CITY COUNCIL January 4a, 1999THE CITY OF LAKE FOREST
COUNCIL AGENDA
January 4, 1999
CALL TO ORDER AND ROLL CALL 7:30 p.m.
Honorable Cornelius B. Waud, Mayor
Samuel J. Henry, Alderman First Ward Gail T. Hodges, Alderman Third Ward
John A. Andersen, Alderman First Ward Henry T. Chandler, Alderman Third Ward
Thomas J. Tropp, Alderman Second Ward Mary Ann Pekarek, Alderman Fourth Ward
Ashley M. Maentz, Alderman Second Ward G. Bishop Gallagher, Alderman Fourth Ward
REPORTS OF CITY OFFICERS
1. Comments by Mayor 7:30 p.m.
A. League of Women Voters Recognized
The Lake Forest/Lake Bluff Chapter of the League of Women Voters held a community educational forum on December 2, 1998 on “The Implications of Home Rule Authority for The City of Lake
Forest”. The League will be commended for their contribution to Lake Forest for holding this special forum that will be shown on Lake Forest Cable Channel 19 every Wednesday in January
at 9:00 p.m.
B. Acceptance of Donation from the Deerpath Art League
Mrs. Laura Welti-Fruehan, President of the Deer Path Art League, will present the City with a $10,000 check to be used for the renovation of the historic fountain in Market Square which
was design by renowned architect Howard Van Doren Shaw.
The Deer Path Art League is a not-for-profit philanthropic organization which offers art classes and other community outreach dedicated to increasing art awareness.
2. Comments by the City Manager 7:40 p.m.
A. Department Spotlight - Sanitation
B. Approval of Resolutions of Appreciation to Robert Boone for his 25+ years of Service and Rupert Hand for his 13 Years of Service to the City
Recommended Action: Approve resolutions attached beginning on page 12.
3. Comments by Council Members 8:00 p.m.
A. Finance Committee Report 8:05 p.m.
1. Consideration of a Recommendation from the Finance Committee Regarding a Motion to Approve Changes in Certain Fees and Charges for Fiscal Year 2000 (Final Approval)
PRESENTED BY FINANCE COMMITTEE CHAIRMAN JERRY HENRY
The approval of a motion is required to implement the increases in various fees and charges that were recommended in the “Annual User Charge Analysis”, which were reviewed by the Finance
Committee on November 19, 1998 and earlier this evening at the Finance Committee meeting.
Included in this detailed analysis, which is conducted annually on the several hundred user fees and charges utilized in the City, was a review of all fees and charges, permits, licenses,
and fines and penalties. The annual review of these charges ensures that the fee charged is consistent with the actual costs incurred for delivering these services.
The Finance Committee conducted a review of the “Annual User Charge Analysis” at its Budget meeting of November 19 and earlier this evening and recommends that the following increases
be approved and are effective for the fiscal year beginning on May 1, 1999.
