CITY COUNCIL 3-20-03 council agendaTHE CITY OF LAKE FOREST
COUNCIL AGENDA
Thursday, March 20, 2003 7:30 p.m.
City Council Chambers
CORRECTED
CALL TO ORDER AND ROLL CALL 7:30 p.m.
Honorable John E. Preschlack, Mayor
Robert T. E. Lansing, Alderman First Ward Roger J. Mohr, Alderman Third Ward
Tom Swarthout, Alderman First Ward Timm Reynolds, Alderman Third Ward
Michael J. Burns, Alderman Second Ward James J. Cowhey, Jr., Alderman Fourth Ward
S. Michael Rummel, Alderman Second Ward Kimberly G. Moss, Alderman Fourth Ward
PLEDGE OF ALLEGIANCE 7:30 p.m.
REPORTS OF CITY OFFICERS 7:35 p.m.
1. Comments by Mayor Preschlack
A. Approval of a Proclamation for National Library Week
Attached as page 1 is a proclamation naming April 6-12, 2003 as National Library Week.
2. Comments by City Manager
Update on the City’s Solicitation Ordinance
3. Comments by Council Members
Council Committee Reports
A. Finance Committee Report
PRESENTED BY FINANCE COMMITTEE CHAIRPERSON MICHAEL RUMMEL
Consideration of an Ordinance Authorizing the Issuance of $10,000,000 General Obligation Alternate Bonds of The City of Lake Forest, Illinois for Financing the Improvement of the Storm
Water Conveyance System of the City (First Reading and Final Approval) (Staff Contact: Finance Director Kathy Reinertsen 615-4222)
This ordinance authorizes the issuance of $10,000,000 General Obligation Alternate Bonds of The City of Lake Forest, Illinois for financing the improvement of the storm water conveyance
system of the City. This bond issue was discussed at the March 3, 2003 Finance Committee meeting. The bond sale date is planned for May 5, 2003. The financing timetable and ordinance
are attached beginning on page 2.
Recommended Action: Waive first reading and grant final approval to the ordinance authorizing the issuance of $10,000,000 General Obligation Alternate Bonds of The City of Lake Forest,
Illinois.
Consideration of a Resolution Regarding a Public Hearing under the Bond Issue Notification Act (Staff Contact: Kathy Reinertsen 615-4222)
This resolution authorizes the publication of the ordinance authorizing $10,000,000 General Obligation Alternate Bonds of The City of Lake Forest, Illinois for financing the improvement
of the storm water conveyance system of the City and the Bond Issue Notification Act (“BINA”) Notice. The public hearing shall be held on Monday, April 7, 2003. The resolution is attached
beginning on page 7.
Recommended Action: Grant approval to a resolution regarding a public hearing under the Bond Issue Notification Act.
Consideration of an Ordinance Authorizing the Issuance of Golf Course Revenue Refunding Bonds, Series 2003, of The City of Lake Forest, Illinois (First Reading) (Staff Contact: Finance
Director Kathy Reinertsen 615-4222)
This ordinance authorizes the issuance of $310,000 Golf Course Revenue Refunding Bonds, Series 2003, of the City for the purpose of refunding the City’s outstanding Golf Course Revenue
Bonds, Series 1993. This refunding was discussed at the March 3, 2003 Finance Committee meeting. The financing timetable and ordinance are attached beginning on page 8.
Recommended Action: Grant first reading approval to the ordinance authorizing the issuance of $310,000 golf course revenue refunding bonds.
Consideration of an Ordinance Amending Chapter 9 of the City Code to Establish a Charge for Connection to the Sanitary Sewer System (Final Approval)
The City Council unanimously approved first reading of this ordinance at its meeting on March 3, 2003. This fee would be assessed whenever a new sanitary sewer service is connected
to the public sanitary sewer system. Revenues generated by this fee would be used toward upgrading the public sanitary sewer system. City staff researched sewer connection fees assessed
by other communities and the fees being recommended are comparable. The recommended fees are structured to reflect the various intensities of use from new single family residential
($750) to multi-family or non-residential ($150/PE with $1,500 minimum). A copy of the ordinance is attached beginning on page 32.
Type of Development Proposed Connection Fee Single Family Dwelling $750 Two Family Dwelling $750/Unit Multi-Family Dwelling $150/PE with $1,500 minimum Non-Residential Building $150/PE
with $1,500 minimum Institutional Building
(those with federal/state tax exempt status) $750/connection
Recommended Action: Grant second reading and final approval to an ordinance amending Chapter 9 of the City Code establishing Sanitary Sewer Connection Fees.
Consideration of an Ordinance Establishing a Program to Support Overhead Plumbing Conversions in Flood-Prone Areas (Final Approval)
The City Council unanimously approved first reading of this ordinance at its meeting on March 3, 2003. One of the goals established by the Sewer Improvement Committee was to eliminate
sanitary sewerage backups into basements caused by surcharges in the sanitary sewer system. One system that has proved successful in preventing this type of flooding is an “Overhead
Sewer System”. The City Council recently adopted an ordinance mandating that Overhead Sewer Systems be installed on new developments or significant redevelopments.
As an incentive to convert existing gravity sewer services into Overhead Sewer systems that Sewer Improvement Committee recommended that the city adopt a program that would offer financial
assistance would be 50% of the total cost of the conversion up to a maximum amount of $2,500. The Sewer Improvement Committee also recommended that this program initially be offered
to those residents who reside in flood prone areas as designated by the City. A copy of the ordinance is attached beginning on page 34.
Recommended Action: Grant second reading and final approval of an ordinance establishing a program to support Overhead Plumbing Conversions in flood prone areas.
