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CITY COUNCIL 12-7-09 council agendaTHE CITY OF LAKE FOREST CITY COUNCIL AGENDA Monday, December 7, 2009 7:30 p.m. City Hall Council Chambers CALL TO ORDER AND ROLL CALL 7:30 p.m. Honorable James J. Cowhey, Jr., Mayor David D. Grumhaus, Jr., Alderman First Ward Thomas H. Morsch, Jr., Alderman Third Ward Kent E. Novit, Alderman First Ward Greg C. Hanrahan, Alderman Third Ward Stuart M. Widman, Alderman Second Ward John A. Looby III, Alderman Fourth Ward Renard Goltra, Alderman Second Ward Robert T. Palmer, Alderman Fourth Ward PLEDGE OF ALLEGIANCE REPORTS OF CITY OFFICERS 7:30 p.m. 1. Comments by Mayor A. Resolution of Sympathy for Robert F. Carr III Recommended Action: Approval of the Resolution. B. Report on Senior Cottages, presented by Foundation President Tom Tropp 2. Comments by City Manager 7:45 p.m. A. Resolution of Appreciation for Gregory Symons for Over 17 Years of Service A copy of the Resolution of Appreciation is attached beginning on page 12. Recommended Action: Approval of the Resolution as presented. B. Lake Forest Garden Club Annual Awards Presentation, presented by Prue Beidler C. IRMA Report, presented by Director of Human Resources DeSha Kalmar 3. Comments by Council Members 8:15 p.m. 4. Council Committee Reports A. Finance Committee Report 1. Consideration of an Ordinance Establishing the Tax Levy for 2009 (Final Approval) PRESENTED BY FINANCE DIRECTOR KATHY REINERTSEN The annual tax levy must be filed with the County Clerk before the last Tuesday in December. Spreadsheets reviewing the tax levy for 2009 are attached for your consideration. These include: 1) the tax levy limitations under the tax cap 2) the tax levy adjustments made for the incorporation of the General Fund Forestry function to Parks 3) the tax levy distributed by fund without new growth December 7, 2009 Agenda Page 2 and allowances distributed, 4) the tax levy by fund with new growth and allowances distributed 5) an explanation of the tax increase to an average homeowner and 6) an explanation of the tax increase to an average homeowner if the police and fire pension levy increases were not under the tax cap. It should be noted that if SB 2011 had passed, the amount of $247,000 could have been utilized by the General Fund to mitigate the estimated $500,000 operating budget shortfall. The tax levy to be approved includes the needs of all City departments, as well as for pensions and debt service requirements. The tax levy for School District 67 is also included. A summary of the proposed levies is as follows: Proposed FUND 2009 LEVY 2008 Extension $ CHANGE % CHANGE City General 11,449,494$ 13,012,343$ (1,562,849)$ -12.01% Pension Funds 3,827,905$ 3,390,745$ 437,160$ 12.89% Fire Pension PA 93-0689 41,198$ 57,961$ (16,763)$ -28.92% Recreation 1,218,407$ 1,217,190$ 1,217$ 0.10% Parks 2,738,102$ 1,449,036$ 1,289,066$ 88.96% Special Recreation 290,097$ 289,807$ 290$ 0.10% Library 2,957,920$ 2,927,053$ 30,867$ 1.05% Library sites 377,126$ 376,749$ 377$ 0.10% Bond Funds 2,566,660$ 2,492,342$ 74,318$ 2.98% TOTAL TAX LEVY - CITY 25,466,909$ 25,213,226$ 253,683$ 1.01% School District 67-2009 EST 27,030,191$ 26,611,837 418,354$ 1.57% GRAND TOTAL 52,497,100 51,825,063 672,037$ 1.30% The proposed tax levy for 2009 reflects a 1.01% increase over the 2008 tax levy extensions for the City and Library operating funds and City pension and debt service funds. This increase is in full compliance with the property tax cap limit of a 0.1% increase plus new growth. Legislation allows for the exclusion of special recreation ($290,097) and a portion of the fire pension levy ($41,198) from the tax cap. Both amounts are in the above chart and are further detailed in the attached spreadsheets. The average increase to existing residents will be approximately .23% or $6 on an $865,000 home. Recommended Action: Grant Final approval of the proposed tax levy ordinance for 2009, which is attached beginning on page 13. 2. Abating 2009 Tax Levies for Various G.O. Alternate Revenue Bond Issues (Final Approval) PRESENTED BY FINANCE DIRECTOR KATHY REINERTSEN a) An Ordinance Abating the Total Tax Being Levied in 2009 for the Annual Payment of the Principal and Interest on the 1997B General Obligation (PARKING DECK) Bond Issue ($152,235.00) December 7, 2009 Agenda Page 3 b) An Ordinance Abating the Total Tax Being Levied in 2009 for the Annual Payment of the Principal and Interest on the 1999 General Obligation (Cemetery) Bond Issue ($153,558.00). c) An Ordinance Abating the Total Tax Being Levied in 2009 for the Annual Payment of the Principal and Interest on the 2002-A General Obligation (Waterworks and Sewerage System) Bond Issue ($2,233,336.00) d) An Ordinance Abating the Total Tax Being Levied in 