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CITY COUNCIL 6-17-04 council agenda-amendedTHE CITY OF LAKE FOREST COUNCIL AGENDA Thursday, June 17, 2004 7:30 p.m. City Council Chambers MOTION TO APPOINT ALDERMAN SWARTHOUT AS MAYOR PRO TEM CALL TO ORDER AND ROLL CALL 7:30 p.m. Honorable John E. Preschlack, Mayor Tom Swarthout, Alderman First Ward Roger J. Mohr, Alderman Third Ward John A. Andersen, Alderman First Ward Timm R. Reynolds, Alderman Third Ward Michael J. Burns, Alderman Second Ward James J. Cowhey, Jr., Alderman Fourth Ward S. Michael Rummel, Alderman Second Ward John Looby III, Alderman Fourth Ward PLEDGE OF ALLEGIANCE 7:30 p.m. PUBLIC HEARING REGARDING THE ESTABLISHMENT OF SPECIAL SERVICE AREA #31 FOR STONEBRIDGE INTERSECTION IMPROVEMENTS REPORTS OF CITY OFFICERS 7:40 p.m. 1. Comments by Mayor Pro Tem A. Resolution of Sympathy for John Bent 2. Comments by City Manager A. Community Spotlight - Marci Lovette, Director of Women’s Wellness, Lake Forest Hospital 3. Comments by Council Members Council Committee Reports A. Finance Committee Report Discussion on Golf Course Bond Issue: Presented By Director Of Recreation Fred Jackson. Background materials are attached beginning on page 7. OPPORTUNITY FOR PUBLIC TO ADDRESS THE CITY COUNCIL 8:15 p.m. CONSENT AGENDA 8:20 p.m. 1. Approval of the Minutes of the June 7, 2004 City Council Meeting: A copy of the minutes will be sent out under separate cover. Recommended Action: Approval of the Consent Agenda as presented. ORDINANCES Consideration of an Ordinance Amending Chapter 40, Article 8, “Traffic”, Of The City Code of Lake Forest, 1971, And Amending Schedules 1 – 32 (First Reading and if Desired by the Council Final Approval) 8:25 p.m. PRESENTED BY ASSISTANT CITY MANAGER CHRIS MARTIN ( 615-4281) This item was reviewed in detail at the preceding Committee of the Whole Meeting. Refer to the COTW packet for the attachments related to this item, COTW packet page 21. Chapter 40 Article 8 and schedules 1-32 of the Municipal Code regulate parking and traffic in Lake Forest. Over the years there have been numerous revisions, amendments, and changes to the parking section and schedules resulting in duplication, some omissions, and a loss of clarity. To remedy this, representatives of the Police, Finance, OCM and Streets departments participated in a review of the entire section and all 32 schedules. A majority of the changes relate to formatting, but there are also a number of substantive changes that have been requested by residents and various City departments. The changes to the section are listed below, with the substantive changes noted in the ordinance. Format Changes Sub headings for easy reference. Tables for quick reference to permit types, fees, and permitted parking lots. Revised nomenclature for clarity. Revised schedule numbering to eliminate duplication. New Regulations and Substantive Changes Storage defined as leaving a vehicle for period exceeding 72 hours. Numerous adjustments made to reflect current hang tag system, fees and lot designations. Definition for 3-hour parking added. Interference with Parking Officer section added. Elawa Farm and Grove Cultural Campus added as City Facilities. School zones added on Forest Hill near Cherokee School. West Park: standard 3-hour parking limit for both lots added. Currently the southerly parking lot is 2-hour parking. Staff and residents have observed use of these lots by commuters and high school students for all-day parking. Laurel Avenue 90-Minute parking added to schedule for new development. Deletions of regulations no longer required such as remote parking. Recommended Action: Waive first reading of the ordinance and grant final approval to an ordinance amending Chapter 40, Article 8, “Traffic”, Of The City Code of Lake Forest, 1971, and Amending Schedules 1 – 32 Consideration of an Ordinance Amending Schedule 22 (No Right Turns Permitted on Red Signal), Chapter 40, of the City Code of Lake Forest, 1971, as Amended Pertaining to Route 41 at Westleigh Road and Route 41 at Old Elm Road (First Reading and if Desired by the Council Final Approval) 8:35 p.m. PRESENTED BY ASSISTANT CITY MANAGER, CHRIS MARTIN (615-4281) This item was reviewed in detail at the preceding Committee of the Whole Meeting. Refer to the COTW packet for the attachments related to this item, COTW packet page 2. At the request of the City Council, several residents, and State Senator Susan Garrett, the Traffic Safety Coordinating Committee (TSCC) reviewed accident data for Old Elm and Westleigh Roads at Route 41 to determine how right turns on red lights should be regulated. Right turns on red are currently prohibited on Westleigh Road for vehicles traveling westbound to northbound Route 41 but permitted for eastbound vehicles traveling to southbound Route 41. Right turns on red are permitted at Old Elm and Route 41 for both east and westbound vehicles. A review of three years of accident data suggests that prohibiting right turns on red at westbound Westleigh to northbound Route 41 is unnecessary. The comparable data from the Old Elm intersection, with similar traffic volumes and sight lines, revealed that no injury accidents could be attributed to permitting right turn on red. Furthermore, no accidents have resulted by permitting right on red from eastbound Westleigh to southbound Route 41. Therefore, it is recommended that the right turn prohibition on Westleigh Road be removed. The TSCC also noted that a new right turn lane will be added to westbound Westleigh this fall. Regarding Old Elm, the TSCC discovered that permitting right on red at eastbound Old Elm to southbound Route 41 has resulted in numerous near misses and “considerable anxiety” for drivers. This conflict emanates from vehicles that u-turn from northbound to southbound Route 41, as is permitted on the left turn signal. These vehicles enter the southbound outside lane at the same moment as vehicles turning right on red, and do so with little