CITY COUNCIL 1-16-03 council agendaTHE CITY OF LAKE FOREST
COUNCIL AGENDA
Thursday, January 16, 2003 7:30 p.m.
City Council Chambers
CALL TO ORDER AND ROLL CALL 7:30 p.m.
Honorable John E. Preschlack, Mayor
Robert T. E. Lansing, Alderman First Ward Roger J. Mohr, Alderman Third Ward
Tom Swarthout, Alderman First Ward Timm Reynolds, Alderman Third Ward
Michael J. Burns, Alderman Second Ward James J. Cowhey, Jr., Alderman Fourth Ward
S. Michael Rummel, Alderman Second Ward Kimberly G. Moss, Alderman Fourth Ward
PLEDGE OF ALLEGIANCE 7:30 p.m.
REPORTS OF CITY OFFICERS 7:30 p.m.
1. Comments by Mayor
A. Proclamation Recognizing the 93rd Anniversary of the Northeast Illinois Council of the Boy Scouts of America
A copy of the proclamation is attached beginning on page 12.
2. Comments by City Manager 7:35 p.m.
3. Comments by Council Members
4. Council Committee Reports 7:45 p.m.
A. Finance Committee Report
1. Consideration of a Recommendation from the Finance Committee Regarding a Motion to Approve Changes in Certain Fees and Charges for Fiscal Year 2004 (First Reading)
PRESENTED BY FINANCE COMMITTEE CHAIRMAN MICHAEL RUMMEL
The approval of a motion is required to implement the increases in various fees and charges that were recommended in the “Annual User Charge Analysis”.
Included in this detailed analysis, which is conducted annually on the several hundred user fees and charges utilized in the City, was a review of all fees and charges, permits, licenses,
and fines and penalties. The annual review of these charges ensures that the fee charged is consistent with the actual costs incurred for delivering these services.
The Finance Committee conducted a review of the “Annual User Charge Analysis” at its meeting of January 16, 2003 and further review at this meeting.
Only those fees recommended for increase are noted below. A complete review of all fees charged by the City can be found in the “Annual User Charge Analysis” report, which is attached
for your review. The proposed increases are summarized below:
Fees and Charges:
1. Water Rates/100 Cubic Feet (1) Current Proposed
a. Resident User $2.50 $2.60
Non-Resident User $3.45 $3.60
2. Sewer Charge/100 Cubic Feet (1) $0.35 $0.40
3. Water Main and Meter Fees (1)
a. 1” Main Tap $390 $400
b. 1½” Main Tap $780 $800
c. 2” Main Tap $1,000 $1,025
d. 2” + Main Tap $680 $700
e. ¾” Meter $310 $320
f. 1” Meter $375 $390
g. 1½” Meter $730 $760
h. 2” Meter $975 $1,015
4. Golf Course Fees/Charges (2)
Seasonal Fees – Resident:
1. Adult Single $800 $860
2. Adult Combo $1,500 $1,620 3. Limited $590 $645
4. Senior Citizen $475 $515
5. Senior Citizen Combo $890 $965
6. Junior $370 $395
Golf Course Fees/Charges – Continued Current Proposed
b. Seasonal Fees – Non-Residents:
1. Adult Single $1,125 $1,180
2. Adult Combo $2,210 $2,290
3. Limited $700 $725
4. Junior $380 $425
5. Senior Citizen $700 $725
c. Daily Fees – Residents:
1. Weekday – 9 Holes $18 $19
2. Weekday – 18 Holes $29 $31
3. Senior Citizen – 9 or 18 Holes $22 $24
4. Saturday, Sunday, Holiday – Twilight $21 $24
5. Saturday, Sunday, Holiday – 18 Holes $31 $37
6. Lake Bluff Mon-Fri 9 Holes $18 $19