Only those fees recommended for increase are noted below. A complete review of all fees charged by the City can be found in the “Annual User Charge Analysis” report, which was previously
distributed in the Finance Committee packet. The proposed increases are summarized below:
Fees and Charges:
Current Proposed
1. Water Rates/100 Cubic Feet FY1999 FY2000
a. Resident User $2.10 $2.20
2. Sewer Charge/100 Cubic Feet $0.15 $0.20
3. Water Main and Meter Fees
a. 1" Main Tap $350 $360
b. 1½" Main Tap $700 $720
c. 2" Main Tap $900 $925
d. 2" + Main Tap $600 $620
e. ¾" Meter $275 $285
f. 1" Meter $330 $340
g. 1½" Meter $625 $650
h. 2" Meter $825 $850
4. Golf Course Fees/Charges
a. Seasonal Fees - Resident:
1. Adult Single $695 $730
2. Adult Combo $1,290 $1,360
3. Limited $485 $525
4. Senior Citizen $380 $425
5 Senior Citizen Combo $710 $800
6. Junior $245 $295
Current Proposed Golf Course Fees/Charges -- Continued FY1999 FY2000
b. Seasonal Fees - Non-Residents:
1. Adult Single $960 $1,000
2. Adult Combo $1,820 $1,900
3. Limited $580 $625
4. Junior $245 $295
c. Daily Fees - Residents:
1. Weekday - 9 Holes $15 $16
2. Weekday - 18 Holes $24 $25
3. Senior Citizen - 9 or 18 Holes $19 $20
4. Saturday, Sunday, Holiday - Twilight $18 $19
5. Saturday, Sunday, Holiday - 18 Holes $29 $30
d. Electric Golf Carts:
1. 9 Holes $16 $17
2. 18 Holes $24 $25
e. Daily Fees - Non-Resident:
1. Weekday - 9 Holes $18 $19
2. Weekday - 18 Holes $27 $29
3. Senior Citizen - 9 or 18 Holes $21 $22
4. Saturday, Sunday, Holiday - Twilight $19 $20
5. Saturday, Sunday, Holiday - 18 Holes $32 $34
f. Seasonal Locker Fees: $60/70 $65/75
5. General Fees and Charges
a. Park Contributions $3,500/Lot $3,700/Lot
b. Open Space Contributions $3,500/Lot $3,700/Lot
6. Boat Ramp/Beach Permits
a. Power Boat Ramp (Senior) $185 $195
b. Power Boat Ramp (R) $250 $260
c. Sailboat Launch and Storage (W/S)(R) $1,130 $1,175
d. Sailboat Launch and Storage W/S)(R Sen.) $550 $560
e. Sailboat Launch and Storage (R) $790 $800
f. Sailboat Launch and Storage (Senior) $400 $410
g. Fishing Parking (R) $70 $75
h. Fishing Parking (Senior) $50 $55
i. Sailboat Beach Launch and Storage (R) $240 $250
j. Sailboat Beach Launch and Storage (Sen.) $175 $185
7. Parking Permits
a. Resident - Full Year $180 $200
b. Resident - Half Year $90 $100
c. Resident - 4 Month Hang Tag $65 $70
d. Resident - Remote $60 $80
Current Proposed
Parking Permits -- Continued FY1999 FY2000
e. Resident - 4 Month Remote HT $20 $30
f. Resident - Unlimited $500 $550
g. Non-Resident - Full Year $380 $420
h. Non-Resident - Half Year $190 $210
i. Non-Resident - Quarterly Hang Tag $100 $110
Recommended Action: Final Approval of the proposed increases in fees and charges for FY2000. (Staff Contact: Robert Shaffer 615-4222)
2. Consideration of an Ordinance Amending Chapter 4, “Alcoholic 8:15 p.m.
Beverages” (Waive First Reading, Final Approval)
PRESENTED BY FINANCE COMMITTEE CHAIRMAN JERRY HENRY
An ordinance is required to implement the recommended increases to Alcoholic Beverage Licenses that were also reviewed by the Finance Committee on November 19, 1998 and earlier this
evening, as part of the "Annual User Charge Analysis" review.
The recommended increases to alcohol licenses are for the various classes, as noted below.
Current Proposed
FY1999 FY2000
Class A (Off Premises) $2,300 $2,400
Class B (Tavern) $1,800 $1,900
Class C (Club) $2,100 $2,200
Class D (Restaurant) $2,600 $2,700
Class D-1 (Restaurant) $2,000 $2,100
Class E-2 $150 $175
Recommended Action: Waive first reading and authorize final approval of the ordinance amending Chapter 4 "Alcoholic Beverages". (Staff Contact: Robert Shaffer 615-4222)
3. Award of Bid for the Retrofitting of Dump Truck # 981 of 8:20 p.m.
the Water & Sewer Section
PRESENTED BY FINANCE COMMITTEE CHAIRMAN JERRY HENRY
As presented at the Finance Committee, staff is requesting that unit # 981, a 1990 Ford LN 8000 dump truck, be retrofitted to accommodate the roll-offs for proposed hauling program.
