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CITY COUNCIL 6-20-02 council agendaTHE CITY OF LAKE FOREST COUNCIL AGENDA June 20, 2002 CALL TO ORDER AND ROLL CALL 7:30 p.m. PLEDGE OF ALLEGIANCE Honorable John E. Preschlack, Mayor Robert T. E. Lansing, Alderman First Ward Roger J. Mohr, Alderman Third Ward Tom Swarthout, Alderman First Ward Timm Reynolds, Alderman Third Ward Michael J. Burns, Alderman Second Ward James J. Cowhey, Jr., Alderman Fourth Ward S. Michael Rummel, Alderman Second Ward Kimberly G. Moss, Alderman Fourth Ward REPORTS OF CITY OFFICERS 7:35 p.m. 1. Comments by Mayor 2. Comments by City Manager A. Resolution for Charles Crook – presented by State Rep. Susan Garrett B. Recognition of Lake Forest Institute Participants 3. Comments by Council Members 4. Council Committee Reports OPPORTUNITY FOR PUBLIC TO ADDRESS THE CITY COUNCIL 7:45 p.m. CONSENT AGENDA 7:50 p.m. Approval of the Minutes of the June 3, 2002 Regular City Council Meeting A copy of the minutes is attached beginning on page 6. Recommended Action: Approval of the Consent Agenda items as presented. ORDINANCES 1. Consideration of a Recommendation from the Historic Preservation Commission to designate a historic garden wall at 188 Foster Place and also the Grove Cultural Campus located at 40-100 E. Old Mill Road as Local Historic Landmarks and Amend the Historic Preservation Ordinance accordingly. (Requested by the City of Lake Forest and Joseph and Laurie Dakis) (First Reading and Final Approval) 7:55 p.m. PRESENTED BY PLANNER SUZANNE GERMANN (615-4587) In April and May the Historic Preservation Commission held public hearings on requests for designation of Local Historic Landmarks. The first request was submitted by Joseph and Laurie Dakis, owners, 188 Foster Place. The Dakis property includes a garden wall at the rear of the property. This property was once part of the Louis Swift estate, “Westleigh Farms” which was subdivided in the 1950s. The Westleigh estate was completed in 1899. The garden wall was presumed to have been designed by the original architect of the estate home, William Carbys Zimmerman. This is the largest extant garden feature of this estate. The residence on this property is not included in the designation. The second request is for designation of the Grove Cultural Campus (formerly know as Ridge Farm and Grove School). Throughout its history this property has been used for public good. Established and supported by the philanthropy of many prominent Lake Forest Residents, Ridge Farm was originally a specialized and unusual type of “preventorium” used in the effort to prevent and treat tuberculosis in the 1930’s. After its use as a preventorium was discontinued, the property became Grove School in the 1960’s, a residential treatment center for emotionally disturbed and handicapped children. After Grove School ceased its operations, the City purchased the property in 1998 after a lengthy public hearing process. Today, the property is called the Grove Cultural Campus and is home to the Recreation Department’s arts and crafts center at Stirling Hall, the Senior Center at Dickinson Hall and the Lake Forest Symphony at Bennett and Volwiler Halls. The prevailing purpose of the campus is to provide exposure to the community in the areas of arts, music, and the humanities. The campus plan, designed by Edwin Hill Clark, remains today. The campus consists of two buildings designed by Clark in 1929-30 (Stirling and Dickinson Halls) and a building designed by Stanley Anderson in 1948 (Bennett Hall). Both of these men played significant roles in the architectural history of Lake Forest. This designation will ensure the protection of the Campus since the provisions of the City’s Historic Preservation Ordinance will protect all contributing buildings on the site. Designation will ensure that the Historic Preservation Commission reviews requests for demolition, new buildings, the overall landscape plan, and significant additions on the campus. The Historic Preservation Commission voted unanimously to recommend approval of both of these properties as Local Historic Landmarks. The ordinance amending the Historic Preservation Ordinance designating these two properties as Local Historic Landmarks, along with background information on both requests, is included in the packet beginning on page 13. Recommended Action: Waive first reading and grant final approval of an Ordinance amending the Historic Preservation Ordinance and Chapter 51 of the City Code to designate the Grove Cultural Campus and the historic garden wall at 188 Foster Place as Local Historic Landmarks. NEW BUSINESS 1. Consideration of a Resolution Consenting to the Change of Control of the Cable Television Franchisee from AT&T Corporation to AT&T Comcast Corporation 8:10 p.m. PRESENTED BY CABLE ADMINISTRATOR STEVE LAURILA (615-4275) US Cable was granted a franchise in 1988 to provide cable television service within The City of Lake Forest. The agreement requires the prior written consent of the City Council to any change of ownership or control of the franchisee or the franchise. Transfer of the franchise to Tele-Communications, Inc. (TCI) was approved by the City Council in January 1997. A merger of TCI and AT&T Corporation was approved by the City Council in December 1998. The City has received a petition from AT&T requesting City Council consent to the change of Control of the cable television franchisee from AT&T Corporation to AT&T Comcast Corporation. AT&T’s replenishable $100,000 cash Security Fund (deposited in a City account) and a $150,000 irrevocable Letter of Credit will remain in full force and effect. Attached beginning on page 23 is a resolution consenting to the change of control of the cable television franchisee and authorizing the Mayor to execute an agreement regarding the terms and conditions of the City’s consent. Recommended Action: Adoption of a resolution consenting to the change in control of the franchisee from AT&T Corporation to AT&T Comcast Corporation. 