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CITY COUNCIL 2-17-00 agendaTHE CITY OF LAKE FOREST COUNCIL AGENDA February 17, 2000 CALL TO ORDER AND ROLL CALL Honorable Howard J Kerr, Mayor Samuel J. Henry, Alderman First Ward Henry T. Chandler, Alderman Third Ward Robert T. E. Lansing, Alderman First Ward Lawrence Temple, Alderman Third Ward Ashley M. Maentz, Alderman Second Ward Mary Ann Pekarek, Alderman Fourth Ward Peter M. Mott, Alderman Second ward G. Bishop Gallagher, Alderman Fourth Ward REPORTS OF CITY OFFICERS 1. Comments by Mayor A. Award of a Police Commendation to Communications Operator Iain Walsh Mayor Kerr will introduce Police Chief Michael Hosking who will present an Award of Commendation to Communications Operator Iain Walsh for giving aid, comfort and successful emergency childbirth instructions to Lake Forest residents Hans and Caroline Mazenauer. B. Establishment of a Transportation Committee At the January 3 City Council meeting, mayor Kerr announced his plans for the establishment of a Transportation Committee as one of his initiatives for 2000. Attached beginning on page 7 is a resolution formally establishing such a committee and articulating its purpose and duties. A roster of proposed committee members is also attached. 2. Comments by City Manager A. Department Spotlight – Recreation Center PRESENTED BY EXECUTIVE DIRECTOR, FRED JACKSON (615-4332) 3. Comments by Council Members OPPORTUNITY FOR PUBLIC TO ADDRESS THE CITY COUNCIL CONSENT AGENDA 1. Approval of Minutes from February 7, 2000 City Council Meeting A copy of the minutes are attached beginning on page 10. 2. Resolution Objecting to Rezoning of County Property The Lake County Zoning Board of Appeals is currently reviewing proposed amendments to the Unified Development Ordinance (UDO) Zoning Map. The proposed zoning map would rezone the Beeson Nursery Property located at the northeast corner of Routes 22 and 43 from “S” Suburban to “GC” General Commercial. The proposed GC zoning classification would permit considerably more intense development n this site than The City of Lake Forest or Village of Bannockburn have planned for the site. A copy of the Resolution is attached beginning on page 14. The Village of Bannockburn has passed a similar resolution, and is attached beginning on page 16. 3. Resolution of Support for the Conservation and Reinvestment Act The Lake County Forest Preserve District has requested the City pass the proposed resolution supporting the Conservation and Reinvestment Act. The Act would make available funding for units of local government to enhance parks, recreation and conservation of open space. A copy of the resolution is attached beginning on page 31. Recommended Action: Approval of the Consent Agenda items as presented RESOLUTIONS 1. Consideration of a Resolution accepting the Report and Recommendations of the Central Business District Task Force PRESENTED BY ASSISTANT TO THE CITY MANAGER, CHRIS MARTIN 615-4281 The City Council of Lake Forest appointed the Central Business District (CBD) Task Force on October 4, 1999. The charge of this Task Force was: 1) to examine the City’s infrastructure within the CBD to determine its future development capacity and existing status including; traffic and parking, water and sanitary sewer systems and electrical capacity, 2) to examine the character of the CBD to make a determination as to how full build-out and/or varying degrees of redevelopment, under the current zoning, will affect the present character, and 3) to complete this work within the 180 day building permit deferral period enacted September 7, 1999. To this end, the Task Force held seven public meetings, all televised on public assess cable, at which public testimony was heard, and reports and presentations were provided by consultants hired by the City including: Siemon & Larsen Attorneys at Law, Thompson Dyke and Associates, land planners, McMahon Associates, Inc., engineers , and Gewalt Hamilton Associates, Inc., traffic consultants, along with various reports prepared by City Staff. Through this process the Task Force developed findings and recommendations for consideration by the City Council as provided in the attached Report. The Task Force unanimously agreed on 41 findings pertaining to community character, traffic, and the water, sanitary sewer, and electrical systems. The Task Force also unanimously agreed to forward 16 recommendations based on the findings, to the City Council. At the January 20, 2000 City Council Meeting, Alderman Chandler presented the report and recommendations of the Task Force. A joint meeting of the Plan Commission and City Council was held on January 31 to hear a presentation from the traffic engineers (Gewalt Hamilton Associates, Inc.) and the land planners (Thompson Dyke and Associates). The proposed resolution will accomplish the following: 1) Endorses the report and recommendation of the CBD Task Force; 2) Lift the deferal of issuance of building permits within the CBD; 3) Continue the policy of not accepting payment-in-lieu of providing off-street parking