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CITY COUNCIL 10-19-00 agendaTHE CITY OF LAKE FOREST COUNCIL AGENDA October 19, 2000 CALL TO ORDER AND ROLL CALL Honorable Howard J Kerr, Mayor Samuel J. Henry, Alderman First Ward Roger J. Mohr, Alderman Third Ward Robert T. E. Lansing, Alderman First Ward Timm Reynolds, Alderman Third Ward Peter M. Mott, Alderman Second Ward Mary Ann Pekarek, Alderman Fourth Ward Michael J. Burns, Alderman Second Ward James J. Cowhey, Jr., Alderman Fourth Ward REPORTS OF CITY OFFICERS 1. Comments by Mayor A. Resolution Recognizing the 100th Anniversary of First Baptist Church of Lake Forest A resolution recognizing and congratulating the members of the First Baptist Church on its 100th year anniversary of serving the community is attached as page __. Recommended Action: Adoption of the resolution as attached. B. A Proclamation recognizing October 23 – October 30, 2000 as “Red Ribbon Week” by L.E.A.D. by Stacy Vermylen. A proclamation proclaiming the week of October 23 – October 30, 2000 as “Red Ribbon Week” is attached as page ___. 2. Comments by City Manager A. Report from School District 115 by Superintendent Jon Lamberson 3. Comments by Council Members OPPORTUNITY FOR PUBLIC TO ADDRESS THE CITY COUNCIL CONSENT AGENDA 1. Approval of Minutes from the October 2, 2000 Meeting A copy of the minutes of the October 2, 2000 meeting is attached beginning on page ____. 2. Authorization for the Purchase of Rock Salt for the Winter of 2000-2001 Each year the city obtains rock salt for roadway de-icing through the State Bid Process. This year’s contract vendor is IMC Salt, Inc. of Overland Park, Kansas. The contract price is $27.37 per ton, delivered to Lake Forest by the local vendor, IMC Salt, Inc. of Milwaukee, Wisconsin. It is recommended that the bidding process be waived and that the City purchase 2,000 toms of rock salt from IMC Salt, Inc. for the amount of $54,740. 3. Approval and Acceptance of Improvements and Financial Guarantee for South Carroll Meadows Subdivision PRESENTED BY CITY ENGINEER KEN MAGNUS (615-4329) On August 22, 1994 the City Council approved a twenty five-lot subdivision at the southeast corner of Westleigh Road and Waukegan Road. At this time, fifty percent of the lots have been built upon and received certificates of occupancy. All required public improvements, as set forth in the subdivision agreement dated August 2, 1994 have been completed and approved, and all City fees have been paid. Staff recommends the acceptance of the improvements and hold a cash deposit in the amount of $170,000 for the two-year infrastructure period and five year tree maintenance period for South Carroll Meadows Subdivision. Recommended Action: Approval of the Consent Agenda items as presented ORDINANCES 1. Consideration of a Report and Recommendation from the Zoning Board of Appeals for a Variance from the Rear and Side Yard Setbacks, and a Variance from the 30% Lot Coverage Provision to Allow the Construction of a Garage on Property Located at 855 McKinley Road. (Gee Variance) (First Reading and Final Approval) PRESENTED BY SENIOR PLANNER CATHERINE CZERNIAK (615-4299) On September 25, 2000, the Zoning Board of Appeals held a public hearing to consider a request for approval of variances to allow the construction of a garage on the property at 855 McKinley Road. The property is currently developed with a residence, but there is no garage on the site. The petitioners have recently purchased the property and have completed many improvements on the site. The petitioners want to construct a garage on the site and due to the limitations of the property, variances are required. The garage, as proposed, will encroach into the required rear and side yard setbacks. The garage will encroach to within 2 feet of the rear property line to facilitate access into the garage from the alley. There are several other garages in this neighborhood that are located in a similar manner, close to the rear property line and accessed from the alley. The garage will be located 4 feet from the side yard property line, as opposed to the required 6 feet. In addition, the residence and garage together will cover a total of 36% of the lot. The Code allows buildings to cover a maximum of 30% of the lot. Variances from these requirements are requested to allow a garage to be sited on this very restricted parcel. The Zoning Board of Appeals’ recognized the uniqueness of this lot based on its location in a transitional area at the edge of the central business district, the fact that it is served by an alley, and the small size of the parcel. In discussing the request, the Board discussed whether the front driveway off of McKinley Road could be completely eliminated. The petitioner expressed the desire to retain the driveway to provide for vehicle access to the front of the house, but agreed to reduce the length of the driveway. The Zoning Board of Appeals’ unanimously recommended approval of the variances to allow construction of the garage as proposed. No public comments were received by the Board on this request. The Zoning Board of Appeals’ report is attached beginning on page ___. Recommended Action: Waive first reading and grant final approval of an ordinance for the variances as requested to allow the construction of a new garage on the property. 