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CITY COUNCIL 1-3-00THE CITY OF LAKE FOREST COUNCIL AGENDA January 3, 2000 CALL TO ORDER AND ROLL CALL Honorable Howard J Kerr, Mayor Samuel J. Henry, Alderman First Ward Henry T. Chandler, Alderman Third Ward Robert T.E. Lansing, Alderman First Ward Lawrence Temple, Alderman Third Ward Ashley M. Maentz, Alderman Second Ward Mary Ann Pekarek, Alderman Fourth Ward Peter M. Mott, Alderman Second Ward G. Bishop Gallagher, Alderman Fourth Ward REPORTS OF CITY OFFICERS Comments by Mayor A. Presentation of a Citizen Award A Citizen Award will be presented to Aimen Faraj for his keen observation of suspicious activities and quick action to alert the police, thereby preventing an attempted burglary and arson. Mr. Faraj’s timely intervention saved the Police and Fire Departments from having to deal with a much more serious situation. Presentation of Mayoral Initiatives for 2000 C. Appointment of Robert Hoaglund to the Audit Committee 2. Comments by the City Manager Comments by Council Members Finance Committee Report Consideration of Resolution Providing For The Submission To The Voters On The Question of Issuing General Obligation Capital Improvement Bonds PRESENTED BY ALDERMAN JERRY HENRY, CHAIRMAN OF THE FINANCE COMMITTEE At the November 18, 1999 City Council Meeting, the Council unanimously approved a Resolution recommending that The City keep its Municipal Services operation at its present location and directed the Mayor and City Manager to initiate negotiations with representatives of Broadacre Management for the acquisition of the 3.5 acre adjoining parcel. At the December 3rd Council meeting, the City Manager distributed a draft copy of a resolution calling for a referendum on the issuance of General Obligation Bonds for the proposed acquisition. The Resolution was also submitted to The City’s Bond Counsel for their review and approval. A copy of the proposed Resolution reflecting the Bond Counsel’s changes is attached beginning on page 5. Also beginning on page 9 are financial reports that were presented to City Council at the November 18th Budget Hearing, showing The City’s current outstanding debt, and the impact that this issuance would have on taxpayers. Importantly, with the Beach Bonds coming off-line, The City could issue $6,000,000.00 worth of debt without any increase in a resident’s tax bill. The City has engaged an appraiser to determine fair market value of the 3.5 acre parcel. It is expected that this value will be known prior to January 3rd City Council Meeting. This matter was considered by The City’s Finance Committee at their meeting preceding the regular City Council meeting. Recommended action: Approve Resolution providing for the submission to the voter’s the questions of issuing general obligation capital improvement bonds. OPPORTUNITY FOR PUBLIC TO ADDRESS THE CITY COUNCIL CONSENT AGENDA Approval of Minutes A copy of the minutes from the December 6, 1999 Council meeting are attached beginning on page 13. Resolution of Appreciation Approval of a Resolution Congratulating The Church of Saint Mary on its 125th Anniversary In September, 2000, The Church of Saint Mary will celebrate 125 years serving the Lake Forest community as a house of worship. In conjunction with the anniversary, the parish is compiling a commemorative jubilee history book and has requested that the City Council consider adopting a resolution for inclusion in its publication. Resolution is attached beginning on page 17. Recommended Action: Approval of the Consent Agenda items as presented. ORDINANCES Consideration of an Ordinance Establishing Special Service Area #15 (Middlefork Farm Subdivision) First and Final Reading PRESENTED BY CITY ATTORNEY MURRAY R. CONZELMAN (615-4287) At the January 4, 1999 Council Meeting, an ordinance was passed proposing the establishment of a special service district encompassing the newly created Middlefork Subdivision for the purpose of collecting tax revenue to pay for improvements to Lake Forest Elementary School District 67 educational facilities. A public hearing was held on February 1, 1999 and Mr. Robert Shaw, the developer of the subdivision stated his support for the process. The required 60-day notice period which began on February 1 concluded, and there were no public comments received. The City Council at its May 3, 1999 meeting approved an Ordinance establishing Special Service Area #15. This Ordinance was filed with the County Clerk’s Office following its passage. The Lake County Recorder of Deeds Offices has notified The City that it wishes to have The City re-pass the Ordinance, and likewise file it with The Lake County Recorder of Deeds. Attached beginning on page 18 is a copy of the proposed Ordinance. Recommended