2009 for the Annual Payment of the Principal and Interest on the 2003-C General Obligation (Waterworks and Sewerage System) Bond Issue ($149,858.00) e) An Ordinance Abating the Total Tax Being Levied in 2009 for the Annual Payment of the Principal and Interest on the 2003-D General Obligation (Storm Sewer) Bond Issue ($237,500.00) f) An Ordinance Abating the Total Tax Being Levied in 2009 for the Annual Payment of the Principal and Interest on the 2004-A General Obligation (Golf Course) Bond Issue ($96,750.00) g) An Ordinance Abating the Total Tax Being Levied in 2009 for the Annual Payment of the Principal and Interest on the 2004-B General Obligation (Storm Sewer) Bond Issue ($314,150.00) A summary of the proposed tax levy abatements are noted below: Bond Issue Original Tax Levy Tax Abatement Net Bond Tax Levy 1997B G.O. Bonds (PARKING) $152,235.00 $152,235.00 $0 1999 G.O. Bonds (CEMETERY) $153,558.00 $153,558.00 $0 2002A G.O. Bonds (WATER) $2,233,336.00 $2,233,336.00 $0 2003C G.O. Bonds (WATER) $149,858.00 $149,858.00 $0 2003D G.O. Bonds (STM SEWER) $237,500.00 $237,500.00 $0 2004A G.O. Bonds (GOLF) $96,750.00 $96,750.00 $0 2004B G.O. Bonds (STM SEWER) $314,150.00 $314,150.00 $0 TOTALS $3,337,387.00 $3,337,387.00 $0 These ordinances provide for the abatement of 2009 taxes levied for the various outstanding general obligation ALTERNATE REVENUE bond issues. The tax levies for all bond issues are established and recorded with the County Clerk at the time the bonds are issued. Therefore, in order to reduce the bond tax levies, an abatement ordinance must be approved and filed with the County Clerk before December 29, 2009. December 7, 2009 Agenda Page 4 The abatement of these general obligation (ALTERNATE REVENUE) bonds is possible due to the fact these bond funds have an adequate revenue source from water sales, Cemetery revenue, parking charges, golf fees, or sales tax. Therefore, the general obligation tax levy can be abated as was planned at the time the bonds were issued. Recommended Action: Grant Final Approval of the ordinances abating tax levies for various general obligation bond issues(attached beginning on page 21). (Staff Contact Person: Kathy Reinertsen 847-810-3612) B. Public Works Committee Report 8:25 p.m. PRESENTED BY ALDERMAN JOHN LOOBY 1. Acceptance of the Everett Road Traffic Study Report Earlier this year, the City Council directed City staff to prepare a traffic study for the Everett-Waukegan-Telegraph-Conway Road area. The City Council expressed an interest in evaluating solutions for improving existing traffic flow in this area. The City retained traffic consultants Kenig, Lindgren, O’Hara, Aboona, Inc. (KLOA) to conduct the study. This past summer, public information meetings were held with residents to solicit input on the proposed findings and recommendations. In September and October the Public Works Committee met and reviewed the various Corridor Improvement Options discussed in the report. A cost-benefit analysis was prepared to assist with prioritizing the options. Based on this analysis, the Public Works Committee has recommended the following priorities for improving traffic flow and pedestrian safety in the Everett Road/Waukegan Road area: 1. Traffic Signal Improvement Option #5 – Waukegan/Everett Intersection Signal Timing Modification (p.35), to lengthen the clearance phase of east bound traffic on Everett Road following a train event; 2. Pedestrian Safety Improvements Options (p.37); 3. Roadway Construction Options #1 - Extend East Bound Right Turn Lane on Everett at Waukegan, and #2 – Add a North Bound Right Turn Lane on Telegraph at Everett Road, should be considered in combination based on cost estimates and funding availability. Option 4 – Add a South Bound Right Turn Lane on Waukegan at Everett Road, is a lower priority that should be considered if there is available funding. If approved by the City Council, these priorities will be incorporated in the City’s Capital Improvement Plan. A complete copy of the Everett Road Traffic Study report is provided to the City Council under separate cover. Recommended Action: Accept the Everett Road Traffic Study report and Public Works Committee priority recommendations. OPPORTUNITY FOR PUBLIC TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS December 7, 2009 Agenda Page 5 CONSENT AGENDA 8:40 p.m. 1. Approval of the Minutes of the November 16, 2009 Regular City Council Meeting A copy of the minutes is attached beginning on page 28. 2. Approval of Authorized Invoices and Payrolls During the month of November the following amounts were disbursed from the Cashier’s Account: GENERAL FUND WATER TOTALS INVOICES $848,746.11 $88,274.47 $937,020.58 PAYROLL $1,743,962.46 $180,038.01 $1,924,000.47 TOTALS $2,592,708.57 $268,312.48 $2,861,021.05 The motion is for the approval of Authorized Invoices and Payrolls for November, 2009. 