CITY COUNCIL 7-2-01 agendaTHE CITY OF LAKE FOREST
COUNCIL AGENDA
July 2, 2001
CALL TO ORDER AND ROLL CALL
Honorable Howard J Kerr, Mayor
Samuel J. Henry, Alderman First Ward Roger J. Mohr, Alderman Third Ward
Robert T. E. Lansing, Alderman First Ward Timm Reynolds, Alderman Third Ward
S. Michael Rummel, Alderman Second Ward Kimberly G. Moss, Alderman Fourth Ward
Michael J. Burns, Alderman Second Ward James J. Cowhey, Jr., Alderman Fourth Ward
REPORTS OF CITY OFFICERS
1. Comments by Mayor
2. Comments by City Manager
1. Public Works Spotlight
3. Comments by Council Members
A. Finance Committee Report
1. Ratification of Contract Renewal with Lake Forest Police Officers MAP Chapter # 171
The original three year contract covering Lake Forest Police Officers expired on April 30,2001. After several bargaining sessions the Chapter voted on and accepted another three year
contract. The major highlights of this agreement include 3.85% pay adjustment for FY2002l, with the percent increase in the following two years being based on the percent increase
granted to entry-level firefighters. The contract before the council for ratification is competitive with surrounding police agencies.
Recommended Action: Approval of contract ratification.
OPPORTUNITY FOR PUBLIC TO ADDRESS THE CITY COUNCIL
CONSENT AGENDA
1. Approval of Minutes from the June 19, 2001 Meeting
A copy of the minutes of the June 19, 2001 meeting are attached beginning on page 7.
Recommended Action: Approval of the Consent Agenda items as presented
ORDINANCES
PRESENTED BY DIRECTOR OF FINANCE ROBERT SHAFFER (615-4222)
1. Consideration of the Annual Appropriation Ordinance for FY2002 (First Reading)
While the annual municipal budget represents the City’s financial “plan” for expenditures over the course of the fiscal year, the annual Appropriation Ordinance is the formal legal mechanism
by which the City Council authorizes the actual expenditures of funds budgeted
in the annual budget. It appropriates specific sums of money by object and purpose of expenditures. State statutes require the passage of an Appropriation Ordinance which must be filed
with the County Clerk by the end of July.
In addition, the Appropriation ordinance provides for a 10% “contingency” in the expenditures in an amount above those actually budgeted. Each separate fund includes an item labeled
“contingency” with an appropriate sum equivalent to 10% of the total funds budgeted. This practice has been followed for the past twenty years and has worked very efficiently, while
still providing for complete City Council control over budgeted expenditures. During this 20 year period The City has never exceeded the budgeted amount. Importantly, the City Council
and City staff follow the adopted budget as its spending guideline, not the Appropriation Ordinance.
Without the contingency, the City Council would have to pass an amended Appropriation Ordinance to cover any unforeseen expenditures exceeding the budget. School District 67 does not
recognize the Appropriation Ordinance in their budgeting or auditing standards. However, due to the fact they are a special charter district, must be included in our Appropriation Ordinance.
Summary of the Amounts Appropriated from the Several Funds
The City of Lake Forest Fund Budget Appropriation % Change
General $ 22,137,370 $ 24,351,107 10.0% Illinois Municipal Retirement Fund 940,000 1,034,000 10.0% Fire Pension 632,900 696,190 10.0% Police Pension 697,900 767,690 10.0% Recreation 3,790,997 4,170,097 10.0% Cemetery
Commission & The Memorial Garden 662,728 729,000 10.0% Ms Renovation - Bond Construction 7,000,000 7,700,000 10.0% Senior Resources Commission 388,717 427,589 10.0% Park
and Public Land 1,036,768 1,140,445 10.0% Motor Fuel Tax 595,000 654,500 10.0% Hotel/Motel Tax 101,803 111,983 10.0% Emergency Telephone 214,360 235,796 10.0% Public Library 2,384,966 2,623,463 10.0%
Sub-total $40,583,509 $44,641,860 10.0% School District 67 Educational $ 17,951,677 $ 17,951,677 0.00 Operations, Building and Maintenance 3,051,699 3,051,699 0.00 Site
and Construction 354,600 354,600 0.00 IMRF/Social Security 448,783 448,783 0.00 Transportation 1,145,600 1,145,600 0.00 Sub-total 22,952,359 22,952,359 0.00
Grand Total $ 63,535,868 $ 67,594,219 6.4%
Recommended Action: Staff recommends that the proposed ordinance receive first reading approval at this time. A copy of the ordinance is available for review in the City Clerk’s office.
