CITY COUNCIL 4-20-09 council agenda UPDATED 4.16.09THE CITY OF LAKE FOREST
CITY COUNCIL AGENDA
Monday, April 20, 2009 7:30 p.m.
City Hall Council Chambers
CALL TO ORDER AND ROLL CALL 7:30 p.m.
Honorable S. Michael Rummel, Mayor
David D. Grumhaus, Jr., Alderman First Ward Thomas H. Morsch, Jr., Alderman Third Ward
Kent E. Novit, Alderman First Ward Greg C. Hanrahan, Alderman Third Ward
Stuart M. Widman, Alderman Second Ward John A. Looby III, Alderman Fourth Ward
Renard Goltra, Alderman Second Ward Robert T. Palmer, Alderman Fourth Ward
PLEDGE OF ALLEGIANCE
REPORTS OF CITY OFFICERS 7:30 p.m.
1. Comments by Mayor
A. Appointments to City Boards and Commissions
Mayor Rummel will recommend appointments and reappointments to
Boards and Commissions. A list of appointments is as follows:
2009-2010 Board/Commission Appointment List
FIREMEN’S PENSION BOARD
NAME OF MEMBER APPOINT/REAPPOINT WARD
Graham Cook Appoint 1
POLICE PENSION BOARD
NAME OF MEMBER APPOINT/REAPPOINT WARD
John Kreig Appoint 2
BUILDING REVIEW BOARD
NAME OF MEMBER APPOINT/REAPPOINT WARD
Donald Schoenheider Appoint as Chairman 3
CEMETERY COMMISSION
NAME OF MEMBER APPOINT/REAPPOINT WARD
Colin Silvester Appoint 2
CONSTRUCTION CODES COMMISSION
NAME OF MEMBER APPOINT/REAPPOINT WARD
Glenn Heidbreder Appoint 3
April 20, 2009 Agenda Page 2
LIBRARY BOARD
NAME OF MEMBER APPOINT/REAPPOINT WARD
Janet Gibson Appoint 3
ZONING BOARD OF APPEALS
NAME OF MEMBER APPOINT/REAPPOINT WARD
Stewart Dixon Appoint 2
LEGAL COMMITTEE
NAME OF MEMBER APPOINT/REAPPOINT WARD
Ray Buschmann Appoint 4
Recommended Action: Approval of new appointments and reappointments to Boards and
Commissions as presented. Copies of the Volunteer Profile Sheets for new appointments
will be distributed separately.
B. Appointment of the CBD Advocacy Group 7:35 p.m.
The following appointments are being recommended to the newly created CBD
Advocacy Group: John Schreiber, Michael O'Hanlon, Mike Rummel (as past Mayor).
Recommended Action: Approve the appointments as presented.
C. City Manager Contract Approval
The City Council as a formality annually reviews the City Manager’s employment
contract as part of the budget process.
Recommended Action: Approval of the contract as presented.
2. Comments by City Manager 7:45 p.m.
1. Report on Alcohol Compliance Enforcement Awards
PRESENTED BY POLICE CHIEF JOE BUERGER (847-615-4242)
The month of April is Alcohol Awareness month. The Speak Up Prevention Coalition in
association with LEAD would like to present The Underage Drinking Prevention
Leadership Awards for Excellence in Compliance. The Lake Forest Police Department
conducts Alcohol Compliance Enforcement checks throughout the year. In 2008, two
license holders lead the city in refusing the sale of alcohol to minors. We would like to
thank Francesca’s and Lake Forest Wine and Cheese. It should be noted that Lake
Forest Wine and Cheese has a perfect record in this regard.
3. Comments by Council Members
4. Council Committee Reports 7:50 p.m.
A. Finance Committee Report
April 20, 2009 Agenda Page 3
1. Consideration Of An Ordinance Authorizing The Issuance Of $3,680,000
General Obligation Bonds, Series 2009, Of The City Of Lake Forest, Illinois
(Final Reading )
PRESENTED BY CHAIRMAN DAVID GRUMHAUS
This ordinance authorizes the issuance of $3,680,000 General Obligation
Bonds, Series 2009 of The City of Lake Forest, Illinois.
