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CITY COUNCIL 3-6-00 agendaTHE CITY OF LAKE FOREST COUNCIL AGENDA March 6, 2000 CALL TO ORDER AND ROLL CALL Honorable Howard J Kerr, Mayor Samuel J. Henry, Alderman First Ward Henry T. Chandler, Alderman Third Ward Robert T. E. Lansing, Alderman First Ward Lawrence Temple, Alderman Third Ward Ashley M. Maentz, Alderman Second Ward Mary Ann Pekarek, Alderman Fourth Ward Peter M. Mott, Alderman Second ward G. Bishop Gallagher, Alderman Fourth Ward REPORTS OF CITY OFFICERS 1. Comments by Mayor A. Announcement of New City Attorney 2. Comments by City Manager 3. Comments by Council Members OPPORTUNITY FOR PUBLIC TO ADDRESS THE CITY COUNCIL CONSENT AGENDA 1. Approval of the February 17, 2000 City Council Minutes A copy is attached beginning on page 6. 2. Resolution Recognizing the 70th Anniversary of Family Services of South Lake County Family Service of South Lake county has been serving community needs since 1930 and are celebrating their 70th anniversary in 2000. In addition to providing family-life education and professional therapy to residents, they also have a staff member who is an integral part of our Senior Citizen Program (Marge Burda) and work closely with our youth agency CROYA. Family Service also provides the City’s Employee Assistance Program, working with many employees in their family and work life situations. They are to be congratulated on their 70 years of service to the South Lake County area. The Resolution is attached on page 10. 3. Proclamation of August 2, 2000 as Lake Forest Day The Mayor will proclaim August 2 as Lake Forest Day, as the City commemorates its special heritage and looks forward to its special future, be adopting the theme “Lake Forest – Flag City USA”. The Proclamation is attached on page 11. Recommended Action: Approval of the Consent Agenda items as presented. ORDINANCES 1. Consideration of an Ordinance Amending Chapter 4 “Alcoholic Beverages” of the City Code (First Reading and Final Approval) PRESENTED BY CITY MANAGER ROBERT R. KIELY, JR. (615-4271) The Mayor, who serves as the City’s Liquor Commissioner, recently asked the City Attorney and their various liquor license holders to review the City’s current ordinance and make any appropriate suggestions for change. One request was for the City to consider allowing the service of alcohol beyond midnight for certain special occasions (i.e. New Year’s). An amendment to the City Code to allow a special one-day license was approved by the City Council at their December 6, 1999 meeting. At the time, the license holders raised additional issues with respect to the current code, which were forwarded to the City Attorney for consideration. These included: 1) A better definition of where alcohol can be served (“Premises”); and an increase in the number of Class B licenses for Ferrentino’s. A copy of an Ordinance amending Chapter 4 “Alcoholic Beverages” is attached beginning on page 12. Recommended Action: Waive first reading and grant final approval to an Ordinance Amending Chapter 4 “Alcoholic Beverages” of the City Code. 2. Consideration of Amendments to the Historic Preservation Ordinance. (First Reading) PRESENTED BY SENIOR PLANNER CATHERINE CZERNIAK (615-4299) The Historic Preservation Ordinance was adopted by the Lake Forest City Council just over a year ago as a continuation of the City’s long tradition of taking proactive steps to preserve the historic character of Lake Forest. At the time the ordinance was adopted, the City Council recognized that it was a “skeleton” ordinance that would be amended and enhanced incrementally, over time based on the City’s experiences with implementing the ordinance and in response to new or changing issues in the community. On February 3, 2000 the Historic Preservation Commission held a special meeting to consider possible amendments to the Historic Preservation Ordinance. After discussion, the Commission directed staff to prepare an amended ordinance for Commission consideration. On February 23, 2000, the Historic Preservation Commission held a public hearing on the proposed amendments to the Historic Preservation Ordinance. There was no public testimony presented to the Commission on the proposed amendments. In summary, the proposed changes to the Historic Preservation Ordinance include the following. Housekeeping changes, including clarifications, corrections, and appropriate links to other City rules and regulations. A change in the Commission membership