2. Consideration of a Recommendation from the Construction Codes Commission to Adopt the 2000 National Fire Protection Association (NFPA) Fire Codes. (First Reading)
PRESENTED BY FIRE CHIEF MICHAEL BEATTY (615-4240)
The City of Lake Forest currently uses the 1991 NFPA Fire Codes, prior to that the City used the 1981 NFPA Codes. The latest code upgrade from NFPA is the 2000 Code. The 2000 Code is
the third revision to the NFPA Codes since the City adopted the 1991 Code. One reason for adopting the latest Code is to take advantage of the new construction materials, equipment and
techniques allowed for in the updated code. Starting in April of 2000, the Lake Forest Construction Codes Commission, at its regular monthly meetings, heard input from the fire and building
departments as to the need to update the codes and to review the areas in the 2000 Code that would impact the community. Between October of 2000 and February of 2001 the Construction
Codes Commission held three public meeting on the 2000 Code update. Letters were sent to the business and property owners informing them of the Commission agenda and requested their
attendance and input. Attendance was extremely light at the three meetings. The Commission, at its February 2001 meeting, unanimously recommended the code upgrade and sent this issue
to the City Council. At the April 19th Meeting of the Whole, the Council had an informational presentation on the code upgrade. No decision or action was taken at that time. Attached
beginning on page 15 is additional information on the specific areas of the code adoption that will have the most impact on a Lake Forest business or commercial property owner.
Recommended action: Approve first reading of the recommendation to update the City’s fire code to the 2000 NFPA Fire Codes.
OLD BUSINESS
NEW BUSINESS
1. Consideration of a Report and Recommendation from the Plan Commission for Tentative and Final Approval of a 2-lot Subdivision for Property Located at 900 N. Green Bay Road (Haffner
Subdivision)
PRESENTED BY DEPUTY DIRECTOR OF COMMUNITY DEVELOPMENT
CATHERINE CZERNIAK (615-4299)
On March 21, 2001, the Plan Commission held a public hearing to consider a request for tentative and final approval of a two lot subdivision for property owned by Clarissa Chandler.
The property is located west of Green Bay Road, and north of Westminster. The property does not have any frontage on a public street. It is accessed from a private road, Sunset Lane,
which is generally aligned with the intersection of Woodland and Green Bay Roads.
The Plan Commission recognized this as an extraordinary subdivision. The property proposed for subdivision was originally a 16 acre parcel. In 1980, almost 5 acres of the property
was placed in a Conservation Easement. In 1982, 3 additional acres were placed in a Conservation Easement. The remaining 8.25 acres are now proposed for subdivision into two lots.
One residence was previously located on this property. It was demolished many years ago. The bottom line is that this subdivision, of what was originally a 16 acre parcel, will result
in a net gain of one new single family residence.
This subdivision exemplifies the goals of the City’s Historic Residential and Open Space Preservation District. Significant trees will be preserved, an historic trellis will be restored
and integrated into the garden of one of the new residences, and over 8 acres of the property will be preserved as permanent open space.
The Plan Commission voted unanimously, and enthusiastically, to recommend approval of the subdivision and associated Special Use Permit to the City Council. The ordinance with findings
and conditions of approval is included in this packet beginning on page 19.
Recommended Actions: Waive first reading and grant final approval of an ordinance for a Special Use Permit authorizing the 2-lot Haffner Subdivision subject to conditions of approval
as detailed in Exhibit C of the ordinance.
Approve a motion granting tentative and final approval of the Haffner Subdivision subject to the conditions detailed in the ordinance for the Special Use Permit.
2. Consideration of a Report and Recommendation from the Plan Commission for Tentative and Final Approval of a 5-lot Subdivision for Property Located on the North Side of Westleigh
Road, West of Ridge Road (Reilly Subdivision)
PRESENTED BY DEPUTY DIRECTOR OF COMMUNITY DEVELOPMENT
CATHERINE CZERNIAK (615-4299)
On March 21, 2001, the Plan Commission held a public hearing to consider a request for tentative and final approval of a five lot subdivision for property owned by the Frank Reilly Trust.
