CITY COUNCIL 3-17-08 council agenda-amendedTHE CITY OF LAKE FOREST
COUNCIL AGENDA
Monday, March 17, 2008 7:30 p.m.
City Council Chambers
CALL TO ORDER AND ROLL CALL 7:30 p.m.
Honorable S. Michael Rummel, Mayor
Tom E. Swarthout, Alderman First Ward Thomas H. Morsch, Jr., Alderman Third Ward
David D. Grumhaus, Jr., Alderman First Ward Greg C. Hanrahan, Alderman Third Ward
Stuart M. Widman, Alderman Second Ward John A. Looby III, Alderman Fourth Ward
Robert C. Elliott, Alderman Second Ward Deborah T. Haddad, Alderman Fourth Ward
PLEDGE OF ALLEGIANCE
REPORTS OF CITY OFFICERS 7:30 p.m.
1. Comments by Mayor
2. Comments by City Manager 7:35 p.m.
3. Comments by Council Members 7:40 p.m.
4. Council Committee Reports 7:45 p.m.
A. Finance Committee Report
PRESENTED BY FINANCE COMMITTEE CHAIRMAN
ALDERMAN DAVID GRUMHAUS
1. Consideration of an Ordinance Restating and Reaffirming Ordinance No. #2004-47 (First Reading, and if desired by the City Council, Final Approval)
In April 2004 the City's Ad Hoc Committee on City Finance issued a report that laid the groundwork not only for the City's pursuit of home rule but also for the City Council's adoption
of Ordinance No. 2004-47. After reviewing this ordinance recently with the City Attorney, City Manager, the Mayor and the City’s bond counsel, it has been determined that the reading
of Ordinance No. 2004-47 is inconsistent with the Ad Hoc Committee's recommendation and with the intention of the Council when it adopted Ordinance No. 2004-47. When the City Council
adopted the ordinance in August 2004, it did so based expressly on the recommendations of the Ad Hoc Committee. The Ad Hoc Committee, in turn, had recommended, among other things,
that:
-- That the City pursue voter approval of home rule status;
-- The City should replace existing general obligation debt as it expires because the City can thereby increase funds for capital projects while keeping taxes flat; and
-- Home Rule status should not be used to raise property taxes.
In sum, the City Council's commitment in 2004 was to maintain taxes for operations consistent with the "tax cap" limitations, but to utilize the "revenue flexibility" that "Home Rule
offers" by issuing debt in a manner that preserves level debt service.
After further review, it is recommended that the City Council re-affirm the commitment that the Council made in 2004 regarding both conformity with the "tax cap" for operational tax
levies and the use of bonds to finance capital projects without increasing the City's debt service levy. The attached draft ordinance beginning on page 6 (which has been reviewed by
staff, the City Attorney, and the City's bond counsel) will reiterate the City's prior commitment and articulate expressly the City's policy regarding the use of debt financing.
Recommended Action: Waive first reading, and if desired by the City Council, grant final approval to an ordinance restating and reaffirming Ordinance No. #2004-47.
2. Consideration of an Ordinance Authorizing the Issuance of $9,750,000 General Obligation Bonds, Series 2008, of The City of Lake Forest, Illinois (First Reading )
This ordinance authorizes the issuance of $9,750,000 General Obligation Bonds, Series 2008 of The City of Lake Forest, Illinois. A draft ordinance is attached beginning on page 9. The
bid opening is April 7, 2008 at 11:00 a.m. The final ordinance will be provided at the April 7 meeting.
Recommended Action: Grant first reading to the ordinance authorizing the issuance of $9,750,000 General Obligation Bonds, Series 2008, of The City of Lake Forest, Illinois. (Staff Contact
person: Kathy Reinertsen 615-4222)
OPPORTUNITY FOR PUBLIC TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS
CONSENT AGENDA 8:00 p.m.
1. Approval of the Minutes of the March 3, 2008 Regular Council Meetings
A copy of the minutes are attached beginning on page 35.
Recommended Action: Approval of the Consent Agenda as presented.
ORDINANCES
1. Consideration of an Ordinance Amending Chapter 4 “Alcoholic 8:05 p.m.
Beverages,” of the City Code to Allow an Additional Class F-6 Liquor
License (First Reading, and if desired by the City Council, Final Approval)
PRESENTED BY DEPUTY CITY CLERK BETH MARQUEZ (847-615-4269)
The Citadel Theatre Company is a 501 c 3 non-profit theater company that performs at Gorton Community Center throughout the year, with most performances averaging 50 attendees per performance.
The Citadel has requested the authority to purchase a Class F-6 annual liquor license that would allow them to serve beer and wine at up to 12 performances per year at a rate of $500.
Currently, they have to purchase a one-day special event liquor license at $150 per day. If Council approval is granted, the Citadel would also be subject to providing the required
liquor liability insurance, and providing the Clerk’s office with a list of performance dates for the year. A copy of the draft ordinance is attached beginning on page 38.
The Lake Forest/Lake Bluff Senior Center and Centerstage of Lake Forest are the two other organizations that have this same class of license.
Recommended Action: Waive first reading, and if desired by the City Council, grant final approval to an ordinance amending the City’s Liquor Code to allow an additional Class F-6 liquor
license.