A draft ordinance is attached beginning on page 16 The bid opening is
April 20, 2009 at 10:30 A.M. The final ordinance will be provided at the April 20
meeting.
Recommended Action: Grant final reading to the ordinance authorizing the
issuance of $3,680,000 General Obligation Bonds, Series 2009, of The City
of Lake Forest, Illinois. (Staff Contact person: Kathy Reinertsen
847-615-4222).
2. Consideration of An Ordinance Making a Supplemental Appropriation for
the Fiscal Year Beginning May 1, 2008 And Ending April 30, 2009 (First
Reading, and if desired by the City Council Final Approval)
PRESENTED BY FINANCE DIRECTOR
KATHY REINERTSEN (847-615-4222)
As advised by the City Attorney, it is recommended to approve a supplemental
appropriation at the end of each fiscal year for any Fund that will exceed the
original appropriation.
The Park and Public Land Fund Townline Community Park capital expense was
moved to this fund after the bond proceeds were expended. This expense is
covered by a transfer from the General Fund, an OSLAD grant and a
contribution from the Friends of Parks and Recreation. A supplemental
appropriation of $1,100,000 is required.
The Emergency Telephone Fund capital expense is for the new CAD system.
This expense is covered by fund balance. A supplemental appropriation of
$320,000 is required.
The Affordable Housing Fund incurred contractual expenses. This fund did not
have a FY09 budget and the expense is covered by revenue. A supplemental
appropriation of $20,000 is required.
The Library Fund capital expense is for the new Children’s Library and security
system. The expense is covered by fund balance. A supplemental appropriation
of $1,000,000 is required.
The Special Recreation Fund capital expense is for Townline Community Park.
The expense is covered by fund balance. A supplemental appropriation of
$50,000 is required.
April 20, 2009 Agenda Page 4
The Capital Equipment Reserve Fund was closed out to the Capital Fund at the
beginning of FY09 instead of the end of FY08. A supplemental appropriation of
$1,275,000 is required.
The TIF Fund capital expense is for the fiber project. The expense is covered by
loan proceeds. A supplemental appropriation of $970,000 is required.
The 1992B TIF Bond Fund was closed out to the TIF Fund at the beginning of
FY09 instead of the end of FY08. A supplemental appropriation for $32,000 is
required.
The 1998B Bond Fund was closed out to the Capital Fund at the beginning of
FY09 instead of the end of FY08. A supplemental appropriation for $331,000 is
required.
The Paid Parking Fund was closed out to the General Fund at the beginning of
FY09 instead of the end of FY08. A supplemental appropriation of $1,015,000 is
required.
A copy of this ordinance is attached beginning on page 43.
Recommended Action: Waive first reading, and if desired by the City
Council, grant final approval to the Ordinance Making a Supplemental
Appropriation and corresponding adjustment to the Comprehensive Fiscal
Plan for the Fiscal Year Beginning May 1, 2008 and ending April 30, 2009.
3. Consideration of an Ordinance Approving a Fee Schedule for The City Of
Lake Forest (First Reading)
PRESENTED BY CHAIRMAN DAVID GRUMHAUS
All supporting material for this item is included in tonight’s Finance Committee
packet. It is recommended to increase the small (1.5 inch meter and smaller)
customer charge for water customers inside the City to $20/quarter from
$10/quarter and from $12.50/quarter to $25/quarter for water customers
outside of the City. This was the original recommendation from the 5 year
comprehensive water rate study report issued in 2007 by the firm Burns and
McDonnell.
Recommended Action: Grant first reading to the ordinance approving a
fee schedule for The City of Lake Forest. (Staff Contact person: Kathy
Reinertsen 615-4222)
April 20, 2009 Agenda Page 5
B. Public Works Committee Report 8:05 p.m.
1. Discussion of Proposed Emerald Ash Borer Management Program (For
Information Only)
PRESENTED BY SUPERINTENDENT OF PUBLIC WORKS
KEN LEONE (847-615-4300) AND CITY FORESTER
PETER GORDON (847-604-5891)
An Emerald Ash Borer (EAB) infestation was found in the parkway ash trees on
June terrace in Lake Forest. This was confirmed by the Illinois Department of
Agriculture on March 30, 2009. EAB is fatal to our native ash trees and can
strike ash trees of any size or age. Once infested, the trees must be removed
and chipped.