warning as they appear to be turning left. There are a significant number of vehicles that make this maneuver, therefore, it is recommended that right turns on red be prohibited from eastbound Old Elm to southbound Route 41. Recommended action: Waive first reading, and grant final approval to an ordinance amending Schedule 22 of Chapter 40 prohibiting right turns on red signals at eastbound Old Elm to southbound Route 41, and permitting right turns on red signals from westbound Westleigh Road to northbound Route 41. Consideration of an Ordinance Amending Schedule 2 (Stop Signs), Chapter 40, of the City Code of Lake Forest, 1971, as Amended, Creating an all-way stop at Oak Knoll Drive and Estate Lane East (First Reading and if Desired by the Council Final Approval) 8:45 p.m. PRESENTED BY ASSISTANT CITY MANAGER CHRIS MARTIN (615-4281) This item was reviewed in detail at the preceding Committee of the Whole Meeting. The TSCC is recommending installing stop signs on east and westbound Estate Lane East to create an all-stop intersection at Oak Knoll Drive. This intersection is currently a two-way stop for Oak Knoll Drive. The TSCC received telephone calls and email from residents requesting the stop signs. The TSCC reviewed the intersection and found it met the warrants provided for in the Manual on Uniform Traffic Control Devices for multi-way stops. The all-way stop is appropriate because: 1) the intersection sees high peak-time traffic serving a new subdivision, 2) the intersection sees cut through volumes from Old Mill to Old Elm, and 3) the intersection presents sight line problems with vehicles approaching from the north Therefore, the intersection meets the multi-way stop warrants for pedestrian/vehicle conflict and operational characteristics. An ordinance and location map are provided beginning on page 27. Recommended action: Waive first reading and grant final approval to an ordinance amending Schedule 2 of Chapter 40 allowing for the installation of Stop Signs on Estate Lane East at Oak Knoll Drive. 4. Consideration on an Ordinance Establishing a Special Service Area for the Installation of a Sanitary Sewer and Potable Water System along Saunders Road (SSA #29) (First Reading Only) 8:50 p.m. PRESENTED BY ASSISTANT TO THE CITY MANAGER MARCUS PECCIA (847-615-4287) A petition endorsed by a majority of the neighbors has been submitted requesting that the City Council establish a Special Service Area (SSA) to finance the installation of a sanitary sewer and potable water system. At its meeting on March 18, 2004 the City Council held a public hearing and began a sixty (60) day objection period. One objection was filed with the City, and the ordinance that is attached beginning on page 29, establishes the Special Service Area. A petition has also been received for a voluntary annexation into the City from one of the properties located within the proposed SSA, and will be before the Plan Commission on July 14. All properties must be officially annexed along with the establishment of the SSA on July 15. Recommended Action: Grant first reading of the ordinance establishing Special Service Area #29 and direct the Plan Commission to review any Saunders Rd. SSA related annexation agreements. 5. Consideration of an Ordinance Amending Chapter 47 of the City Code Relating to Curfew for Minors (Final Approval) 9:00 p.m. PRESENTED BY CITY ATTORNEY VICTOR FILIPPINI This ordinance was granted first reading approval at the June 7 City Council meeting. The City Attorney has prepared an ordinance amending Chapter 47 of the City Code, relating to curfew for minors. Minor changes have been made to the ordinance since it was granted first reading as suggested by members of the Police Department. Attached beginning on page 38 is a copy of the ordinance amending the Code to include exceptions to the curfew as required by state law. This ordinance is consistent with other neighboring communities that have already adopted similar ordinances. Recommended Action: Grant final approval to an ordinance amending Chapter 47 of the City Code relating to curfew for minors. NEW BUSINESS ComEd - Annual Report 9:05 p.m. PRESENTED BY COMED EXTERNAL AFFAIRS MANAGER SHAH QUAIYOOM The City’s franchise agreement requires that ComEd provide an Annual Report. This report includes information on outages, tree trimming, upgrades and projects throughout the City. There were 172 outages in Lake Forest in 2003, identical to 2002. The 2003 report reveals that the number of City of Lake Forest outages in 2003 outpaced the average for ComEd’s service area by 53%. Lake Forest also outpaced that average in outage duration by 40%. Furthermore, the Lake Forest system saw an increase in underground failures in 2003 from 24 to 30. Several circuits within Lake Forest continue to fail at a substantial rate. That said, the outage trend appears to be improving for the first 4 months of 2004 with only 30 outages, potentially translating into 90 outages at year’s end. ComEd will also report on the work to date in the Ashlawn Drive area which has been suffering from low voltage. Following a reoccurrence on June 7th ComEd reports that a new transformer was installed on June 8th, approximately 6 months after it was scheduled. Mr. Shah Quaiyoom, External Affairs Manager, will present the Council with the annual report and will be available to field questions regarding ComEd service in the Community. Attached as a separate packet is a copy of annual report. Recommended Action: Accept annual report from ComEd, request detailed program to reduce frequency and duration of outages. ADDITIONAL ITEMS FOR COUNCIL DISCUSSION EXECUTIVE SESSION ADJOURNMENT 9:25 p.m. Office of the City Manager June 3, 2004 The City of Lake Forest is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities, are required to contact City Manager Robert R. Kiely, Jr., at (847) 234-2600 promptly to allow the City to make reasonable accommodations for those persons. June 17, 2004 Agenda Page 2