P. Marshall ALDERMAN 3RD WARD Bart D. Woloson ALDERMAN 4TH WARD Richard C. Ernest NOW^THEBEFOEE, BE IT HEREBY PROCLAIMED that the above named persons are elected_to the respective offices at the General Election held'on" March 17, 1992, A.D. ' - "-~~ ~" '--"-1" WITNESS our hands and seal this 21st day of March, 1992, A.D. ^ 0 c^ " Charles F. k , Jr. Mayor Murray c. zelman city Attorney Barbara S. Douglas, Ci Clerk 24 The City of Lake Forest An Ordinance Granting a Variation from Setback Requirements for Property Located at 444 North Illinois Road Whereas, Douglas L. Nickels, the owner of property located at 444 North Illinois Road, legally described as follows: The south 49 feet of the north 249 feet (measured along the east line thereof) of Lot 236 of Lake Forest (except the east 69 feet thereof) being in the northeast quarter of Section 33, Township 44 North, Range 12 East of the 3rd P.M., in Lake County, Illinois. Whereas, Douglas L. Nickels has petitioned The City of Lake Forest for a variation from the regulations of Section 46-39-(D) of the Lake Forest Zoning Code, to allow the construction of an addition to be located not closer than 2 feet, 9 inches, from the interior side property line, instead of 15 feet as required by the Zoning Code; and Whereas, the Zoning Board of Appeals of The City of Lake Forest held a public hearing on February 24, 1992, to consider said petition for variation as provided by law, and submitted to the City Council a report of their findings, a copy of which is attached hereto and made a part hereof as Exhibit "A," recommending the enactment of an ordinance granting the requested variation as submitted; and Whereas, the City Council concurs with the findings of the Zoning Board of Appeals. NOW, THEREFORE, BE IT ENACTED BY THE CITY COUNCIL OF THE CITY OF LAKE FOREST, ILLINOIS: Section 1: A variation from the regulations of Section 46-39-(D) of the Lake Forest Zoning Code be and the same is hereby granted to allow the construction of an addition to be located not closer than 2 feet, 9 inches, from the interior side property line, instead of 15 feet as required by the Zoning Code, in accordance with the plans on file, a copy of which is attached hereto and made a part hereof as Exhibit "B", and subject to the condition that the construction of the fireplace will be completed within four (4) years from the effective date of this ordinance. ss An Ordinance - Granting A Variation Douglas L. Nickels - 444 N. Illinois Road Page Number 2 Section 2: This ordinance shall be in full force and effect from and after its passage and approval. Passed this _ day of , 1992 ATTEST: City Clerk Approved this _ day of , 1992 Mayor City Clerk Attachments: Exhibits "A" and "B" /to APPROVED . C'JV ATTORNEY THE OTY OF LAKE FOREST. ILUNOS J):J1-:12- DATE 26 AN ORDINANCE Amending Chapter 2, "Administration," of the Lake Forest City Code, 1971, as Amended BE IT ENACTED BY THE CITY COUNCIL OF THE CITY OF LAKE FOREST. ILLINOIS AS FOLLOWS: SECTION 1: That Sections 2-44 and 2-45 of the City Code of Lake Forest, Illinois are hereby amended to read as follows: SECTION 2-44 GENERAL PROVISIONS--- (1) No Ordinance (except such Ordinances as relate to public improvements to be paid for by special assessment) shall be finally passed by the City Council at the same meeting at which such Ordinance shall be introduced; and every such Ordinance, after having been presented to fche City Council, shall lie over until the next meeting of the Council before final action thereon shall be had and any member may be furnished with a copy upon request. (2) No pe rson not a member of the City Council shall address the City Council without the unanimous" consent of the members present. (Code of 1946 See. 2-2-21; Ord. No. 671, Sec. 3) SECTION 2-45. SUSPENSION OF RULES--- These rules may