With the Sanitation Section taking over the hauling of both the recycling and construction boxes from the compost center, staff recognized that a second unit was needed in case the
main unit broke down. There is currently one tandem axle dump truck in the fleet; staff is requesting that this unit be modified with the hooklift system to serve as a back-up to the
new unit.
Therefore, on September 17th, 1998, The City of Lake Forest received bids to retrofit unit # 981 to the hooklift system.
Hook-Lift System & Dump Body Hydraulics:
Vendor Price
Monroe Truck Equipment $29,129
Standard Equipment $31,696
Recommended Action: Staff is recommending the retrofitting of unit # 981 be awarded to Monroe Truck and Equipment in the amount of $ 29,129. This is $2,129 over the budgeted amount
of $27,000. As was discussed at the November 19th budget meeting, these dollars can be found in the remaining Water Fund, Capital Equipment Budget from unit # 902’s replacement being
under budget by $2,220. (Staff contact: Micahel Thomas 615-4265)
4. Award of Bid for the Purchase of Truck Body & Accompanying 8:25 p.m.
Equipment for New Streets / Sanitation Unit # 487
PRESENTED BY FINANCE COMMITTEE CHAIRMAN JERRY HENRY
As presented at the finance committee meeting, The City of Lake Forest contracts with North Shore Waste for the hauling and disposing of both the recycling and construction debris roll-off
boxes from the Compost Center. This contract equates to approximately $89,300 per year and is projected to increase as use of the Compost Center continues to grow. Between the cab
& chassis purchase approved by City Council on December 7th, the two hooklifts being requested for approval this evening, and the next fiscal year’s purchase of several roll-off boxes,
staff has calculated that approximately $26,000 can be saved each year by hauling the materials using in-house personnel and equipment. However, we do not anticipate taking over the
program until next winter; this is due to the fact that the cab & chassis will take approximately eight to nine months for delivery. From delivery, it must then go to a separate company
for the “hook-lift” installation. Since the City currently rents containers from North Shore Waste as a part of the contract to haul, dollars are being requested in next year’s capital
equipment budget to purchase eight roll-off boxes for the Compost Center. It is important to note that staff is also requesting a bid be awarded for unit # 981’s retrofit with the same
hooklift system. This current unit would then act as a “back-up” if / when the new unit was to require maintenance.
Hook-Lift System, 14’ Dump Body, 12’ Plow, Tailgate Spreader, & Hydraulics:
Vendor Price
Monroe Truck Equipment $49,358
Standard Equipment $50,836
Recommended Action: Staff is recommending that the hook-lift system, dump body and accompanying plow, tailgate spreader, and hydraulics be awarded to Monroe Truck and Equipment in the
amount of $ 49,358. In the past, the City has awarded numerous truck body bids to Monroe Truck Equipment and has been very satisfied with both their products and workmanship.
The gross cost of this unit will be $ 124,005 minus the sale of unit # 680 in the amount of $8,780 for a net cost of $115,225. This is $10,225 over the budgeted amount of $105,000.
A major portion of the overage is due to staff basing the price of the chassis off a very similar chassis purchased last year for $66,000 as compared to $73,169 for the new chassis.
However, as was discussed at the November 19th budget meeting, these dollars can be found in the remaining General Fund, Capital Equipment Budget from other vehicles being significantly
under budget. (Staff contact: Michael Thomas 615-4265)
OPPORTUNITY FOR PUBLIC TO ADDRESS THE CITY COUNCIL
APPROVAL OF MINUTES 8:30 p.m.
Recommended Action: Approval of the minutes of the December 7, 1998 Council meeting attached beginning on page 16.
ORDINANCES 8:35 p.m.
