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CITY COUNCIL 9-5-00 agendaTHE CITY OF LAKE FOREST COUNCIL AGENDA September 5, 2000 CALL TO ORDER AND ROLL CALL Honorable Howard J Kerr, Mayor Samuel J. Henry, Alderman First Ward Roger J. Mohr, Alderman Third Ward Robert T. E. Lansing, Alderman First Ward Mary Ann Pekarek, Alderman Fourth Ward Peter M. Mott, Alderman Second Ward James J. Cowhey, Jr., Alderman Fourth Ward Michael J. Burns, Alderman Second Ward REPORTS OF CITY OFFICERS 1. Comments by Mayor A. Resolution of Sympathy for Lawrence R. Temple Third Ward Alderman Larry Temple passed away on August 12, and a resolution of sympathy has been prepared for his family. A copy of the resolution is attached as page 6. Recommended Action: Adopt the resolution as attached. 2. Comments by City Manager 3. Comments by Council Members OPPORTUNITY FOR PUBLIC TO ADDRESS THE CITY COUNCIL CONSENT AGENDA 1. Approval of Minutes from the August 7, 2000 Meeting A copy is attached beginning on page 7. 2. Approval of Capital Equipment Purchases The following capital equipment purchases were reviewed at this evening’s Finance Committee meeting. Detailed specifications and bid tabulations are available for review by contacting Michael Thomas, Superintendent of Public Works, at 615-4265. Award of bid for the replacement of Streets Section pick-up truck to Hoskins Chevrolet in the base amount of $20,275. Unit # 321 is to be traded into Hoskins Chevrolet in the amount of $1,235. The net cost is $40 over the budgeted amount of $19,000. Award of bid for the replacement of Streets Section bucket truck cab & chassis to Highland Park Ford in the amount of $26,151. Award of bid for the replacement of Streets Section bucket truck body & aerial platform to Dueco, Inc. in the base amount of $38,041. Unit # 433 is to be traded into Dueco, Inc in the amount of $8,000. The total unit net cost is $11,808 under the budgeted amount of $68,000. Award of bid for the replacement of Forestry Section one-ton dump truck cab & chassis to Biggers Chevrolet in the amount of $23,930. Award of bid for the replacement of Forestry one-ton dump truck body & hydraulics to Monroe Truck & Equipment in the amount of $14,065. Unit # 633 is to be sold to T.J. Dunn in the amount of $4,600. The total unit net cost is $1,395 over the budgeted amount of $32,000. Award of bid for the replacement of Forestry Section pick-up truck to Hoskins Chevrolet in the amount of $24,473. Award of bid for the replacement of Forestry Section plow & hydraulics to Scherer Truck Equipment in the amount of $4,994. Unit # 601 is to be sold to Miguel Camarena in the amount of $2,400. The total unit net cost is $933 under the budgeted amount of $28,000. Award of bid for the replacement of Parks Section pick-up truck to Hoskins Chevrolet in the amount of $20,275. Unit # 320 is to be sold to Carlos Ortega in the amount of $800. The net cost is $475 over the budgeted amount of $19,000. Award of bid for the replacement of Parks Section pick-up truck to Hoskins Chevrolet in the amount of $23,090. Unit # 315 is to be sold to Dolores Lara in the amount of $2,500. The net cost is $5,410 under the budgeted amount of $26,000. Award of bid for the replacement of Parks Section pick-up truck to Hoskins Chevrolet $25,390. Unit # 326 is to be traded into Hoskins Chevrolet in the amount of $5,535. Award of bid for the replacement of Parks Section plow & hydraulics to R.A. Adams in the amount of $3,467. The total unit net cost is $1,678 under the budgeted amount of $25,000. Award of bid for the replacement of Water Plant pick-up truck to Biggers Chevrolet in the amount of $16,808. Unit # 903 is to be traded into Biggers Chevrolet in the amount of $3,500. The net cost is $7,692 under the budgeted amount of $21,000. Award of bid for the replacement of Water Plant pick-up truck to Hoskins Chevrolet in the amount of $16,575. Unit # 905 is to be sold to Miguel Camarena in the amount of $2,850. The net cost is $5,275 under the budgeted amount of $19,000. Award of bid for the replacement of Engineering 4WD Bronco to Celozzi Ford in the amount of $23,718. Unit # 507 is to be traded into Celozzi Ford in the amount of $ 2,000. The net cost is $1,718 over the budgeted amount of $20,000. Award of bid for the replacement of Fire Department Deputy Chief vehicle in the amount of $23,863. Unit # 291 is to be traded into Celozzi Ford in the