7. Lake Bluff Mon-Fri 18 Holes $29 $31
8. Lake Bluff – Senior Citizen $22 $24
9. Lake Bluff-Sat, Sun & Holiday
9 Holes $22 $24
10.Lake Bluff – Sat, Sun & Holiday
18 Holes $34 $37
d. Daily Fees – Non-Resident:
1. Weekday – 9 Holes $22 $24
2. Weekday – 18 Holes $34 $37
3. Senior Citizen – 9 or 18 Holes $25 $28
4. Saturday, Sunday, Holiday – 18 Holes $38 $43
5. General Fees and Charges (1)
a. Park Contributions $4,300/Lot $4,500/Lot
b. Open Space Contributions $4,300/Lot $4,500/Lot
c. Grass/Leaf Bags (Bundle of 25) $18 $20
d. Sanitation- White Goods $50 $60
e. Sanitation – White Goods with CFC $75 $85
6. Boat Ramp/Beach Permits (2)
a. Power Boat Ramp (Senior-Resident) $220 $230
b. Power Boat Ramp (Resident) $290 $300
c. Power Boat Ramp (NonResident) $1,815 $1,900
d. Sailboat Launch and Storage (W/S)(Res) $1,280 $1,330
e. Sailboat Launch and Storage (W/S)(R Sen.) $620 $650
f. Sailboat Launch and Storage (Res) $860 $900
g. Sailboat Launch and Storage ( Res Senior)$455 $475
h. Sailboat Launch and Storage (NonRes) $3,265 $3,400
i. Winter Sailboat Storage (Res) $455 $475
j. Fishing Parking (Res) $80 $90
k. Fishing Parking (Senior) $60 $65
l. Sailboat Beach Launch and Storage (R) $280 $300
m. Sailboat Beach Launch and Storage (RSen.)$210 $230
n. Sailboat Beach Launch & Storage (NonRes)$1,760 $1,770
o. North Beach Parking Resident $65 $75
7. Parking Permits (2) Current Proposed
a. Resident – Full Year $260 $300
b. Employer – Full Year $150 $200
c. Employer – Monthly $15 $20
d. Resident – Monthly $25 $30
e. Nonresident – Monthly $50 $60
f. Resident – Unlimited $575 $650
g. NonResident – Full Year $520 $600
h. NonResident/Res – Quarterly Hang Tag $135 $175
i. Daily Parking Fee – Telegraph Lot $3 $4
j. Daily Parking Fee – All Other Lots $2 $4
Licenses (2)
a. Car $65 $75
b. Heavy Truck (8,000+ lbs.) $85 $100
c. Motorcycles $30 $35
d. Senior Citizen – Car $40 $50
e. Taxicab $20 $25
f. Taxicab Driver $10 $25
Notes:
These rates effective May 1, 2003.
These rates effective upon final approval by City Council.
Recommended Action: Approve first reading of the proposed increases in fees and charges for FY2004. (Staff Contact: Louise Breckan 615-4220)
2. Consideration Of An Ordinance Amending Chapter 4, "Alcoholic 7:50 p.m.
Beverages" (First Reading):
PRESENTED BY FINANCE COMMITTEE CHAIRMAN MICHAEL RUMMEL
An ordinance is required to implement the recommended increases to Alcoholic Beverage Licenses that were reviewed by the Finance Committee on January 16, 2003, as part of the “Annual
User Charge Analysis” review. These increases will be effective May 1, 2003. The recommended increases to alcohol licenses are for the various classes, as noted below, the ordinance
is attached on page 13:
Current Proposed
Class A (Off Premises) $2,500 $2,600
Class B (Tavern) $2,000 $2,100
Class C (Club) $2,300 $2,400
Class D (Restaurant) $2,800 $2,900
Class D-1 (Restaurant) $2,200 $2,300
Class E-1 $40 $50
Wine Testing $250 $275
Class F $75 $100
Recommended Action: Approve first reading of the ordinance amending Chapter 4 “Alcoholic Beverages.” (Staff Contact: Louise Breckan, 615-4220)
