Loading...
CITY COUNCIL 6-03-02 council agendaTHE CITY OF LAKE FOREST COUNCIL AGENDA June 3, 2002 CALL TO ORDER AND ROLL CALL 7:30 p.m. Honorable John E. Preschlack, Mayor Robert T. E. Lansing, Alderman First Ward Roger J. Mohr, Alderman Third Ward Tom E. Swarthout, Alderman First Ward Timm R. Reynolds, Alderman Third Ward Michael J. Burns, Alderman Second Ward James J. Cowhey, Jr., Alderman Fourth Ward S. Michael Rummel, Alderman Second Ward Kimberly G. Moss, Alderman Fourth Ward PLEDGE OF ALLEGIANCE PUBLIC HEARING ON ISSUANCE OF GENERAL OBLIGATION ALTERNATE REVENUE BONDS (WATERWORKS AND SEWERAGE SYSTEM ALTERNATE REVENUE SOURCE) OF THE CITY OF LAKE FOREST IN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED $30,000,000 FOR THE PURPOSE OF FINANCING WATERWORKS AND SEWERAGE SYSTEM CAPITAL IMPROVEMENTS 7:30 p.m. On May 16, 2002, the City Council approved an Ordinance authorizing the issuance of general obligation alternate revenue bonds as noted above. Pursuant to the Bond Issue Notification Act, the City Council is required to hold a public hearing to receive public comments on the proposal to sell these bonds (Waterworks and Sewerage System Alternate Revenue Source). Notice of the public hearing was published on May 23, 2002, pursuant to statutory requirements. REPORTS OF CITY OFFICERS 7:40 p.m. 1. Comments by Mayor A. New Appointments/Reappointments to Boards and Commissions CROYA BOARD Leo Miserendino New Appointment Ward 2 CONSTRUCTION CODES COMMISSION John Pasquesi New Appointment Ward 2 Vito Lubes Reappointment Ward 2 Donald Murray Reappointment Ward 2 Norman Abplanalp Reappointment Ward 2 Michael Koob Reappointment Ward 4 John Pantazis Reappointment Ward 4 GORTON COMMUNITY CENTER COMMISSION Scott Carter New Appointment Ward 4 Kimmarie Munoz New Appointment Ward 4 Peter LoMonoco New Appointment Ward 4 Mark Westcott New Appointment Ward 1 David Waud Reappointment Ward 2 James Herber Reappointment Ward 3 B. Resolutions of Appreciation for Service on City Boards and Commissions The following is a list of Commission members that are retiring from their prospective positions, and will be receiving Resolutions of Appreciation for their service to the Community: Charles Fitzgerald, Construction Codes Commission Betsy Farwell, Gorton Community Center Commission Alan Adams, Gorton Community Center Commission George Chappel, Gorton Community Center Commission Michael Havey, Chairman, Gorton Community Center Commission Marianne Stride, Gorton Community Center Commission Recommended Action: Adoption of the resolutions. C. Resolution Modifying the Sewer Improvement Committee D. Resolution Creating a Planning and Preservation Committee E. Resolution Creating a Community Relations Committee 2. Comments by City Manager 7:55 p.m. 3. Comments by Council Members 8:00 p.m. OPPORTUNITY FOR PUBLIC TO ADDRESS THE CITY COUNCIL 8:10 p.m. CONSENT AGENDA 8:15 p.m. Approval of the Minutes of the May 16, 2002 Regular City Council Meeting A copy of the minutes is attached beginning on page 17. 2. Resolution of Appreciation for Tom Price for 25 Years of Service A copy of the resolution is attached beginning on page 21. Recommended Action: Approval of the Consent Agenda items as presented. ORDINANCES 8:20 p.m. Consideration Of An Ordinance Amending Section 40-1-1306 (g)(7)(c) Of Chapter 40, “Traffic” Of The City Code Of Lake Forest, 1971, As Amended, Permitting Overnight Parking In The Bank Lane Parking Deck (First Reading and Final Approval) PRESENTED BY CITY MANAGER ROBERT KIELY (615-4271) The City has received requests to provide overnight parking in the lower level of the Bank Lane Parking Deck. The Chief of Police has reviewed the requests and believes that there are no safety issues that would preclude overnight parking at this location. Therefore, if authorized in the City Code, the City Manager has discretion to provide for overnight parking in designated lots. The attached ordinance would designate Lot 25 (Bank Lane Parking Deck) as a parking lot eligible for overnight parking. The City Manager is considering creating five overnight spaces in the lower level of the deck. See attached Ordinance starting on page 22. Recommended Action: Waive first reading of the ordinance and grant final approval to an ordinance amending Section 40-1-1306 (g)(7)(c) adding Lot 25 Bank Lane Parking Deck. 2. Consideration of a Report and Recommendation from the Zoning Board of Appeals for a Variance from Steep Slope and Rear Yard Setback Requirements for Property Located at 1213 Turicum Road (First Reading and Final Approval) 8:30 p.m. PRESENTED BY PLANNER PETER COUTANT (604-5655) On April 22, 2002, the Zoning Board of Appeals held a public hearing to consider a request for a