Action: Waive first reading and authorize final approval of an ordinance establishing Special Service Area #15. Consideration of an Ordinance Amending Schedule III (Yield Signs), Chapter 40, of the City Code of Lake Forest, 1971, as Amended (1st Reading and Final Approval) PRESENTED BY ASSISTANT TO THE CITY MANAGER, CHRIS MARTIN (615-4281) Staff was contacted in November by Mr. Vincent Dolan, 930 Castlegate Court, requesting the installation of a Stop sign(s) on Castlegate Court at the intersection of Burton Drive. This request was reviewed by the Traffic Safety Coordinating Committee to ascertain whether the warrant criteria contained in the Manual on Uniform Traffic Control Devices (MUTCD) were met. The criteria are contained in the packet beginning on page 26, as well as the Committee’s interpretation of the applicability of the warrants in this situation, and a location map. Based upon this review, the Committee found that the warrant criteria were not met for the installation of a Stop sign. However, the Committee agreed that a Yield sign should be installed on the eastbound lane of Castlegate Court. A large spruce tree obscures the traffic moving southbound on Burton through the intersection. Severely trimming-up the spruce was dismissed as an undesirable option, in favor of a Yield sign. Recommended action: Waive first reading of the ordinance and grant final approval to an ordinance ammending Schedule III of Chapter 40 allowing for the installation of a yield sign on the east bound lane of Castlegate Court. NEW BUSINESS 1. Approval of Leases for the Use of Grove School Property PRESENTED BY CITY MANAGER ROBERT KIELY, JR. (615-4271) In October 1997, the City acquired a 26+ acre site located on the east side of Ridge Road between Old Mill and Old Elm Road. For more than sixty years, the former Grove School occupied this site as a school for handicapped and disabled children. In March 1998, the Grove School Blue Ribbon Committee was appointed and charged with identifying uses for the property that would be in the best interest of the entire community. All Lake Forest not-for-profit organizations were contacted to determine their interest in reusing one or all of the buildings; and the Lake Forest/Lake Bluff Senior Center, Lake Forest Symphony/Music Institute, and the City’s Recreation Department stepped forward and expressed their interest. Temporary use permits were then approved for the Lake Forest Symphony/Music Institute and Gorton Community Center to occupy two of the buildings on a short-term basis. The City Council has subsequently approved an ordinance creating a special use permit to allow a cultural campus at Grove School. At this time, the City Council is asked to consider the approval of three long-term uses as follows: Organization Building Lease Term Lake Forest Symphony/Music Institute Volwiler Hall five years Lake Forest/Lake Bluff Senior Center Dickinson Hall 20 years Recreation Department Dickinson Hall 20 years The proposed leases are consistent with the guidelines developed by the Grove School Subcommittee of the Finance Committee appointed by Mayor Kerr to review the leasing structure and financing of improvements to the Grove School property. A copy of the guidelines is attached beginning on page 31. Copies of the proposed leases are attached beginning on page 33. Recommended Action: a) Approval of the lease with the Lake Forest/Lake Bluff Senior Center for Dickinson Hall for the period of January 1, 2000 to December 31, 2020; b) Approval of the lease with the Lake Forest Recreation Center for a portion of Dickinson Hall for the period of January 1, 2000 to December 31, 2020; and c) Approval of the lease with the Lake Forest Symphony/Music Institute for Volwiler Hall for the period of January 1, 2000 to December 31, 2005. APPROVAL OF AUTHORIZED INVOICES AND PAYROLLS During the month of December, 1999 the following amounts were disbursed from the Cashier’s Account: Gen. IMRF & Cap. Imp. Water Total Invoices $1,409,965.64 $176,262.79 $1,586,228.43 Payroll $ 854,825.72 $122,075.42 $ 976,901.14 Totals $2,264,791.36 $298,338.21 $2,563,129.57 AUTHORIZATION OF TREASURER'S WARRANTS TO MEET EXPENSES OF JANUARY, 2000 The motion to authorize the Mayor and City Clerk to sign such warrants as may be necessary to meet the January, 2000 audited accounts. ADDITIONAL ITEMS FOR COUNCIL DISCUSSION EXECUTIVE SESSION ADJOURNMENT Office of the City Manager December 30, 1999 The City of Lake Forest is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities, are required to contact City Manager Robert R. Kiely, Jr., at (847) 234-2600 promptly to allow the City to make reasonable accommodations for those persons. G:\OCM\BLUE\2000 Meetings\1-3-00.doc Agenda Memorandum – 1/3/00 Page 4