1. Consideration of Various Ordinances Regarding the Proposed Establishment of Special Service Areas to Finance School District 67 Facility Improvements
PRESENTED BY DR. HARRY GRIFFITH, SUPERINTENDENT, SCHOOL DISTRICT 67
An Intergovernmental Community Facilities Financing Agreement between the City and School District 67 was executed on July 15, 1994. The agreement authorizes the City to establish special
service areas in new residential subdivisions to finance school facility improvements and programs to serve the developments. Supporting documents for this action are attached as follows:
Memorandum from Dr. Griffith regarding proposed special service areas (attached as page 20)
New Growth Impact Report from S. D. #67 (attached beginning on page 21)
Intergovernmental Community Facilities Financing Agreement (attached beginning on page 24)
Description of special service area financing process (attached as page 32)
Listing of affected subdivisions (attached as page 33)
Maps illustrating Special Service Areas #9-22 (attached beginning on page 34)
Ordinance proposing the establishment of Special Service Area #9 (attached beginning on page 49). NOTE: Separate ordinances for each of the 14 special service areas being proposed
are not included with this agenda but will be available for review at the January 4 Council meeting.
The following are the ordinances proposed for the establishment of these special service areas:
Consideration of an Ordinance Proposing the Establishment of Special Service Area #9 (all or portions of The Commons at Conway Farms Subdivision, Conway Farms Phase 1A Subdivision, Conway
Farms Phase 1B Subdivision, and Conway Farms Phase 1D Subdivision) (First Reading and Final Approval)
Recommended Action: Waive first reading and authorize final approval of an ordinance proposing the establishment of Special Service Area #9.
Consideration of an Ordinance Proposing the Establishment of Special Service Area #10 (all or portions of The Commons at Conway Farms Subdivision, The Courts at Conway Farms Subdivision,
and The Commons at Conway Farms East Subdivision) (First Reading and Final Approval)
Recommended Action: Waive first reading and authorize final approval of an ordinance proposing the establishment of Special Service Area #10.
Consideration of an Ordinance Proposing the Establishment of Special Service Area #11 (all or portions of Conway Farms Phase 1C Subdivision) (First Reading and Final Approval)
Recommended Action: Waive first reading and authorize final approval of an ordinance proposing the establishment of Special Service Area #11.
Consideration of an Ordinance Proposing the Establishment of Special Service Area #12 (all or portions of Conway Farms Phase 2B Subdivision and Conway Farms Phase 2C Subdivision) (First
Reading and Final Approval)
Recommended Action: Waive first reading and authorize final approval of an ordinance proposing the establishment of Special Service Area #12.
Consideration of an Ordinance Proposing the Establishment of Special Service Area #13 (portions of Park Lane Subdivision) (First Reading and Final Approval)
Recommended Action: Waive first reading and authorize final approval of an ordinance proposing the establishment of Special Service Area #13.
Consideration of an Ordinance Proposing the Establishment of Special Service Area #14 (portions of Park Lane Subdivision) (First Reading and Final Approval)
Recommended Action: Waive first reading and authorize final approval of an ordinance proposing the establishment of Special Service Area #14.
Consideration of an Ordinance Proposing the Establishment of Special Service Area #15 (Middlefork Farm Subdivision) (First Reading and Final Approval)
Recommended Action: Waive first reading and authorize final approval of an ordinance proposing the establishment of Special Service Area #15.
Consideration of an Ordinance Proposing the Establishment of Special Service Area #16 (portions of Newell’s Reserve Subdivision) (First Reading and Final Approval)
Recommended Action: Waive first reading and authorize final approval of an ordinance proposing the establishment of Special Service Area #16.
Consideration of an Ordinance Proposing the Establishment of Special Service Area #17 (portions of Newell’s Reserve Subdivision) (First Reading and Final Approval)
Recommended Action: Waive first reading and authorize final approval of an ordinance proposing the establishment of Special Service Area #17.
Consideration of an Ordinance Proposing the Establishment of Special Service Area #18 (all or portions of LeWa Farm Unit 3 Subdivision) (First Reading and Final Approval)
Recommended Action: Waive first reading and authorize final approval of an ordinance proposing the establishment of Special Service Area #18.
Consideration of an Ordinance Proposing the Establishment of Special Service Area #19 (portions of Everett Farm Subdivision) (First Reading and Final Approval)
Recommended Action: Waive first reading and authorize final approval of an ordinance proposing the establishment of Special Service Area #19.