steep slope and rear yard setback variance for property located at 1213 Turicum Road. The existing house is non-conforming with respect to these setbacks because it is located closer to the ravine and rear property line than is permitted by the Zoning Code. A one story addition is proposed on the east side of the house. At the furthest extent, the proposed addition encroaches 15 feet into the steep slope setback and 10 feet into the rear yard setback. The addition does not exceed the amount of encroachment of the existing house. This request for a steep slope setback is unusual because the City owns the ravine. In most cases throughout the City, the ravines are privately owned with property lines running along the center of the ravines. This situation is unique in that the ravine is owned by the City of Lake Forest, as part of the McCormick Nature Preserve, and the rear lot line of the petitioners’ property is located at the top of the ravine. Because the City owns the ravine, the City Attorney has recommended recording document with the property deed, as a condition of approval, to release the City from liability in the event of ravine failure. The release document included in the packet is the recommended language of the City Attorney. The petitioner has requested that specific time limits be place on the undertakings set forth in Section 2(b) and 2(c). The City Engineer has reviewed this request and does not support a time limitation on those conditions, due to the fact that ravine damage from construction activity could take many years to appear. The Zoning Board of Appeals voted unanimously to recommend approval of the variance subject to conditions regarding the release document, construction activity, drainage, and landscaping. The Ordinance, with the site plan and findings, is included in this packet beginning on page 24. Recommended Action: Waive first reading and grant final approval of an ordinance for a variance allowing construction of an addition to encroach 15 feet into the steep slope setback and 10 feet into the rear yard setback as reflected on the site plan. NEW BUSINESS 1. Consideration of an Appeal of a Decision of the Building Review 8:40 p.m. Board to Approve the Demolition of the Existing Residence and Construction of a Replacement Residence at 950 E. Westleigh Road. Appeal filed by Wayne and Florence Sorensen and Barry and Lesley Slee on behalf of the residents of Walden Lane PRESENTED BY DIRECTOR OF COMMUNITY DEVELOPMENT CATHERINE CZERNIAK (615-4299) On May 1, 2002, the Building Review Board (BRB) held a public hearing to continue consideration of a request from Richard Swanson, property owner and architect, for approval of the demolition of an existing house located at 950 E. Westleigh Road. As required by the Code, the petition presented to the Board also included a request for approval of the new residence proposed for the property. The BRB discussed this petition at three meetings. Public testimony was presented to the Board at the meetings and in written correspondence. The letters received by the Board are included in the Council packet beginning on page 37. On at least two occasions, neighboring property owners and the petitioner met on their own in an effort to address the neighbors’ concerns about the project. In summary, the neighbors and the Board supported the request for demolition. However, numerous concerns were raised about the compatibility of the proposed new residence with the Walden Lane streetscape and neighborhood. This was a particular concern for the residents of Walden Lane because this development will set a precedent for additional redevelopment likely to occur on the street. The existing house fronts on Westleigh Road. Recently, several lots along Westleigh Road have been redeveloped with residences similar in size and character to the replacement house originally proposed for this lot. However, the petitioner desires to front the new house on Walden Lane. This orientation, along with the size, height and design of the house and the proposed driveway has generated concerns about compatibility with the Walden Lane neighborhood. The BRB worked to balance the interests of the developer of the lot, the neighbors and the larger community by encouraging discussion among the parties and encouraging modifications to the site plan. To address the concerns raised, the new house was setback further from Walden Lane, the height of the residence was reduced, the exterior of the house was changed from masonry to shingles, fill on the site will be minimized, and significant trees will preserved. Based on the tools available to the Board and the modifications made to the plan, the Board voted unanimously to approve the petition subject to several conditions of approval. The conditions direct staff and the petitioner to continue to work together to refine the plan and explore ways that might further reduce the impact of the new house on the Walden Lane streetscape. Copies of the minutes of the Building Review Board meetings are included in the packet to provide additional background to the City Council. Recommended Action: Uphold the decision of the Building Review Board. 