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CITY COUNCIL 9-21-00 agendaTHE CITY OF LAKE FOREST COUNCIL AGENDA September 21, 2000 CALL TO ORDER AND ROLL CALL Honorable Howard J Kerr, Mayor Samuel J. Henry, Alderman First Ward Robert T. E. Lansing, Alderman First Ward Roger J. Mohr, Alderman Third Ward Peter M. Mott, Alderman Second Ward Mary Ann Pekarek, Alderman Fourth Ward Michael J. Burns, Alderman Second Ward James J. Cowhey, Jr., Alderman Fourth Ward REPORTS OF CITY OFFICERS 1. Comments by Mayor A. Appointment of Third Ward Alderman to Fill Current Vacancy 2. Comments by City Manager A. Presentation of Awards by Police Chief Michael Hosking On July 11, 2000 at 2:25 a.m., Lake Forest resident Joseph Haviland looked out his window and observed several subjects using flashlights to look into car windows in several vehicles parked in a nearby parking lot. He immediately contacted the police department and reported his observations. Responding police officers apprehended three male residents of Chicago, all with extensive criminal records who had broken into approximately (12) twelve vehicles in the parking lot where Mr. Haviland had observed them in. The three men were arrested and a large amount of stolen property was recovered. Without Mr. Haviland's involvement in all likelihood the thefts would have gone undetected until morning and those responsible for the thefts would not have been charged or the stolen property recovered. On August 9, 2000 at approximately 5:00 p.m., an 18 year old female resident of Highland Park reported being attacked on the bicycle path south of Barat College. Using a description provided by the victim and several witnesses a suspect composite sketch was drawn by Officer Goeppner. On August 18, 2000 Officers Walldorf and Lepkowski were able to develop and positively identify a male resident of Highwood as a suspect. On August 28, 2000 the suspect was arrested in the City of Chicago and is currently being held in the Lake County Jail on a $800,000 bond. The time, effort and skills demonstrated by Officers Goeppner, Lepkowski and Walldorf to investigate and solve this heinous crime are commendable. B. Report on School District 67 by Cyndy Cordell C. Department Spotlight - CROYA 3. Comments by Council Members OPPORTUNITY FOR PUBLIC TO ADDRESS THE CITY COUNCIL CONSENT AGENDA 1. Approval of Minutes from the September 5, 2000 Meeting Recommended Action: Approval of the Consent Agenda items as presented NEW BUSINESS 1. Consideration of a Report and Recommendation from the Plan Commission for Tentative Approval of a 2-lot Planned Preservation Subdivision for Property Located at 263 and 275 Mayflower Road (Whipple Subdivision) PRESENTED BY SENIOR PLANNER CATHERINE CZERNIAK (615-4299) On July 12, 2000 the Plan Commission held a public hearing to consider a request for tentative approval of a three lot subdivision for property owned by Mr. Jay N. Whipple III. This property is located within the City’s Historic Residential and Open Space Preservation District and therefore, requires a Special Use Permit in conjunction with the subdivision. Upon final approval of the subdivision by the Plan Commission, the subdivision, along with an ordinance granting a Special Use Permit, will be presented to the City Council for final consideration. The property totals just over 7 acres in size and is located on the east side of Mayflower Road. The property extends from the street, to Lake Michigan. The site is bordered by a ravine to the north, the bluff and Lake Michigan to the east, and existing residences to the south. The property is currently developed with one residence which is occupied by the Whipple family. A second residence was formerly located behind the existing house, near the lake. That residence was demolished in 1998 after approval from the Building Review Board. There was no replacement structure proposed for the site at that time, and the stated intent was for the parcel to remain undeveloped. The proposed subdivision will create two buildable lots behind the existing house as shown on the site plan included in the packet on page 10. During discussion of the plan, the Commission recognized that the square footage of the property supports a three-lot subdivision. The Commission identified several issues that need refinement and consideration before final approval of the subdivision including: the location of the building setback lines, the relationship between the two future new homes and the adjacent existing residences, preservation of significant trees, and the impact of potential improvements to the private driveway on the character of the site. In addition, the Commission asked that the Historic Preservation Commission be given an opportunity to review and provide comments on the proposed subdivision in an effort to avoid delays in the future when new residences are proposed for the lots. The comments of the Historic Preservation Commission are included in the Council packet beginning on page 19. Recommended Actions: Approve a motion granting tentative approval of the Whipple 3-lot subdivision subject to conditions of approval as recommended by the Plan Commission. Direct the Plan Commission to consider the recommendations of the Historic Preservation Commission in approving the final plat of subdivision and the final conditions of approval. 