CITY COUNCIL 7-17-03 council agendaTHE CITY OF LAKE FOREST
COUNCIL AGENDA
Thursday, July 17, 2003 7:30 p.m.
City Council Chambers
CALL TO ORDER AND ROLL CALL 7:30 p.m.
Honorable John E. Preschlack, Mayor
Tom Swarthout, Alderman First Ward Roger J. Mohr, Alderman Third Ward
John A. Andersen, Alderman First Ward Timm Reynolds, Alderman Third Ward
Michael J. Burns, Alderman Second Ward James J. Cowhey, Jr., Alderman Fourth Ward
S. Michael Rummel, Alderman Second Ward Kimberly G. Moss, Alderman Fourth Ward
PLEDGE OF ALLEGIANCE 7:30 p.m.
REPORTS OF CITY OFFICERS 7:35 p.m.
1. Comments by Mayor
2. Comments by City Manager
A. Report on August 5 Outdoor Siren Test by Chief Michael Beatty, Fire Department
B. ComEd to address current outage activities and recent storm outages (added 7/11/03)
3. Comments by Council Members
4. Council Committee Reports
Finance Committee Report
1. Consideration of the Annual Appropriation Ordinance for FY2004 (Final Approval)
PRESENTED BY FINANCE COMMITTEE CHAIRMAN RUMMEL
While the annual municipal budget represents The City’s financial “plan” for expenditures over the course of the fiscal year, the annual Appropriation Ordinance is the formal legal mechanism
by which the City Council authorizes the actual expenditures of funds budgeted in the annual budget. It appropriates specific sums of money by object and purpose of expenditures. State
statutes require the passage of an Appropriation Ordinance which must be filed with the County Clerk by the end of July. The ordinance received first reading approval at its July 7,
2003 Council meeting.
In addition, the Appropriation ordinance provides for a 10% “contingency” in the expenditures in an amount above those actually budgeted. Each separate fund includes an item labeled
“contingency” with an appropriate sum equivalent to 10% of the total funds budgeted. This practice has been followed for the past twenty-one years and has worked very efficiently, while
still providing for complete City Council control over budgeted expenditures. During this 22 year period The City has never exceeded the budgeted amount. Importantly, The City Council
and City staff follow the adopted budget as its spending guideline, not the Appropriation Ordinance.
Without the contingency, the City Council would have to pass an amended Appropriation Ordinance to cover any unforeseen expenditures exceeding the budget. School District 67 does not
recognize the Appropriation Ordinance in their budgeting or auditing standards. However, due to the fact they are a special charter district, their budget must be included in our Appropriation
Ordinance.
Summary of the Amounts Appropriated from the Several Funds
The City of Lake Forest Fund Budget Appropriation % Change General $ 22,842,611 $ 25,126,872 10.0% Fire Pension 655,300 720,830 10.0% Police Pension 975,300 1,072,830 10.0% Park
and Recreation 6,128,106 6,740,917 10.0% Cemetery Commission & The Memorial Garden 620,112 682,123 10.0% Senior Resources Commission 411,184 452,302 10.0% Park
and Public Land 935,267 1,028,794 10.0% Motor Fuel Tax 245,000 269,500 10.0% Hotel/Motel Tax 96,751 106,426 10.0% Emergency Telephone 190,730 209,803 10.0% Public Library 2,429,467 2,672,414 10.0%
Sub-total $35,529,828 $39,082,811 10.0% School District 67 Educational $ 19,806,672 $ 19,806,672 0.00 Operations, Building and Maintenance 3,428,265 3,428,265 0.00 Site
and Construction 2,789,896 2,789,896 0.00 IMRF/Social Security 509,593 509,593 0.00 Working Cash 0 0 0.00 Transportation 1,254,069 1,254,069 0.00
Sub-total 27,788,495 27,788,495 0.00 Grand Total $ 63,318,323 $ 66,871,306 5.6%
Recommended Action: Grant final approval of the ordinance.
OPPORTUNITY FOR PUBLIC TO ADDRESS THE CITY COUNCIL 7:50 p.m.