2. Authorization for the City Manager to engage Hampton, Lenzini & Renwick to complete an Intersection Design Study (IDS) for the potential signalization of the Westmoreland/Chiltern and Deerpath intersection 9:00 p.m. PRESENTED BY ASSISTANT CITY MANAGER CHRIS MARTIN (615-4281) The City Council at its meeting on May 6, 2002, requested that staff report on the work-to-date regarding the possible installation of a traffic signal at the Westmoreland/Chiltern and Deerpath. The following has taken place regarding this intersection: Traffic study completed on July 20, 2001 for Lake Forest Hospital by Kenig, Lindgren, O’Hara, Aboona, Inc. This study examined traffic volumes and delays at the intersection and provided several recommendations including a right turn lane on Deerpath to northbound Westmoreland and a stop light and realignment of the intersection. Traffic study completed on August 23, 2001 for the City’s Transportation Committee as part of its Deerpath Corridor study by Gewalt Hamilton and Associates. This study again examined traffic volumes and delays at this intersection and recommended that a warrant study and IDS be conducted while suggesting the installation of traffic signal. The Transportation Committee subsequently recommended a traffic signal be installed, transmitted to the City Council on September 20, 2001. Warrant study completed January 31, 2002 by Gewalt Hamilton for the Hospital, at the request of the City. This study showed that the intersection satisfies the traffic signal warrants as provided for in the Manual on Uniform Traffic Control Devices for delays on the Westmoreland approach. Traffic Safety Coordinating Committee's report to the City Manager and Council completed on March 8, 2002. This Committee, consisting of the Chiefs of Police and Fire, the City Engineer, Assistant City Manager, and Superintendent of Public Works reviewed the intersection and recommended that a signal be installed noting several safety issues and suggesting some conditions for installation. The Police Department, in a memo dated May 8, 2002, has provided accident data for the intersection for the period of 2000-2002. This data reveals 16 accidents at this intersection during that timeframe. Detail is attached in the form of the schematic drawings from the accident reports. The City Engineer reported on May 8, 2002 that the City has sole jurisdiction over the intersection per IDOT. The Engineer also provides a discussion on the IDS and a review of the prior traffic and warrant studies, see attached. The next step in this process would be to authorize an IDS. An IDS will provide the engineering detail on how the signalization of the intersection would function and determine how it would impact traffic flow on Deerpath and the Route 41 ramps. The cost of the IDS is $9,575. Staff suggests splitting the cost of this study with Lake Forest Hospital. Additional information see memos from the City Engineer, accident schematics, TSCC report, warrant study, traffic studies and additional information starting on page 94. Recommended Action: Authorize the City Manager to engage Hampton, Lenzini & Renwick to complete an intersection design study (IDS) for the potential signalization of the Westmoreland/Chiltern and Deerpath intersection, and to pay 50% of the $9,575 cost or $4,757.50. APPROVAL OF AUTHORIZED INVOICES AND PAYROLLS 9:20 p.m. During the month of May the following amounts were disbursed from the Cashier’s Account: GENERAL FUND, IMRF, & CAPITAL IMPROVEMENTS. WATER TOTALS INVOICES 1,305,834.78 753,097.31 2,058,932.09 PAYROLL 876,815.19 128,831.37 1,005,646.56 TOTALS 2,182,649.97 881,928.68 3,064,578.65 AUTHORIZATION OF TREASURER’S WARRANTS TO MEET EXPENSES OF JUNE, 2002 The motion to authorize the Mayor and City Clerk to sign such warrants as may be necessary to meet the June 2002 audited accounts. ADDITIONAL ITEMS FOR COUNCIL DISCUSSION EXECUTIVE SESSION ADJOURNMENT 9:25 p.m. Office of the City Manager May 31, 2002 The City of Lake Forest is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities, are required to contact City Manager Robert R. Kiely, Jr., at (847) 234-2600 promptly to allow the City to make reasonable accommodations for those persons. June 3, 2002 Agenda Page 2