from seven members to five members with the intent of establishing the Commission as a separate body from the Building Review Board. A requirement that one member of the Historic Preservation Commission also serve as a member of the Plan Commission. The transfer of responsibility for reviewing additions and alterations within the Historic District from the Building Review Board to the Historic Preservation Commission. The transfer of the responsibility for considering requests for building scale variances for properties in the Historic District from the Building Review Board to the Historic Preservation Commission. Recognizing the role of the Historic Preservation Commission in providing input and recommendations to other Boards and Commissions. Establishing a process for local designation of additional historic districts or Landmark structures. These changes do not substantively change the Ordinance, but instead, provide clarification on several issues, eliminate duplicative roles of the Historic Preservation Commission and Building Review Board, and provide a process to allow the consideration of designating other structures in the community as landmarks or historic districts. This last amendment is necessary to allow the Commission, and eventually the City Council, to take action on the petition for historic designation recently presented to the Commission by the property owners on Hathaway Circle. The Historic Preservation Commission voted unanimously to recommend approval of the amendments to the City Council. The ordinance with the recommended amendments shown in strikeout and italics text is attached beginning on page 14. Recommended Action: Approve First Reading to an Ordinance Amending Chapter 9 “Buildings” of the City Code, regarding Historic Preservation Commission. 3. Consideration of an Ordinance Amending Chapter 40, “Traffic”, of the City Code of Lake Forest, 1971, as amended revising Schedules I, II, VI, and XIII and Section 40-1-1306 (7) (a) - (Waive first reading, grant second reading and final approval) Presented by Assistant to the City Manager Chris Martin (615-4281) The Ordinance and accompanying materials starting on page 39, provides several amendments to Chapter 40, the traffic section, of the Lake Forest Municipal Code. Firstly, the Traffic Safety Coordinating Committee and City Manager reviewed the speed limit on Alden Lane in context with other similar streets feeding the CBD and examined the driveway cuts and character of the street. The Committee agreed that the street is a residential local street with some collector characteristics. The Committee noted that Laurel, Atteridge, Woodland, Westminster, Deerpath, Sunset, Illinois and Vine were similarly situated streets and all are 25 mph. The Committee recommends that the speed limit on Alden Lane be reduced from 30 mph to 25 mph, and that the signage plan suggested by Alderman Temple (1 sign on eastbound Alden just east of Green Bay, and 1 sign on westbound Alden just west of Western) along with the removal of the “Stop Ahead” signs be pursued. Secondly, the opening of the parking deck at the northeast corner of Bank Lane and Illinois Road requires several amendments to Chapter 40 including: 1) making the temporary stop signs placed on Illinois Road permanent, 2) designating the parking deck as City Parking Lot #25, 3) setting the upper deck time limit at 3 hours, and 4) setting the lower deck as permit parking. Finally, as part of the parking deck construction the parking spaces on the west side of Bank Lane across from the deck, were temporarily changed to 60 minute parking per City Manager directive. This will serve as notice that these spaces will be converted back to 90 minute parking. Recommended Action: Waive first reading of the ordinance and grant final approval to an ordinance amended revising Schedules I, II, VI, and XIII and Section 40-1-1306 (7) (a). OLD BUSINESS 1. Consideration of a Request for Final Approval of a 3-lot Planned Preservation Subdivision and Second Reading of an Ordinance Granting a Special Use Permit, Filed by the Eleanor C. Beidler Family, for Property Located at 1050 Walden Road (Beidler Subdivision) PRESENTED BY THE CITY ATTORNEY (615-4287) The Beidler subdivision is before the City Council at this time for final approval. On February 17, 2000, the City Council granted tentative approval of the subdivision and first reading of the Special Use Permit based on the Plan Commission recommendation. At that meeting, the