3. Authorization of Treasurer’s Warrants to Meet Expenses of December, 2009 The motion is to authorize the Mayor and City Clerk to sign such warrants as may be necessary to meet the December, 2009 audited accounts. 4. Consideration of an Ordinance approving a Fee Schedule For The City of Lake Forest (Final Approval) As part of the budget process, all departments reviewed their user fees. Total fee increases for established fees are estimated to be $186,605 in the General Fund, $5,000 in the Parks and Recreation Fund and $58,000 in the Golf Fund. The General Fund revenue has increased. $80,100 from the first reading as a result of eliminating the discount for Senior vehicle stickers. A copy of the ordinance is attached beginning on page 35. Recommended Action: Grant final approval to the ordinance approving a fee schedule for The City of Lake Forest. (Staff Contact person: Kathy Reinertsen 847-810-3612) 5. Consideration of an Ordinance Amending the City Code Relating to City Vehicle Licenses (Final Approval) In addition to the City’s fee schedule ordinance, amendments to the City Code relating to City vehicle licenses are being submitted for City Council review and consideration. At the September 21, 2009 Finance Committee meeting, it was recommended the staff adjust vehicle sticker fees to encourage internet use and recoup the cost of the program. The last time that sticker prices were raised was May 1, 2003. A draft ordinance beginning on page 41 includes these proposed fee changes. Recommended Action: Grant first reading to the ordinance amending the City Code relating to City Vehicle Licenses. (Staff contact person: Kathy Reinertsen 847-810-3612) December 7, 2009 Agenda Page 6 6. Consideration of an Ordinance Adopting New Fees related to Development Activity for Incorporation into the Supplemental Fee Schedule (Final Approval) The Community Development Department has been reviewing ways to recoup costs based on development activity, and address certain circumstances where currently the City does not charge a fee. Attached beginning on page 45 is an ordinance adopting new fees related to development activity for incorporation into the fee schedule, and, a memo with background information on the proposed new fees. Recommended Action: Grant final approval of the ordinance adopting new fees related to development activity. 7. Consideration of an Ordinance Amending Chapter 16 “Fire Prevention” of the City Code relating to the Fee Schedule (Final Approval) Over the past several months, Fire Department Staff has been analyzing ways to recuperate the costs of performing inspections and additional duties required for life safety and fire prevention requirements. The draft ordinance lists several different inspections and work orders that have been performed over the past several years that the City currently does not charge a fee. The rationale for charging these fees include, the enhancement of life safety measures, aiding Fire and Police departments in keeping them more informed and allowing them to be better prepared for large scale events in The City of Lake Forest that may require emergency assistance or alter an emergency response, and recouping some of the overhead that are ensued from this labor. Department staff has researched pricing other near-by Fire Departments have been charging for these equivalent items, and the proposed fees in the ordinance are in line with what other departments are presently charging. In addition, staff has been concerned with the way that ambulance fees are handled which are highly impacted by Medicare rates. Medicare does not publish their new fees until the beginning of each year which is in conflict with when the City’s fees are usually reviewed. After discussions between staff and the city attorney, it has been determined that the City can legally adopt a fee schedule for ambulance fees by reference, to charge what the current Medicare rates are, thus having the flexibility to adjust the City’s rates when Medicare has a rate increase. This will ensure the City’s costs are always being recuperated. A copy of the draft ordinance and other materials is attached beginning on page 48. Recommended Action: Grant final approval of an ordinance amending Chapter 16, “Fire Prevention” of the City Code relating to the fee schedule. 