fees; and 4) direct the Plan Commission to hold public hearings on possible zoning code amendments relating to findings and recommendations of the Task Force. The proposed resolution is attached beginning on page 34 along with the Task Force Report (excluding attachments previously distributed). Recommended Action: Approval of Resolution accepting and endorsing the report and recommendations of the CBD Task Force. ORDINANCES 1. Reconsideration of Ordinance 99-50, Amending Chapter 47, “Misdemeanors”, of the City Code regarding School Curfew for Minors (Final Approval) PRESENTED BY ALDERMAN MARY ANN PEKAREK Following the February 7 City Council Meeting, Alderman Pekarek and Police Chief Hosking met to review the Council Members’ comments with respect to the Curfew Ordinance. The particular concern was over the application of the Ordinance to anyone under the age of 18. Upon further reflection, they both agreed that the Ordinance should more appropriately apply to any person aged 16 years or younger. The City Attorney has prepared a revised Ordinance reflecting this change which is attached beginning on page 51. Recommended Action: 1) Approve a motion to reconsider passage of Ordinance 99-50; and 2) Approve Ordinance 99-50 as amended to apply to any person aged 16 years or younger. 2. Consideration of a Temporary Exception to the Ten Percent Rule – Lake Forest Bank and Trust PRESENTED BY CITY MANAGER, ROBERT KIELY (847) 615-4271 Section 46-53 (B)(3) of the Lake Forest Zoning Code restricts the use of the ground floor within the Central Business District by non-sale tax generating uses to not more than ten percent of the net rentable square footage. Lake Forest Bank and Trust has submitted a request to the City to lease their remaining 1,250 square feet to Lake Forest Travel. Lake Forest Travel is currently located at the intersection of Deerpath and Western Avenue, which is outside the area covered by the ten percent rule. At this time, there is currently 774 square feet of net rentable square footage available. Consequently, if Lake Forest Travel was to occupy the entire 1,250 square feet, we would be 476 square feet over the allowable amount. The request by Lake Forest Bank and Trust was considered by the Chamber of Commerce Business and Government Committee and Executive Board during January. In general, while the Chamber wanted to be supportive of one of its members and a long-standing business in our community, they recognized the potential precedent that would be set by allowing the exception. After considerable discussion, the Chamber agreed to support a temporary (three year) exception for the following reasons: 1) The ten percent rule is likely to be reviewed by the Plan Commission as a part of their consideration of the CBD Task Force report. 2) An existing non-retail space (Coldwell Banker on Deerpath) is currently vacant and the property owner is attempting to lease it to a retail-producing business. If this happens, Lake Forest Travel will no longer exceed the ten percent rule. There is also a question as to whether this space has been “abandoned” and, therefore, can no longer be considered non-retail use. 3) Approximately two-thirds of the proposed Lake Forest Bank and Trust space will be in compliance with the ten percent rule. 4) Lake Forest Bank and Trust agrees to offer only a three year lease so that if at the end of the three years conditions do not change, that would make them in compliance with the rule and the lease will be terminated. The City Council has previously authorized a temporary exception to the ten percent rule when they allowed Lake Forest Place to occupy space on Western Avenue when their building was under construction. The options available to the City Council are: a) Approve the requested exception; b) Deny the requested exception; c) Refer the matter to the Zoning Board for public hearing on a special use request. Attached beginning on page 53 is a letter from Mr. Craig E. Arnesen, President of Lake Forest Bank and Trust and other supporting documentation with respect to this matter. Recommended Action: Approve a three year exception to Section 46-53 (B) (3) to permit Lake Forest Bank and Trust to rent the proposed space to Lake Forest Travel. 3. Consideration of a Request for Tentative and Final Approval of a 3-lot Planned Preservation Subdivision and Approval of a Special Use Permit, Filed by the Eleanor C. Biedler Family for Property Located at 1050 Walden Road (Beidler subdivision) PRESENTED BY SENIOR PLANNER CATHERINE CZERNIAK (615-4299) On November 10, 1999 the Plan Commission held a public hearing for the purpose of reviewing a revised subdivision plan for the Beidler property. The revised plan is for a 3-lot subdivision. The Plan Commission previously considered and recommended tentative approval of a 5-lot subdivision. However, through the efforts of the petitioners, neighboring property owners and a potential purchaser of one of the new lots, reconfiguration of the subdivision into 3-lots was made possible. The 3-lot subdivision creates two new vacant parcels, one