Staff will distribute and present recommendations to the Public Works
Committee and City Council at the April 20 meetings. Staff will ask City Council
to provide direction on how The City should react to this serious pest.
2. Request for City Council to Waive the Bidding Process to 8:20 p.m.
Purchase Replacement Water Plant Filters
PRESENTED BY SUPERINTENDNET OF PUBLIC WORKS
MICHAEL THOMAS (615-4265)
Background
In April, 2004 The City of Lake Forest placed into service its new Ultra-Filtration
Membrane Water Plant. Due to a manufacturing defect all 192 modules were replaced
in the summer, 2006. The modules have a one year manufacturer warranty and are
estimated to have a life expectancy of seven to ten years. However, the City along with
other membrane plants using the colder Lake Michigan water (Kenosha, Appleton) is
suspecting that the average life expectancy may be reduced to a five to seven year
period.
Every eight hours one of the eight skids performs an air integrity test on its 24 modules
to determine if there are any broken fibers. Each module contains 35,000 fibers and
the manufacturer recommends the module be replaced when 300 fibers have been
repaired.
Over the past several months, water plant staff continue to repair and account for the
broken fibers on each module. Eight modules have reached the point where they need
to be replaced. Dollars have been budgeted in the F.Y. 2010 Capital Improvement Plan
for this purchase. The modules are built in Toulouse, France and take approximately
six months to produce and ship to Lake Forest. Since no other membrane module will
work with the City’s system, staff is requesting that the bidding process be waived and
an order be placed to purchase eight AquaSource units.
Recommended Action: Staff requests that City Council waive the bidding
process and award the purchase of eight replacement membrane modules
to Infilco Degremont in the amount of $125,412. This is $88 under the
budgeted amount of $125,500.
April 20, 2009 Agenda Page 6
OPPORTUNITY FOR PUBLIC TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS
CONSENT AGENDA 8:30 p.m.
1. Approval of the Minutes from the April 6, 2009 City Council Meetings
A copy of the minutes is attached beginning on page 49.
2. Award of Contracts for the Rt.60/Field Ct./Conway Farms Dr. Intersection Improvement
Project
On April 9, 2009 bids were received and opened on the Rt.60/Field Ct./Conway Farms Dr.
Intersection Improvement Project. The project involves replacing the existing temporary traffic
signals with permanent traffic signals along with adding right turn lanes on Rt.60 onto Field Ct.
and Conway Farms Drive as well as lengthening the existing left turn bays on Rt.60 in order to
provide more stacking for vehicles. The bids received are summarized as follows:
Bidder Bid Amount
1. Alliance Contractors $649,757.31
2. B & G Services $675,576.75
3. Meridian $745,593.05
4. ALamp Contractors $752,863.00
5. Landmark $825,822.19
6. W.E. O’Neil $874,875.48
Engineer's Estimate $930,398.95
The low bidder, Alliance Contractors, has considerable experience working in Lake Forest.
They were the contractor who installed the permanent traffic signals at the intersection
immediately east at Rt.60 and Academy Road. Their low bid of $649,757.31 is $280,641.64
lower than the Engineer’s Estimate of $930,398.95. City staff believes this bid to be fair and
recommends that it be accepted. If awarded, the project would commence in May and
completed in October. This project is being managed by The City of Lake Forest and funded
by CF Land Corporation, Lake Forest Estates, L.L.C. and Conway Farms. As noted in the
Agreement between the developers and The City of Lake Forest sufficient funds are being held
by the City to cover all costs associated with this project.
As part of this project construction oversight will be provided by T.Y. Lin International for the
amount of $112,458.54. T.Y. Lin was the engineering firm responsible for the design of the
improvement project.
The recommended action is to:
1. Award a contract for the Rt.60/Field Ct./Conway Farms Dr. Intersection
Improvement Project to Alliance Contractors in the amount of $649,757.31 to
include authorization to expend, if necessary, an additional amount not to exceed
5% of the contract award for unforeseen change orders that may occur during the
administration of this project.
2. Award a contract to T.Y. Lin International in the amount of $112,458.54 to provide
construction oversight on the Rt.60/Field Ct./Conway Farms Dr. Intersection
Improvement Project.
