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CITY COUNCIL 11-05-01 council agendaTHE CITY OF LAKE FOREST COUNCIL AGENDA November 5, 2001 CALL TO ORDER AND ROLL CALL Honorable Howard J Kerr, Mayor Samuel J. Henry, Alderman First Ward Roger J. Mohr, Alderman Third Ward Robert T. E. Lansing, Alderman First Ward Timm Reynolds, Alderman Third Ward Michael J. Burns, Alderman Second Ward James J. Cowhey, Jr., Alderman Fourth Ward S. Michael Rummel, Alderman Second Ward Kimberly G. Moss, Alderman Fourth Ward PLEDGE OF ALLEGIANCE REPORTS OF CITY OFFICERS 1. Comments by Mayor 2. Comments by City Manager School District 67 Presentation, Charlie Hoffman Presentation detail is attached as a separate item to the packet. Report on Reorganization of City Departments Handouts and transition detail is attached, beginning on page 1. Report on Water/Sewer Consultants and Neighborhood Meetings Various response materials i.e. the press release, survey form, ward meeting information are attached, beginning on page 18. 3. Comments by Council Members A. Finance Committee Report Consideration of an Ordinance Authorizing the Issuance of $4,000,000 General Obligation Bonds, Series 2001A, and $1,000,000 General Obligation Bonds, Series 2001B, of The City of Lake Forest, Illinois PRESENTED BY FINANCE COMMITTEE CHAIRMAN JERRY HENRY This ordinance authorizes the sale of $4,000,000 in general obligation bonds to finance the initial phase of the upgrading and expansion of the Water Treatment Plant. These bonds are alternate revenue bonds to be retired with revenues from the Water and Sewer Fund and the annual tax levy abated each year. This ordinance also authorizes the sale of $1,000,000 in general obligation bonds for the purpose of making improvements to The City’s Municipal Services facility and acquiring and improving real property in the vicinity of Western Avenue and Laurel Avenue. Lake Forest voters authorized by referendum on March 21, 2000, $6,000,000 in general obligation bonds. The City issued $5,000,000 of the authorized amount in November 2000 and this ordinance will issue the remaining $1,000,000. The financing timetable for these bond issues is as follows: Thursday, November 15, 2001: Bond bid opening at 11:00 A.M., with award of bond sale and final adoption of Bond Ordinance at City Council meeting that evening. Wednesday, December 12, 2001: Receive bond proceeds. The Bond Ordinance is included with your Finance Committee packet for your review and consideration. Final changes to the ordinance will be made on Thursday, November 15, 2001, after the bond bids are opened and the final interest rates and tax levy amounts are determined. Recommended Action: Grant first reading approval to the ordinance authorizing the issuance of $5,000,000 General Obligation Bonds. (Staff Contact: Robert Shaffer, 615-4222.) Consideration of Proposals to Provide The City of Lake Forest with Banking Services The City received proposals from four local banking institutions to provide The City with banking services for a four-year period, effective January 1, 2002. Based on the information presented and reviewed by the Finance Committee earlier this evening, it is recommended that Lake Forest Bank & Trust Company be approved to continue to provide The City with banking services for an additional four year period. The Lake Forest Bank & Trust Company proposal and a summary comparison report outlining the responses received from each bank is included with your Finance Committee packet. Recommended Action: Approve Lake Forest Bank & Trust Company to continue to provide The City with banking services for an additional four years effective January 1, 2002. (Staff Contact: Robert Shaffer, 615-4222.) Receipt of Annual Audit for the Year Ending April 30, 2001 The Audit Committee met on October 25, 2001, with the City’s Auditors to review this past year’s audit. The audit was formally accepted by the Committee and is being forwarded on to the City Council for your information and receipt. An audit report was handed out at the Finance Committee meeting. Recommended Action: Receipt of audit report for fiscal year ended April 30, 2001. (Staff Contact: Robert Shaffer, 615-4222.) OPPORTUNITY FOR PUBLIC TO ADDRESS THE CITY COUNCIL CONSENT AGENDA Approval of Minutes from the October 18, 2001 Meeting A copy of the minutes is attached, beginning on page 25. Resolution supporting November 2001 as Voter Registration Month A copy of the resolution pledging the City’s encouragement of voter registration in the month of November is attached, beginning on page 34. Authorization to Replace an Unmarked Police Vehicle An unmarked police vehicle is scheduled for replacement in the FY2002 budget. The vehicle being replaced is a 1995 Buick that currently has over 67,000 miles on it and has deteriorated beyond the use of police service. The unmarked cars are used for administrative, investigative and youth related functions. Appearance wise they must fit into the community they serve and not be conspicuous. The vehicles are not normally outfitted with special or high performance equipment, as they normally are not