3. Consideration Of An Ordinance Amending Chapter 40, "Traffic" (First Reading) 7:55 p.m.
PRESENTED BY FINANCE COMMITTEE CHAIRMAN MICHAEL RUMMEL
An ordinance is required to implement the recommended increases to Fines and Penalties that were reviewed by the Finance Committee on January 16, 2003, as part of the “Annual User Charge
Analysis” review. These increases will be effective May 1, 2003. The recommended increases to fines and penalties are as noted below, the ordinance is attached on page 15::
Current Proposed Overtime Parking – Lot $10/20/35 $15/25/35 Improper Parking – Lot $10/20/35 $15/25/35 Parking in Prohibited Area – Lot $10/20/35 $15/25/35 Overtime Parking – Other $10/20/35 $15/25/35 Improper
Parking – Other $10/20/35 $15/25/35 Parking in Prohibited Area – Other $10/20/35 $15/25/35 No Vehicle License $15/25/35 $25/50/100
Recommended Action: Approve first reading of the ordinance amending Chapter 40 “Traffic”. (Staff Contact: Louise Breckan, 615-4220)
4. Consideration Of An Ordinance Amending Chapter 29 , "Peddlers, 8:05 p.m.
Solicitors and Canvassing" (First Reading):
PRESENTED BY FINANCE COMMITTEE CHAIRMAN MICHAEL RUMMEL
An ordinance is required to implement the recommended increases to Solicitors Permit that were reviewed by the Finance Committee on January 16, 2003, as part of the “Annual User Charge
Analysis” review. These increases will be effective May 1, 2003. The recommended increases are as noted below, the ordinance is attached on page 17:
Current Proposed Solicitors Permit – New $10 $15 Solicitors Permit – Renewal $5 $10
Recommended Action: Approve first reading of the ordinance amending Chapter 29, “Peddlers, Solicitors and Canvassing ” (Staff Contact: Louise Breckan, 615-4220)
5. Consideration Of An Ordinance Amending Chapter 23 , "Licenses and 8:10 p.m.
Miscellaneous Permits" (First Reading)
PRESENTED BY FINANCE COMMITTEE CHAIRMAN MICHAEL RUMMEL
An ordinance is required to implement the recommended increase to the Raffle License that was reviewed by the Finance Committee on January 16, 2003, as part of the “Annual User Charge
Analysis” review. This increase will be effective May 1, 2003. The recommended increase is as noted below, the ordinance is attached on page 18:
Current Proposed Raffle License $5 $10
Recommended Action: Approve first reading of the ordinance amending Chapter 23,”Licenses and Miscellaneous Permits” (Staff Contact: Louise Breckan, 615-4220)
OPPORTUNITY FOR PUBLIC TO ADDRESS THE CITY COUNCIL 8:15 p.m.
CONSENT AGENDA 8:25 p.m.
Approval of the Minutes of the January 6, 2003 City Council Meetings
A copy of the minutes is attached beginning on page 19.
Recommended Action: Approval of the Consent Agenda items as presented.
ORDINANCES
1. Consideration of an Ordinance Proposing the Establishment of Special Service
Area No. 27 (First Reading and Final Approval) 8:30 p.m.
PRESENTED BY ASSISTANT TO THE CITY MANAGER MARCUS PECCIA (615-4287)
A petition endorsed by a majority of the neighbors has been submitted requesting that the City Council establish a Special Service Area (SSA) to finance the installation of curbs and
gutters. The petition proposes that the cost be allocated on a front footage basis. The proposed ordinance that is attached beginning on page 22, accomplishes the following:
acknowledges receipt of the petition,
calls for a public hearing (February 3, 2003) to consider the establishment of the SSA, and
starts the objection period (60 days) for any party opposed to the establishment of the SSA after the February 3, 2003 public hearing.
After the February 3 public hearing and the 60 day objection period, if a majority of the electors and property owners still wish to proceed, then the City Council will consider a separate
ordinance formally establishing the SSA.
Recommended Action: Waive first reading and grant final approval to an ordinance proposing the establishment of Special Service Area No. 27.
NEW BUSINESS 8:40 p.m.
1. Award of Contract to Vacala Construction, Inc. for Phase I Restoration of Elawa Farm
On November 21, 2002, City Council authorized the City Manager to retain Vacala Construction on a time-and-materials basis to assist David Woodhouse Architects in preparing architectural
drawings and specifications for Phase I Restoration at Elawa Farm. All fees paid on this basis will be credited against the guaranteed maximum price contract to be awarded tonight.