8. Consideration Of An Ordinance AmendingThe Agreement Establishing The Solid Waste Agency Of Lake County, Illinois (First Reading and Final Approval) The Solid Waste Agency of Lake County wishes to amend its bylaws by clarifying the eligibility of individuals to be a Director or Alternate Director and the make-up of the Executive Committee. All SWALCO communities must approve this amendment before it is adopted into the Agency’s bylaws. Attached beginning on page 51 is the ordinance relating to this amendment. Recommended Action: Waive first reading, and if desired by the City Council, grant final approval of the SWALCO ordinance. December 7, 2009 Agenda Page 7 Recommended Action: Approval of the Consent Agenda as presented. ORDINANCES 8:50 p.m. 1. Consideration of an Ordinance Amending Chapter 39 of the City Code relating to the Real Estate Transfer Tax Exemption Stamps (Final Approval) PRESENTED BY CITY ATTORNEY VICTOR FILIPPINI Since the Real Estate Transfer Tax has been implemented, there has been a large amount of staff time spent on processing exemption stamps which are needed for a number of reasons per our City Code. These are transactions where normally consideration is not involved in the transaction, thus the applicant of the stamp does not pay a tax to the City. However, the amount of staff time spent on processing the application for an exemption stamp is the same amount of time spent on ones that are for consideration, where the applicant is required to pay the tax. Attached beginning on page 55 is an ordinance that would allow for an administrative filing fee of $50.00 to be charged for each exemption stamp in order to cover the staff time involved in processing these applications. Staff also contacted a few other municipalities that have a real estate transfer tax to find out if they charge an administrative filing fee for such exemption stamps. Currently the City of Highland Park is considering charging a fee, Evanston charges $100.00, and Skokie charges $25.00. If the new administrative filing fee is approved, it is estimated that this will generate an estimated $14,000-$15,000 per year in new revenue. Recommended Action: Grant final approval to the ordinance amending Chapter 39 of the City Code relating to allowing for an administrative filing fee for real estate transfer tax exemption stamps. 2. Consideration of a Recommendation to Approve the Tentative Plat of 9:00 p.m. Subdivision for the White Stable Vineyard Planned Preservation Subdivision Proposed for the Southwest corner of Route 60 and Ridge Road Commonly known as the Reilly Property. (Waive first reading, if desired by the Council, and grant approval of an Ordinance.) PRESENTED BY CATHERINE CZERNIAK DIRECTOR OF COMMUNITY DEVELOPMENT (847-810-3504)) On October 14, 2009 the Plan Commission began consideration of a request for approval of the tentative subdivision plat for the White Stable Vineyard Planned Preservation Subdivision presented by The Highview Group, contract purchaser. The proposed development of this 47 acre parcel includes 34 single family homes, a vineyard, a winery and several outlots. Consistent with the Historic Residential and Open Space Preservation District within which the site is located, over 25 acres of the site will be preserved as open space and various historic structures on the site will be preserved and adaptively reused. The Plan Commission continued the public hearing on this matter on November 18, 2009 hearing more detailed information on the proposed development as well as additional public testimony. The Commission discussed various aspects of the proposed development December 7, 2009 Agenda Page 8 including, but not limited to, the density and layout of the proposed development, traffic and impact on surrounding roads and adjacent neighborhoods, the vineyard and winery uses, the ownership and maintenance of the outlots and drainage. Details on these and other aspects of the proposed development are provided in the Plan Commission’s report to the City Council beginning on page 74 of the Council’s packet. At the conclusion of the discussion, the Commission determined that the proposed development satisfies the requirements for tentative plat approval. The Plan Commission voted 6 to 1 to recommend approval of the tentative plat to the City Council subject to a series of conditions which will need to be satisfied prior to final consideration of this project by the Commission. An ordinance in support of this recommendation is included beginning on page 63 of the Council packet. If the Council grants tentative approval of the plat, the petitioner will be responsible for preparing all required final plans and documents, consistent with the conditions of tentative approval, for submittal to City staff. Once staff has determined that all the conditions are met, this petition will be presented to the Plan Commission for final consideration and further public comment. This matter will return to the City Council for final consideration. Recommended Action: Waive first reading and approve an ordinance granting approval of the tentative plat of subdivision for the White Stable Vineyard Planned Preservation Subdivision. 