CITY COUNCIL 11-21-02 council agendaTHE CITY OF LAKE FOREST
COUNCIL AGENDA
Thursday, November 21, 2002 7:30 p.m.
City Council Chambers
CALL TO ORDER AND ROLL CALL 7:30 p.m.
Honorable John E. Preschlack, Mayor
Robert T. E. Lansing, Alderman First Ward Roger J. Mohr, Alderman Third Ward
Tom Swarthout, Alderman First Ward Timm Reynolds, Alderman Third Ward
Michael J. Burns, Alderman Second Ward James J. Cowhey, Jr., Alderman Fourth Ward
S. Michael Rummel, Alderman Second Ward Kimberly G. Moss, Alderman Fourth Ward
PLEDGE OF ALLEGIANCE 7:30 p.m.
REPORTS OF CITY OFFICERS 7:35 p.m.
1. Comments by Mayor
2. Comments by City Manager
Market Square 2000, an Illinois not-for-profit corporation, was incorporated on April 16, 1997 for the purpose of raising funds to refurbish and rehabilitate the landscape and streetscape
portions of Market Square. The City and Market Square 2000 entered into a license agreement on July 1, 1998 to authorize restoration and public infrastructure improvements, including
storm water, sanitary sewer, and electrical systems. Market Square 2000 has successfully completed most of the restoration and infrastructure improvements that have greatly contributed
to the attractiveness and streetscape aesthetics of the Market Square area.
Market Square 2000 now desires to cease operations and to transfer all of its remaining funds to the City pursuant to the terms of an Assignment of Funds Agreement. A resolution and
the agreement are attached starting on page 12. They provide for the transfer of funds to the City for the purpose of maintaining and improving the landscape and streetscape elements
of Market Square.
Recommended Action: Motion to adopt the Resolution to execute the agreement as attached.
3. Comments by Council Members 7:45 p.m.
Council Committee Reports 7:50 p.m.
Finance Committee Report
1. Abating 2002 Tax Levies for Various G.O. Alternate Revenue Bond Issues (Grant First Reading Approval)
PRESENTED BY FINANCE COMMITTEE CHAIRMAN MICHAEL RUMMEL
An Ordinance Abating the Total Tax Being Levied in 2002 for the Annual Payment of the Principal and Interest on the 1992A General Obligation TIF Bond Issue ($262,000.00)
An Ordinance Abating the Total Tax Being Levied in 2002 for the Annual Payment of the Principal and Interest on the 1993B General Obligation TIF Bond Issue ($1,334,472.50).
An Ordinance Abating the Total Tax Being Levied in 2002 for the Annual Payment of the Principal and Interest on the 1997A General Obligation (WATERWORKS AND SEWERAGE SYSTEM) Bond Issue
($282,250.00).
An Ordinance Abating the Total Tax Being Levied in 2002 for the Annual Payment of the Principal and Interest on the 1997B General Obligation (PARKING DECK) Bond Issue ($153,860.00)
An Ordinance Abating the Total Tax Being levied in 2002 for the Annual Payment of the Principal and Interest on the 1998A General Obligation (PARK AND PUBLIC LAND) Bond Issue ($463,167.50).
An Ordinance Abating the Total Tax Being Levied in 2002 for the Annual Payment of the Principal and Interest on the 1999 General Obligation (Cemetery) Bond Issue ($152,200.00).