be temporarily suspended for the passage of any Ordinance or Resolution by a two-thirds vote of all of the aldermen elected; these Resolutions may be repealed, altered or amended by a two-thirds vote of' all of the aldermen elected. ^7 SECTION 2: This Ordinance shall be in full force and effect from and after its passage and approval as provided by law. PASSED this _ day of , 1992. CITY CLERK APPROVED this day of , 1992 MAYOR ATTEST: CITY CLERK 2S RESOLUTION Transferring the Surplus Available in Special Assessment 215 Fund to the Public Benefit Fund WHEREAS, in a special assessment fund there remains a surplus of cash following final and full payment of all expenses, including engineering, legal, spreading and collecting, and construction costs; and WHEREAS in such special assessment project, full payment for both principal and interest has been made on all vouchers and bonds; and WHEREAS, the amount of the Public Benefit shown below has heretofore been paid in full from the Public Benefit Fund; and WHEREAS, Chapter 24, Section 9-2-138 of the Statutes of the State of Illinois provides ??-?.!_publ!c B!fl efit ^und b.e l'eimbursed for any amounts paid from such fund, from any surplusremaining after all vouchers, bonds and interest thereon have been paid; and WHEREAS, a surplus now exists in a special assessment as shown below. NOW, THEREFORE, BE IT RESOLVED by the City Council of The City of Lake Forest: That the following transfer of surplus cash representing a total of $38,265.61 be made from the following special assessment fund to the Public Benefit Fund: Special Assessment Number 215 Total Public Benefit Paid $38,265.61 Surplus Available For Reimbursement to Public Benefit Fund $255,445.73 Adopted by the City Council of The City of Lake Forest, Illinois on a motion of Alderman seconded by Alderman and carried unanimously. City Clerk RESOLUTION Rebating a Surplus in Special Assessment 215 Fund to the Property Owners WHEREAS, final settlement has been made with the Contractor employed by the Board of Local Improvements to make the improvements in The City of Lake Forest Special Assessment 215 and all vouchers and bonds issued in connection with said assessment and all amounts assessed as public benefit have been paid in full and there remains a surplus in Special Assessment 215 in the amount hereinafter shown. NOW, THEREFORE, BE IT RESOLVED by Ae City Council of The City of Lake Forest that a rebate payable as of May 15, 1992, is declared upon each lot, block, tract or parcel of land assessed in Special Assessment 215, of its pro rata proportion of said surplus, said rebate, upon proper proof, to be paid as of May 15, 1992, to the owner of record on the date hereof of each such lot, block, tract or parcel. Special Assessment Number 215 Amount of Rebate CTo be Distributed Pro Rata) to Pro ert Owners $217,180.12 Adopted by the City Council of The City of Lake Forest, Illinois on a motion of Alderman seconded by Alderman and carried unanimously. City Clerk 30 RESOLUTION NO. 1992- A RESOLUTION AUTHORIZING THE EXECUTION OF A LAKE WATER INTAKE PATENT MUTUAL COOPERATION AND DEFENSE INTERGOVERNMENTAL" AGREEMENT BETWEEN THE CITY OF LAKE FOREST AND VARIOUS MUNICIPALmES. WHEREAS, the specie zebra mussel has developed a significant presence in Lake Michigan and the lake being the water source for the City's public water system; and WHEREAS, a build up of zebra mussel shells could pose a threat to the efficient operation of the City's water intake pipes in Lake Michigan; and WHEREAS, the City may have to undertake a program of control for the zebra mussel infestation; and WHEREAS, one of the remedial methods to control zebra messel infestation is the subject of a patent claim; and WHEREAS, several municipalities have joined together to coordinate their efforts to reduce or eliminate the costs and restrictions associated with the use of this standard water ' treatment technology control measure; and WHEREAS, an intergovernmental agreement has been formulated with other municipalities to serve the public good; NOW^ THEREFORE, BE IT RESOLVED by the Mayor and the City Council of The City of Lake Forest, Lake County, Illinois: 1. That the Mayor and City Council hereby approve this Resolution. 