3. Consideration of an Ordinance Proposing the Establishment of the 9:10 p.m. Lake Forest Special Service Area No. 38 (Holland Ct Curb and Storm Sewer System) PRESENTED BY ASST. CITY ENGINEER RAMESH KANAPAREDDY (847-810-3552) The homeowners residing on Holland Ct requested the City to install new curb and new storm sewer system on their street. Holland Ct is a dead-end residential street with no existing curb, broken road drain system, no storm sewer system, and the pavement is in deteriorated condition. The current policy states that City will maintain and improve, if necessary, all existing infrastructure and residents pay for any new public infrastructure. Upon installation and acceptance, the City will take the on-going maintenance responsibility of the new public infrastructure. A total of six (6) homeowners, who reside on Holland Ct, will benefit from the infrastructure improvements. City staff met with Holland Ct residents on April 8, 2009 to discuss the necessary infrastructure upgrades and the possibility of a Special Service Area (SSA) funding mechanism to pay for the upgrades. At the meeting, the SSA process was discussed at length and preliminary cost estimates per lot was given to the homeowners. Also, a SSA interest ballot was sent to the homeowners to gauge the interest in paying for the infrastructure (curb and storm sewer) upgrades. City received all six (6) YES replies to forming a SSA based on per lot basis with the amortization period not to exceed 15 years. This might be the only SSA, we can recall, that received unanimous approval on an infrastructure project. City engineering staff proceeded with the design of Holland Ct improvements. The existing watermain on Holland Ct is only 4”, as identified by the Water & Sewer section. Also, it was observed that the pavement is in poor condition with major surface and base failures. The Holland Ct Improvements plan upgrades include installation of new curb on both sides (paid by homeowners via SSA); new storm sewer system for drainage (paid by homeowners via SSA); December 7, 2009 Agenda Page 9 upsizing the watermain to City standard of 8” watermain (paid by City); replacement of existing road drains (paid by City); and pavement reconstruction of Holland Ct (paid by City and the homeowners). The homeowners are paying a minor portion of the road construction costs due to the new curb and storm sewer work. This project also requires receiving permit from IEPA- Public Water Supply Division. The inspection work will also be performed by in-house engineering staff during construction. With Deerpath Rd scheduled to be resurfaced in summer 2009 and the possibility of Holland Ct Improvements project be programmed for 2010 construction, it was necessary to get all possible utility connections under Deerpath be completed prior to the road being paved. City installed the watermain and storm sewer connection stubs under Deerpath Rd at Holland Ct intersection this summer to avoid excavating a newly paved Deerpath Rd and provide cost savings to the homeowners. City staff met with the homeowners on October 22, 2009 to go over the final engineering design plans. The plans provided details on the layout of the curbs, proposed locations of new storm sewer system and the replacement watermain, and the impact to existing parkway trees and private landscaping in the right-of-way. A revised cost estimate was also presented to the homeowners showing the breakdown of the costs. The annual cost of SSA for each homeowner, based on 15-yr amortization period, was also given with the interest rate assumed at 5%. At this meeting it was also mentioned, to the homeowners, that City’s portion of the costs are not guaranteed prior to Council budget discussions. The Holland Ct Improvements plan was discussed at November 16, 2009 Capital Improvements Plan Council meeting. At this meeting the Council was favorable in funding the City’s portion of the project and also financing homeowners’ portion of the SSA costs. We are revising the City’s Fiscal Policy to establish parameters for financing SSA projects in the future. The Holland Ct Improvement SSA was discussed with the homeowners prior to the proposed revisions to the Fiscal Policy and are slightly different than those set forth in the policy. City staff also received confirmation from Lake County on administering the SSA by dividing the costs of improvements equally among all benefiting homeowners. Most of the homeowners on Holland Ct have expressed their willingness to pay the entire cost of their share in an upfront lump sum amount. The Ordinance proposing the establishment of SSA No. 38 for Holland Ct Curb and Storm Sewer System is attached