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CITY COUNCIL 4-3-06THE CITY OF LAKE FOREST COUNCIL AGENDA Monday, April 3, 2006 7:30 p.m. City Council Chambers CALL TO ORDER AND ROLL CALL 7:30 p.m. Honorable S. Michael Rummel, Mayor Tom E. Swarthout, Alderman First Ward Roger J. Mohr, Alderman Third Ward David D. Grumhaus, Jr., Alderman First Ward Timm Reynolds, Alderman Third Ward Michael J. Burns, Alderman Second Ward James J. Cowhey, Jr., Alderman Fourth Ward Stuart M. Widman, Alderman Second Ward John Looby III, Alderman Fourth Ward PLEDGE OF ALLEGIANCE REPORTS OF CITY OFFICERS 7:30 p.m. 1. Comments by Mayor A. Recognition of GFOA Award The Government Finance Officers Association (GFOA) has awarded a Certificate of Achievement for Excellence in Financial Reporting to The City of Lake Forest for its Fiscal Year 2005 comprehensive annual financial report. This is the 27th year the City has achieved this recognition from the GFOA, an association representing over 16,000 financial professionals. 2. Comments by City Manager 7:35 p.m. A. Home Inspection Program Update 3. Comments by Council Members 7:40 p.m. 4. Council Committee Reports 7:45 p.m. A. Planning and Preservation Report B. Finance Committee Report PRESENTED BY FINANCE COMMITTEE CHAIRMAN ALDERMAN BURNS 1. Consideration of an Ordinance Amending Chapter 40 of the Lake Forest City Code, as Amended, Relating to City Vehicle Licenses (First Reading, and if desired by the City Council, Final Approval) At the June 6, 2005 meeting, the Finance Committee directed staff to prepare an ordinance change reflecting that any person approved for the State of Illinois Circuit Breaker Program reduced license plate fee be granted the same rate as a Senior Citizen for the purchase of a City of Lake Forest vehicle sticker. The attached ordinance beginning on page 14 incorporates the discussed changes. April 3, 2006 Agenda Page 2 Recommended Action: Grant first reading, and if desired by the City Council, grant final approval of an ordinance amending Chapter 40 of the Lake Forest City Code relating to city vehicle licenses. 2. Consideration of An Ordinance Making a Supplemental Appropriation for the Fiscal Year Beginning May 1, 2005 And Ending April 30, 2006 (First Reading, and if desired by the City Council, Final Approval) As advised by the City Attorney, it is recommended to approve a supplemental appropriation at the end of each fiscal year for any Fund that will exceed the original appropriation. As reviewed at the March 16, 2006 budget meeting, The City will need to transfer $7,000,000 to the MS Building Fund for the purchase of the Dalitsch property. After the building is complete, any funds remaining will be transferred back to the General Fund. This requires a supplemental appropriation. The Emergency Telephone Fund received a $95,000 grant for equipment. A supplemental appropriation is required as these funds were received and spent. The Elawa Farm Operating Fund paid $220,000 toward its loan. This expense is covered by contributions but a supplemental appropriation is required. A copy of this ordinance is attached beginning on page 17. Recommended action: Grant first reading, and if desired by the City Council, final approval to the Ordinance Making a Supplemental Appropriation and corresponding adjustment to the Comprehensive Fiscal Plan for the Fiscal Year Beginning May 1, 2005 And Ending April 30, 2006. (Staff Contact person: Kathy Reinertsen 615-4222) 3. Consideration of an Ordinance approving a Fee Schedule for the City of Lake Forest (First Reading) As discussed during the March 16, 2006 Finance Committee budget meeting, a rate increase in the Water Fund of 2% will produce a 1.25 debt service coverage ratio which is mandated by our bond covenants. In addition, due to a recent change in state statute, the fine for a violation of the handicap parking space should be increased from $200 to $250. The ordinance and the proposed fee schedule are attached beginning on page 20. Recommended action: Grant first reading to the Ordinance approving a fee schedule for The City of Lake Forest. April 3, 2006 Agenda Page 3 4. Consideration of a Recommendation from the Cemetery Commission to Amend Chapter 10 of the City Code, “Cemeteries” (First Reading, and if Desired by City Council, Final Approval) There are three Cemetery funds: NAME SOURCE PURPOSE 20% Reserve Fund (Created by City Ordinance in 1881) 20% of amounts received from sale of lots to residents Income from investments for ongoing Cemetery care 40% Reserve Fund (Created by Cemetery Commission in 1941) 40% of amounts received from sale of lots to