April 20, 2009 Agenda Page 7
3. Award of Contract for Dalitsch Pond Restoration – Planting Phase Project
Bids for the Dalitsch Pond Restoration – Planting Phase Project were received and opened on
April 10, 2009. The project entails converting the existing Dalitsch pond into an emergent
wetland complex in order to improve the water quality as it leaves the site into the Middlefork
Savannah. The project consists of two growing seasons, phases, of preparing the seed bed
and placing the seed and other materials in the seedbed. This work is scheduled to be
undertaken during this year’s spring and fall planting seasons.
The following is a summary of the bids received:
BIDDER BID AMOUNT
1. Midwest Ecological Services, Inc. $85,060.00
2. JF New $92,537.00
3. V3 Construction $97,859.00
4. Applied Ecological Services, Inc. $111,969.55
5. Copenhaver Constr $149,850.00
6. Tallgrass Restoration, LLC $197,260.25
7. McGinty Brothers $242,398.90
Engineer’s Estimate $90,200.00
The low bidder, Midwest Ecological Services, Inc. (Midwest) has no experience working in
Lake Forest. Midwest has been in the natural lands restoration business since 1993 and has
completed similar projects for private, corporate and municipal agencies. Recently, Midwest
worked with Westmont Park District and Naperville Park District for shoreline stabilization and
prairie/ wetland installation and maintenance projects. City staff checked the references on
projects of similar size and scope and found their performance satisfactory.
If awarded, the Phase 1 of the project is scheduled to commence in early May. Phase 2 will be
initiated during the second growing season with substantial completion date of November 15,
2010. The project is funded thru the Lake County Stormwater Management Commission
Wetland Restoration Fund Grant and the Lake Forest Open Lands contribution.
The Recommended Action is to award a contract for the Dalitsch Pond Restoration –
Planting Phase Project to Midwest Ecological Services, Inc. in the amount of $85,060 to
include authorization to expend, if necessary, an additional amount not to exceed 10%
of the contract award for unforeseen change orders that may occur during the
administration of this project.
4. Authorization To Award Of Contract For Restoration Of Everett Park Tennis Courts
On March 27, 2009, the Parks & Recreation Department performed a bid opening for the
restoration of tennis courts at Everett Park and Waveland Park. The five Everett Park tennis
courts, located in Ward 4, are utilized for tennis programs, leagues, and summer camps.
April 20, 2009 Agenda Page 8
School District 67 and the Recreation Department also use them year round as a hardscape for
physical play. These courts deteriorated significantly during the winter of 2007 – 2008 and
required a significant crack-sealing in May 2008 in order to make these courts playable that
summer. The crack-sealing was a temporary fix and they have started to reopen. The asphalt
has been repaired many times, fence posts and fence is embedded in the asphalt and the
fencing is significantly rusted and bent making a complete reconstruction necessary. New
technology and improved drainage will greatly improve the longevity of these courts. Funds for
tennis repairs are budgeted in the FY2010 Park and Public Land Fund in the amount of
$156,000. The low bidder for the Everett Park tennis repairs was Evans & Sons Blacktop, Inc.
in the amount of $111,200.
Waveland tennis courts are also facing significant court surface and fencing concerns. As a
result, staff included an alternate in the tennis bid that incorporated replacement at both sites.
Pricing, however, for Alternate #1 exceeds budgeted funds. As a result, staff recommends
rejecting the alternate bid and conducting a crack sealant on the four Waveland courts this
summer similar to what is planned for South Park. This would also keep these courts available
for lessons, league and public play this summer. The cost for the crack sealant is minimal and
would be paid out of operational funds. Waveland tennis court capital repairs will be addressed
with City Council later this year as part of the comprehensive funding discussion for the Park
and Public Land Fund.
Evans and Sons was the low bidder on the West Park Tennis Court Project that occurred last
fall. The City was satisfied with their work on that project. Eight companies bid on the work as
follows:
COMPANY EVERETT ONLY
BID AMOUNT
ALT #1
EVERETT &
WAVELAND
Evans & Sons $111,200 $204,300
Superior Paving Co. $145,000 $258,500
Chicagoland Paving Co. $149,900 $267,800
MC Sports Inc. $156,466 $269,206
Meridian Const. $159,552 $287,741
AccuPaving $166,000 $299,000
Olson Bros $199,300 $372,045
PavTech Bid $269,340 $483,000
The recommended action is to award of contract to Evans & Sons Blacktop, Inc. in the
amount of $111,200 for the replacement of the Everett Park Tennis Courts to be paid
from the FY2010 Park and Public Land Fund.