beginning on page 81. Also attached is a tentative schedule showing the Holland Ct Improvements SSA. The proposed SSA No. 38 Ordinance that accomplishes the following: 1. acknowledges homeowners request of necessary infrastructure upgrades, 2. calls for a public hearing on January 19, 2010 to start the 60-day objection period prior to establishment of the SSA, and 3. tentatively establish SSA No. 38 at the Council meeting on April 5, 2010. Recommended Action: Grant first reading, and if desired by the City Council, grant final approval to the Ordinance proposing the establishment of Lake Forest Special Service Area No. 38 for Holland Ct Curb and Storm Sewer System. December 7, 2009 Agenda Page 10 4. Consideration on an Ordinance Approving and Adopting Rules, Regulations, 9:20 p.m. and Forms for the Implementation of the Illinois Freedom of Information Act (First Reading and Final Approval) PRESENTED BY CITY ATTORNEY VICTOR FILIPPINI On August 17, 2009 the Governor signed into law comprehensive amendments to the Freedom of Information Act which take effect on January 1, 2010. This new law requires that each public entity appoint a Freedom of Information Officer, whereby the officer will be required to be trained annually by the Attorney General’s Office, and will be responsible for the implementation of the new rules and regulations set forth by the State Legislature. Attached beginning on page 87 is an ordinance approving and adopting rules, regulations, and forms to be used in the implementation of the new law. The City Attorney will be present to detail some of the major changes in the Act and its impact on the municipality. Recommended Action: Waive first reading, and if desired by the City Council, grant final approval to an ordinance approving and adopting rules and regulations for the implementation of the FOIA. NEW BUSINESS 1. Information Regarding Proposed Change to On Street Parking Time 9:40 p.m. Limits in the Central Business District. (Information only, no Council action is required.) PRESENTED BY CATHERINE CZERNIAK DIRECTOR OF COMMUNITY DEVELOPMENT (847-810-3504)) In response to feedback from residents, business owners and shoppers from outside of Lake Forest, and based on a unanimous recommendation from the Central Business District Advocacy Group, staff is proposing that the 90 minute limitation for on street parking in the Central Business District be changed to 2 hours. In addition, the Central Business District Parking Study completed by the Plan Commission in 2006, recommended that the time limits for parking in the Central Business District be reconsidered and adjusted periodically in response to feedback and experience. This is a minor shift but it has been identified by many, including the Chamber of Commerce and the CBD Advocacy Group, as a fairly simple and quick way to make the core area more welcoming to customers. The duration of 2 hours attempts to balance the need for more time for customers with the realization that extending the time frame too long could encourage more employees to park in spaces intended for customers. This change does not require any Council action, but instead, the matter is being presented for information and input. Section 40-1-1302.1 of the City Code authorizes the City Manager to determine the duration of time allowed for continuous parking on streets. Pending any Council input to the contrary, the City Manager intends to direct that this change be implemented and that proper public notice be provided advising residents, customers and businesses of the change. In addition to the change proposed above, as part of the budget process, staff will present, for Council consideration, some options for reducing the cost of remote employee parking permits. December 7, 2009 Agenda Page 11 Currently, permits are required for remote employee parking lots. Information on the revenues received from those permits will be provided to the Council as well as a forecast of how those revenues might be reduced if some lots are offered at reduced rates to employees. Several businesses have approached the City about the possibility of providing reduced rates for employee parking to assist businesses and employees during this challenging economic time as well as to incent employees to park in remote areas rather than in spaces intended for customers. Recommended Action: Provide input to staff, no Council action is required. ADDITIONAL ITEMS FOR COUNCIL DISCUSSION ADJOURNMENT 10:00 p.m. Office of the City Manager December 3 2009 The City of Lake Forest is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities, are required to contact City Manager Robert R. Kiely, Jr., at (847) 234-2600 promptly to allow the City to make reasonable accommodations for those persons.