non- residents Income from investments for ongoing Cemetery care Operating Fund (Created by Cemetery Commission) Remaining amounts received from sale of lots; income from services and investments; donations Operating Expenses After discussions between City staff (City Manager Robert R. Kiely, Jr., Finance Director Kathy Reinertsen and Superintendent of Public Works Ken Leone) and Wayne Hummer Asset Management Company, The Cemetery Commission’s investment advisor, staff concluded the three funds should be combined into the existing Operating Fund. This will reduce bookkeeping work for the Finance Department and make it easier for the Cemetery Commission to monitor its finances. Also, staff suggested including a reserve amount in the Operating Fund for cash flow and one-time expenses. On October 19, 2005, the Cemetery Commission approved closing the 20% Fund (subject to ordinance change by City Council) and transferring both the 20% Fund and 40% Fund to the Operating Fund. The Commission also approved setting an annual reserve amount of $600,000, to be adjusted each year by the rate of inflation. This amount is designed to cover an average year’s operating expenses. The ordinance amending Chapter 10, “Cemeteries,” is included in the packet beginning on page 23. Recommended Action: Waive first reading and grant final approval of an ordinance amending Sections 10-26 and 10-27 of Chapter 10, “Cemeteries,” of the City Code of Lake Forest, 1971, to close the 20% Reserve Fund and combine this fund and the 40% Reserve Fund into the existing Operating Fund. OPPORTUNITY FOR PUBLIC TO ADDRESS THE CITY COUNCIL 8:00 p.m. CONSENT AGENDA 8:05 p.m. 1. Approval of the Minutes of the March 16, 2006 City Council Meetings: The minutes are attached starting on page 25. 2. Proclamation of National Library Week 2006 A copy of the Mayor’s Proclamation proclaiming April 2-8, 2006 as National Library Week in The City of Lake Forest is attached beginning on page 32. April 3, 2006 Agenda Page 4 3. Amendment to the Agreement between the City & D.K. Recycling Systems for Managing the Compost Operations Staff requests the approval to the attached Amendment beginning on page 33 to the May 1, 2001 Agreement with D.K. Recycling Systems. The amendment extends the agreement between D.K. Recycling Systems and the City for processing the City's yard waste. The price of $7.75 per yard has remained fixed over the life of the agreement to include extensions. Payment is based on a three year average of total yards processed by D.K. Recommended Action: Approve the Consent Agenda as presented. ORDINANCES 1. Consideration of an Ordinance Amending Chapter 39 of the City Code 8:10 p.m. to Impose a Real Estate Transfer Tax (First Reading) PRESENTED BY CITY ATTORNEY VICTOR FILIPPINI On March 21, 2006, the voters of The City of Lake Forest approved a referendum authorizing the City to impose a real estate transfer tax at a rate of .4% to be paid by the buyer of the real estate transferred. According to the referendum, the revenue generated from the transfer tax will be used for infrastructure improvements. In presenting this question to the voters, the City Council had indicated its intent to offer up to a $2000 rebate to residents that reside within the city and wish to purchase another home in Lake Forest. In order to implement this referendum initiative, the City Council must adopt an ordinance imposing the real estate transfer tax. Enclosed in the agenda packet (beginning at page 40) is a draft ordinance imposing the real estate transfer tax in accordance with the referendum. The draft ordinance not only provides for the imposition of the tax and the deposit of tax revenues into the City's capital improvement fund, but it also provides residents with the opportunity to secure a rebate of up to $2000 if they sell and purchase principal residences in Lake Forest. The basic structure of the transfer tax ordinance intentionally parallels the State and County transfer stamp laws. This provides a consistency in these taxing programs and should streamline compliance activities for persons representing purchasers of property within Lake Forest. In addition to the draft ordinance, included in the packet is a transfer stamp application form for the transfer tax, rebate form, and an exemptions form. Recommended Action: Consistent with the City Council's policy regarding new fees and taxes, it is recommended that the City Council consider granting first reading of the transfer tax ordinance. 