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CITY COUNCIL 11-4-02 council agendaTHE CITY OF LAKE FOREST COUNCIL AGENDA Monday, November 4, 2002 7:30 p.m. City Council Chambers CALL TO ORDER AND ROLL CALL 7:30 p.m. Honorable John E. Preschlack, Mayor Robert T. E. Lansing, Alderman First Ward Roger J. Mohr, Alderman Third Ward Tom Swarthout, Alderman First Ward Timm Reynolds, Alderman Third Ward Michael J. Burns, Alderman Second Ward James J. Cowhey, Jr., Alderman Fourth Ward S. Michael Rummel, Alderman Second Ward Kimberly G. Moss, Alderman Fourth Ward PLEDGE OF ALLEGIANCE 7:30 p.m. REPORTS OF CITY OFFICERS 7:35 p.m. 1. Comments by Mayor 2. Comments by City Manager Lake Forest Police Department Life Saving Award; Officers Martin Blitstein and Jeffrey Sulkin - Presented by Police Chief Michael Hosking 3. Comments by Council Members Council Committee Reports Elawa Farm Committee Report and New Committee Appointment - A copy of Susan Roen’s Volunteer Profile Sheet is attached beginning on page 6. OPPORTUNITY FOR PUBLIC TO ADDRESS THE CITY COUNCIL 7:45 p.m. CONSENT AGENDA 7:50 p.m. Approval of the Minutes of the October 17, 2002 Regular City Council Meeting A copy of the minutes is attached beginning on page 10. 2. Authorization for the Purchase of Rock Salt for the Winter of 2002 – 2003 Each year, The City obtains rock salt for roadway deicing through the State Bid Process. This year’s contract vendor is North American Salt of Overland Park, Kansas. The contract price is $31.48 per ton, delivered to Lake Forest by the local vendor, North American Salt of Milwaukee, Wisconsin. It is recommended that the bidding process be waived and that The City purchase 1,850 tons of rock salt from North American Salt, Inc., for the amount of $58,238. Background information is provided starting on page 14. Recommended Action: Approval of the Consent Agenda items as presented. ORDINANCES 1. Consideration of a Report and Recommendation from the Plan Commission for a Special Use Permit to Allow Construction of a Drive-Up Banking Facility for Fifth Third Bank on the Northwest Corner of Everett and Waukegan Roads.  Filed by Karl E. Nagle, Trustee 7:55 p.m.   PRESENTED BY DIRECTOR OF COMMUNITY DEVELOPMENT  CATHERINE CZERNIAK (615-4299)   On July 10, 2002 and September 11, 2002, the Plan Commission considered a request for a Special Use Permit to allow a drive-up banking facility.  The drive-up facility is proposed as part of the redevelopment of the one acre property located on the northwest corner of Waukegan and Everett Roads.  The existing structures will be removed and a single new building will be constructed along with a parking lot.  The Nagle Family will retain ownership of the site.  Fifth Third Bank will occupy the first floor of the building.  The second floor will be offices which may also be occupied by Fifth Third Bank.  The bank and office building are permitted uses in the B-1 zoning district.  The Plan Commission report included in the Council packet reviews portions of the City’s Comprehensive Plan and the B-1 zoning district as they apply to this property.    After the July 10th Plan Commission meeting, City staff from the Police and Fire Departments, Public Works Engineering and Community Development met with the petitioner, the architect, and representatives of Fifth Third Bank on several occasions to review numerous site plan configurations.  A traffic study and follow-up reports that provided traffic counts during the school year were submitted to City staff.  The site plan that was ultimately recommended for approval by the Plan Commission locates the drive-up facility on the south side of the building and allows for traffic circulation all around the building, an important safety and security concern for banking facilities.    The public testimony presented to the Plan Commission on this project focused primarily on two issues, the question of whether another bank is needed in the City, and concerns about traffic volumes on Waukegan and Everett Roads.  Banks are a permitted use in the B-1 zoning district and this project could be constructed without a Special Use Permit without a drive-thru facility.  Both of the other banks located in this block received Special Use Permits for drive-thru facilities.  The second issue, traffic, was examined through the traffic study.  Officials at both the State and local level reviewed the study and found that the traffic generated by the proposed use will not exceed the capacity of the adjacent roads.  A single curb cut on Waukegan Road, away from the intersection, is proposed along with a limited access curb cut on Everett.    On September 4, 2002, the Building Review Board reviewed this project.  The Board approved the building and appointed a Board subcommittee to finalize the details of the corner element and landscaping.  Lighting and signage plans will need to be submitted to the Board for review and approval if this project receives approval from the City Council.    Taking into account the comments from the Building Review Board and the public testimony, the Plan Commission voted 4 to 2 to recommend approval of the Special Use Permit to the City Council.  The Commissioners voting nay expressed concern about traffic volumes and raised questions as to whether locating the drive-thru facility at a remote location might be a better option.  The minutes from the Plan Commission meeting are included in the Council packet beginning on page 23.  The ordinance granting the Special Use Permit is included in the Council packet beginning on page 18.       Recommended Action:  Accept the Plan Commission’s recommendation and grant first reading of an ordinance for a Special Use Permit to authorize the construction of a drive-thru banking facility in conjunction with the redevelopment of the property on the northwest corner of Waukegan and Everett Roads.   NEW BUSINESS 1. Consideration of a Recommendation from the Plan Commission for Tentative Approval of the Proposed Amberley Woods Development on the Miller/Swanson property  8:30 p.m.   