2. Consideration of a Report and Recommendation from the Zoning Board of Appeals for a Variance from the Side Yard Setback to Allow the Construction of an Addition to the Residence at 795 N. McKinley Road. (Herman Variance) (First Reading and Final Approval) PRESENTED BY SENIOR PLANNER CATHERINE CZERNIAK (615-4299) On September 25, 2000, the Zoning Board of Appeals held a public hearing to consider a request for approval of a side yard variance to allow for the construction of an addition at the rear of the residence at 795 N. McKinley Road. The proposed addition will encroach about 5 feet into the setback, the same distance as the existing residence. The required side yard setback in this zoning district is 6 feet. The Zoning Board of Appeals’ commended the petitioner for upgrading the house in a manner that is compatible with the neighborhood. The Board also recognized that this property is in a transitional area and is unique due to its location adjacent to the American Legion Hall to the north, and a two-family residence to the south. The Board unanimously recommended approval of the variance as requested to the City Council. There was no public testimony presented to the Board on this petition. The Zoning Board of Appeals’ report is attached beginning on page ___. Recommended Action: Waive first reading and grant final approval of an ordinance granting a variance to allow the construction of an addition within the setback area. 3. Approval of an Ordinance Amending Chapter 4 “Alcoholic Beverages”, the of City Code of The City of Lake Forest, 1971, in Order to Add a Class A-1 License and Amend Minor Changes to the Liquor Code (First Reading and Final Approval PRESENTED BY CITY MANAGER ROBERT R. KIELY, JR. (615-4271) Recently the City Attorney was asked to review the City’s current liquor code regulations in order to make any changes needed to be both consistent with applicable law and internally consistent. The attached ordinance amending the liquor regulations is largely a series of technical adjustments. Among the more significant changes is the addition of the definition of the term “person,” which includes both individuals and entities of various types. Under the draft ordinance, any “person” applying for a license must be a resident of the City, but there is no additional requirement for an individual to be a resident. NEW BUSINESS 1. Progress Report from the Elawa Farm Steering Committee PRESENTED BY ASHLEY MAENTZ & CHRISTINE SHAW, CO-CHAIRS OF THE ELAWA FARM EXECUTIVE STEERING COMMITTEE In August 1999, Mayor Kerr appointed the Elawa Farm Executive Steering committee to develop a coordinated business plan for the development and use of the historic Elawa Farm complex. The Committee has prepared a preliminary plan, which begins on page ___ of the packet. The plan examines the benefits this resource provides to the community, discusses programming of the site, contains initial estimates of costs to restore, program and maintain the buildings and gardens at Elawa Farm and studies fundraising and marketing approaches. The Committee is interested in receiving feedback from the City Council on the preliminary concepts and direction taken by the Committee. The Committee will continue to refine the business plan and submit a final plan before June 2001. 2. Report on Ameritech Easement Requests for Digital Subscriber Line Upgrade PRESENTED BY TOM MAHONEY DIRECTOR OF RIGHT OF WAY - AMERITECH Ameritech has requested that the City provide easements at five sites for the installation of underground utility vaults. These vaults will house equipment to bring Digital Subscriber Line (DSL) Internet service to all residents and businesses in Lake Forest. Ameritech also reported that the fiber optic technology installed in the vaults would enhance local telephone service. The sites are all on City property in as inconspicuous locations as possible, including: 1) north of Fire Station Two, 2) adjacent to the existing vault at the corner of Western and Westleigh, 3) at the north end of the Scott Street remote parking lot, 4) within a parking space at the Historical Museum, north of the library (chosen in place of Triangle Park), and 5) near the bike path, west of McKinley, north of the High School. The vaults include access cabinets that extend about 24 inches above grade. Staff has worked with Ameritech to select the least intrusive sites and will work to ensure that appropriate landscaping and all other needed restoration takes place. Appropriate compensation and restoration requirements will be required for each easement, to be developed through a letter of agreement. Location maps, plats of easement, site detail, site photos, and DSL and vault detail materials are attached beginning on page ______. Recommended Action: Approval of easements contingent upon final review and approval by City Manager and City Attorney. 