2. Consideration on an Ordinance Amending Chapter 4 of the City Code 8:40 p.m. to Allow the Addition of a Class F-5 License for Gorton Community Center (First Reading, and if desired by the City Council, Final Approval) PRESENTED BY DEPUTY CITY CLERK BETH MARQUEZ (615-4269) Recently staff has met with Gorton Board President David Waud and Director Gail Hodges to discuss the possibility of modifying the City’s alcoholic beverage ordinance for events sponsored and supervised solely by members of the Staff or Board of Directors of Gorton April 3, 2006 Agenda Page 5 Community Center. Currently, the liquor license fees as applied to events held on City- owned property including Gorton Community Center include the one-day F-2 license at a $150 fee for events where liquor is sold or given away on City-owned property. Thus far in 2006, Gorton has already paid $1,200 in license fees for eight events. These fees may be expected to rise to an additional $1,200 before year end for eight performing arts events already scheduled. In 2005, Gorton also paid over $2,000 in fees. Since many of these events are meant to be fundraisers for the community center, Gorton is requesting a deduction in their current fees. After discussions with the City Attorney, staff is recommending that a Class F-5 license be created specifically for Gorton Community Center, that will be renewed on an annual basis. The annual license would be a fee of $1,000 and include no more than 25 events per year. The ordinance also requires Gorton to submit a list of their events on an annual basis in applying for their license each year. Gorton also has the proper liquor liability insurance to cover up to 25 events a year. This new license would not include any events being performed at Gorton that is not a Gorton-sponsored event. Director Gail Hodges has also met with the Police Department to discuss any concerns regarding the identifying of minors and other items. The ordinance beginning on page 57 would amend Chapter 4 “Alcoholic Beverages” of the City Code to create such a license. Recommended Action: Waive first reading, and if desired by the City Council, grant final approval to an ordinance amending Chapter 4 of the City Code to create a Class F-5 license for Gorton Community Center. 3. Consideration of a Report and Recommendation from the Zoning 8:50 p.m. Board of Appeals for a Variance from the Front Yard Setback Requirement for Property Located at 1220 Conway Road (First Reading and, if desired by the City Council, Final Approval) PRESENTED BY PLANNER PETER COUTANT (604-5655) On February 27, 2006, the Zoning Board of Appeals held a public hearing to consider a request for a front yard setback variance for property located at 1220 Conway Road. The petitioner is proposing to expand the residence by constructing a one-story addition on the west side of the residence. A small portion of the addition encroaches into the front yard setback. The required front yard setback is 50 feet. The existing residence at the closest point is setback 37 feet from the front property line. The proposed addition will be setback 43.5 feet from the front property line. Due to the proximity of adjacent houses, this addition will have no direct impact on other properties. The area of the addition is well screened from the street by existing vegetation. There were no objections from surrounding property owners to this variance request. The Zoning Board of Appeals voted unanimously to recommend approval of the variance as submitted. The ordinance, with site plan and findings, is included in the Council packet beginning on page 61. Recommended Action: Waive first reading and grant final approval of an ordinance authorizing a variance from the front yard setback requirements to allow the proposed addition to be setback 43.5 feet from the front property line. April 3, 2006 Agenda Page 6 4. Consideration of a Report and Recommendation from the Zoning 8:55 p.m. Board of Appeals for a Variance from the Side Yard Setback Requirement for Property Located at 766 North Sheridan Road (First Reading and, if desired by the City Council, Final Approval) PRESENTED BY PLANNER PETER COUTANT (604-5655) On February 27, 2006, the Zoning Board of Appeals held a public hearing to consider a request for a side yard setback variance for property located at 766 North Sheridan Road. The petitioner is proposing to add a pitched roof over an existing second floor flat roof portion of the house. A variance is required because the north portion of the house is currently nonconforming with respect to the side yard setback and the proposed roof will increase the height of the structure within the setback area. No increase to the building footprint is proposed