5. Contract Award Recommendation for Annual Program Bussing Services
The City of Lake Forest currently has two departments, Parks & Recreation and CROYA that
utilize various bus companies for program transportation. Under the City’s financial policies
and in an attempt to lower operational costs for these various city departments the bus
transportation needs were put through the formal bid process in March for a two year bussing
contract.
April 20, 2009 Agenda Page 9
The City of Lake Forest’s bussing needs include the need for school buses throughout the year
by the Parks & Recreation Department for their summer camps and by CROYA for their
monthly trips and retreats. The summer camps provide daily transportation to all Lake Forest
residents enrolled in Superstars Day Camp or McCormick Day Camp as well as a daily
afternoon swim shuttles and field trip bussing. CROYA has used school busses for monthly
field trips and retreats throughout the year for middle school and high school students as part
of their programming.
Public notice to solicit bids was provided on March 5th with a bid opening date of March 20th.
The chosen timetable was driven by the summer camp schedule to prepare the routes for the
upcoming camp programs and distribute them to our participants.
Funding for camp bussing is a Parks & Recreation Department program expense and is
budgeted in the programs annual operating budgets. This cost of bussing is covered by
program fees. Funding for CROYA also comes out of their annual operating budgets. In
addition to the newspaper legal notice, bid packets were delivered to the two school bus
companies in the area that have provided services in the past. However, staff only received
two (2) bids for the annual program bus service. Bid results were as follows.
2009-2010 2010-1011
P & R Camp Bussing Olson Transportation $ 50,475.00 $ 41,189.15
First Student $ 61,485.79 $ 50,429.21
CROYA Trip Bussing Olson Transportation $ 6,300.00 $ 6,444.00
First Student $ 7,961.50 $ 8,160.55
These two bid proposals and references were reviewed by staff. The Olson Transportation
summer camp bid is below the Parks & Recreation FY2010 budgeted amount of $56,206 with
the First Student bid coming in above the budgeted amount. The CROYA bids are split with
one above and one below the FY2010 $6,500 program estimate.
The recommended action is to award of the summer camp bussing to the lowest bidder,
Olson Transportation in the amount of $50,475.00 for 2009-2010 and in the amount of
$41,189.15 for 2010-2011 to be paid from the programs operating budgets. Further staff
recommends award of the CROYA trip bussing to the lowest bidder, Olson
Transportation in the amount of $6,300.00 for 2009-2010 and in the amount of $6,444.00
for 2010-2011 also to be paid out of CROYA’s operating budgets.
6. Proclamation Of April 24, 2009 As Arbor Day By Mayor S. Michael Rummel
Lake Forest, with its environment of natural areas, is particularly dedicated to the observance
of Arbor Day. The concern for preservation of natural flora of Lake Forest is evident in the
ordinances enacted by the City Council. Citizen groups and local institutions have actively
supported preservation efforts and the renewal of natural areas through tree planting and
landscape projects. The City has been named Tree City USA by the National Arbor Day
Foundation for twenty-seven consecutive years. The Mayor will proclaim Friday, April 24,
2009, as Arbor Day and will encourage all citizens to join in the celebration ceremonies, which
will be held at 9:00 a.m. at Elawa Farms 1401 Middlefork Drive. Four (4) Burr Oak trees will be
planted. A copy of the proclamation is attached beginning on page 58.
April 20, 2009 Agenda Page 10
7. Approval Of A Resolution Reallocating 2009 Volume Cap To The Village Of Buffalo
Grove, Illinois
This is the fourth year under home rule status that the City has been allocated volume cap.
This equates to $90.00 per resident of the City, or $1,901,430 for the issuance of tax exempt
private activity bonds. The City may, prior to May 1, 2009, reallocate to other home rule units of
government its volume cap.