3. Acquisition of 500 Golf Lane presented by Robert Kiely, City Manager. The City Council will be meeting in Executive Session prior to tonight’s meeting to consider a settlement in the City’s condemnation proceedings for the property located at 500 Golf Lane. A recommended action may come out of the Executive Session. 4. Authorization to Purchase Two Thermal Imaging Cameras PRESENTED BY FIRE CHIEF MIKE BEATTY (615-4240) The City of Lake Forest has secured, through the Office of Senator Terry Link, a one time state grant for $75,000. This grant was designated to cover a request from the Fire Department for $40,000, for two thermal imaging cameras and monitors and a request from the Seniors for assistance with the costs associated with the renovation of the Grove School Senior Center. The Fire Department has conducted extensive research over the past year on the thermal imaging cameras on the market. We have conducted tests with five different brand cameras on three different occasions under fire and non-fire conditions. A thermal imaging camera allows firefighters to “see” through zero visibility conditions such as dense smoke that is common in fire situations. The cameras detect the differences in infrared heat radiation given off by objects and people in the camera’s viewing area. This ability to see in zero visibility conditions allows firefighters to quickly find victims and/or the fire in a fire setting. By reducing the time a victim is exposed to fire conditions, you enhance the chance for survival and long term health considerations. A firefighter being able to find the fire under dense smoke conditions reduces his or her exposure time to the severe heat which improved firefighter safety and health issues. This reduced fire extinguishment time also means less property damage to the building or home. Shown below are the bids the Fire Department received for the two thermal imaging cameras. Bullard $43,000 Cairns Iris $39,300 ISG K90 Talisman $34,400 Orr Safety, Scott Eagle $27,778 Marconi Argus 2 $27,190 Based on the in-field testing conducted on the five units listed, it was decided the Orr Safety, Scott Eagle camera was the preferred camera because of its ease of use, screen size and screen clarity. The Department is requesting authorization to buy two cameras so they can be put into service. Also acquired from the grant money would be an extended two-year warranty for $1,334 and two portable TV monitors to be mounted in command vehicles for $600 total. The total grant expenditure would be $29,712. Recommended Action: Authorize the purchase of two Orr Safety, Scott Eagle thermal imaging cameras with extended warranty and TV monitors for a not to exceed amount of $29,712. 5. Authorization to Award the Contract for the 2000 Sanitary Sewer Spot Repair Project PRESENTED BY CITY ENGINEER KEN MAGNUS (615-4239) On October 10, 2000 a total of five (5) bids were received on the 2000 Sanitary Sewer Spot Repair Project. This is a project where damaged sections of sanitary sewer are replaced. This type of sanitary sewer rehabilitation is used when the damaged areas on a particular section of sanitary sewer are so infrequent that it would be cost prohibitive to either replace or line the entire section of sanitary sewer. The damaged sections of sanitary sewer were identified using the sewer televising equipment. The following is a summary of the bids: CONTRACTOR BID 1. DiMeo Brothers $109,100.00 2. Campanella & Sons $144,410.00 3. Glenbrook Excavating $178,840.00 4. Lenny Hoffman $187,450.00 5. J.R. Myer $222,662.50 The low bid is $9,100.00 over the budget amount. The scope of the project will be “scaled” back to stay within the budget. The low bidder, DiMeo Brothers, Inc., has considerable experience working in the City as recently as the Barberry/Elm Tree/Hawthorne Storm Sewer Project. If awarded the Contractor will be able to start this work in November and have it completed in December. Recommended Action: It is recommended to award the Contract for the 2000 Sanitary Sewer Spot Repair Project to DiMeo Brothers, Inc., in the amount of $109,100.00. ADDITIONAL ITEMS FOR COUNCIL DISCUSSION EXECUTIVE SESSION ADJOURNMENT Office of the City Manager October 13, 2000 The City of Lake Forest is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities, are required to contact City Manager Robert R. Kiely, Jr., at (847) 234-2600 promptly to allow the City to make reasonable accommodations for those persons. October 19, 2000 Agenda Page 4