The property is configured in somewhat of an “L” shape with street frontage on both Ridge and Westleigh Roads. Mr. Reilly has owned this property for many years and is bringing this
subdivision forward to ensure that his past efforts to preserve the historic integrity of the estate house, and the wooded streetscape of Ridge Road, are not lost as this property is
subdivided.
The property totals 20 acres. The five lots proposed all exceed the minimum parcel size in the R-4 zoning district. Two of the parcels are developed, one with the estate house on a
8-1/2 acre parcel, the other with an historic barn and farm house on a 2 acre parcel. These parcels will continue to take access from Ridge Road. The three new parcels will be accessed
from Westleigh Road and each of these parcels slightly exceed the minimum parcel size.
The Reilly property is located in the City’s Historic Residential and Open Space Preservation District and therefore, requires a Special Use Permit in conjunction with the subdivision.
The Plan Commission found that the proposed subdivision is consistent with the requirements of the HROSP District since the proposed plan preserves natural and historic resources on
the site, provides open space, and protects the existing wooded character of the Ridge Road streetscape.
In response to concerns from some neighboring property owners, the Plan Commission received confirmation from City engineering staff that the drainage resulting from the new development
will be adequately addressed by the proposed retention ponds and other drainage improvements planned as part of the subdivision.
The Plan Commission voted unanimously to recommend approval of the subdivision and associated Special Use Permit to the City Council. The ordinance with findings and conditions of approval
is included in this packet beginning on page 32.
Recommended Actions: Waive first reading and grant final approval of an ordinance for a Special Use Permit authorizing the 5-lot Reilly subdivision subject to conditions of approval
as detailed in Exhibit B of the ordinance.
Approve a motion granting tentative and final approval of the Reilly Subdivision subject to the conditions detailed in the ordinance for the Special Use Permit.
3. Approval and Acceptance of Improvements and Financial Guarantee for Conway Farms-Phase 2B Subdivision
PRESENTED BY CITY ENGINEER KEN MAGNUS (615-4329)
On December 2, 1996 the City Council approved a eight-lot subdivision on Conway Farms Drive north of Everett Road. All required public improvements, as set forth in the subdivision
agreement dated December 2, 1996 have been completed and approved, and all City fees have been paid.
Recommended Action: Accept the improvements and hold a Letter of Credit in the amount of $69,895.00 for the two-year infrastructure maintenance period and five year tree maintenance
period for Conway Farms-Phase 2B Subdivision.
4. Approval and Acceptance of Improvements and Financial Guarantee for Conway Farms-Phase 2C Subdivision
PRESENTED BY CITY ENGINEER KEN MAGNUS (615-4329)
On December 2, 1996 the City Council approved an eight-lot subdivision on Conway Farms Drive north of Everett Road. All required public improvements, as set forth in the subdivision
agreement dated July 8, 1997 have been completed and approved, and all City fees have been paid.
Recommended Action: Accept the improvements and hold a Letter of Credit in the amount of $9,500.00 for the two-year infrastructure maintenance period and five-year tree maintenance
period for Conway Farms-Phase 2C Subdivision.
APPROVAL OF AUTHORIZED INVOICES AND PAYROLLS
During the month of June, the following amounts were disbursed from the Cashier’s Account:
GENERAL FUND, IMRF, & CAPITAL IMPROVEMENTS WATER TOTALS INVOICES 567,715.23 86,917.40 654,632.63 PAYROLL 931,676.91 120,991.89 1,052,668.80 TOTALS 1,499,392.14 207,909.29 1,707,301.43
AUTHORIZATION OF TREASURER’S WARRANTS TO MEET EXPENSES OF JULY, 2001
The motion to authorize the Mayor and City Clerk to sign such warrants as may be necessary to meet the July, 2001 audited accounts.
ADDITIONAL ITEMS FOR COUNCIL DISCUSSION
EXECUTIVE SESSION
ADJOURNMENT
Office of the City Manager
June 29, 2001
The City of Lake Forest is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require
certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities, are required
to contact City Manager Robert R. Kiely, Jr., at (847) 234-2600 promptly to allow the City to make reasonable accommodations for those persons.
July 2, 2001 Page 6