City Council directed the City Attorney to meet with the petitioner’s attorney, Mr. Covington, to review proposed changes to the conditions of approval. This meeting was held on February 22, 2000 and the recommendation of the City Attorney is included in a memo beginning on page 54 of this packet. On November 10, 1999 the Plan Commission held a public hearing for the purpose of reviewing a revised subdivision plan for the Beidler property. The revised plan is for a 3-lot subdivision. The Plan Commission previously considered and recommended tentative approval of a 5-lot subdivision. However, through the efforts of the petitioners, neighboring property owners and a potential purchaser of one of the new lots, reconfiguration of the subdivision into 3-lots was made possible. The 3-lot subdivision creates two new vacant parcels, one on the north side of Walden Road, and one on the south side. The existing residence will be located on a third lot and a portion of that lot will be protected by a conservancy easement which will be put in place prior to the recording of the plat. The background information for this subdivision begins on page 46 of this packet. Recommended Action: Approve a motion granting final approval of the 3-lot Beidler subdivision subject to the conditions as amended and as recommended by the City Attorney. Grant final approval of a Special Use Permit for a Planned Preservation Subdivision subject to the conditions as amended and as recommended by the City Attorney. NEW BUSINESS 1. Consideration of a Report and Recommendation from the Plan Commission for Tentative and Final Approval of Minor Amendments to the Previously Approved Plat for the Middlefork Farm Subdivision Located on the West Side of Waukegan Road, South of Winwood Drive. (Filed by Robert Shaw, developer.) PRESENTED BY CATHERINE CZERNIAZ, SENIOR PLANNER (615-4299) On February 9, 2000 the Plan Commission held a public hearing to consider a request for approval of minor amendments to the Middlefork Farm Subdivision plat. The subdivision plat was originally recorded in September 1998. Since that time, the new infrastructure for the subdivision has been completed for the most part, and the first few homes are under construction. Now that the retention ponds are in place and more detailed information is available on the condition and locations of significant trees, the developer, in coordination with City staff, has determined that 5 of the 74 lots would benefit from slight adjustments to the property lines. The proposed plat amendment addresses this issue. The Zoning Code allows the City Engineer to approve slight property adjustments without Plan Commission or City Council approval. However, in this case, since five lots are affected, and more importantly, since development in this subdivision is only just getting underway, an amendment to the plat is being processed to document the property line changes and avoid any confusion about these properties in the future. The proposed property line changes do not change the density of the subdivision and result in only minor adjustments to the five lots. The City Attorney has reviewed the proposed plat amendment and agrees that the changes are only technical in nature. There was no public testimony submitted on this petition. The Plan Commission, without discussion, voted unanimously to recommend tentative and final approval of the amended plat. The Plan Commission Report is attached beginning on page 61. Recommended Action: Grant tentative and final approval of the amended plat for the Middlefork Farm Subdivision. APPROVAL OF AUTHORIZED INVOICES AND PAYROLLS During the month of February, the following amounts were disbursed from the Cashier’s Account: Gen. IMRF & Cap. Imp. Water Total Invoices $ 937,532.77 $ 37,122.96 $ 974,655.73 Payrolls 827,919.62 111,204.00 939,123.62 Totals 1,765,452.39 148,326.96 1,913,779.35 AUTHORIZATION OF TREASURER’S WARRANTS TO MEET EXPENSES OF MARCH, 2000 The motion to authorize the Mayor and City Clerk to sign such warrants as may be necessary to meet the March, 2000 audited accounts. ADDITIONAL ITEMS FOR COUNCIL DISCUSSION EXECUTIVE SESSION ADJOURNMENT Office of the City Manager March 3, 2000 The City of Lake Forest is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities, are required to contact City Manager Robert R. Kiely, Jr., at (847) 234-2600 promptly to allow the City to make reasonable accommodations for those persons. 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