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CITY COUNCIL 1-20-00THE CITY OF LAKE FOREST COUNCIL AGENDA January 20, 2000 CALL TO ORDER AND ROLL CALL Honorable Howard J Kerr, Mayor Samuel J. Henry, Alderman First Ward Henry T. Chandler, Alderman Third Ward Robert T.E. Lansing, Alderman First Ward Lawrence Temple, Alderman Third Ward Ashley M. Maentz, Alderman Second Ward Mary Ann Pekarek, Alderman Fourth Ward Peter M. Mott, Alderman Second Ward G. Bishop Gallagher, Alderman Fourth Ward REPORTS OF CITY OFFICERS 1. Comments by Mayor A. Resolution of Appreciation for Mary Bollman upon her Retirement after 26 Years of Service at the Lake Forest Library Recommended Action: Adopt the Resolution of Appreciation to Mary Bollman. 2. Comments by the City Manager A. Department Spotlight – Senior Center by Joyce Foster, Director of Senior Services 3. Comments by Council Members A. Report of the Central Business District Task Force PRESENTED BY ALDERMAN HENRY T. CHANDLER The City Council of Lake Forest appointed the Central Business District (CBD) Task Force on October 4, 1999. The charge of this Task Force was: 1) to examine the City’s infrastructure within the CBD to determine its future development capacity and existing status including; traffic and parking, water and sanitary sewer systems and electrical capacity, 2) to examine the character of the CBD to make a determination as to how full build-out and/or varying degrees of redevelopment, under the current zoning, will affect the present character, and 3) to complete this work within the 180 day building permit deferral period enacted September 7, 1999. To this end, the Task Force held seven public meetings, all televised on public access cable, at which public testimony was heard, and reports and presentations were provided by consultants hired by the City including: Siemon & Larsen Attorneys at Law, Thompson Dyke and Associates, land planners, McMahon Associates, Inc., engineers, and Gewalt Hamilton Associates, Inc., traffic consultants, along with various reports prepared by City Staff. Through this process the Task Force developed findings and recommendations for consideration by the City Council as provided in the attached Report. The Task Force unanimously agreed on 41 findings pertaining to community character, traffic, and the water, sanitary sewer, and, electrical systems. The Task force also unanimously agreed to forward 16 recommendations based on the findings, to the City Council. It is the intent of the Task Force to provide the City Council with an amended report, to include all of the consultants final reports, by February 7th, and no later than February 17th. Additional information - see tentative Resolution, and the Report and Recommendation of the Central Business District Task Force, including the minutes from the seven meetings, and additional reports and exhibits, starting on page 6. (Staff contact: Christopher Martin, 615-4281) Recommended Action: Review Report and Resolution for acceptance and approval on February 7th or 17th. OPPORTUNITY FOR PUBLIC TO ADDRESS THE CITY COUNCIL CONSENT AGENDA 1. Approval of the Minutes from the January 3, 2000 City Council Meeting Recommended Action: Approval of the Consent Agenda items as presented. NEW BUSINESS 1. Consideration of a Report from the Senior Cottages Task Force on Site Selection PRESENTED BY COMMITTEE CHAIRMAN TOM TROPP The City Council of Lake Forest appointed a Senior Housing Blue Ribbon Committee on April 15, 1999 to study and report on the feasibility of building senior housing in Lake Forest. This Committee recommended that the City actively pursue constructing Senior Cottages on selected City owned properties within Lake Forest. The Council accepted the Committee’s report dated August 29, 1999 on October 4th, and subsequently appointed the Senior Cottages Task Force. The charge of the Task Force was to forward a recommendation regarding a particular site for the preparation of a business plan for the development of a Senior Cottage. A Senior Cottage would be two or three unit home that would be designed and constructed to be compatible with the neighborhood, senior friendly, and affordable. The Cottage would blend into the streetscape architecturally and would be designed for reduced maintenance. Four sites were selected for final consideration from an initial list of fourteen, including: 1) Telegraph and Everett Road, 2) South Park, 3) West Park, and 4) Conway Road. The Senior Cottages Task Force met in public session on December 1, 1999 to review the final four sites and recommends use of the property at the Conway Road site as the first location for the Senior Cottage program. This location already has a group type home adjacent to it and neighborhood opinion is generally in favor of this use. The addition of a nicely landscaped senior cottage should enhance the appearance of this property. Additional information – see the Senior Cottages Task Force Report (with mock-up of a Conway Road Senior Cottage on cover), a map of the final four sites, the December 1st Task Force minutes, the October 4th City Council minutes and the August 29th senior Housing Committee report, starting on page 68. (Staff contact: Christopher Martin, 615-4281) Recommended Action: Endorse the Report of the Senior Cottages Task Force dated January 6, 2000 and authorize the preparation of a business plan for the location of a Senior Cottage at the Conway Road site. 2. Award of Contract for the Architectural Design Services Project for Dickinson Hall Remodeling PRESENTED BY CITY MANAGER ROBERT R. KIELY (615-4271) Last March the Senior Resources Commission and Senior Foundation began interviewing different architectural firms in anticipation of the City Council approving the Grove School Blue Ribbon Committee Report and a special use permit authorizing the use of Dickinson Hall for the new Lake Forest/Lake Bluff Senior Center. Following an extensive interview process, the Commission recommended that the firm of Grund & Riesterer Architects, Inc. be selected. This firm has done other projects in the Lake Forest/Lake Bluff community; most recently, the Lake Forest Bank and Trust building. Shortly following the selection, the City received two State grants totaling $450,000 towards this project and subsequently assumed control of the project. The architect’s original proposal was for $63,200 based on a total construction budget of approximately $443,600. To date, the architects have completed the design development stage but have not proceeded with the developments of any construction documents. The fee to date equals $36,085. The design development phase resulted in the increase in the scope of the renovation project. The increased budget, as well as the proposed utilization of a contract manager, requires that the agreement between the City and Grund & Riesterer Architects, Inc. be modified. The proposed revised fee is an hourly rate as set forth in the attached billing rates for an amount not to exceed $125,000. This represents approximately 9.25% of the total estimated budget ($1,076,113.00) Attached beginning on page 106 is the site plan, conceptual drawings, a project budget, and a revised proposal from Grund & Riesterer Architects, Inc. along with their billing rates. Recommended Action: It is recommended that an architectural services contract be awarded to Grund & Riesterer Architects, Inc. for the amount not to exceed $125,000. 3. Consideration of Acquisition of Property at the Northwest Corner of Laurel and Western Avenues PRESENTED BY CITY MANAGER ROBERT R. KIELY (615-4271) Pursuant to the direction of the City Council as set forth in Resolution 99-27, the Mayor and City Manager have secured appraisals for the property and have met with the property owners, Broadacre Management. The City Council will be meeting in Executive Session prior to the City Council Meeting to review the appraisals and be briefed by the City Attorney on the related lawsuit. ADDITIONAL ITEMS FOR COUNCIL DISCUSSION EXECUTIVE SESSION ADJOURNMENT Office of the City Manager January 14, 2000 The City of Lake Forest is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities, are required to contact City Manager Robert R. Kiely, Jr., at (847) 234-2600 promptly to allow the City to make reasonable accommodations for those persons. blue\shell Agenda Memorandum – 1/14/00 Page 3