amount of $2,500. The net cost is $637 under the budgeted amount of $22,000. Award of bid for the replacement of Sanitation Section four refuse trucksters to Illinois Lawn & Equipment in the amount of $65,504. Units # 177, 179, 194, & 195 will be held to use for other scooter replacement parts. The net cost is $496 under the budgeted amount of $66,000. Award of bid for the replacement of Golf Course tractor to Midwest Turf & Tractor in the amount of $29,391. Unit # 805 is to be traded into Midwest Turf & Tractor in the amount of $2,700. The net cost is $3,309 under the budgeted amount of $30,000. Award of bid for replacement of Golf Course spray unit to Illinois Lawn & Equipment in the amount of $14,553. Unit # 885 is to be traded into Illinois Lawn & Equipment in the amount of $500. The net cost is $947 under the budgeted amount of $15,000. Award of bid for the replacement of Golf Course tractor-drawn mulching mower to Midwest Turf & Tractor in the amount of $11,847. No unit will be traded or sold with this purchase. The net cost is $2,153 under the budgeted amount of $14,000. Award of bid for the replacement of Golf Course turf truckster to Chicago Turf & Irrigation in the amount of $15,500. Unit # 830 is to be traded into Chicago Turf & Irrigation in the amount of $600. The net cost is $2,100 under the budgeted amount of $17,000. Award of bid for the replacement of Golf Course greensmower to Chicago Turf & Irrigation in the amount of $15,344. Unit # 891 is to be traded into Chicago Turf & Irrigation in the amount of $500. The net cost is $2,156 under the budgeted amount of $17,000. Award of bid for the replacement both a Streets AND Water & Sewer Section trucks. Staff requests that City Council authorize purchase of the first two items listed below and that the cost for jet rodder portion of this truck be reviewed with the Finance Committee Chairman prior to its purchase. At this time staff has received bids for the following two portions of this truck: The cab & chassis will be awarded to the Illinois State Bid winner, Prairie International in the amount of $46,000. Staff received bids for the truck’s hooklift, plow & hydraulics and is recommending it be awarded to Monroe Truck Equipment in the amount of $52,992. It is anticipated that the jet rodder portion of this truck will cost approximately $60,000. Trucks # 980 & 480 will be sold to highest bidder; staff expects the total amount for both trucks to be approximately $15,000. This would make the net cost $3,992 over the budgeted amount of $140,000. Recommended Action: Approval of the Consent Agenda items as presented ORDINANCES 1. Consideration of an Ordinance Declaring Certain Real Property Surplus and Directing its Sale for Property Located at 1188 South Estate Lane (Waive First Reading and Grant Final Approval) PRESENTED BY DIRECTOR OF COMMUNITY DEVELOPMENT CHARLES CROOK (615-4207) The City owns a parcel of land which is approximately 22,100 square feet in size just to the east of the residence of Timothy and Betty Plum located at 1188 South Estate Lane. As the staff understands, this property was originally acquired because there was a water tower on this site that served the Lasker estate and then subsequently, was made part of the City’s water system. With improvements to the water system over the years, the water tower was no longer needed and it has been removed for many years. Part of this property is used today as the right-of-way for Estate Lane. However, the western portion of the property which is roughly 11,680 square feet in area is not used by the City and, in fact, has been maintained as the front of the residence at 1188 South Estate Lane for some time. The City had the property surveyed to determine just how much of the property is of value to the City regarding the Estate Lane right-of-way and that is how we came up with the 11,680 square foot number. The City asked a local appraiser, Sherm Siegle, (who actually lives just two properties to the south of this property) to provide an assessment of the current land value per square foot of residential in the area. Mr. Siegle has established the land value at $15,655. Rather than seek fair market value for the land as “developable land,” the staff is recommending that the City offer the property with the condition to a covenant that the property would be consolidated and that the current future property