and there will be no further encroachment into the side yard setback than what currently exists. The property is located in the R-3 zoning district. The required side yard setback is 15 feet. The existing north wing of the house is setback 8 feet 5 inches from the north property line. The proposed roof addition matches this setback. The height of the proposed roof addition is 34.5 feet. The overall height of the existing house is 38.5 feet. The Zoning Board of Appeals voted unanimously to recommend approval of the variance as submitted. In addition to the Zoning Board’s review, this request was also reviewed and unanimously approved by the Historic Preservation Commission. There were no objections from surrounding property owners to this request. The ordinance, with site plan and findings, is included in the Council packet beginning on page 69. Recommended Action: Waive first reading and grant final approval of an ordinance authorizing a variance from the side yard setback requirements to allow the proposed addition to be setback 8 feet 5 inches from the north property line. 5. Consideration of a Report and Recommendation from the Zoning Board 9:00 p.m. of Appeals for a Variance from the Front and Side Yard Setback Requirements for Property Located at 1119 Griffith Road (First Reading and, if desired by the City Council, Final Approval) PRESENTED BY PLANNER PETER COUTANT (604-5655) This is a request for approval of revisions to a previously approved front and side yard setback variance to allow construction of a second floor addition. Specifically, the revision is to permit an increase to the approved height of the building within the setback areas. This project was previously approved by the Building Review Board, Zoning Board of Appeals and City Council in July and September 2005. Because the existing residence is nonconforming and encroaches into the front and side yard setbacks, a variance for the second floor addition was required. The Building Review Board, Zoning Board of Appeals and the City Council supported the initial request based on the petitioner’s efforts to reuse the existing structure and expand it in a manner that was sensitive to the character of the neighborhood. On February 1, 2006, the City issued a Stop Work Order for construction on the residence after it was determined that interior and exterior work was proceeding in a manner inconsistent with approved plans. The most significant unauthorized change to the exterior of April 3, 2006 Agenda Page 7 the building was an increase in the overall height of the addition within the setback area. In discussing the violations with the homeowner and their contractor, two options were provided; modify the construction to conform to the approved plans or return to the Building Review Board and Zoning Board of Appeals to request approval of the revisions. A revision to the previously approved zoning variance is required because of the increase to the height of the structure within the setback area. On March 8, 2006, the Building Review Board reviewed and approved the architectural changes. The Zoning Board of Appeals held a public hearing on March 23, 2006 and unanimously recommended approval of the revised variance. Both Boards expressed disappointment that the contractor knowingly allowed construction on the site to deviate from the approved plan without first obtaining the necessary approvals for changes to the plan. However, both Boards expressed a desire to move the process along to avoid further delays for the homeowner. There were no objections from surrounding property owners to the revised variance request. The ordinance, with site plan and findings, is included in the Council packet beginning on page 77. Recommended Action: Waive first reading and grant final approval of an ordinance authorizing a variance from the front and side yard setback requirements to allow construction of the proposed second floor addition and front porch as shown on the site plan and elevations labeled Exhibit B. NEW BUSINESS 1. Consideration of a Report and Recommendation from the Plan 9:05 p.m. Commission in Support of Tentative Approval of a Plat of Subdivision for the Bishop Woods Subdivision. (Tentative Approval) PRESENTED BY DIRECTOR OF COMMUNITY DEVELOPMENT, CATHERINE CZERNIAK (615-4299) On February 8, 2006 and March 13, 2006, the Plan Commission held public hearings to consider a request for tentative approval of the Bishop Woods subdivision. The Bishop Woods subdivision is located on the west side of Waukegan Road, south of O’Leary Lane, a private road. The property is currently vacant. The