An Ordinance Abating the Total Tax Being Levied in 2002 for the Annual Payment of the Principal and Interest on the 2001-A General Obligation (Waterworks and Sewerage System) Bond Issue
($644,600.00)
An Ordinance Abating the Total Tax Being Levied in 2002 for the Annual Payment of the Principal and Interest on the 2002-A General Obligation (Waterworks and Sewerage System) Bond Issue
($1,672,643.33)
A summary of the proposed tax levy abatements are noted below:
Bond Issue Original
Tax Levy Tax
Abatement Net Bond Tax Levy 1992A G.O. Bonds (TIF) $262,000.00 $262,000.00 $0 1993B G.O. Bonds (TIF) $1,334,472.50 $1,334,472.50 $0 1997A G.O. Bonds (WATER) $282,250.00 $282,250.00 $0 1997B
G.O. Bonds (PARKING) $153,860.00 $153,860.00 $0 1998A G.O. Bonds (PARKS) $463,167.50 $463,167.50 $0 1999 G.O. Bonds (CEMETERY) $152,200.00 $152,200.00 $0 2001 G.O. Bonds (WATER) $644,600.00 $644,600.00 $0 2002
G.O. Bonds (WATER) $1,672,643.33 $1,672,643.33 $0 TOTALS $4,965,193.33 $4,965,193.33 $0
These ordinances provide for the abatement of 2002 taxes levied for the various outstanding general obligation ALTERNATE REVENUE bond issues. The tax levies for all bond issues are
established and recorded with the County Clerk at the time the bonds are issued. Therefore, in order to reduce the bond tax levies, an abatement ordinance must be approved and filed
with the County Clerk before December 31, 2002.
The abatement of these general obligation (ALTERNATE REVENUE) bonds is possible due to the fact these bond funds have an adequate revenue source from TIF district collections, water
sales, Cemetery revenue, parking charges or utility taxes. Therefore, the general obligation tax levy can be abated as was planned at the time the bonds were issued.
Copies of the abatement ordinances are attached for your consideration.
Recommended Action: Grant First Reading Approval of the ordinances abating tax levies for various general obligation bond issues. (Staff Contact Persons: Robert Shaffer 615 4222)
2. Consideration of an Ordinance Establishing the Tax Levy for 2002 (Grant First Reading Approval)
PRESENTED BY FINANCE COMMITTEE CHAIRMAN MICHAEL RUMMEL
The annual tax levy must be filed with the County Clerk before the last Tuesday in December. A report reviewing the tax levy for 2002 was reviewed in detail at the Finance Committee
meeting held during the day on November 21, 2002 and is attached for your consideration.
The tax levy to be approved includes the needs of all City departments, as well as for pensions and debt service requirements. In addition, the tax levy for School District 67 is included
for your consideration. A summary of the proposed levies is as follows:
Fund/Purpose
2001 Levy Proposed
2002 Levy Change 2000 – 2001
$ % City General $9,123,805 $9,222,994 $99,189 1.09% Pension Funds $2,364,021 $2,448,637 $84,616 3.58% Park/Recreation Fund $2,444,828 $2,483,945 $39,117 1.60% Library
Board $2,209,844 $2,245,202 $35,358 1.60% Seniors $114,422 $116,253 $1,831 1.60% Debt Service Funds $2,364,020 $2,300,723 $(63,297) (2.68%) Sub-Total $18,620,940 $18,817,754 $196,814 1.06% Projected
Growth 2001 NA $382,504 $382,504 NA CITY TOTAL $18,620,940 $19,200,258 $579,318 3.11% School District 67 $20,112,837 $21,083,237 $970,400 4.82% GRAND TOTAL $38,733,777 $40,283,495 $1,549,718 4.00%
The proposed tax levy for 2002 reflects a 3.1% increase over the 2001 tax levy extensions for the City, Recreation, and Library operating funds. This increase is in full compliance
with the property tax cap limit of a 1.6% increase, plus new growth, which is estimated at 2.3%. Importantly, the average increase to existing residents will be approximately 1.1%.
Recommended Action: Grant First Reading approval of the proposed tax levy ordinance for 2002. (Staff Contact: Robert Shaffer 615-4222)
B. Sewer Improvement Committee
OPPORTUNITY FOR PUBLIC TO ADDRESS THE CITY COUNCIL 8:10 p.m.
CONSENT AGENDA 8:15 p.m.
Approval of the Minutes of the November 4, 2002 Regular City Council Meeting
A copy of the minutes is attached beginning on page 28.
Acceptance of Canvassing Report and Proclamation
A copy of the Report is attached beginning on page 32.