2. That the Mayor and City Council by approving this Resolution also authorize the Mayor and City Clerk to enter into the LAKE WATER INTAKE PATENT MUTUAL COOPERATION AND DEFENSE INTERGOVERNMENTAL AGREEMENT. 3. Authorize the initial contribution to the subject escrow account of $2,000.00. 31 4. This Resolution shall be in full force and effect from and after its passage and approval as provided by law. Passed this _ day of by a vote of_ yea, _ nay, _ absent at a Regular Meeting of the City Council. Mayor ATTEST: City Clerk Corporate Seal 3Z ^LA^ >' g[ %.'%' ^ .~^'% !i , ^" ^4TEU^'' 110 East Laurel . Lake Forest, Illinois 60045 . (708] 234-2600 March 25, 1992 The Honorable Mayor and Members of the City Council The City of Lake Forest Re: Zonin Code Amendments - He! ht Re uirements The Plan Commission of The City of Lake Forest has concluded their review of the matter described below and, in accordance with the requirements of Section 46-23 of the Zoning Code, hereby transmits the following report and recommendation for your consideration: Hearin Re ort: At the Plan Commission's March 9, 1992 meeting, Mr. Charles E. Crook, Director of Planning and Development, presented proposed amendments to the Zoning Code regarding building height. These proposed changes to the Zoning Code recognize the recently approved amendments to the Building Code, specifically to the Building Scale and Environment Ordinance. As amended, the Building Scale and Environment Ordinance now contains the controlling sections regarding building height. The amendments proposed for the Zoning Code remove the height requirements from said code and make reference to the new wording included in the Building Code. Following Mr. Crook's presentation. Chairman Kerr opened the discussion to the public. No one appeared to speak either for or against the proposed amendments. Recommendation. Based on the information and testimony presented, the Plan Commission, on a motion, voted unanimously to recommend approval of the amendments, as proposed, to the various sections of the Lake Forest Zoning Code. Vote: Unanimous, with seven (7) members voting Date: March 9, 1992 Respectfully submitted, Howard J Kerr, Chairman Lake Forest Plan Commission HJK:to ZCfff/f/R.DOC 33' The City of Lake Forest AN ORDINANCE AMENDING CHAPTER 46, ZONING OF THE LAKE FOREST CITY CODE,1971. AS AMENDED NOW, THEREFORE, BE IT ENACTED BY THE CITY COUNCIL OF THE CITY OF LAKE FOREST, ILLINOIS: Section 1: Section 46-2, paragraphs (B)-(16) and (B)-47, of the Lake Forest Zoning Code, are hereby amended to read as follows: Section 46-2- B - 16 . Buildin He! ht is the vertical distance from existing grade to the highest point of the coping of a flat roof or to the deck line of a mansard roof; or to the top of gable, hip and gambrel roofs. Section 46- 2- B-47 . either: Grade Existfn shall be established by (a) the Building Pad Elevation, as shown on the approved engineering drawings; or (b) where such plans do not exist, existing grade shall be the average elevation of the ground surface, in its natural state, measured at the comers of the proposed structure. For structures in excess of 100 feet in length, additional measurements, at 100 foot intervals, measured from the lower corner to the higher corner, shall also be included in establishing the average. Section 2: Sections 46-37-(E), 46-38-(E). 