property proposed for subdivision is comprised of three parcels, and a portion of a fourth parcel, which together total just over 7 acres. The tentative plat proposes three lots, a private road, a detention pond and preservation of the wetland on the site. Since three buildable parcels currently exist on this site resulting from the O’Leary Estates Subdivision approved in 1957, this request is a resubdivision of a portion of that earlier subdivision. Access and services to these properties was planned for and anticipated in the 1957 subdivision. At the February Plan Commission meeting, the Commission heard testimony from several residents of O’Leary Lane questioning whether access to the Bishop Woods subdivision lots from O’Leary Lane should be permitted. Based on the questions raised, the Commission continued the matter to the March meeting and requested additional information regarding the legal, safety, and practical aspects of accessing the three lots from O’Leary Lane as opposed to directly from Waukegan Road. In March, based on the additional information April 3, 2006 Agenda Page 8 submitted, public testimony, and input from the City Attorney, the Plan Commission agreed that the proposed access to the lots from O’Leary Lane was appropriate. The Commission voted unanimously to recommend tentative approval of the plat of subdivision for the Bishop Woods subdivision subject to conditions of approval. A copy of the conditions as recommended by the Plan Commission are included in the City Council packet beginning on page 93. Recommended Action: Approve a motion granting tentative approval of the subdivision plat for the Bishop Woods Subdivision. 2. Consideration of a Proposal to Conduct an Evaluation of the City’s 9:15 p.m. Building Permit Issuance and Plan Review Process. The Study Will Present Recommended Action Steps at the End of the Process for Improving the Efficiency and Effectiveness of the City’s Process. PRESENTED BY DIRECTOR OF COMMUNITY DEVELOPMENT CATHERINE CZERNIAK (615-4299) In April 2005, the City Council held a workshop to review the Community Development Department and discussed opportunities for improving the operations of the Department. As a result of that workshop, a number of changes have been implemented in the Department for example, a fast track permit process for simple projects has been established, weekly walk-in (no appointment necessary) hours for Realtors, residents and developers have been scheduled, permit application forms and checklists are being updated, and a completeness review process to identify any missing information within 3 – 5 business days after the permit application is submitted has been instituted. To further address comments and concerns from members of the City Council, this proposal is presented for a formal, independent review of the permit and plan review process. Proposals for this evaluation were received from two consultant groups. Staff recommends the proposal from Zucker Systems based on the expertise of the firm not only in data collection, but specifically in the areas of building permit and plan review processes. This proposal goes beyond the evaluation phase of the study and will present recommended action steps at the end of the process. Copies of materials are attached beginning on page 107. As proposed, the evaluation will be conducted in a manner to invite comments, criticism and input from all interested parties. Data will be collected through a survey, a series of focus groups, individual interviews and public meetings. A draft report will be presented 4 – 6 weeks after data collection begins. As currently proposed, the study would begin mid to late June, just after what normally is the peak time for permit activity. A final report would be presented to the City Council in September and action steps endorsed by the City Council would be implemented during the Fall and Winter months when permit activity is traditionally the lowest. Also, if any of the action steps endorsed by the Council have budget implications, this time schedule will allow consideration as part of next year’s budget process. Recommended Action: Authorize the City Manager to enter into a contract with Zucker Systems for an amount not to exceed $35,000 to conduct an evaluation of the City’s building permit and plan review process. April 3, 2006 Agenda Page 9 3. Resolution Approving a Boundary and Intergovernmental Agreement 9:25 p.m. with the Village of Mettawa PRESENTED BY CITY ATTORNEY VICTOR FILIPPINI In October 2005 the City purchased an approximately 40-acre parcel known as the Dalitsch property, which is located within the corporate limits of Mettawa and is subject to a 1989 annexation agreement with the Village of Mettawa. In light of the City’s purchase and in efforts to clarify their mutual interests regarding their respective boundaries, the City and the Village of Mettawa have negotiated a new Boundary and Intergovernmental Agreement. A copy of the resolution approving the new agreement is attached beginning on page 130. Recommended Action: Approve the resolution approving the Boundary and Intergovernmental Agreement with the Village of Mettawa. 