3. Award of Contract for Sewer Lining Project
Earlier this year The City of Lake Forest entered into a contract with Insituform Technologies, Inc. to rehabilitate deteriorated sections of the sewer systems with a product that is
“slip-lined” and cured inside the original deteriorated sewer pipe. The amount authorized under the current contract with Insituform Inc., which is structured on an as needed basis,
with prices based on the quantity of sewer lining work undertaken, was $500,000.00. Additional sections of deteriorated storm and sanitary sewers have since been identified through
televising. At this time, City staff is recommending that an additional $200,000.00 in budgeted funds be authorized in order to continue to rehabilitate the sewer systems.
Rehabilitating deteriorated sewers by this method has several advantages over the conventional method of open trenching and replacing deteriorated sewers. These advantages include cost
savings and that the lining of the sewer is approximately one-third the cost of open trenching. Any inconvenience is minimal since damage to surface features such as streets, lawn areas
and landscaping are avoided. Rehabilitation of the sewers will not only improve the operation of the system, but in the case of sanitary sewers reduce the amount of inflow/infiltration
of storm water into the system which contributes towards surcharging and ultimately basement backups.
It is recommended to extend the current contract with Insituform Technologies, Inc., by $200,000.00 to perform sewer rehabilitation through cured in place lining.
Recommended Action: Approval of the Consent Agenda items as presented.
ORDINANCES
Consideration of a Report and Recommendation from the Plan Commission for a Special Use Permit to Allow Construction of a Drive-Up Banking Facility for Fifth Third Bank on the Northwest
Corner of Everett and Waukegan Roads. Filed by Karl E. Nagle, Trustee (Final Approval) 8:20 p.m.
PRESENTED BY DIRECTOR OF COMMUNITY DEVELOPMENT
CATHERINE CZERNIAK (615-4299)
On November 4, 2002, the City Council voted unanimously to grant first reading of an ordinance granting a Special Use Permit to facilitate the redevelopment of the one acre parcel located
on the northwest corner of Waukegan and Everett Roads. The Special Use Permit allows a drive thru banking facility to be constructed in conjunction with the new building for Fifth Third
Bank. In addition, the Special Use Permit grants a height variance for the entry element of the building and a variance from the standard parking requirement.
As noted at the November 4th Council meeting, City staff from the Police and Fire Departments, Public Works Engineering and Community Development met with the petitioner, the architect,
and representatives of Fifth Third Bank on several occasions to review numerous site plan configurations. A traffic study and follow-up reports that provided traffic counts during the
school year were submitted to City staff. The site plan that was ultimately recommended for approval by the Plan Commission locates the drive-up facility on the south side of the building
and allows for traffic circulation all around the building, an important safety and security concern for banking facilities. A single driveway will be permitted on Waukegan Road at
the north end of the site and a limited access driveway will be permitted on Everett Road, at the southwest corner of the property. The Everett Road driveway will be limited to right
in and right out turning movements.
On September 4, 2002, the Building Review Board reviewed this project. The Board approved the building and appointed a Board subcommittee to finalize the details of the corner element
and landscaping. Lighting and signage plans will need to be submitted to the Board for review and approval if this project receives approval from the City Council.
Taking into account the comments from the Building Review Board and the public testimony, the Plan Commission voted 4 to 2 to recommend approval of the Special Use Permit to the City
Council. The Commissioners voting nay expressed concern about traffic volumes and raised questions as to whether locating the drive-thru facility at a remote location might be a better
option. The ordinance granting the Special Use Permit is included in the Council packet beginning on page 40.
Recommended Action: Grant final approval of an ordinance for a Special Use Permit to authorize the construction of a drive-thru banking facility, a height variance and a variance in
the required number of parking spaces in conjunction with the redevelopment of the property on the northwest corner of Waukegan and Everett Roads.
2. Consideration of a Recommendation from the Plan Commission for Tentative Approval of the Proposed 70 Acre Conway Farms Development on the south side of Route 60, east of Conway Farms
Drive. Filed by Conway Farms, an Illinois General Partnership 8:25 p.m.