The City has not used any of the 2009 volume cap. The Lake County Partnership for
Economic Development, Inc. has offered Lake County home rule communities the opportunity
to participate in a program to combine their respective volume cap allocations and create a
Private Activity Bond Clearinghouse Pool to facilitate the issuance of tax-exempt private activity
bonds to finance industrial, manufacturing, and commercial projects in Lake County, Illinois, for
economic development purposes.
The Village of Buffalo Grove agreed to host the Pool, to reserve its own volume cap, and
accept volume cap reallocated to Buffalo Grove by other home rule units of government.
Buffalo Grove has requested, as this was approved by the City Council for the second time last
year, that the City reallocate $1,901,430 of its 2009 volume cap to Buffalo Grove to be used for
the issuance of tax-exempt private activity bonds placed through the Pool to finance eligible
projects.
The recommended action is for the approval of the resolution reallocating 2009 volume
cap to the Village of Buffalo Grove, Illinois. A copy is attached beginning on page 59.
8. Approving The City of Highwood as a New SWALCO Member (First Reading and Final
Approval)
At the Board of Directors meeting on March 26, 2009, the Board recommended that its
individual members approve an ordinance consenting to The City of Highwood becoming a
Solid Waste Agency of Lake County (SWALCO) member. In accordance with SWALCO’s
Intergovernmental Agreement, a majority of the Members must adopt an ordinance consenting
to The City of Highwood becoming a member of SWALCO. Attached on page 63 is the
ordinance for City Council approval.
The recommended action is to waive first reading, and if desired by the City Council,
grant final approval to the ordinance approving the City of Highwood as a New SWALCO
member.
Recommended Actions: (1) Waive first reading of the ordinance listed under Item #8,
Approving the City of Highwood as a New SWALCO Member; and (2) Approval of the
Consent Agenda as presented.
April 20, 2009 Agenda Page 11
ORDINANCES
1. Consideration of an Ordinance Amending the City Code to Allow 8:40 p.m.
for the Collection of Non-resident Fees for Beach Access beginning
with the 2009 Season and the Increase of Parking Fee Violations for
Parking East of Sheridan Road (First Reading)
PRESENTED BY DIRECTOR OF RECREATION
MARY VAN ARSDALE (847-615-4332)
At the April 6, 2009 meeting, the City Council directed staff to draft an ordinance with
recommendations as explained below.
Parking is currently not allowed on the streets east of Sheridan Road and only residents with
the appropriate vehicle sticker are allowed to park in the Forest Park Beach parking lots. The
current parking violation fee of $75 has been viewed as too low to deter the large volume of
illegal parking. Staff recommends an increase in the violation fee to $125 as discussed at the
last Council meeting. Attached beginning on page 65 is a draft ordinance that would amend
Chapter 40 of the City Code allowing for this increase.
Also, due to the large volume of non-resident users and the associated costs of adequately
maintaining the beach facility due to their additional impact, a non-resident fee of $10 per
person, similar to what other local beaches are charging, is being recommended. Also
included is the draft ordinance is the addition of Section 27-53 in Chapter 27 to allow for the
collection of such a fee.
Recommended Action: Grant first reading approval to an ordinance amending the City
Code to add Section 27-53 for the collection of non-resident fees for beach access
beginning with the 2009 season; and to allow for the increase in fees for parking
violations east of Sheridan Road.
2. Consideration of an Amendment to Chapter 30 of the City Code relating 8:50 p.m.
to the Firemen’s Pension Board (First Reading and Final Approval)
PRESENTED BY CITY ATTORNEY VICTOR FILIPPINI
This agenda item, which relates to the Code provisions for the Firemen’s Pension Board, is
part of an overall effort to update the Code provisions relating to the various City Boards and
Commissions and to establish a generally consistent format for those provisions.
The Chairmen of the Firemen’s Pension Board as well as their legal counsel has reviewed the
proposed Code language amendments before the Council for consideration is reflected in an
ordinance which is attached beginning on page 67. The amendments clarify and update the
Code as it relates to the Board, and update our Code to mirror current State Statutes, and
accurately reflect how the Board operates and how it handles the various matters that come
before it.
Recommended Action: Waive first reading, and if desired by the City Council, grant
final approval of an ordinance amending Chapter 30, relating to the composition, role
and responsibilities of the Firemen’s Pension Board.