4. Award of Bids for the FY2007 Capital Equipment Program 9:40 p.m. PRESENTED BY SUPERINTENDENT OF PUBLIC WORKS MICHAEL THOMAS (615-4265) Background At both the January 10 Public Works Committee Meeting and the March 16 Finance Budget Meeting, staff presented those items listed in the FY2007 Capital Equipment Replacement Program. As was noted, the Federal EPA is changing the emission requirements for engines found in the larger trucks beginning January 1, 2007. The new emission standard will increase the cost of each truck by approximately $7,000. As a result, all of the major trucking and refuse companies are ordering significant numbers of trucks this year. On certain chassis, orders have already filled production lines for the last half of this calendar year. The FY2007 equipment program has three trucks that would be affected by such requirements. In order to save $21,000, staff has recommended that the City Council approve purchases of these units as soon as possible so that the orders may be placed. On March 23, bids were received for these three units. The bidders listed in bold type are the recommended vendors. Refuse Truck # 189 Truck #189 has been consuming oil for the past year and is showing signs of wear on the internal portion of its packer body. It is scheduled to be replaced this year. Fleet Maintenance has spent over $110,000 in maintenance costs on this unit since it was purchased in 1994. The following list shows the seven refuse and one recycling truck the Sanitation Section currently operates: Unit Year Chassis Type Packer Type 188 2003 Autocar WXLL-64 McNeilus XC 2513 187 2004 Autocar WXLL-64 McNeilus XC 2513 189 1994 Volvo WX-64 Heil 5000 183 1996 Volvo WX-64 Leach 2RII 185 1998 Volvo WX-64 McNeilus Standard 182 2001 Volvo WXLL-64 McNeilus Front Load April 3, 2006 Agenda Page 10 184 2001 Volvo WXLL-64 Kann Split Body Recycler 181 2003 Autocar WXLL-64 McNeilus XC 2513 Chassis Bid Vendor Model Quote Trade-In Net Standard Truck Center Autocar WXLL-64 $113,907 $11,000 $102,907 Refuse Body Bids Vendor Model Bid Trade-In Net R.G. Smith Route Master- Standard $56,227 $14,000 $42,227 R.N.O.W. Loadmaster-Excel $49,302 $7,000 $42,302 Standard Eqpt. Heil-Power Track $65,942 $17,000 $48,942 McNeilus Co. McNeilus-XC 2513 $69,016 $14,000 $55,016 Sale of Existing Truck #189 Company Amount Auto Wholesalers $12,777 Nitke Sales, Inc. $1,250 The City of Lake Forest has been utilizing the Volvo/Autocar cab-over chassis since 1978 and has found that the units are extremely reliable from a maintenance and operational standpoint. Volvo has over the years changed its nameplate from White/GMC to Volvo/White to Volvo. The same chassis is now called “Autocar”. Beginning in 1998 staff has recommended the use of the McNeilus packer bodies. As compared to the competitor’s units, the McNeilus body is constructed with stronger steel, has tripled the warranty on all of its cylinders, and has a quicker packing cycle time. Sanitation and Fleet Maintenance personnel have been very pleased with The City’s five McNeilus packer bodies. Staff is requesting that they be given the opportunity to sell the trade unit on “E-Bay” in an attempt to receive more than the $14,000 offered as a trade-in. If not successful the unit will be traded into McNeilus therefore creating a net price of $168,923; $13,923 over the budgeted amount of $155,000. The current balance of the Equipment Reserve Account has dollars to fund this overage. First Recommended Action: Award the chassis bid to Standard Truck Center in the amount of $113,907. Second Recommended Action: Reject the low bid and award the refuse body to McNeilus Company in the amount of $69,016. The grand total price will therefore be $182,923. Third Recommended Action: Authorize the disposition of Truck #189 as surplus property and direct City staff to dispose of such truck via internet auction on E-Bay or trade-in to McNeilus. April 3, 2006 Agenda Page 11 Additional Recycling Truck # 186 As was discussed at the March 16 Budget Meeting, the Sanitation Section over the past seven years