Consideration of an Ordinance Proposing the Establishment of Special Service Area #20 (portions of Everett Farm Subdivision) (First Reading and Final Approval)
Recommended Action: Waive first reading and authorize final approval of an ordinance proposing the establishment of Special Service Area #20.
Consideration of an Ordinance Proposing the Establishment of Special Service Area #21 (portions of Deer Trail at Green Bay Road Subdivision) (First Reading and Final Approval)
Recommended Action: Waive first reading and authorize final approval of an ordinance proposing the establishment of Special Service Area #21.
Consideration of an Ordinance Proposing the Establishment of Special Service Area #22 (portions of Paeth Subdivision) (First Reading and Final Approval)
Recommended Action: Waive first reading and authorize final approval of an ordinance proposing the establishment of Special Service Area #22.
2. Consideration of a Report and Recommendation from the 9:30 p.m.
Zoning Board of Appeals for a Variation from a Front Yard
Setback for Property Located at 2 June Terrace. (Hillinger
Variation) (First Reading and Final Approval)
PRESENTED BY SENIOR PLANNER CATHERINE CZERNIAK (615-4299)
On December 21, 1998 the Zoning Board of Appeals held a public hearing to consider a request for a front yard setback variation to allow the construction of three dormer windows. The
petitioners proposed to add dormers to the existing 1-1/2 story residence to gain useable living space on the second floor of the house. The residence was constructed in 1950, prior
to the current setback regulations and as a result, approximately the front half of the residence encroaches into the front yard setback. The proposed dormers will not extend beyond
the existing foot print of the house.
The Board members had no questions regarding the petition and no public testimony was presented to the Board. Without discussion, the Board voted unanimously to approve the request
as presented.
The Board’s report is attached beginning on page 61.
The ordinance with findings is attached beginning on page 58.
Recommended Action: Waive first reading and grant final approval to an ordinance granting the setback variation.
3. Consideration of a Report and Recommendation from the 9:35 p.m.
Zoning Board of Appeals Regarding a Request for a Special
Use Permit for a Memorial Garden at St. James Lutheran
Church located at 1380 N. Waukegan Road. (First Reading
and Final Approval)
PRESENTED BY SENIOR PLANNER CATHERINE CZERNIAK (615-4299)
On December 21, 1998 the Zoning Board of Appeals held a public hearing to consider a request for a Special Use Permit to allow the development of a Memorial Garden at St. James Lutheran
Church. The Zoning Code permits Memorial Gardens only with a Special Use Permit. The proposed Memorial Garden would be located at the northeast corner of the church and would consist
of low walls, walking paths and landscaping. The Memorial Garden as proposed will be accessed directly from the church or from the parking lot by way of a walking path. An area for
possible future expansion of the wall is shown on the plan.
After a brief discussion, the Zoning Board of Appeals voted unanimously to approve the Special Use Permit subject to conditions. No public testimony on the petition was presented to
the Board.
The Board’s report is attached beginning on page 71.
The ordinance with findings is attached beginning on page 67.
Recommended Action: Waive first reading and grant final approval of an ordinance granting a Special Use Permit for a Memorial Garden at St. James Lutheran Church.
NEW BUSINESS
1. Consideration of a Request to Allow Plan Commission Review 9:45 p.m.
of a Proposed Amendment to the Annexation Agreement Dated
October 3, 1988 Specifically to Address the 77 Acre Parcel Located
on the South Side of Route 60, East of Conway Farms Drive. This
Request is Submitted by Alexander D. Stuart, President, Conway Farms
Lake Forest. (Approval of Motion)
PRESENTED BY SENIOR PLANNER CATHERINE CZERNIAK (615-4299)
A request has been filed with the City by Mr. Alexander D. Stuart for consideration of an amendment to the Annexation Agreement for Conway Farms. The proposed amendment would allow
the 77 acre parcel located on the south side of Route 60, adjacent to the Conway Farms residential development, to be developed for more than one user. Conway Farms and a potential
developer of the site, Walsh-Higgins, have proposed a number of conditions that future development on the site would need to meet in exchange for the elimination of the current requirement
for a single user on the property.