PRESENTED BY DIRECTOR OF COMMUNITY DEVELOPMENT
CATHERINE CZERNIAK (615-4299)
On November 12, 2002, the Plan Commission held the last in a series of public meetings and public hearings to consider the development proposed for the 70 acre parcel owned by Conway
Farms. Based on the revisions to the City’s Comprehensive Plan for the Route 60 area and consistent with the input received from residents at the community visioning session held about
two years ago, the City Council entered into a Downzoning Agreement for the 70 acre parcel almost a year ago. The Downzoning Agreement provided for an amendment to the Annexation Agreement
for the parcel and rezoning of the property from office to residential open space if an acceptable land plan could be achieved. The Agreement also ensured the donation of 10 acres of
land on the east parcel to the City for use as a future park site and offered the City the option to purchase the remaining 25 acres of land on the east half of the 70 acre parcel.
At the November 12th meeting, after a three and a half hour discussion, the Plan Commission voted unanimously to recommend approval of the land plan and all the related documents including,
but not limited to, the amendment to the Annexation Agreement, rezoning of the property and approval of the subdivision plat. Based on considerable discussion and public input over
a number of months, the Plan Commission recommended the following conditions of approval to ensure that the ultimate development of the property is consistent with the Comprehensive
Plan and the quality of developments throughout the community.
The following conditions shall be satisfied prior to the recording of the plat of subdivision.
1. All required final engineering plans, related documents and the final plat of subdivision shall be in a form acceptable to the City Engineer.
2. All required legal documents shall be in a form acceptable to the City Attorney.
3. Revisions to the documents shall be considered to address the following issues raised by the Commission:
· Should the Homeowners’ Association be responsible for construction of the bridge, or only for maintenance after construction?
· Is a church use on the east parcel consistent with the referendum?
· Clarify the permitted height for the condominium buildings on the east parcel in the event that the City does not purchase the property. Does the height include or exclude
mechanical equipment on the roof?
The following conditions shall be satisfied prior to the commencement of any development activities on the property:
4. A plan for completion of the berms and landscaping on the north and south outside edges of the development, shall be submitted to the City Forester for approval. The landscaping
of these areas shall be substantially completed within 12 months from the start date of the site or during the next available planting season.
5. A process shall be established by which the developers will make potential buyers aware of the language on the plat about potential noise impacts on the site from the nearby
roadways.
6. The final landscape plan shall reflect walking paths that provide the opportunity for connections to the future development to the west. The surface of the paths shall be specified
on the plan and shall be consistent with other paths throughout the area. The paths shall be designed to accommodate both bicycles and pedestrians.
7. A revised landscape plan shall be submitted to reflect enhanced, dense plantings to screen the north side of the 12’ wall to the maximum extent possible. No removal of underbrush
shall occur without prior approval of the City Forester and approval of a phased replacement landscape plan.
The following condition shall be ongoing through the period of construction activity.
8. The City shall monitor construction activities and require that the developer employ appropriate mitigation methods to minimize impacts during construction on the neighboring
properties.
Plan Commission Recommendation
9. The Plan Commission further recommends that the first year option price for the east parcel be extended if the developer cannot meet his obligation to fulfill the above requirements
in a timeframe which allows the City to proceed with acquisition of the parcel prior to the expiration of the original first year option price.
Drafts of numerous legal documents were provided to the City Council a couple weeks ago. In addition, an executive summary of the documents was also provided to the Council. At the
November 21st City Council meeting, the Plan Commission’s recommendation will be presented to the City Council and the City Attorney will provide an overview of the various agreements
and documents that are part of this development proposal.
Recommended Action: Approve a motion to accept the recommendation of the Plan Commission and grant first reading of the various documents related to the downzoning, subdivision and
development of the Conway Farms 70 acre parcel. (The City Attorney will provide the City Council with specific language for the motion to ensure that all the necessary documents are
incorporated in the approval.)
3. Consideration of an Ordinance Proposing the Establishment of the Lake Forest Special Service Area No. 26 (First Reading and Final Approval) 9:00 p.m.