2. Authorization for the Purchase of Six Police Patrol Vehicles PRESENTED BY THE SUPERINTEDNENT OF PUBLIC WORKS MICHAEL THOMAS (615-4265) The City of Lake Forest operates twelve marked and six unmarked police vehicles for its daily patrol and investigative operations. Six of the marked squads are 1995 / 1996 Chevrolet Caprices and have been refurbished at the 90,000 mile mark; the other six are 2000 Chevrolet Impalas. The refurbishment process included new engines, transmissions and all other major components. Refurbishing these cars was at the time, the most cost effective means of providing the officers with safe, reliable vehicles. However, as the market for used Caprices has changed, it has become a better economic decision to purchase new vehicles. The available vehicles include the Ford Explorer, Crown Victoria, and the Chevrolet Tahoe and Impala. Staff cannot justify the expense of the Explorer nor the Tahoe. The Crown Victoria, although used by many state, county, and municipal police departments, is not staff’s first choice due to both maintenance and driver comfort concerns. In terms of maintenance, the City utilized Ford Crown Victorias for the years 1992-1994, and at that point, the units posed a safety concern with unpredictable acceleration problems. They also incurred numerous oil seal “blow outs” and slippage in the transmissions. The current Crown Victoria’s state-bid price is approximately $1,200 higher than the Chevrolet Impala. Chevrolet recently debuted the Impala as a car that was designed first and foremost for police use. The new Impalas are front-wheel drive and are somewhat smaller than the Chevrolet Caprices but larger than the Chevrolet Luminas (no longer built with the police package). The City has been using the Impalas since January 2000 and have had no problems with the units. Due to heavy daily use and the mileage that accrues, all of the refurbished (Chevy Caprices) police marked squad units are on a 190,000 mile replacement schedule. Staff has budgeted to replace these six units in fiscal year 2001. Based upon low bid from the September 7th bid opening, staff is recommending Biggers Chevrolet be awarded the bid for the replacement of six marked squad cars. Staff also received a bid for the outright purchase of the six existing units. Bid Tab for Impalas 6-unit 6-unit Dealership price trade-in net budget +- budget Biggers Chevrolet 120,303 22,500 97,803 126,000 under 28,197 Shepard Chevrolet 117,033 16,300 100,733 126,000 under 25,267 Miles Chevrolet (State Bid) 116,417 11,000 105,417 126,000 under 20,583 Bernard Chevrolet 121,128 9,550 111,578 126,000 under 14,422 Bid Tab to Sell Used Caprices Company Package Price for 6 Caprices Chicago Motors $8,200 Recommended Action: Based on low bid, it is recommended that Biggers Chevrolet be awarded the bid for the purchase of six police patrol vehicles in the net amount of $97,803; this is $28,197 under the budgeted amount of $126,000. 3. Award of Contract for the Westminster/Lake Sanitary Sewer Project PRESENTED BY KEN MAGNUS CITY ENGINEER (615-4329) On August 22, 2000 bids were received and opened on the Westminster/Lake Sanitary Sewer Project. This project involves the installation of an 8” sanitary sewer within a rear yard easement located at 900 N. Lake Road as well as at 925 and 941 E. Westminster. This installation is necessary to separate the sanitary and storm sewer systems in this area which is contributing to inflow of stormwater into the sanitary sewer for which it was not designed to convey. This project is one of several projects being undertaken to upgrade the sanitary sewer system tributary to the pump station located at the south end of Forest Park. A total of five (5) bids were received and are summarized as follows: BIDDER BID AMOUNT 1. Lenny Hoffman Excavating Inc. $37,839.00 2. G.W. Mahler $42,806.00 3. Campanella & Sons, Inc. $53,105.00 4. DiMeo Bros., Inc. $58,360.00 5. J.R. Myers Co., Inc. $67,370.00 The low bid of $37,839.00 from Lenny Hoffman Excavating, Inc. is $1,604 over the engineer’s estimate of $36,235.00. The Engineering staff has reviewed the low bid as well as the competency of the Contractor and recommend proceeding with this project. If awarded, construction is expected to commence in October and be completed in November. Recommended Action: It is recommended that the contract for the Westminster/Lake Sanitary Sewer Project be awarded to Lenny Hoffman Excavating, Inc. in the amount of $37,839.00. ADDITIONAL ITEMS FOR COUNCIL DISCUSSION EXECUTIVE SESSION ADJOURNMENT Office of the City Manager September 15, 2000 The City of Lake Forest is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities, are required to contact City Manager Robert R. Kiely, Jr., at (847) 234-2600 promptly to allow the City to make reasonable accommodations for those persons. September 21, 2000 City Council Agenda Page 2