on the north side of Walden Road, and one on the south side. The existing residence will be located on a third lot and a portion of that lot will be protected by a conservancy easement which will be put in place prior to the recording of the plat. The Plan Commission commended the willingness of the petitioners to reconfiguration the subdivision in response to issues raised throughout the lengthy discussion of the subdivision. The 3-lot plan achieves the overall goal of preserving the unique historic and wooded character of Walden and Ringwood Roads to a much higher degree than the previously proposed 5-lot subdivision. This subdivision is consistent with the past actions of the Plan Commission and City Council to very carefully consider infill subdivisions and to balance the interests of the petitioner, the neighboring property owners and the interests of the overall community. The Plan Commission voted unanimously to recommend tentative and final approval to the City Council subject to several conditions of approval. The proposed Special Use Permit Ordinance is attached beginning on page 65. The conditions of approval are attached to the Special Use Permit as Exhibit C. The background information for this subdivision begins on page 72 of this packet. Recommended Action: Approve a motion granting tentative and final approval of the 3-lot Beidler subdivision subject to the conditions as recommended by the Plan Commission. Waive first reading and grant final approval of a Special Use Permit for a Planned Preservation Subdivision subject to the conditions as recommended by the Plan Commission. OLD BUSINESS NEW BUSINESS Award of Contract for Construction Management Services Related to the Grove School Campus Renovation PRESENTED BY ASSISTANT TO THE CITY MANAGER CHRIS MARTIN (615-4281) The City of Lake Forest purchased the Grove School property in March, 1998. Following the report of the Grove School Blue Ribbon Committee in May of 1999, the City Council approved a special use permit in September of 1999 directing the property be developed as a cultural arts campus. To this end, Requests For Proposals (RFP) were submitted to 18 firms in January 2000. The purpose of the RFP was to establish on behalf of the City, a contract with a qualified professional(s) to provide the construction management services necessary to bring to completion three projects under the heading of the Grove School Campus Renovation including: 1) the Renovation of Dickinson Hall, 2) the demolition of Grainger Hall, and 3) the site improvements to the Campus (roadways, water main, parking lots, landscaping etc.). The City received three responses to the RFP from; Vacala, Altounian and Valenti Construction. An interview team comprised of Chris Martin, Fred Jackson, Joyce Foster, Cathy Czerinak and Dan Martin held interviews with all three firms. At the conclusion of the interviews, the Team was unanimous that Vacala Construction should be awarded the contract (note: Fred Jackson abstained due to a potential conflict). The Team cited the following reasons among others: 1. Vacala was the most responsive proposer in detailing their experience in construction and site management, and cost control. 2. Vacala exhibited the most experience in working within the gross maximum price method, wherein a maximum price is developed using a team approach with input from the architect, the City, and the construction manager. 3. Vacala’s construction management services were endorsed by Gail Hodges, among others, for the Gorton Center Project which is on budget and on schedule. 4. Vacala detailed a sophisticated and comprehensive project update and scheduling program, for example, Gorton updates are available at http://www.vacala.com/gorton/. 5. Vacala communicated the highest degree of probability in bringing the project to completion near the September 1, 2000 target date. Vacala’s proposal calls for a construction management service fee of $150,190. They have been able to guarantee this fee to within +/- 10%, as it is based on an estimated cost of the project. Therefore, to accommodate potential variations in the cost of the renovation, the demolition and site work, staff recommends that the City Council authorize staff to negotiate a contract not to exceed $165,000. Additional information - see Vacala proposal, interview questions and proposal tabulation table list, the Grove School Campus Renovation RFP, and the RFP mailing list, starting on page 83. Recommended Action: Authorize the award of a contract for Construction Management Services related to the Grove School Campus Renovation to Vacala Construction, Inc. for a not-to-exceed sum of $165,000. ADDITIONAL ITEMS FOR COUNCIL DISCUSSION EXECUTIVE SESSION ADJOURNMENT Office of the City Manager February 11, 2000 The City of Lake Forest is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities, are required to contact City Manager Robert R. Kiely, Jr., at (847) 234-2600 promptly to allow the City to make reasonable accommodations for those persons. City Council Agenda February 17, 2000 Page 6 of 6