PRESENTED BY ASSISTANT TO THE CITY MANAGER MARCUS PECCIA (615-4287)
A petition endorsed by a majority of the neighbors has been submitted requesting that the City Council establish a Special Service Area (SSA) to finance the installation of a sanitary
sewer system. The petition proposes that the cost be allocated on a per lot basis. The proposed ordinance that is attached beginning on page 47, accomplishes the following:
acknowledges receipt of the petition,
calls for a public hearing (December 2, 2002) to consider the establishment of the SSA, and
starts the objection period (60 days) for any party opposed to the establishment of the SSA after the December 2 public hearing.
After the December 2 public hearing and the 60 day objection period, if a majority of the electors and property owners still wish to proceed, then the City Council will consider a separate
ordinance formally establishing the SSA.
Recommended Action: Waive first reading and grant final approval to an ordinance proposing the establishment of the Lake Forest Special Service Area No. 26 (Waukegan Road Sanitary Sewer
Extension.)
4. Consideration of a Report and Recommendation from the Zoning Board of Appeals for a Variance from the Corner Side Yard Setback Requirements for property located at 440 E. Onwentsia
Road. (First Reading Only) 9:10 p.m.
PRESENTED BY PLANNER PETER COUTANT (604-5655)
On October 28, 2002, the Zoning Board of Appeals held a public hearing on a request for a corner side yard setback variance for the property located at 440 E. Onwentsia Road. The existing
house is non-conforming with respect to this setback. The petitioner is proposing to renovate and expand the residence with a one story addition on the rear and side of the house.
Only the proposed garage addition on the north side of the residence, adjacent to the existing garage, requires a setback variance. As proposed, the addition encroaches 15 feet into
the 50 foot corner side yard setback. Existing vegetation and a stockade fence will screen the addition from Onwentsia Road and Western Avenue. No bulk variance is required for this
petition.
The Board voted 5-1 to recommend approval of the variance. The dissenting vote was based on questions about whether this alternative is the best solution. The ordinance, with site
plan and findings is included in this packet beginning on page 61.
Recommended Action: Approve first reading of an ordinance authorizing a variance from the corner side yard setback requirements to allow the construction of an attached garage addition.
5. Consideration of a Report and Recommendation from the Zoning Board of Appeals for a Variance from the Rear Yard Setback Requirements for property located at 949 N. Sheridan Road.
(First Reading and Final Approval) 9:20 p.m.
PRESENTED BY PLANNER PETER COUTANT (604-5655)
On August 26, 2002 and October 28, 2002, the Zoning Board of Appeals held public hearings on a request for a rear yard setback variance to allow construction of an addition to a residence
located at 949 N. Sheridan Road. The house was constructed in 1902 and was originally an accessory building to a larger estate. Both the house and the subdivision were established
prior to the Zoning Code and Subdivision Ordinance. The current rear yard setback requirement for this property is 50 feet. The existing residence is entirely nonconforming and is
located just over 3 feet from the rear property line. As proposed, the addition is stepped back 1 foot from the rear wall of the building and requires a rear yard setback variance of
45 ½ feet.
At the August meeting, the Zoning Board of Appeals initially expressed concern with the magnitude of the variance and encouraged the petitioner to explore alternatives that reduce the
size of the addition or increase the setback from the east property line. The petitioners returned to the Board in October with a revised plan that significantly reduced the size of
the proposed addition. The revised plan was supported by the Board. The Board voted unanimously to recommend approval of the variance with several conditions regarding landscaping
and construction vehicle access. The ordinance, with site plan, conditions and findings is included in this packet beginning on page 71.
Recommended Action: Waive first reading and grant final approval of an ordinance authorizing a variance from the rear yard setback requirement to allow the construction of an addition.
6. Consideration of a Report and Recommendation from the Zoning Board of Appeals for a Variance from the Front, Rear, and Side Yard Setback Requirements for property located at 276 Mills
Court. (First Reading and Final Approval) 9:30 p.m.