NEW BUSINESS
1. Award of Contract for the Replacement of the Forest Beach 8:10 p.m.
Floating Docks
PRESENTED BY SUPERINTENDENT OF PARKS DAN REEVES (847-615-4207)
The current floating docks at the lakefront are original to the beach project of 1987. The estimated useful life of the docks at the time of purchase was ten years. These docks have
been completely refaced and some of the flotation has been replaced in years past. The docks are now past the repair stage and staff estimates that 75% of the flotation is bad and there
is so much rotted wood that all the wood needs to be replaced. When staff removed the docks from the lake this past fall, four of them buckled in half, indicating the framing has also
failed.
These docks are typical of the technology of floating docks in 1987: semi-covered flotation in a steel and aluminum frame covered by treated lumber. The problems with this technology
are many and account for the ongoing required repairs and shortened lifespan of the product. Where steel and aluminum touch, deterioration is accelerated by a chemical reaction between
the two metals. The wood heats up and becomes too hot to stand on during hot days, and towards the end of the season the docks become covered with algae and create slip hazards. We
also had a patron injured this past fall due to the nails popping out of the rotted wood.
As a result, the companies submitting bids to the City all utilize new technology which includes a solid plastic composite material, sealed flotation, and the decks of the docks are
a nonskid composite material the does not heat up during hot days. The feel of the material is easier on feet and there is no threat of nails popping through. In addition, these docks
are environmentally friendly as they allow light to filter through and it will not release harmful chemicals into the water as treated lumber can often do. None of these materials rot,
extending the life of the entire system. These materials also make the docks lighter and much easier to put in and take out of the lake twice each year.
Staff received three (3) bids for the replacement of the floating dock system. Funds are budgeted in the FY2009 Park and Public Land Fund in the amount of $100,000. With approval of
the bid, construction will begin immediately with delivery and payment of the docks in May. This timeline will allow installation of the docks before the boating season gets into full
swing. Staff is also trying to coordinate the dock project with the NSSD’s May work which includes replacement of the road and lower parking lot.
COMPANY BID AMOUNT Team Reil $ 86,915 VW Docks $108,434 Fab Masters, Co., Inc. $121,434
It is important to note that there is still the possibility of some additional expense associated with the replacement of the docks. All companies that bid indicated that they will need
to resolve the best method to anchor the docks to the existing seawall. Staff feels that the lowest bidder’s price will allow us to address this additional expense while remaining within
the overall budget of available funds.
Recommended Action: Award of contract to the lowest bidder, Team Reil, Inc., in the amount of $86,915.00 plus cost for anchoring the docks to be paid from the FY2009 Park and Public
Land Fund.
2. Authorization to Award Purchase of Rt. 60 Park Pavilion Structure 8:20 p.m.
PRESENTED BY DIRECTOR OF PARKS AND RECREATION
MARY VAN ARSDALE (847-615-4332)
As reported to City Council in January, staff is moving forward with Phase IB of the Rt. 60 Park site development which includes public bid and construction of the various recreation
site amenities, including the park pavilion. With the commitment of $300,000 from the Friends of Parks and Recreation and grant award from IDNR, an enhanced picnic pavilion with adjoining
restroom facilities was designed as part of the scope of this phase. The purpose of the park pavilion structure is to provide shelter, storage and restroom services for users of the
sport fields and park. The park pavilion was approved by the Building Review Board on January 16th and JJR sub-contractor, Wright Heerema Architects, has completed the construction documents
to customize the Cedar Forest Products base structure. The public bid document was distributed on March 10th with the Cedar Forest product specified.
However, due to the customization needs required and desired for the pavilion, the pavilion does require a longer lead time for manufacturing pavilion components. Customization needs
that need to be incorporated into the base structure include enhanced roofing and lavatory materials, fire suppression system, electrical upgrades, upgraded insulation and furnace and
natural stone masonry elements and full mason fireplace. Cedar Forest Products Company has informed the City that they require 16 weeks lead time to manufacture our structure. As a
result, staff is seeking City Council approval to place the materials order for the pavilion immediately to allow delivery by late July 2008. On-site construction would occur in August
in time to meet our September 6, 2008 grand opening.
Funding for this element of the project is available via the remaining 2002 bond sale funds, which currently total $705,211. Staff has attached a copy of the Material List Summary and
Price Quote provided by Cedar Forest Products Company beginning on page 41. The cost for the Pavilion Material order is $109,995.00. This material cost is well within the estimated total
budget for the pavilion portion of the project. Results from the public bid for the remaining elements of the Phase IB project (construction of the pavilion, parking lots, baseball fields
and walking trail) will be brought forth for City Council review and approval on April 24th.
Recommended Action: Award of material purchase to Cedar Forest Product Company in the amount of $109,995.00 to be paid from remaining referendum approved 2002 bond funds.
3. Consideration of a Resolution to Install a Public Sidewalk on Kajer Lane 8:30 p.m.
ADDITIONAL ITEMS FOR COUNCIL DISCUSSION
ADJOURNMENT 8:40 p.m.
Office of the City Manager
March 13, 2008
The City of Lake Forest is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require
certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities, are required
to contact City Manager Robert R. Kiely, Jr., at (847) 234-2600 promptly to allow the City to make reasonable accommodations for those persons.
March 17, 2008 Agenda Page 5