46-39-(E), 46-40-(E), 48- 41-(E), 46-42-(G), 46-43-(F), 46-44-(F), 46-45-(E), 46-46-(H) and 46-47-(H), Height Requirements, of the Lake Forest Zoning Code, are hereby amended to read as follows: He! ht Re uirements. The maximum height of all principal buildings and structures shall be governed by Section 9-107.1-(B)-(3), Building Scale and Environment, of the Building Code, and the maximum height of all accessory buildings and structures shall not exceed 25 feet. An Ordinance Amending Chapter 46, Zoning, of the Laks Forest City Code. 1971, As Amended Section 3: This ordinance shall be in full force and effect from and after its passage and approval. Passed this _ day of , 1992 Approved this _ day of City Clerk , 1992 ATTEST: City Clerk /to OffDZCBU.DOC Mayor 35 TABULATION OF BIDSMFT 92-00000-01GMItemNo.1.2.3.4.5.6.7.8.9.10.11,12.13.14.15.16.17.18.19.20.21.22.23.24.25.26.27.28.29.30.31.32.33.............Items'.,,.,, .. ,.,... ,,:,. ^Uriit;. : Quariti' " ^Bituminous Concrete Surface Ton 9,15Uveling Binder (Machine Method) Ton 4,02Bituminous Material (Prime Coat) Gal. 3,73Aggregate (Prime Coat) Ton 11Surface Removal (Longitudinal) Sq Yd 42,04Surface Removal (Butt Joint) Sq Yd 1,95Area Reflective Crack Control, Sys. A Sq Yd 74,74Catch Basin to be Adjusted Each 11Catch Basin to be Reconstructed Each 4Lake Forest Std. Catch Basin, T-A EachLake Forest Standard Inlet, Type A EachManhole to be Adjusted Each 141Manhole to be Reconstructed EachFrames & Grates Ibs. 4^Valve Box to be Adjusted EachCurb & Gutter, Remove and Replace Lin Ft 7^4Curb Removal, Special Lin Ft 1.05Concrete Integral Curb Lin Ft 1,05PCC Sidewalk, 5" Remcwe and Repl. Sq Ft 14,27PCC Sidewalk, 7" Remove and Repl. Sq Ft 1,606" x 6" No. 6 Wire Mesh Sq Ft 7,29Class D Patches, 8", Type III Sq Yd 55Std. Driveway Ent, Remove & Replace Lin Ft 4Pavement Marking Lines, 4" Lin Ft 19.1Pavement Marking Lines, 6" Li n Ft 9Pavement Marking Lines, 24" Lin Ft 23Pavement Marking, Letters & Symbols Sq Ft 32Sodding Sq'Yd 2,99Aggregate Shoulder, Type B Ton 28Storm Sewer, 10" Ductile Iron Pipe Lin Ft 13Raised Reflective Pavement Markers Each 5Brick Drive Repair Sq Yd 114" Topsail Placement Sq Yd 2,99TOTAL AMOUNT BID.En iteeBs"t.imr"^'"1:Price...: i..29.029.00.610.51.6.30.8175.0815.02500.01000.147.0815.00.8126.015.56.12.54.5.0.826.117.50.50.2.62.47.515.035.070.080.03.3;Es;tfriiat& ::rTotat. ;;265,495.0116,638.02,429.051,165.652^57.512,322.859,793.620,825.032,600.05,000.02,000.020,727.02,445.03,600.01,134.0116,963.07,233.613,200.060,681.58,442.05,839.214,382.5752.59,592.0640.25633.35798.722,470.04,305.04,550.03,780.09,280.09,886.8$892162.85PeiegBai r::®;Soa:ILate.Sluff-lL, ;'.l3iut;";;""""l'""l""::". 'Price. ^.. . .:''F6tat:..,,:'L26.25 240,318.7526.15 105,175.30.7 2,615.910.0 1,110.00.9 38,682.33.75 7,335.00.5 43,350.3146.0 17,374.0688.0 27,520.01,480.0 2,960.0540.0 1,080.0150.0 21,150.0700.0 2,100.00.61 2,745.0120.0 1,080.013.1 98,g52.63.0 3,168.08.5 8,976.03.9 56,112.54.7 7,702.30.3 2,700.625.0 13,750.016.25 698.750.3 6,330.70.5 531.92.1 511.42.1 697.2.5 7..39.815. 4,305.055.7 7,241.039.0 2,106.020.0 2,320.01.5 4,583.8$742824.8:EaJu'ojit:>6,B:re>s, IHC. i. .,.:Hiltsiae..II.;,..,..;"^mS."T""""""'^^Price: .LISotat26.6 243^23.025.1 100,952.20.95 3,550.13.1 344.11.5 63,069.6.15 12,029.40. 47,834.8145.0 17,255.650.0 26,000.1860.0 3,720.0640. 1,280.155.0 21,855.0650.0 1,950.00.85 3,825.0165.0 1,485.12.1 91,306.66.45 6,811.212.0 12,672.2.6 37,122.82.9 4,663.20.35 2^54.630.0 16^00.025.0 1,075.00.3 6.330.70.4 472.81.9 454.12.0 652.03.0 8,988.021.3 6,113.145.6 5,928.34.0 1,836.45.0 5,220.IS 4,494.0$761 866.93dS..;,l!oltnsQU:3E''aving; j.ftrtte OttiH Htslt, i:Enit:"';"""""""""::. 'Rnce; "i.....:Totat; ,.,;27.2 249,016.27.2 109,398.41. 3,737.18. 1,998.1.2 53,818.83. 5,868.0. 49,329.7165. 19,635.600. 24,000.01680. 3,360.0720. 1,440.0165. 23,265.0660. 1,980.0. 2,700.120. 