CITY COUNCIL 9-3-02 council agendaTHE CITY OF LAKE FOREST
COUNCIL AGENDA
September 3, 2002
CALL TO ORDER AND ROLL CALL 7:30 p.m.
Honorable John E. Preschlack, Mayor
Robert T. E. Lansing, Alderman First Ward Roger J. Mohr, Alderman Third Ward
Tom Swarthout, Alderman First Ward Timm Reynolds, Alderman Third Ward
Michael J. Burns, Alderman Second Ward James J. Cowhey, Jr., Alderman Fourth Ward
S. Michael Rummel, Alderman Second Ward Kimberly G. Moss, Alderman Fourth Ward
PLEDGE OF ALLEGIANCE 7:30 p.m.
REPORTS OF CITY OFFICERS 7:35 p.m.
1. Comments by Mayor
Resolution Recognizing the 80th Anniversary of the Lake Forest Shop
The Resolution is attached beginning on page 5.
Proclamation of September 2002 as National Youth Court Month
The Proclamation is attached beginning on page 5.
Proclamation for November 10-17, 2002 as Lake Forest Women’s Club Week
The Proclamation is attached beginning on page 6.
Congratulations to Deer Path Inn for Recognition by North Shore Magazine as Providing the “Best Venue for Weddings on the North Shore”
2. Comments by City Manager
Presentation on the 2000 U.S. Census – Peter Coutant, Planner
Report on September 11th Ceremony – Mike Beatty, Fire Chief
3. Comments by Council Members
4. Council Committee Reports
Finance Committee Report
Other Committee Reports
OPPORTUNITY FOR PUBLIC TO ADDRESS THE CITY COUNCIL 8:05 p.m.
CONSENT AGENDA 8:10 p.m.
Approval of the Minutes of the August 5, 2002 Regular City Council Meeting
A copy of the minutes is attached beginning on page 8.
Intergovernmental Agreement with Highland Park and Highwood for Department of Defense Landfill Capping Project at Fort Sheridan
The Department of Defense is in the process of capping of two landfills on the Fort Sheridan property. The landfill capping will require truckloads of clean fill and other materials
to be brought to the site. Lake Forest streets will be used for outgoing, unloaded trucks only. Loaded trucks will go through Highland Park and Highwood. The outgoing route will be
Sheridan Road to Westleigh Road to Route 41. The heavy hauling should last about two months at about 75-125 trucks per day in the first 30 days, then about 25-50 per day over the next
30-45 days. The contractor Kemron will operate as follows: M-F = 7-5, Sat. = 9-5, no Sundays, and will pay an impact fee to Lake Forest of $37,665.
A copy of the agreement and other materials are attached beginning on page 15.
Recommended Action: Approval of the Consent Agenda items as presented.
ORDINANCES
Consideration of a Report and Recommendation from the Zoning Board of Appeals for a Variance from Steep Slope Setback Requirements for Property Located at 1019 E. Illinois Road. (First
Reading and Final Approval) 8:15 p.m.
PRESENTED BY PLANNER SUZANNE GERMANN (615-4587)
On August 26, 2002, the Zoning Board of Appeals held a public hearing to consider a request for a variance from steep slope setback requirements for property located at 1019 E. Illinois
Road to allow demolition of the existing residence and construction of a replacement residence. The existing residence is within the steep slope setback. The replacement residence
is sited to use the existing foundation to ensure that no excavation will occur within the steep slope setback. The petitioner has worked closely with the City Engineer to determine
the appropriate siting of the house to have minimal impact on the ravine and to identify improvements that are needed to further stabilize the ravine. As the petitioners’ engineering
consultant recommended, the City Engineer is requiring installation of a bed of rocks in the stream bed and stormwater at the base of the ravine rather that at the top and over the side
of the ravine.
The Board voted unanimously to recommend approval of the variance and commended the petitioner for doing all of the necessary engineering work to address the future stability of the
ravine. The Board recommended approval subject to several conditions of approval. The ordinance, with the site plan, findings and conditions is included in this packet beginning on
page 36.
Recommended Action: Waive first reading and grant final approval of an ordinance authorizing a variance from the steep slope setback requirements to allow the construction of a replacement
residence as reflected on the site plan and subject to the conditions of approval.
NEW BUSINESS
Award of Contract for the Municipal Services Master Planning Services – FGM Architects 8:30 p.m.
PRESENTED BY ASSISTANT CITY MANAGER CHRIS MARTIN (615-4281)
The City purchased 3.5 acres adjacent to its existing Municipal Services (MS) facility in February 2002. The Municipal Service Redevelopment Committee (MSROC) presented a timeline to
the City Council for property redevelopment in May 2002. This timeline included interim actions items such landscaping, fencing, building stabilization, etc. as well as, long term actions
such as developing a master plan for the property.
A Request for Qualifications was developed and forwarded to fifteen architectural and planning firms for master site planning services. The City received seven responses and the MSROC
interviewed four candidates. The MSROC unanimously agreed that FGM Architects was the most responsive proposer with experience both in public works master planning and in remodeling
and reuse of existing municipal buildings.
The MSROC recognized the City Council funding priorities established at its July 29 special meeting. The MSROC agreed that the most prudent approach to providing for needed improvements
at MS was to develop a master plan in tandem with plans to reuse and remodel existing office and other spaces. If awarded, staff intends to direct FGM to: 1) examine the entire 10
acre property to develop a master site plan to include access drives, parking lots, lighting, storage areas, salt dome, new buildings, etc., and 2) review the completed space needs studies,
confirm any revisions, provide a detailed building inventory, and develop remodeling and reuse plans for the existing spaces as appropriate. Both plans will work in tandem and will
include cost estimates. Funds are included in the FY2003 budget to cover this work.
References for FGM Architects were checked and all were positive. An FGM Interview supplement is attached starting on page 54. The FGM RFQ response is attached as separate document.
Recommended Action: Authorize the award of a contract for master planning and associated services to FGM Architects in an amount not to exceed $50,000.
APPROVAL OF AUTHORIZED INVOICES AND PAYROLLS
During the month of August the following amounts were disbursed from the Cashier’s Account:
GENERAL FUND, IMRF, & CAPITAL IMPROVEMENTS. WATER TOTALS INVOICES 690,679.96 47,140.22 737,820.18 PAYROLL 901,618.73 112,478.68 1,014,097.41 TOTALS 1,592,298.69 159,618.90 1,751,917.59
AUTHORIZATION OF TREASURER’S WARRANTS TO MEET EXPENSES OF SEPTEMBER, 2002
The motion to authorize the Mayor and City Clerk to sign such warrants as may be necessary to meet the September 2002 audited accounts.
ADDITIONAL ITEMS FOR COUNCIL DISCUSSION
EXECUTIVE SESSION
ADJOURNMENT 8:50 p.m.
Office of the City Manager
August 28, 2002
The City of Lake Forest is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require
certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities, are required
to contact City Manager Robert R. Kiely, Jr., at (847) 234-2600 promptly to allow the City to make reasonable accommodations for those persons.
September 3, 2002 Agenda Page 4