April 20, 2009 Agenda Page 12
3. Consideration of an Amendment to Chapter 46, Zoning, Sections 19 8:55 p.m.
thru 21, Relating to the Composition, Role and Responsibilities of the
Zoning Board of Appeals. (First Reading, and if desired by the City Council, Final
Approval)
PRESENTED BY CATHERINE CZERNIAK
DIRECTOR OF COMMUNITY DEVELOPMENT (847-615-4299)
This agenda item, which relates to the Code provisions for the Zoning Board of Appeals, as
well as the next two agenda items relating to the Building Review Board and the Historic
Preservation, are part of an overall effort to update the Code provisions relating to the various
City Boards and Commissions and to establish a generally consistent format for those
provisions.
Consistent with the process for amendments to the Zoning Chapter of the City Code, the Plan
Commission held a public hearing to consider the amendments to Sections 19 thru 21. The
Zoning Board of Appeals also held a public hearing to consider these amendments. The Code
language before the Council for consideration is reflected in an ordinance which is included in
the Council packet beginning on page 69. The amendments, as unanimously recommended
by both the Plan Commission and the Zoning Board of Appeals, clarify and update the Code as
it relates to the Zoning Board of Appeals and accurately reflect how the Board operates and
how it handles the various matters that come before it.
For the Council’s information in addition to the ordinance, a copy of the Code language
showing the text deleted as well as the text added is included in the Council packet.
Recommended Action: Waive first reading and grant final approval of an ordinance
amending Chapter 46, Zoning, Sections 19 thru 21, relating to the composition, role and
responsibilities of the Zoning Board of Appeals.
4. Consideration of an Amendment to Chapter 9, Building Code, Section 86, 9:05 p.m.
Relating to the Composition, Role and Responsibilities of the Building
Review Board. (First Reading, and if Desired by the City Council,
Final Approval)
PRESENTED BY CATHERINE CZERNIAK
DIRECTOR OF COMMUNITY DEVELOPMENT (847-615-4299)
At the January 7, 2009 meeting the Building Review Board held a public hearing and
considered amendments to Code provisions relating to the Board’s composition, role and
responsibilities. The amendments, as unanimously endorsed by the Building Review Board,
clarify and update the Code as it relates to the Board and accurately reflect how the Board
operates and how it handles the various matters that come before it.
The Code language before the Council for consideration is reflected in an ordinance which is
included in the Council packet beginning on page 86. For the Council’s information, in addition
to the ordinance, a copy of the Code language showing the text deleted as well as the text
added is included in the Council packet.
Recommended Action: Waive first reading and grant final approval of an ordinance
amending Chapter 9, Building Code, Section 86, relating to the composition, role and
responsibilities of the Building Review Board.
April 20, 2009 Agenda Page 13
5. Consideration of Adoption of a Revised Chapter 51, Historic 9:15 p.m.
Preservation (First Reading)
PRESENTED BY DIRECTOR OF COMMUNITY DEVELOPMENT,
CATHERINE CZERNIAK (847-615-4299)
The amendments proposed to Chapter 51, Historic Preservation, are more extensive than
those relating to other Boards and Commissions. Specifically, the changes to this Chapter are
intended to do the following:
Update and format the Chapter consistent with the amendments relating to other
City Boards and Commissions.
Re-order the sections in the Chapter to better reflect how the various provisions
relate to each other.
Establish a process for considering requests for historic designation of interior
spaces consistent with the recent litigation settlement agreement.
Clarify and re-work the appeal procedures.
The Historic Preservation Commission conducted an initial review of proposed Code
amendments last fall and provided preliminary direction to staff at that time. On April 13, 2009,
the Commission held a work session to review the additional changes proposed by the City
Attorney. At the work session, the Commission provided direction to staff on some further
refinements to the Code provisions. The Commission is scheduled to hold a public hearing,
continue its deliberations and take action on the proposed amendments at the April 22, 2009
meeting. After Commission action, a report and recommendation from the Commission will be
forwarded to the City Council for final action.
These amendments are being brought forward to the City Council at this stage in recognition of
the fact that Mayor Rummel has played a key role in the discussions regarding providing an
opportunity for designation of interior spaces and clarifying the appeal procedures. Although
final Council final action is not requested at this time, this initial presentation of the
amendments will allow the Council to understand and provide preliminary input on the changes
being considered.
