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CITY COUNCIL 2-17-09 council agendaTHE CITY OF LAKE FOREST COUNCIL AGENDA Tuesday, February 17, 2009 7:30 p.m. City Hall Council Chambers CALL TO ORDER AND ROLL CALL 7:30 p.m. Honorable S. Michael Rummel, Mayor David D. Grumhaus, Jr., Alderman First Ward Thomas H. Morsch, Jr., Alderman Third Ward Kent E. Novit, Alderman First Ward Greg C. Hanrahan, Alderman Third Ward Stuart M. Widman, Alderman Second Ward John A. Looby III, Alderman Fourth Ward Renard Goltra, Alderman Second Ward Robert T. Palmer, Alderman Fourth Ward PLEDGE OF ALLEGIANCE REPORTS OF CITY OFFICERS 7:30 p.m. 1. Comments by Mayor A. Presentation of a Check from the Elawa Farm Foundation, presented by President Ashley Maentz B. Discussion on the Lake County Referendum Question for the Extension of Route 53 2. Comments by Acting City Manager 7:45 p.m. 3. Comments by Council Members A. Report on Deerpath Golf Carts-Continued Discussion and Consideration from the February 2, 2009 Council Meeting PRESENTED BY FINANCE COMMITTEE CHAIRMAN ALD. GRUMHAUS At the February 2, 2009 City Council meeting staff was directed to gather additional information regarding replacement of the golf carts at Deerpath Golf Course. Staff has met with the potential E-Z Go vendor and Director Reinertsen and gathered the facts requested. Each option introduces different expense variables so staff created a chart for each option that detailed the financial outlay over a six year investment plan. Staff also reviewed Deerpath repair invoices and current price list for parts to accurately estimate potential maintenance expense. The replacement options included: 1. Replacement via outright full fleet purchase in 2009 2. Staggered fleet replacement with a 2-year or 3-year cycle 3. Lease to Own Staff presented the full detailed research to the Finance Chair. Alderman Grumhaus will report on the specifics from the detailed options. However, a summary of the findings is below. February 17, 2009 Agenda Page 2 Summary: The options researched were based upon replacement of a total of 46 golf carts, trade- in value of the current cart fleet, expected life span of 6 years, our history of maintenance needs for carts and financing aspects for the different structures. Staff also researched whether we should increase the fleet total from 46 purchased carts to 53 rather than lease the additional 7 carts during our peak months. Taking all of these factors into consideration over a 6-year investment window the results are as follows: Option Cart Purchase Amount 6-Year Total Investment Outright Full Purchase $128,000 $150,500 2-Year Staggered Replacement $131,840 $168,740 3-Year Staggered Replacement $135,652 $186,752 Lease to Own $153,258 $159,258 7 Additional Carts for 6 yrs Lease: $20,160 Purchase: $27,178 Recommended Action: Staff requests City Council approval for the outright purchase of 46 carts from E-Z Go for a total purchase price of $128,000 to be funded from the Deerpath Golf Course fund balance. This purchase will result in the most cost effective investment. This will also give us the flexibility to change to a staggered four-year replacement program or lease program should the economic climate for golf necessitate a different financial approach in the future. 4. Council Committee Reports OPPORTUNITY FOR PUBLIC TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS CONSENT AGENDA 7:55 p.m. 1. Approval of the February 2, 2009 Minutes of the Regular City Council Meetings A copy is attached beginning on page 5. Recommended Action: Approval of the Consent Agenda as presented. OLD BUSINESS 1. Consideration of Acceptance of the Final Report of the Central 7:55 p.m. Business District Task Force PRESENTED BY DIRECTOR OF COMMUNITY DEVELOPMENT CATHERINE CZERNIAK (847-615-4299) At the Committee of the Whole meeting, on February 2, 2009, Chairman Georgi and the members of the Central Business District Task Force presented the final report of the Task Force to the City Council. The report provides an overview of the work of the Task Force and offers the following vision for the Central Business District. February 17, 2009 Agenda Page 3 Market Square is the “jewel” of the City of Lake Forest’s Central Business District and the uniqueness and vitality of this core area will continue to be what sets Lake Forest apart from other places in the future. Market Square will be preserved, supported and enhanced through ongoing efforts to: 1) Consolidate specialty retail and restaurant uses in and immediately around Market Square. 2) Provide opportunities for intensification of the area immediately adjacent to Market Square. 3) Allow for increased residential and office opportunities. Each of these efforts will put more people on the street to shop, eat, gather and celebrate, distinguishing the Lake Forest Central Business District from all other shopping experiences. The Final Report of the Task Force recommends a series of Action Steps that are intended to “strengthen what exists by supporting appropriate change”. A copy of the full report was previously distributed to the Council and is available on the City’s website. At the direction of the City Council, staff is prepared to plan for implementation of the action steps and report back to the City Council. Recommended Action: Approve a motion accepting the final report of the Central Business District Task Force and direct staff to proceed with planning for implementation of the Action Steps. 2. Preliminary Presentation of the Scope of Work for a Proposed 8:05 p.m. Housing Study PRESENTED BY DIRECTOR OF COMMUNITY DEVELOPMENT CATHY CZERNIAK (847-615-4299) In response to recent community discussions and in response to particular challenges the community is facing, the concept of conducting a housing study has been suggested. In general, such a study would be intended to evaluate the City’s current housing stock, identify any gaps or over abundance of particular housing types within the City and make recommendations on how the community might best match future development with projected demographics. In order to frame the specific issues that might be studied by such a study, staff has had preliminary conversations with various consultants and some community members. At the Council meeting, staff will provide a brief overview of the proposed scope of work and seek Council input. If the Council directs staff to proceed with seeking proposals for a Housing Study, and after those proposals are received and reviewed by staff, this matter will be brought back to the Council for award of a contract for a housing study. Recommended Action: Provide direction to staff with respect to the proposed scope of work and direct staff to seek proposals for a housing study from qualified consultants. ADDITIONAL ITEMS FOR COUNCIL DISCUSSION February 17, 2009 Agenda Page 4 ADJOURNMENT 8:30 p.m. Office of the City Manager February 12, 2009 The City of Lake Forest is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities, are required to contact City Manager Robert R. Kiely, Jr., at (847) 234-2600 promptly to allow the City to make reasonable accommodations for those persons.