PRESENTED BY PLANNER SUZANNE GERMANN (615-4587)
On October 28, 2002 the Zoning Board of Appeals held a public hearing on a request for a setback variance for the property at 276 Mills Court to allow for a second story addition and
replacement of an existing detached garage. The existing house and garage are non-conforming to the required setbacks. The proposed additions will not encroach further into the setbacks
than the existing residence and garage.
The Board voted unanimously to recommend approval of the variance and commended the petitioner for working with the existing residence as opposed to demolition. On October 2, 2002 the
Building Review Board voted unanimously to support the project. The ordinance, with site plan, findings, and conditions is included in this packet beginning on page 82.
Recommended Action: Waive first reading and grant final approval of an ordinance authorizing a variance from the front, rear, and side yard setback requirements to allow the construction
of a second floor addition and detached garage as reflected on the site plan and subject to the conditions of approval.
NEW BUSINESS
1. Award of Contract to David Woodhouse Architects for Elawa Farm Phase I Restoration Architectural Services 9:40 p.m.
PRESENTED BY SUPT. OF PUBLIC WORKS KEN LEONE (615-4300)
Phase I Restoration of Elawa Farm consists of exterior restoration and interior renovation to part of the eastern buildings of the farm complex, to provide usable space for the Parks
& Recreation Department’s Wildlife Discovery Center (a floor plan is attached on page 93).
David Woodhouse Architects has aided the Elawa Farm Executive Steering Committee and its successor, the Elawa Farm Commission, in planning the restoration of the farm complex since fall
2000. The firm was originally selected in October 2000, after the Elawa Farm Executive Steering Committee interviewed three pre-qualified restoration architects. Funds for initial
services were provided by the Shaw Foundation. The original contract was approved by the Steering Committee and ratified by City Council.
David Woodhouse has proposed to provide all architectural services (including mechanical, electrical, plumbing and fire protection) for Phase I Restoration, and all civil engineering
services in an amount not to exceed $94,349.50.
This proposal was unanimously approved by the Elawa Farm Commission at the September 23, 2002 Special Meeting.
Funds for these services are being transferred from the Shaw Foundation through the Elawa Farm Foundation to a dedicated City account.
Recommended Action: Award a contract for Phase I Restoration Architectural and Civil Engineering Services to David Woodhouse Architects in an amount not to exceed $94,349.50.
Award of Contract to Vacala Construction, Inc. for Phase I Restoration of
Elawa Farm 9:55 p.m.
PRESENTED BY SUPT. OF PUBLIC WORKS KEN LEONE (615-4300)
Requests for Qualifications (RFQ’s) for Elawa Farm Phase I Restoration (a floor plan is attached on page 93) were sent to 12 pre-qualified construction firms in July 2002. The purpose
of the RFQ was to select a firm to provide construction partner services for the project. By selecting a construction firm at the beginning of the restoration process, it is possible
to tap the experience and expertise of the contractor during the conceptual design and cost estimating phases of the project. By working with the architect and The City from the start,
fewer detailed architectural drawings and specifications will be needed, resulting in savings in these areas, and the contractor is able to provide The City with a Guaranteed Maximum
Price (GMP) for construction services.
Four firms responded to the RFQ (the list of firms solicited and interviewed is included on page 95). All were interviewed in October 2002 by the Restoration Subcommittee of the Elawa
Farm Commission. On the basis of qualifications for this project and pricing structure, the Restoration Subcommittee recommended the selection of Vacala Construction, Inc. to the Commission.
At their August 15, 2002 meeting, the Elawa Farm Commission unanimously approved this selection. Vacala’s GMP for Phase I Restoration is $887,925.
Funding sources are:
Elawa Farm Foundation $305,650.00
Middlefork Subdivision Rebate $72,000.00
Park & Recreation Department/
Wildlife Discovery Center $103,595.00
Lease to Wildlife Discovery Center
(20-year payback period) $112,870.00
Loan $293,810.00
TOTAL $887,925.00
Recommended Action: Award a contract for Construction Partner Services to Vacala Construction, Inc. for Phase I Restoration at Elawa Farm, for a Guaranteed Maximum Price of $887,925.