2. Award of Contract for Professional Services - G.I.S. Storm Sewer Database 8:15 p.m. PRESENTED BY THE SUPERINTEDNENT OF PUBLIC WORKS MICHAEL THOMAS (615-4265) Over the past four years, the City’s I.T. / G.I.S. Department has begun the process of developing various map “layers” for a comprehensive City geo-database. Items such as roads, bridges, fire hydrants, sanitary sewers, trees, and buildings are just a few of the “layers” that have already been developed. The entire geo-database is expected to be completed by the year 2005. In this fiscal year’s budget, the Department of Public Works has budgeted $100,000 for the storm sewer layer to be developed. Storm sewer system maps have not been updated since 1988. This project will provide the City with a comprehensive map and database of the storm sewer system. The I.T. / G.I.S Department’s goal is to have the storm sewer system completed this fiscal year and the water main system completed in FY 2004. An engineering firm from Waukesha, Wisconsin (Ruekert-Mielke) performed a storm sewer pilot project this past winter / spring in Whispering Oaks with the latest G.I.S. technology. The project gave staff a good sense of the time and resources needed to accurately collect data for the entire City. Ruekert-Mielke has worked on the development of G.I.S. systems with numerous municipalities in the Milwaukee area since 1989. They currently are performing similar work for the City of Evanston, the Village of Lake Zurich, and come highly recommended. City staff from the I.T. / G.I.S. Department, the Water & Sewer Section, and the Engineering Section will assist with this project over the coming six months. As many staff hours as possible will be provided to reduce the proposed not-to-exceed fee. Attached for your review is a copy of Ruekert-Mielke proposal starting on page 33. Recommended Action: Approve the attached agreement with Ruekert-Mielke in the amount not to exceed $109,234 for the creation of the City’s storm sewer GIS database. Award of Contract for the Construction of the 36” Water Transmission Main Project 8:25 p.m. PRESENTED BY THE SUPERINTEDNENT OF PUBLIC WORKS MICHAEL THOMAS (615-4265) The City of Lake Forest’s water distribution system experiences significant increases in pressure during high flow conditions (greater than 8-10 million of gallons per day (mgd)). The increase in pressure has resulted in numerous water main breaks throughout the distribution system. With the planned rehabilitation at the water plant, the water transmission and distribution systems need to be expanded to safely and reliably convey the current and future demand. A February 2000 study by McMahon Associates utilized a computerized hydraulic model to evaluate the capacity of the existing water main system. The analysis concluded that three specific upgrades should be incorporated in the City’s capital improvement program, the first being the 36” water transmission main project between Spruce / Lake and Sheridan / Woodland Roads. The project is scheduled to begin in early July with a significant completion date of December 1, 2002. On June 13, 2002, the City received 14 bids to install the 36” water main and associated improvements. Staff and the City Attorney are reviewing the bids to ensure that all bidding requirements are met. Staff will then complete reference checks and provide the Council with the bid results and the staff recommendation for the contractor with the lowest most responsive bid. This information will be delivered in a separate packet. Recommended Action: Approval of a contract for the installation of the 36” water transmission main and other surrounding utilities, to be provided in a separate packet. 4. Award of Contract for Construction Engineering Services for the 36” Water Transmission Main Project 8:45 p.m. PRESENTED BY THE SUPERINTENDENT OF PUBLIC WORKS MICHAEL THOMAS (615-4265) As presented during the January 7, 2002 City Council meeting, the water transmission main system needs expanded capacity to safely and reliably convey water to the existing distribution lines. This project is the first of three measures outlined in the February 2000 report by McMahon Associates that addresses water conveyance for current and future demand. Construction engineering for this, and all City water and sewer projects, is typically performed by the engineering firm that designs the project. As noted in the attached Professional Services Agreement, McMahon Associates is recommended to provide both construction phase and resident inspection services for this project. McMahon Associates will be responsible for ensuring the main, valves, hydrants, connections, etc. are installed per plan and that all payment requests are thoroughly reviewed and approved before submittal to the City. McMahon Associates will also provide “as-built” drawings for the City’s record files and geodatabase. The City has utilized McMahon Associates in the development of the 1996 Water System Analysis Study, the 1999 design and project management of the elevated tank re-painting, architectural services for the base option of the water plant project, the February 2000 water main study, and other minor engineering designs over the past six years. Staff has been extremely satisfied with McMahon Associates. The agreement is provided starting on page 40. Recommended Action: Approval of the attached agreement with McMahon Associates in the amount of $117,500 for construction engineering services for the 36” water transmission main project. ADDITIONAL ITEMS FOR COUNCIL DISCUSSION 8:55 p.m. EXECUTIVE SESSION ADJOURNMENT 9:00 p.m. Office of the City Manager June 14, 2002 The City of Lake Forest is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities, are required to contact City Manager Robert R. Kiely, Jr., at (847) 234-2600 promptly to allow the City to make reasonable accommodations for those persons. June 20, 2002 Agenda Page 5