PRESENTED BY DIRECTOR OF COMMUNITY DEVELOPMENT  CATHERINE CZERNIAK (615-4299)   On October 9, 2002, the Plan Commission considered a request for tentative approval of the Amberley Woods development on the Miller/Swanson property.  This 40-acre parcel is located on the south side of Route 60, between Saunders Road and Conway Farms Drive.  This property is directly west of the 70-acre Conway Farms parcel.  The Amberley Woods project is complex and will ultimately involve annexation of the property to Lake Forest, rezoning and subdivision of the property, and various other development related approvals.   On July 1, 2002, the City Council voted to conceptually endorse the proposed mix of uses and provided direction to the petitioner on some elements of the plan.  In response to that direction, the condominium buildings were reduced from four stories to three stories, the coach house single family units were reconfigured to provide a larger buffer between this development and the single family homes to the south, and the size of the two office buildings was slightly increased.    The tentative plan proposes the following mix of uses for the property.   2 – 42,000 square foot office buildings in the northwest corner of the property.  These buildings are designed for the small office user, not for corporate use, and the parking ratio reflects that intended use.  Preservation and adaptive reuse of the Miller estate residence.  A restaurant use of the residence has been proposed.  As part of the final documents, other acceptable uses for the historic residence will be identified. 3 – 3 story condominium buildings with the potential for up to 90 units in the northeast corner of the property.  The Commission directed that the Building Review Board carefully review the massing and height of the condominium buildings.  24 “courtyard” single family, detached, clustered units on the south half of the property. Preservation of the high quality wooded wetlands consistent with the direction from the Lake County Stormwater Management Commission. Preservation of the most significant stand of trees in the Oak grove located in the center of the property.   Preliminary reviews of the project by the Lake County Stormwater Management Commission and City of Lake Forest Engineering staff confirm that the project is feasible generally as proposed. The Plan Commission recognized that due to the complexity of the project, granting tentative approval of the plan at this time will provide the certainty necessary for both the petitioner and the City to spend the considerable resources that will be needed to move this project into the final phase.  It is anticipated that completion of the engineering and legal issues will take approximately six months.  During that time, review and approval of the landscaping and buildings will also be completed.  In addition, a full analysis of the impact of the proposed development on City services, infrastructure and community character will be prepared and used in developing the Annexation Agreement.    The Plan Commission voted unanimously to recommend tentative approval of the development plan to allow work in earnest to begin on the outstanding engineering and legal issues.  The Plan Commission’s report is included in the Council packet beginning on page 41.   The recommended conditions of approval are included in the report.   Recommended Action:  Accept the recommendation of the Plan Commission and approve a motion granting tentative approval of the Amberley Woods development subject to the conditions of approval.    2. Consideration of an Appeal of a Decision of the Building Review Board to deny a request for demolition of the single family residence located at 501 Butler Drive and construction of a replacement residence.  (Appeal filed by Steve and Eva Heilman, owners.  Representative:  John Krasnodebski, architect)  9:10 p.m.   PRESENTED BY DIRECTOR OF COMMUNITY DEVELOPMENT CATHERINE CZERNIAK (615-4299)   On October 2, 2002, the Building Review Board held a public hearing to consider a request for approval of the demolition of a residence at 501 Butler Drive and the construction of a replacement residence.  This petition first appeared on the September Building Review Board agenda.  At that time, the Building Review Board postponed consideration of the matter and encouraged the petitioner to supplement the application with additional supporting documentation consistent with the application requirements.   At the October 2, 2002 meeting, the Board considered the petition and noted the lack of supporting documentation.  The Board noted its history of very carefully considering each demolition and the importance of having a complete record in support of any Board decision in support of a demolition in an effort to avoid encouraging wide spread demolition activity throughout the community.  An excerpt of the minutes from the Building Review Board meeting is included in the Council packet beginning on page 47.    The Board voted unanimously to deny the petition.  The Board encouraged the petitioner to provide thorough supporting documentation in the event that the petition is re-submitted for Board consideration.            Recommended Action:  Affirm the decision of the Building Review Board.  APPROVAL OF AUTHORIZED INVOICES AND PAYROLLS 9:30 p.m. During the month of October the following amounts were disbursed from the Cashier’s Account: GENERAL FUND, IMRF, & CAPITAL IMPROVEMENTS WATER TOTALS INVOICES 1,035,819.32 192,797.09 1,228,616.41 PAYROLL 899,397.67 110,376.12 1,009,773.79 TOTALS 1,935,216.99 303,173.21 2,238,390.20 AUTHORIZATION OF TREASURER’S WARRANTS TO MEET EXPENSES OF NOVEMBER, 2002 The motion to authorize the Mayor and City Clerk to sign such warrants as may be necessary to meet the November 2002 audited accounts. ADDITIONAL ITEMS FOR COUNCIL DISCUSSION EXECUTIVE SESSION ADJOURNMENT 9:40 p.m. Office of the City Manager November 1, 2002 The City of Lake Forest is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities, are required to contact City Manager Robert R. Kiely, Jr., at (847) 234-2600 promptly to allow the City to make reasonable accommodations for those persons. November 4, 2002 Agenda Page 5