Funding sources are:
Source Amount Elawa Farm Foundation $305,650.00 Middlefork Subdivision Rebate $72,000.00 Park & Recreation Department/ Wildlife Discovery Center $103,595.00 Lease to Wildlife Discovery
Center (20-year payback period) $112,870.00 Loan $293,810.00 TOTAL $887,925.00
Recommended Action: Award a contract for Construction Partner Services to Vacala Construction, Inc. for Phase I Restoration at Elawa Farm, for a Guaranteed Maximum Price of $887,925.
2. Authorize the City Manager to Prepare Loan Document for the Balance of Funds the Elawa Farm Foundation Needs to Perform Phase I Restoration of the Elawa Farm Complex 8:50
p.m.
PRESENTED BY SUPT. OF PUBLIC WORKS KEN LEONE (615-4300)
The Elawa Farm Commission is prepared to proceed with Phase I Restoration of the Elawa Farm Complex. Phase I consists of exterior restoration and interior renovation of a portion of
the eastern part of the farm group, to provide quarters for the Parks & Recreation Department’s Wildlife Discovery Center and space for public assembly and restrooms. Funds currently
available for the project total $688,465.00:
Source Amount Elawa Farm Foundation $400,00.00 Middlefork Subdivision Rebate $72,000.00 Park & Recreation Department/ Wildlife Discovery Center $103,595.00* Lease to Wildlife Discovery
Center (20-year payback period) $112,870.00 TOTAL $688,465.00 *Inclusive of $25,000 State Grant.
Phase 1 Costs Amount Infrastructure/Utilities $112,870.00 Construction Wildlife Discovery Center $103,595.00 “Common” Space $189,745.00 Exterior $481,715.00 Architectural/Engineering
Services $94,350.00 TOTAL $982,275.00
The difference between the cost of Phase I Restoration and funds available is:
Cost $982,275.00
Available $688,465.00
Total $293,810.00
This amount can be loaned to the Elawa Farm Foundation from the City’s Reserves for a period of five years at an annual interest rate of 3%.
Recommended Action: Authorize the City Manager to prepare a loan document for $300,000, which the Elawa Farm Foundation requires to perform Phase I Restoration.
Approval of an Intergovernmental Agreement and a Cost Share Agreement For Preliminary Engineering Costs Relating to the Widening of Route 60 Bridge Over I-94 9:00 p.m.
PRESENTED BY ASSISTANT CITY MANAGER CHRIS MARTIN (615-4281)
As you recall, former Mayor Howard Kerr worked through the Route 60 Task Force to develop regional solutions to congestion on the Route 60/I94 Bridge. As a result of this cooperation
and through the considerable efforts of the Task Force, City Staff, Vernon Hills, Lake County, Mettawa, the Conway Park Owners Association and in particular TAP and Abbott, the Route
60 bridge widening has been championed by Congressman Mark Kirk.
The widening project is estimated at $15-20 million and requires a local match of $900,000 for engineering. The Council is being asked to approve two agreements: 1) an intergovernmental
agreement between Lake Forest, Vernon Hills, Mettawa and Lake County, and 2) a cost share agreement between Lake Forest and the CPOA and TAP and Abbott.
Intergovernmental Agreement (IGA)
Funds have been pledged for the Route 60 bridge widening project by Mettawa $5,000, Lake Forest $50,000, Vernon Hills $35,000, and Lake County $50,000 for a total municipal/county contribution
of $140,000. The IGA provides for the administration of funds between these governmental agencies by Lake Forest. The agreement also states that the “Remaining Share” of approximately
$760,000 will be provided by business owners and other property owners within Conway Park and its surrounding area, as provided in the Cost Share Agreement seen below.
Cost Share Agreement – Tap/Abbott and the CPOA
TAP and Abbott have pledged a total of $600,000 in funding. This leaves a gap in the pledged funding of $160,000 that shall be collected from several property owners in and around Conway
Park by the CPOA. These funds shall also be deposited with Lake Forest. The Cost Share Agreement provides for the administration of these funds between the private entities and Lake
Forest.