City staff has met with representatives of Conway Farms and Walsh-Higgins to discuss various issues that could be addressed through the proposed conditions to warrant City approval of
an amendment to the Annexation Agreement. Various issues raised to date include limitation of buildable square footage, preservation of significant open space and existing trees and
the preferred location of initial buildings. Staff recommends that discussion of the proposed amendment and possible conditions regarding development of the site be directed to the
Plan Commission to allow an opportunity for review and public comment.
The letter from Conway Farms requesting consideration of the amendment is included in the packet on page 83.
Recommended Action: Direct the Plan Commission to consider the proposed amendment to the Annexation Agreement and make a recommendation to the City Council regarding the request.
2. Consideration of a Resolution Consenting to the Merger of 10:00 p.m.
Tele-Communications, Inc. and AT&T Corporation
PRESENTED BY CABLE ADMINISTRATOR STEVE LAURILA (615-4275)
US Cable was granted a franchise to provide cable television service within The City of Lake Forest. The agreement requires the prior written consent of the City Council to any change
of ownership or control of the franchisee or the franchise. Transfer of the franchise to Tele-Communications, Inc. (TCI) was approved by the City Council in January 1997.
The City has received a petition from TCI requesting City Council consent to the merger of TCI and AT&T Corporation. TCI will become a wholly owned subsidiary of AT&T and continue to
be responsible for franchise obligations. TCI’s replenishable $100,000 cash Security Fund (deposited in a City account) and a $150,000 irrevocable Letter of Credit will remain in full
force and effect. Attached beginning on page 84 is a resolution consenting to the merger of TCI and AT&T.
Recommended Action: Adoption of a resolution consenting to the merger of Tele-Communications, Inc. and AT&T Corporation.
3. Deer Path Golf Course Lottery Recommendations 10:05 p.m.
PRESENTED BY DIRECTOR OF PARKS, FORESTRY AND
PUBLIC WORKS TOM NAATZ (615-4218)
On January 15, 1998, the City Council reviewed the Park and Recreation Board recommended changes to the lottery procedures at Deer Path Golf Course. At that time, a motion was passed
by Council which included:
“Established groups” would be allowed to continue for the 1998 season and then be eliminated.
The lottery should be so modified that it would favor those foursomes containing four resident members; then three resident members; then two, and finally, one resident member.
Available weekend tee times could be reserved and paid for beginning on the Monday prior, by coming to the golf course in person. This new regulation applies equally to residents and
non-residents.
At their December, 1998 board meeting, Park and Recreation Board members voted four to one to recommend one change to City Council’s approved procedures. The recommendation is that
the lottery protocol be based solely upon membership status, regardless of residency. The rationale for the change is due to concerns expressed by board members over a loss of non-resident
revenue.
Recommended Action: It is the recommendation of the Park and Recreation Board that the securement of permanent weekend tee times be by a pure lottery system, with priority based upon
membership.
APPROVAL OF AUTHORIZED INVOICES AND PAYROLLS 10:15 p.m.
During the month of December, the following amounts were disbursed from the Cashier’s Account:
Gen. IMRF &
Cap. Imp. Water Total
Invoices $1,140,850.17 $ 836,447.46 $1,977,297.63
Payroll $1,193,648.20 $ 162,526.17 $1,356,174.37
Totals $2,334,498.37 $ 998,973.63 $3,333,472.00
AUTHORIZATION OF TREASURER'S WARRANTS TO MEET 10:20 p.m.
EXPENSES OF JANUARY, 1999
The motion to authorize the Mayor and City Clerk to sign such warrants as may be necessary to meet the January, 1999 audited accounts.
ADDITIONAL ITEMS FOR COUNCIL DISCUSSION
EXECUTIVE SESSION
ADJOURNMENT 10:25 p.m.
Office of the City Manager
December 31, 1998
The City of Lake Forest is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require
certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities, are required
to contact City Manager Robert R. Kiely, Jr., at (847) 234-2600 promptly to allow the City to make reasonable accommodations for those persons.
blue\shell
Agenda Memorandum - 12/31/99 Page 11