CITY COUNCIL 8-3-09 council agendaTHE CITY OF LAKE FOREST
CITY COUNCIL AGENDA
Monday, August 3, 2009
6:30 p.m. – Please Note Time Change.
City Hall Council Chambers
CALL TO ORDER AND ROLL CALL 6:30 p.m.
Honorable James J. Cowhey, Jr., Mayor
David D. Grumhaus, Jr., Alderman First Ward Thomas H. Morsch, Jr., Alderman Third Ward
Kent E. Novit, Alderman First Ward Greg C. Hanrahan, Alderman Third Ward
Stuart M. Widman, Alderman Second Ward John A. Looby III, Alderman Fourth Ward
Renard Goltra, Alderman Second Ward Robert T. Palmer, Alderman Fourth Ward
PLEDGE OF ALLEGIANCE
REPORTS OF CITY OFFICERS 6:30 p.m.
1. Comments by Mayor
A. New Appointments to the CROYA Board
Susan Beshilas, Ward 2
Christopher Waugh, as Chairman
(Frank Farwell will continue to serve as a member, just not as Chairman.)
2. Comments by City Manager 6:35 p.m.
A. Community Spotlight – Ragdale Foundation, presented by
Executive Director Susan Tillett
B. Continued Discussion from the July 20, 2009 Regular City Council
Meeting and Potential Action on the Award of Contract for
Consultant to Perform Fleet Study
3. Comments by Council Members 6:45 p.m.
4. Council Committee Reports
OPPORTUNITY FOR PUBLIC TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS
CONSENT AGENDA 6:50 p.m.
1. Approval of the Minutes from the July 20, 2009 Regular City Council Meeting
A copy of the minutes is attached beginning on page __.
August 3, 2009 Agenda Page 2
2. Approval of Authorized Invoices and Payrolls
During the month of July, the following amounts were distributed from the Cashier’s Account:
GENERAL FUND WATER TOTALS
INVOICES $393,289.20 $75,455.96 $468,745.16
PAYROLL $1,160,344.00 $119,830.56 $1,280,174.56
TOTALS
$1,553,633.20 $195,286.52 $1,748,919.72
The motion is for the approval of Authorized Invoices and Payrolls for July 2009.
3. Authorization of Treasurer’s Warrants to Meet Expenses of August, 2009
The motion is to authorize the Mayor and City Clerk to sign such warrants as may be
necessary to meet the August 2009 audited accounts.
4. Authorization to Purchase Rock Salt through the State of Illinois Joint Purchasing
Agreement for the 2009 – 2010 Winter
The State of Illinois requires government agencies desiring to participate in this year’s rock salt
bid to complete a Joint Purchasing Requisition. This informs the State of our anticipated needs
(3,000 tons) and that funding is available for this purchase. The City chose the 80% minimum
purchase requirement/120% maximum purchase option this year due to our current inventory
of approx. 1,100 tons of road salt. We have budgeted $300,000 for FY2010.
Once tabulations are made, the State accepts competitive bids from qualified vendors. The bid
for The City of Lake Forest was awarded to North American Salt, Co. Milwaukee, Wisconsin at
the price of $64.00 per ton.
For reference, below is the rock salt price per ton from the last few years.
Road salt pricing history:
Year Price per ton
2009 – 2010 $64.00
2008 – 2009 $128.10
2007 – 2008 $41.65
2006 – 2007 $41.68
2005 – 2006 $36.66
It is recommended that The City purchase rock salt through the State of Illinois Joint
Purchasing Agreement for the 2009 – 2010 season.
August 3, 2009 Agenda Page 3
5. Authorization to Purchase Electric Light Bulbs, Ballasts, and Bases for The City of Lake
Forest during 2009
In FY2009, the Streets Section completed the first of a five-year program to convert City
electric light bulbs from mercury vapor to metal halite. The conversion project was
implemented due to production of mercury vapor bulbs being discontinued by lighting
manufacturers, standardization of bulb inventories, and illumination levels coupled with
reducing annual electric rate costs.
The City received five proposals in response to the Request for Proposals. Summaries for the
total order for 2009 are listed below:
CENTURY ELECTRIC..................................$24,280.38
HP PRODUCTS............................................$25,101.59*
BROOK ELECTRIC......................................$25,837.05
VOSS LIGHTING .........................................$27,338.59
GOODMAN ELECTRIC................................$28,918.02
*HP Products did not bid on bases.
It is recommended that The City purchase electric light bulbs, ballasts, and bases from
Century Electric, for the cost of $24,280.38, which is below the FY2010 CIP Budget level
of $33,000. (Bid tabulation attached as page __)
Recommended Action: Approval of the Consent Agenda as presented.
NEW BUSINESS
1. Consideration of a Resolution Authorizing a Request from 6:55 p.m.
Christ Church to Allow Temporary Use of the Church Campus
by Lake Bluff School District
PRESENTED BY CATHERINE CZERNIAK
DIRECTOR OF COMMUNITY DEVELOPMENT (847-810-3504)
In an effort to assist the Lake Bluff School District, Christ Church has offered to allow use of
their campus by Lake Bluff School District while construction of the new Lake Bluff school is
being completed. Since Christ Church is permitted through a Special Use Permit, the Church
is requesting acceptance from the City of this temporary arrangement prior to moving forward.
As currently proposed, 220 students, from the 4th and 5th grades, will attend classes at Christ
Church beginning on September 8th and continuing for up to four weeks. The students will
relocate to the new school building upon its completion. Representatives of the School District
and Christ Church have been in discussions on the details of how the site will be used in an
effort to assure that any impact on the neighboring property owners will be kept to a minimum.
All of the students will be transported on five buses to Christ Church from East School. A bus
circulation plan is being prepared and will be available at the Council meeting along with other
details of the proposed temporary use.
August 3, 2009 Agenda Page 4
Given the temporary and one time nature of this use, an amendment to the Special Use Permit
is not appropriate. Instead, a Resolution has been prepared and is included in the Council
packet on page ___, acknowledging and establishing some parameters for the temporary use.
Recommendation: Approve a Resolution acknowledging the temporary use of Christ
Church campus by Lake Bluff School District 65 and establishing parameters under
which the use will occur.
ADDITIONAL ITEMS FOR COUNCIL DISCUSSION
ADJOURNMENT 7:15 p.m.
Office of the City Manager
July 30, 2009
The City of Lake Forest is subject to the requirements of the Americans with Disabilities Act of 1990.
Individuals with disabilities who plan to attend this meeting and who require certain accommodations
in order to allow them to observe and/or participate in this meeting, or who have questions regarding
the accessibility of the meeting or the facilities, are required to contact City Manager Robert R. Kiely,
Jr., at (847) 234-2600 promptly to allow the City to make reasonable accommodations for those
persons.