used for general patrol or traffic purposes. The Police Department is asking to waive the bid process for the one vehicle, as car dealers often are hesitant to bid on single vehicles. In the past the Police Department has been able to negotiate with car dealers and take advantage of program or dealer cars that are already in their inventory. The end result usually is a like-new vehicle at substantial savings. It is recommended that the bidding process be waived and the Police Department and Chairman of the Finance Committee be authorized to spend no more than the $18,000, as budgeted, to replace an unmarked police vehicle. Recommended Action: Approve the Consent Agenda as presented above. ORDINANCES 1. Consideration of a Recommendation from the Plan Commission to adopt an update of the City of Lake Forest official Zoning District Map. (First Reading and Final Approval) PRESENTED BY DEPUTY DIRECTOR OF COMMUNITY DEVELOPMENT CATHERINE CZERNIAK (615-4299) Periodically, the Plan Commission recommends approval of an updated Zoning District Map to the City Council. The last official City Zoning Map was approved on July 13, 1993. Since then, the City has been building a new computer database to allow the Zoning Map to be produced using the City’s Geographic Information System. The database is now complete and an updated Zoning District Map was reviewed and approved by the Plan Commission on October 10, 2001. The updated Zoning Map reflects current zoning throughout the City. No zoning changes are proposed as part of this update. Now that the database and configuration of the new Zoning Map is complete, future updates will be able to be completed quickly. An updated Zoning Map will be presented annually for approval by the Plan Commission and City Council in the fall of each year. A copy of the recommended Zoning District Map is attached as a separate item to the packet. The ordinance approving the new map is attached beginning on page 35. Recommended Action: Waive first reading and grant final approval of an ordinance approving an updated Zoning District Map. NEW BUSINESS Report From RJN Engineers on Sanitary Sewer Inflow Study This past summer The City of Lake Forest procured the services of the RJN Group, Inc. to undertake smoke testing on the sanitary sewer system in the Whispering Oaks and Ahwahnee – King Muir areas. Smoke testing is a procedure used to identify possible sources of stormwater inflow into the sanitary sewer system for which it was not designed to convey. Excessive amounts of stormwater inflow into the sanitary sewer system leads to surcharging and ultimately basement backups. The testing and reports have been completed and the RJN Group will be presenting their findings. Recommended Action: Acceptance of the Inflow Report. Update on the Deerpath Report PRESENTED BY ASSISTANT TO THE CITY MANAGER CHRIS MARTIN (615-4281) As part of the Transportation Committee’s report on Deerpath, the City Council was provided a priority-rating sheet and asked to rate the twelve recommendations. Staff is tabulating the responses as the Council submits them. Also, pursuant to the Council’s direction, the City Attorney is drafting an ordinance to regulate truck traffic on Deerpath and traffic engineers Gewalt Hamilton are reviewing the turning lane capacity on Route 41 to eastbound Westleigh. At the Council’s December 3rd meeting, staff will provide a complete report on the priority selections of the Council and bring forward a draft ordinance regulating truck traffic on Deerpath. A letter from ZBA Chairman Bill Avery is attached regarding the Deerpath/Westmoreland traffic signal recommendation, starting on page 36. Recommended Action: None at this time. Report on Ward Boundary Redistricting PRESENTED BY PLANNER PETER COUTANT (604-5655) City staff is reviewing several options for redistricting ward boundaries based on the recently received 2000 U.S. Census Data. Using Census Tracts and Blocks along with the current ward boundaries, staff will present several options and maps that work towards equalizing representation among the four wards. The Council should review and discuss these options for action at a later date. Recommended Action: None at this time. APPROVAL OF AUTHORIZED INVOICES AND PAYROLLS During the month of October, the following amounts were disbursed from the Cashier’s Account: GENERAL FUND, IMRF, & CAPITAL IMPROVEMENTS WATER TOTALS INVOICES 1,554,555.02 243,727.06 1,798,282.08 PAYROLL 1,405,881.80 165,491.25 1,571,373.05 TOTALS 2,960,436.82 409,218.31 3,369,655.13 AUTHORIZATION OF TREASURER’S WARRANTS TO MEET EXPENSES OF NOVEMBER 2001 The motion to authorize the Mayor and City Clerk to sign such warrants as may be necessary to meet the November 2001 audited accounts. ADDITIONAL ITEMS FOR COUNCIL DISCUSSION EXECUTIVE SESSION ADJOURNMENT Office of the City Manager October 31, 2001 The City of Lake Forest is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities, are required to contact City Manager Robert R. Kiely, Jr., at (847) 234-2600 promptly to allow the City to make reasonable accommodations for those persons. November 5, 2001 Agenda Page 2