Summary Table: Bridge Widening Project - Engineering Project Cost Bridge Engineering Cost $900,000 Contribution Amounts Mettawa $ 5,000.00 Vernon Hills $35,000.00 Lake County $50,000.00 Lake
Forest $50,000.00 Tap $300,000 Abbott $300,000 CPOA $160,000 Total $900,000
Project Timeline
The timing of the project is still unknown at this time. Congressman’s Kirk’s office will be working to secure funding in the fall in of 2004 for possible construction in 2005. The
engineering study should take place sometime prior. The cooperation represented within these two agreements involves the Federal, State, and County governments, three municipalities
and many private sector entities. Note: both agreements may require alterations as requested by the various entities involved; therefore, staff is requesting that both agreements
be approved contingent upon modifications acceptable to the City Manager. Any substantive changes will be brought back to the City Council. The agreements are provided in the packet
starting on page 27.
Recommended Action: Motion To Approve The Intergovernmental Agreement For Preliminary Engineering Costs Relating To Road Widening Of Route 60 Bridge Over I-94 in a form acceptable to
the City Manager.
Recommended Action: Motion To Approve Cost Share Agreement For Preliminary Engineering Costs Relating To Road Widening Of Route 60 Bridge Over I-94 in a form acceptable to the City
Manager
Approval of two Illinois Route 60 and Saunders Road/Field Drive Continuous 9:15 p.m.
Right Turn Lane and Intersection Improvement Agreements – Conway
Park Owners Association and Opus North Corporation
PRESENTED BY ASSISTANT CITY MANAGER CHRIS MARTIN (615-4281)
The following two agreements pertain to the improvement of the intersection of Route 60 and Field Drive and Saunders Road. This area has been a source of considerable traffic congestion
as a result of the development of Conway Park and the Opus properties, as well as, the regional use of Route 60. The following agreements provide for the improvement of the intersection
and the construction of a continuous right turn lane from Field Drive to north bound Route 60. The City of Lake Forest has no cash obligation in either agreement but will provide engineering
assistance and project oversight.
Agreement - Conway Park Owners Association Agreement (CPOA)
The CPOA has concluded that the installation of a continuous right turn lane from Route 60 to the north bound I-94 from Field Drive and improvements at the Intersection of Route 60 and
Field Drive and Saunders are necessary to provide for efficient access to and from Conway Park. The Illinois Department of Transportation (“IDOT”) has agreed to fund 100% of the $1,115,600
cost of
the installation of the right turn lane and 50% of the $955,200 cost of the northerly intersection improvements (Field Drive side).
The CPOA shall pay, at a minimum of $477,600, plus any increases in project cost that are directly related to the northerly improvements. The CPOA Share is payable in two sums: 1)
the engineering share of $33,432, and 2) the construction share of approximately $444,168 plus any increases in the project cost. The CPOA share is funded by each of the property owners
within the CPOA based upon a per acre amount as determined and collected by the CPOA. The agreement otherwise provides for the administration of funds between the CPOA and Lake Forest.
Agreement - Opus North Corporation
The agreement with the Opus Corporation is very similar to the CPOA agreement and the intent is again to administer funds to provide for the intersection improvements at Route 60 and
Field Drive and Saunders Road. There are 6 substantive differences:
the Opus agreement makes no mention of the continuous right turn lane as this project is related to Conway Park,
the Opus agreement is for the southerly intersection improvements rather than the northerly,
the Opus agreement requires a minimum contribution of $732,935 subject increased project costs related to the southerly portion,
the Opus agreement, in partial consideration for the intersection improvements, provides for the vacation of the southerly portion of Saunders Road,
the Opus agreement provides that if the parcel lying immediately east, the “Miller Property”, is annexed into the City, the City will require that the owner of the Miller Property pay
a proportionate share of the southerly intersection improvements, and
the agreement otherwise provides for the administration of funds between the City and Opus North Corporation
Summary Table: Route 60 Right Turn and Intersection Improvements Project Cost Right Turn Lane
Intersection Improvements
Total $1,115,600
$1,688,135
$2,803,735 Contribution Amounts IDOT $1,593,200 Opus $732,935 CPOA $477,600 City of Lake Forest $0 Total $2,803,735
Project Timeline
The City expects that the improvements should be completed no later than October 1, 2004. Note: both agreements may require alterations as requested by the various entities involved;
therefore, staff is requesting that both agreements be approved contingent upon modifications acceptable to the City Manager. Any substantive changes will be brought back to the City
Council. The agreements are provided in the packet starting on page 36.