1,080.012.6 95,079.66.05 6,388.813.2 13,939.22.85 40,692.33.2 5,145.60. 2,773.620. 11,000.027S 1,182.50.4 7,673.60.55 541.72.2 525.82.2 717.25. 14,980.020. 5,740.35. 4,550.44. 2,376.045. 5,220.2. 5,992.$775 143.9SK&Ue'Vajiey ;......:i0ra"lla(c&,:it.,,, ;©nit ^-......"... .."..,^..Price .:;,,, 'aGfftat;..,., ;. .fnce...26. 245,811. 28.626.3 105,979.70.7 0.78. 121.4 1.34. 50. 47,834.8 0.145. 17,255.& 175.700. 28,000.(K 775.990. 1,980.0 1100.625.0 I150.0 I 175.-L750. 2,250.0t0. 3,825.0( 0.90.0 810.01 I14. 107^30.515.9 6,230.4(11.5 12,144.0(3.5 50,686.91 4.3.6 5,869.2( 4.20. 4,744.3. 0.522.3 27.617.0 19S0.3 6,138.8?0.5 os2.1 501.9( 2.02.1 684.6t 2.22.5 7,490.(X.15. 4,305. 18.246^ 6045. 50.038. 40.C45.0 5,220.0C 40.01^ 3.$784495.91(acdng.. .Total;262,290.75"113,621^2,802.751,332.056,762.110,758.1)49,329.720,825.031,000.02,200.1,400.024,675.02,550.0'3,150.1,125.0115,831.17,392.013,728.057,112.6,834.03,649.515,1£0.838J6,330.7492.547S.733J11,984.05,237.756^00.02,160.04,640.08,988.0$851 931.303/25/92 1992 STREET RESURFACING PROGRAM tow Bia Amount j iow BJdAmQynt Buctgei Bicf ^ssWis<»nsinancilwittiRecommencleci J\inount Amount Fore^^^nues^^^ ^ General Fund $490,000.00 $380,888.57 $339,920.80 MFT Fund $340,000.00 $263,407.55 $224,735.26 Developer $98,528.75 $98,528.75 Contribution Old Mill Rd. $ 98,528.75 TOTAL $928,528.75 $742,824.87 $663,184.81 $382,441.15 $224,735.26 $ 98,528.75 $705,705.16 37 1992 SPRING TREE AND SHRUB PLANTING BID TABULATION PROPOSAL Signature Landscaping 855 Skokie Highway Lake Bluff, IL 60044 Natures-Way Contractors inc. 564 Ida Court Mt. Prospect, IL 60056 Wilson Landscape Contractors, Inc. 416 W. Bellarmine Drive Joliet, IL 60436 Moreno Landscaping 474 Central Avenue Highland Park, IL 60035 Guy Scopelliti Original Landscaping Co. Inc. 1282 Old Skokie Road Highland Park, IL 60035 Mike Greco Landscaping 676 Greenwood Road Northbrook, IL 60062 Beeson's Nursery 1950 Half Day Road Deerfield, IL 60015 Moore Landscapes, Inc. 1850 Landwehr Road Glenview, IL 60025 Hoffstetter Corporation 6115 N. Route 31 Ringwood, IL 60072 B-C Landscape, Inc. P.O. Box 815 Woodstock, IL 60098 Rei Designe Nursery and Garden Center 31708N.Hwy83 Grayslake.lL 60030 Manfredini Landscaping Co. 250 High Street HighwoodJL 66040 $64,233.00 $46,129.90 $45,174.00 $24,950.00 $32,602.50 $41,728.00 $41,378.50 $33,062.00 $29,981.89 $29,260.00 $26,255.00 $19,329.00 NOTE: The Bid Tabulation of plant material by species is not provided in this Packet, but is available upon request. 38 Proposed FY1993 S rin Landsca e PIantin s FY 1993 Budeet Parkway Trees $40,000.00 Deerpath Park 10,000.00 Golf Course Clubhouse Planting Lake Forest 10,000.00 Cemetery Trees Everett Park 60,000.00 Planting Cable TV. Plantings 0 $120,000.00 Spring 1992 Delivery & Purchase Bid Amount $13,561.00 8,345.00 6,719.00 27,688.00 4 355.75 $60,668.75 Recommended Tree Rei Designe Nursery $25, and Garden Center Grayslake Beeson's Nursery Deerfield, IL B-C Landscape, Inc. Woodstock, IL Schroeders Nursery, Inc. Grayslake, IL Mel Werkus Nurseries, Inc. Prospect Heights, IL Berthold Nursery Elk Grove Village, IL £25,203.25 1,994.00 1,847.25 4,227.72 975.14 675.00 Spring 1992 Planting Bid Amount $4,532.00 -0- (planting by golf course crew) 1,395.00 8,157.00 1 642.00 $15,726.00 and Shrub Purchasin St. Aubin Nurseries Kirkland, IL Edmund M. Hayden Woodstock, IL Spring 1992 Total PIantin Cost $18,093.00 8,345.00 8,114.00 35,845.00 5 997.75 $76,394.75 Awards $5. Inc. 5 Lake County Nursery, Inc. 3, Perry, OH Mike Greco Landscaping, Inc. 3, Northbrook, IL Monahan's Landscape Co. Inc. 7, Chicago, IL Williamson Nursery & Inc. & Assoc. ; Under Bud et $21,907.00 1,655.00 1,886.00 24,155.00 ,193.00 ,240.00 ,762.00 ,250.00 640.00 525.00 Algonquin, IL 33 0^113y3A3?k^s^^^ICL^1C3u_1u^^^S&S^SiSf-.s^^fvW^^MU.^^^yiy»^^^^t<s^0AQ-^^i^, .^; . -t^\I'.!,'4s