3. Approval of a 20-Year Lease of a Portion of the Elawa Farm Complex for the Park & Recreation Department’s Wildlife Discovery Center 10:05 p.m.
PRESENTED BY SUPT. OF PUBLIC WORKS KEN LEONE (615-4300)
With approval to proceed with Elawa Farm Phase I Restoration, 1,858 square feet of space will become available for the relocation of the Park & Recreation Department’s Wildlife Discovery
Center (a floor plan is attached on page 93). Currently housed at the Recreation Center, this program will move to the Cow Stable, which will be renovated as animal display space and
to the Dairy, which will be used as a staff office. For the last several years, this area has served as the Sales Office for the Preserve of Middlefork Farm. It was restored and converted
to office by the developer of the subdivision in exchange for use of the space.
In the rest of Phase I work, the central portion of the eastern barn building will be renovated as mechanical, assembly and restroom spaces. The Wildlife Discovery Center will share
use of these areas with other future tenants and with the public.
The City will lease the renovated Cow Stable and Dairy to the Wildlife Discovery Center for a 20-year period at an annual rate of $6,659.00, or $3.58 per square foot (a breakdown of
the lease amount is included on page 94). The lease will be prepared in a format consistent with leases currently in place for other City properties (Grove Cultural Campus and CNW Railroad
Depot).
The Wildlife Discovery Center will be responsible for maintaining its premises, except for the walls and roof, which are The City’s responsibility. The tenant will also pay its own
gas and electric utilities, which are to be separately metered and will pay for water usage apportioned by its percentage of occupancy.
Recommended Action: Approve a 20-year lease of 1,858 square feet of space to the Park & Recreation Department’s Wildlife Discovery Center for the sum of $6,659.00 per year.
4. Authorize the City Manager to Prepare Loan Document for the Balance of Funds the Elawa Farm Foundation Needs to Perform Phase I Restoration of the Elawa Farm Complex 10:20
p.m.
PRESENTED BY SUPT. OF PUBLIC WORKS KEN LEONE (615-4300)
The Elawa Farm Commission is prepared to proceed with Phase I Restoration of the Elawa Farm Complex. Phase I consists of exterior restoration and interior renovation of a portion of
the eastern part of the farm group, to provide quarters for the Parks & Recreation Department’s Wildlife Discovery Center and space for public assembly and restrooms.
Funds currently available for the project total $688,465.00:
Elawa Farm Foundation $400,000.00
Middlefork Subdivision Rebate 72,000.00
Park & Recreation Department/
Wildlife Discovery Center 103,595.00*
Lease (20-year payback period) 112,870.00
TOTAL $688,465.00
*Inclusive of $25,000 State Grant.
The cost of Phase I $982,275.00:
Infrastructure/Utilities $112,870.00
Construction
Wildlife Discovery Center 103,595.00
“Common” Space 189,745.00
Exterior 481,715.00
TOTAL $887,925.00
Architectural/Engineering Services 94,350.00
GRAND TOTAL $982,275.00
The difference between the cost of Phase I Restoration and funds available is:
Cost $982,275.00
Available $688,465.00
Total $293,810.00
This amount can be loaned to the Elawa Farm Foundation from the City’s Reserves, for a period of five years at an annual interest rate of 3%.
Recommended Action: Authorize the City Manager to prepare a loan document for $300,000, which the Elawa Farm Foundation requires to perform Phase I Restoration.
ADDITIONAL ITEMS FOR COUNCIL DISCUSSION 10:40 p.m.
EXECUTIVE SESSION
ADJOURNMENT 10:45 p.m.
Office of the City Manager
November 15, 2002
The City of Lake Forest is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require
certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities, are required
to contact City Manager Robert R. Kiely, Jr., at (847) 234-2600 promptly to allow the City to make reasonable accommodations for those persons.
November 21, 2002 Agenda Page 11