owner would be able to subdivide the property nor would they be able to use the square footage gained from the additional land for building scale calculations. This is a policy that the City has followed in vacating land along Beverly and Mellody. In order to effect a transfer of this property to the Plums, the City must follow certain statutory procedures; the attached ordinance will be the first two steps the Council must take for such sale. The Council will be able to take final action in 4-6 weeks. A copy of the ordinance is attached beginning on page 12. Recommended Action: Waive first reading and grant final approval of an ordinance authorizing the sale of surplus public real estate located at 1188 S. Estate Lane. NEW BUSINESS 1. Award of Contract for the Purchase of a New Ambulance PRESENTED BY FIRE CHIEF MIKE BEATTY( 615-4240 ) Fire Department ambulance 241 is a 1982 EVF Type III ambulance on a 1991 Ford E 350 chassis. This unit’s reliability as an emergency response vehicle has reached the end of its life. The department re-chassised this vehicle in 1991 and we typically get 10 years out of a chassis. On this ambulance, the 1982 patient box compartment is almost 20 years old and has served us well. Many advances in ambulance electrical wiring, design, construction and safety enhancements make it very worthwhile to replace the entire vehicle at this time. Bid packages were sent to five ambulance manufacturers on March 23rd. Bid opening was on April 13, 2000 and only one company submitted a bid for the new ambulance. The single bid was from Midwest Emergency Vehicles, vender for Road Rescue ambulances, for $104,695. $105,000 was budgeted for this vehicle. At the May 1, 2000 City Council meeting the Council requested the fire department to re-bid the ambulance in an effort to get more bids. They recommended the department allow six weeks for the bids to be returned and to adjust the wording in the bid package to make it more generic. The fire department reworded the bid package and sent out the five new packages on June 15th with the bid opening on August 3rd. On Thursday, August 3rd one bid package was received for the scheduled bid opening. A second bid package was received on Friday, August 4th but it was late and could not be accepted. The legal bid package was from Midwest Emergency Vehicle Sales and was for $104,695, the same dollar figure they bid at the April 13th bid opening. $101,600 was for the vehicle and $3,095 was for the patient cot, which we included in the bid package as before. Attached is some additional information on successful ambulance bids this year by Midwest. The late bid was from Wheeled Coach and was $102,433 for the complete package. The bid was sent “next day air” on Wednesday, August 2nd and was delivered to the fire department on Friday, August 4th. It was delivered late because it had the wrong zip code. The zip code on all of the bid package material the fire department sent out was correct, the vendor mistakenly put the zip code as 60445. Recommended Action: On the bases of sole bid and within budget, the fire department recommends awarding the bid to Midwest Emergency Vehicles for $104,695. Successful Midwest Emergency Vehicle Bids for 2000 Ultramedic E-Super-Duty Ambulances: Bridgeview FD, Bridgeview, IL. $101,135 Fox Lake FD, Fox Lake, IL. $100,285 Antioch Rescue, Antioch, IL. $100,210 Highland Park FD, Highland Park, IL. $ 99,489 Deerfield FD, Deerfield, IL. $ 99,395 APPROVAL OF AUTHORIZED INVOICES AND PAYROLLS During the month of August, the following amounts were disbursed from the Cashier’s Account: Gen. IMRF & Cap. Imp. Water Total Invoices $ 740,846.48 $ 86,162.87 $ 827,009.35 Payrolls $ 876,003.83 $118,987.12 $ 994,990.95 Totals $1,616,850.31 $205,149.99 $1,822,000.30 AUTHORIZATION OF TREASURER’S WARRANTS TO MEET EXPENSES OF SEPTEMBER, 2000 The motion to authorize the Mayor and City Clerk to sign such warrants as may be necessary to meet the September, 2000 audited accounts. ADDITIONAL ITEMS FOR COUNCIL DISCUSSION EXECUTIVE SESSION ADJOURNMENT Office of the City Manager September 5, 2000 The City of Lake Forest is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities, are required to contact City Manager Robert R. Kiely, Jr., at (847) 234-2600 promptly to allow the City to make reasonable accommodations for those persons. 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