Community Relations Committee Report
Planning and Preservation Committee Report
OPPORTUNITY FOR PUBLIC TO ADDRESS THE CITY COUNCIL 8:05 p.m.
CONSENT AGENDA 8:10 p.m.
Approval of the Minutes of the March 3, 2003 Regular City Council Meeting
The minutes are attached beginning on page 39.
Recommended Action: Approve the Consent Agenda as presented.
NEW BUSINESS
Consideration of an Appeal of a Decision of the Historic Preservation Commission to Grant a Certificate of Appropriateness to Allow Construction of a New Single Family Residence at 950
Lake Road. Appeal Filed by Basil and Leone Falcone on Behalf of Several Lake Road Area Residents 8:15 p.m.
PRESENTED BY DIRECTOR OF COMMUNITY DEVELOPMENT
CATHERINE CZERNIAK (615-4299)
On February 26, 2003, the Historic Preservation Commission held a public hearing to consider a request for approval of a new residence on vacant property at 950 Lake Road. This request
was originally considered by the Commission in October 2002. Revisions to the design were made in response to comments made at the October meeting. The minutes from both of the meetings
are included in the Council packet beginning on page 43.
At the February meeting, some members of the Commission and some neighboring property owners voiced continued concerns about the massing of the proposed residence and questioned the
compatibility of the proposed residence with the established historic neighborhood. The Commission also raised questions about the exterior materials. After discussion, the Commission
voted 4 to 1 to approve the proposal subject to conditions of approval pertaining to exterior building materials and the landscape plan. Immediately following the meeting, several Commissioners
questioned whether further work on the massing and compatibility issues should have been required given the significance of this parcel as one of the last vacant properties on Lake Road.
On March 4, 2003, an appeal of the Commission’s decision was filed with the City Manager in accordance with the Historic Preservation Ordinance. The appeal was filed by Mr. and Mrs.
Falcone on behalf of several residents of the Lake Road neighborhood. A copy of the appeal letter and the signatures of those supporting the appeal are included in the Council packet.
Recommended Action: Remand the petition to the Historic Preservation Commission with direction to the Commission to further evaluate the proposed residence based on the standards in
the Historic Preservation Ordinance.
Consideration of a Recommendation from the Plan Commission and an Ordinance on the Establishment of a Moratorium on Development of Non-Retail Uses in Commercial and Office Districts.
8:45 p.m.
PRESENTED BY DIRECTOR OF COMMUNITY DEVELOPMENT
CATHERINE CZERNIAK (615-4299)
At the direction of the City Council, on March 12, 2003, the Plan Commission will hold a public hearing and consider whether a 90- day moratorium on the development of non-retail uses
in business and office districts should be put in place. Prior to the March 20th City Council meeting, a memo will be provided to the City Council summarizing the Commission’s discussion
and outlining the recommendation.
Recommended Action: The Plan Commission’s recommendation will be forwarded to the City Council after the Commission meeting.
Consideration of a Recommendation to Extend the Agreement for Management and Processing of City Yard-waste Materials Located at the Route 60 Compost Center 9:15 p.m.
PRESENTED BY DIRECTOR OF PUBLIC WORKS TOM NAATZ (615-4218)
The City and D.K. Recycling Systems have had an ongoing business relationship since 1989 to manage and process yard-waste materials. This public/private joint relationship was necessitated
due to a State of Illinois mandate, which banned all yard-waste materials from sanitary landfills in 1990. On May 1, 2001, the City entered into a two-year agreement, which expires
April 30, 2003. Under the terms of the agreement, both parties may extend the term for an additional three-year period by mutual agreement. A letter from D.K. and the agreement are
attached beginning on page 75.
Recommended Action: Approval of a three-year contract extension of the May 1, 2001 agreement with D.K. Recycling Systems.
Approval of a Contract for Fire Suppression Work at Volwiler and Bennett Halls at the Grove Cultural Campus 9:20 p.m.
PRESENTED BY ASSISTANT CITY MANAGER CHRIS MARTIN (615-4281)
Upon Purchase of the Grove School campus in March 1998, the City committed to upgrading all of the buildings to comply with Lake Forest Fire and Life Safety Codes. Dickinson and Stirling
Halls have been completed and the following is a recommendation to install sprinkler systems and associated equipment in Bennett and Volwiler Halls. Both of these buildings are currently
without such systems. This project was budgeted for this year at a total $140,000. The project was put out to bid with three firms responding as listed below:
Company Bid A & A Sprinkler Company, Inc. Addison, IL $80,092 Skyhawk Fire Protection, Antioch, IL $96,275 United States Fire Protection, Lake Forest, IL $141,160
A & A Sprinkler Company, Inc. is the recommended contractor. A & A installed the sprinkler system at the main LF Bank & Trust building on Westminster and are the contractor doing all
of the Fifth Third Bank locations, including the newest one in LF (corner of Waukegan & Everett).
Recommended Action: Approval of a contract with A & A Sprinkler Company, Inc. to install sprinkler systems and associated equipment in Volwiler and Bennett Halls at cost of $80,092.
ADDITIONAL ITEMS FOR COUNCIL DISCUSSION 9:25 p.m.
EXECUTIVE SESSION
ADJOURNMENT 9:30 p.m.
Office of the City Manager
March 13, 2003
The City of Lake Forest is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require
certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities, are required
to contact City Manager Robert R. Kiely, Jr., at (847) 234-2600 promptly to allow the City to make reasonable accommodations for those persons. Listed times are estimates only, items
may be heard before or after listed time.
March 20, 2003 Agenda Page 4