CONSENT AGENDA 7:55 p.m.
Approval of the Minutes of the June 19 and July 7, 2003 Regular City Council Meetings: The June 19 minutes are attached beginning on page 5. The July 7 minutes will be sent out under
separate packet.
Recommended Action: Approval of the Consent Agenda items as presented.
ORDINANCES
1. Preliminary Presentation on a Recommendation from the Building Review Board, Construction Codes Commission, and Plan Commission to amend the Building Scale Ordinance and adopt design
guidelines. 8:00 p.m.
PRESENTED BY DIRECTOR OF COMMUNITY DEVELOPMENT
CATHERINE CZERNIAK (615-4299)
In response to direction from the Planning and Preservation Committee in the Fall of 2002, the Building Review Board has conducted an extensive review of the Code provisions relating
to building scale. During this review, valuable input was provided by members of the public including builders, architects and realtors. These comments significantly changed the direction
of the amendments that were initially under consideration by the Building Review Board.
In summary, the changes tighten up the total square footage allowed for homes and garages on various size lots, provide bonuses by not counting some elements that have been previously
counted toward the allowable square footage, and most importantly, establish design guidelines similar to the standards in the Historic Preservation Ordinance. The overriding goal of
these changes is to provide additional tools to encourage good design, regardless of the ultimate size of the structure and regardless of the architectural style.
The Building Review Board’s recommendation has been reviewed by the Historic Preservation Commission, the Construction Codes Commission and the Plan Commission. All of the bodies stated
support for the proposed changes. Recognizing the considerable amount of time the other Boards and Commissions have spent on this matter and the volume of information the Council is
being asked to digest, this item will be presented preliminarily to the Council on July 17, 2003. No Council action is requested at this time. A copy of the draft code language, incorporating
the changes recommended by the Plan Commission on July 9th, will be delivered to the City Council as a separate packet.
Recommended Action: Direct staff to prepare an ordinance amending the building scale provisions of the Code and adopting design guidelines for City Council consideration of first reading
at the August, 4, 2003 meeting.
NEW BUSINESS
1. Request to Purchase Exhibit Cages for Wildlife Discovery Center 8:40 p.m.
PRESENTED BY DIRECTOR OF RECREATION FRED JACKSON (615-4332)
One of the responsibilities of the Parks and Recreation Department at Elawa Farms is to provide all equipment for its program use. The Parks and Recreation staff has developed an interior
space plan for the Wildlife Discovery Center that includes display cages. The design and construction of the exhibit cages requires specialty work. Staff has researched six different
suppliers and for various reasons rejected all but one. Because this is considered a small project that requires specialty work, our options were limited. Only two of the companies provided
references and only one has actually done zoo installations for public displays. Staff is recommending that four custom cages be purchased through Habitat Systems Limited of Des Moines,
Iowa. Habitat Systems has done previous work for the Wildlife Discovery Center and constructed exhibits for a number of major zoos. The work done for the Park and Recreation Department
has been well received by staff and the general public.
The Fiscal Year ’04 budget has $77,000 allocated in the Park and Public Land Fund for interior improvements to Elawa Farm. While the Park and Recreation Department staff continues to
seek donations toward the cages, we need to order the materials and issue work orders now for the construction and installation of four displays. Staff is recommending the purchase,
delivery, and installation of four display cages in the amount of $55,170.15 from Habitat Systems Limited as outlined in their proposal of July 2, 2003. A copy of the proposal is attached
beginning on page 13.
Recommended Action: Approve the purchase of display cages for Wildlife Discovery Center in the amount of $55,170.15 from Habitat Systems Limited.
ADDITIONAL ITEMS FOR COUNCIL DISCUSSION 8:50 p.m.
EXECUTIVE SESSION 8:55 p.m.
ADJOURNMENT 8:55 p.m.
Office of the City Manager
July 10, 2003
The City of Lake Forest is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require
certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities, are required
to contact City Manager Robert R. Kiely, Jr., at (847) 234-2600 promptly to allow the City to make reasonable accommodations for those persons.
July 17, 2003 Agenda Page 4