As a technical matter, given the extensive nature of the changes and to simplify the Code
update process, the action proposed is adoption of a revised Chapter 51 to replace, in its
entirety, the existing Chapter. The ordinance is included in the Council packet beginning on
page 93. For the Council’s information, in addition to the ordinance, a copy of the Code
language showing the text deleted, the text added and the text moved is included in the
Council packet.
Recommended Action: Grant first reading of an ordinance adopting a revised Chapter
51, Historic Preservation, of the City of Lake Forest Code.
April 20, 2009 Agenda Page 14
6. Consideration of a Report and Recommendation from the Plan 9:30 p.m.
Commission in Support of a Special Use Permit to Allow a Real Estate
Office, Coldwell Banker, to Occupy Existing First Floor Space at
225 E. Deerpath. (Waive first reading and if desired, grant final approval.)
PRESENTED BY DIRECTOR OF COMMUNITY DEVELOPMENT
CATHERINE CZERNIAK (847-615-4299)
On April 16, 2009 the Plan Commission held a public hearing to consider a request for a
Special Use Permit to allow a real estate office to locate in existing space in the B-3 zoning
district. Real Estate offices, banks and various other non-retail uses are permitted only through
Special Use Permits in the City’s business districts.
At the public hearing, the Plan Commission heard a presentation from the petitioner, Coldwell
Banker, who proposes to relocate from the north side of Deerpath, east of Bank Lane, to 225
E. Deerpath, a block and a half to the west, on the south side of the street. The approximately
6,000 square foot space was most recently occupied by Bank of America and prior to that,
LaSalle Bank. The banks occupied this space under a Special Use Permit. Prior to LaSalle
Bank, this space was occupied by a retail use.
After deliberation, the Plan Commission voted to recommend approval of the request for a
Special Use Permit subject to conditions of approval which are detailed in the ordinance
included in the Council packet beginning on page 132. The findings in support of the
Commission’s recommendation are attached as an exhibit to the ordinance.
Recommended Action: Waive first reading and grant final approval to an ordinance
granting a Special Use Permit authorizing Coldwell Banker real estate office to occupy
first floor space at 225 E. Deerpath.
NEW BUSINESS 9:40 p.m.
1. Award of Bid for Police Department Uniforms
PRESENTED BY POLICE CHIEF JOE BUERGER (847-615-4242)
The Lake Forest Police Department went to bid on January 8, 2009 for Uniforms for Police
Officers, Police Supervisors, Police Civilians in Communications, Records and Community
Service Officer Positions. The bid notice was posted in the Lake Forester on January 8th, 2009
and on the City Website. Bid openings were made on February 11th, 2009. Four bids were
received:
Kale Uniforms, 4813 N. Milwaukee Chicago, IL. 60630
Uniformity Incorporated, 3177 MacArthur Blvd. Northbrook, IL 60062-1903
J.G. Uniforms, 5949 W. Irving Park Road, Chicago, IL 60634
VCG Uniform 5050 W. Irving Park Road, Chicago, IL 60641
Vendor J. G. Uniforms Kale Uniformity VCG Uniforms
Uniform Items 1501.81 1308.40 1236.00 1295.15
Leather Items 770.79 639.95 721.00 742.25
Total 2272.60 1948.35 1957.00 2037.40
April 20, 2009 Agenda Page 15
Recommended Action: Award the bid to Kale Uniforms in the amount of $1,948.35 to
provide Police Uniforms for the Lake Forest Police Department for fiscal years 2010,
2011, and 2012, May 1, 2009 to April 30, 2012.
ADDITIONAL ITEMS FOR COUNCIL DISCUSSION
ADJOURNMENT 9:45 p.m.
Office of the City Manager
April 17, 2009
The City of Lake Forest is subject to the requirements of the Americans with Disabilities Act of 1990.
Individuals with disabilities who plan to attend this meeting and who require certain accommodations
in order to allow them to observe and/or participate in this meeting, or who have questions regarding
the accessibility of the meeting or the facilities, are required to contact City Manager Robert R. Kiely,
Jr., at (847) 234-2600 promptly to allow the City to make reasonable accommodations for those
persons.