has taken on additional responsibilities, added approximately 650 homes, reduced its fleet size by two and its personnel by five. The section is having a difficult time collecting all of the recycling material and dropping it off at the recycling plants each day. At the end of the work day, the recycling route has been supplemented with additional manpower and equipment. The section is at a point where an additional truck is needed. Over the past five years, The City has received approximately $250,000 dollars for the sale of the paper it collects at the curb. These dollars have been deposited into the Equipment Reserve Account; staff is recommending that these dollars fund the additional vehicle. The Sanitation Section currently operates a Kann front load recycling truck; Kann is the only company that produces this type of equipment. The sale of this and many other pieces of equipment are “territorial” in nature and therefore staff typically only receives a single bid. Based on the quoted prices from the single-dealer for the required vehicle components, the grand total price for adding another recycling truck will be $218,398 - $8,398 over the budgeted amount of $210,000. As previously noted, the Equipment Reserve Account has $250,000 earmarked for this vehicle. Chassis Vendor Model Quote Standard Truck Center Autocar WXLL-64 $112,149 Front Load Recycling Body Vendor Model Quote Standard Equipment Co. Kann 35 yard Co-Collector $106,249 Recommended Action: Waive the bidding process and authorize the purchase of a chassis from Standard Truck Center in the quoted amount of $112,149, and the recycling body to Standard Equipment Company in the quoted amount of $106,249. Dump Truck # 482 The Streets Section currently operates seven single axle dump trucks. The trucks are used for the asphalt replacement, street sweeper, and snow removal programs. Other operating sections use these vehicles to transport materials (dirt, stone, wood chips), and the Water & Sewer Section uses them for repairs to the water, storm, and sanitary systems. Truck #482, a 1990 Ford L-8000, has approximately 73,000 miles accrued and is showing multiple signs of wear. A majority of the seven dump trucks were purchased in the early 1990’s and in order to avoid replacing them over the next year or two, staff is recommending that the replacements be “spaced apart” to alleviate any heavy burden on the equipment budget. Chassis Vendor Model Quote Prairie International* International 7400 $54,000 *State Bid Dealership April 3, 2006 Agenda Page 12 Dump Truck Body, Plow, Hydraulics Vendor Model Quote Monroe Truck Crysteel, Monroe $52,233 Lindco Equipment Heil, Wausau, Cert. Power $64,926 Sale of Existing Truck # 482 Company Amount Nitke Sales, Inc. $7,800 Staff is requesting that they be given the opportunity to sell the trade unit on “E-Bay” in an attempt to receive more than the highest bid of $7,800. If not successful, the unit will be sold to Nitke Sales therefore creating a net price of $111,126 - $1,126 over the budgeted amount of $110,000. Again, the current balance of Equipment Reserve Account has dollars to fund this overage. First Recommended Action: Purchase the chassis from the State Bid Dealership, Prairie International in the amount of $54,000. Second Recommended Action: Reject the low bid that did not meet the specifications of the dump body, plow, and hydraulics and award the bid to Lindco Equipment in the amount of $64,926. The grand total price will therefore be $118,926. Third Recommended Action: Authorize the disposition of Dump Truck #482 as surplus property and direct the City staff to dispose of such truck via internet auction on e-Bay or trade-in to Nitke Sales, Inc. APPROVAL OF AUTHORIZED INVOICES AND PAYROLLS 9:55 p.m. During the month of March the following amounts were disbursed from the Cashier’s Account: GENERAL FUND, IMRF, & CAPITAL IMPROVEMENTS WATER TOTALS INVOICES $471,310.48 $43,947.05 $515,257.53 PAYROLL $960,093.64 $118,570.13 $1,078,663.77 TOTALS $1,431,404.12 $162,517.18 $1,593,921.30 AUTHORIZATION OF TREASURER’S WARRANTS TO MEET EXPENSES OF APRIL 2006 The motion to authorize the Mayor and City Clerk to sign such warrants as may be necessary to meet the April 2006 audited accounts. April 3, 2006 Agenda Page 13 ADDITIONAL ITEMS FOR COUNCIL DISCUSSION ADJOURNMENT 10:00 p.m. Office of the City Manager March 30, 2006 The City of Lake Forest is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities, are required to contact City Manager Robert R. Kiely, Jr., at (847) 234-2600 promptly to allow the City to make reasonable accommodations for those persons.