Recommended Action: Motion To Approve an Illinois Route 60 And Field Drive Continuous Right Turn Lane And Intersection Improvement Agreement with Tap/Abbott and the Conway Park Owners
Association in a form acceptable to the City Manager
Recommended Action: Motion to Approve an Illinois Route 60 and Saunders Road/Field Drive Intersection Improvement Agreement with Opus North Corporation in a Form Acceptable To the City
Manager
5. Enter into Intergovernmental Agreement and Engineering Design Service 9:30 p.m.
Agreement related to the Improvement of the Route 60/Saunders/Field Drive Intersection.
PRESENTED BY CITY ENGINEER KEN MAGNUS (615-4329)
The City of Lake Forest has secured a grant (Economic Development - $1,593,200) from the Illinois Department of Transportation (IDOT) to be used to fund a portion of the project to improve
traffic flow at the Route 60/Saunders/Field intersection. The improvement project involves the addition of turn lanes on both the east and west approaches on Route 60 as well as on
the southbound lanes of Field Drive. The project also involves the reconstruction of Saunders Road to accommodate traffic that will be generated by the OPUS Development and the redevelopment
of the Miller Property. In addition, the project will involve the construction of a new continuous right-turn lane along Route 60 from Field Drive to the northbound entrance ramp of
the I-94 Tollway. The balance of this $2,803,734.50 project will be funded by OPUS and the Conway Park Owner’s Association (CPOA) located in Conway Park.
At this time, the following recommended actions need to be undertaken to initiate this process:
Recommended Action: Enter into an Intergovernmental Agreement with IDOT outlining the funding responsibilities for the Route 60/Saunders/Field Drive Intersection Improvement Project.
Entering into this Agreement with IDOT for the total sum of $1,593,200 is subject to entering into Agreements with both OPUS and the Conway Park businesses regarding funding the balance
of the construction and engineering costs estimated at $1,210,534.50.
Recommended Action: Enter into an Agreement with Christopher Burke Engineering to provide Design Engineering Services for the not-to-exceed amount of $166,475.50.
6. Enter into an Engineering Design Services Agreement related to the Improvement of the Route 60/Academy Drive Intersection 9:40 p.m.
PRESENTED BY CITY ENGINEER KEN MAGNUS (615-4329)
The Route 60/Academy Drive intersection has been operating with temporary traffic signals for the past several years. With the land uses on the south side of Route 60 at this location
recently being determined it is time to initiate the construction of the permanent traffic signals and geometries at this intersection.
In order to proceed with this improvement project it is necessary to enter into a Design Engineering Service Agreement which would involve an Intersection Design Study and the preparation
of the plans and specifications. The Engineering firm being recommended to undertake this work is Hampton, Lenzini, & Renwick which was the firm who undertook the Route 60 Traffic Impact
Study at this location in 1999.
Recommended Action: Enter into an Agreement with Hampton, Lenzini, & Renwick to provide Design Engineering Services on the Route 60/Academy Drive Intersection Improvement Project for
the not-to-exceed amount of $66,389.10.
ADDITIONAL ITEMS FOR COUNCIL DISCUSSION
EXECUTIVE SESSION
ADJOURNMENT 9:50 p.m.
Office of the City Manager
January 9, 2003
The City of Lake Forest is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require
certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities, are required
to contact City Manager Robert R. Kiely, Jr., at (847) 234-2600 promptly to allow the City to make reasonable accommodations for those persons.
January 16, 2003 Agenda Page 3