CITY COUNCIL 7-15-99THE CITY OF LAKE FOREST
COUNCIL AGENDA
July 15, 1999
CALL TO ORDER AND ROLL CALL
Honorable Howard J Kerr, Mayor
Samuel J. Henry, Alderman First Ward Henry T. Chandler, Alderman Third Ward
Robert T.E. Lansing, Alderman First Ward Lawrence Temple, Alderman Third Ward
Ashley M. Maentz, Alderman Second Ward Mary Ann Pekarek, Alderman Fourth Ward
Peter M. Mott, Alderman Second Ward G. Bishop Gallagher, Alderman Fourth Ward
REPORTS OF CITY OFFICERS
1. Comments by Mayor
2. Comments by the City Manager
A. Annual Report from ComEd - Presented by Public Affairs Director Harlan Dam
Attached beginning on page 7 is ComEd’s 1998 Reliability Report for Lake Forest.
3. Comments by Council Members
A. Finance Committee Report
PRESENTED BY FINANCE COMMITTEE CHAIRMAN JERRY HENRY
1. Consideration of the Annual Appropriation Ordinance for FY2000 (Second Reading and Final Approval))
While the annual municipal budget represents the City’s financial “plan” for expenditures over the course of the fiscal year, the annual Appropriation Ordinance is the formal legal mechanism
by which the City Council authorizes the actual expenditures of funds budgeted in the annual budget. It appropriates specific sums of money by object and purpose of expenditures. State
statutes require the passage of an Appropriation Ordinance which must be filed with the County Clerk by the end of July.
In addition, the Appropriation Ordinance provides for a 10% “contingency” in the expenditures in an amount above those actually budgeted. Each separate fund includes an item labeled
“contingency” with an appropriate sum equivalent to 10% of the total funds budgeted. This practice has been followed for the past eighteen years and has worked very efficiently, while
still providing for complete City Council control over budgeted expenditures. During this 18 year period the City has never exceeded the budget amount. Importantly, the City Council
and City staff follow the adopted budget as its spending guideline, not the Appropriation Ordinance.
Without the contingency, the City Council would have to pass an amended Appropriation Ordinance to cover any unforeseen expenditures exceeding the budget. School District 67 does not
recognize the Appropriation Ordinance in their budgeting or auditing standards. However, due to the fact they are a special charter school district, they must be included in our Appropriation
Ordinance.
Summary of the Amounts Appropriated from the Several Funds
The City of Lake Forest
Fund Budget Appropriation % Change
General $ 18,942,182 $ 20,836,400 10.0% Illinois Municipal Retirement Fund 895,000 984,500 10.0% Fire Pension 569,000 625,900 10.0% Police Pension 607,000 667,700 10.0% Recreation 3,123,728 3,436,101 10.0% Cemetery
Commission 267,092 293,801 10.0% Cemetery Construction 1,630,000 1,793,000 10.0% Senior Resources Commission 330,400 363,440 10.0% Park and Public Land 622,000 684,200 10.0% Motor
Fuel Tax 150,000 165,000 10.0% Hotel/Motel Tax 75,000 82,500 10.0% Emergency Telephone 68,100 74,910 10.0% Public Library 2,507,298 2,758,028 10.0%
Sub-total $ 29,786,800 $ 32,765,480
10.0%
School District 67 Educational 15,736,728 15,736,728 0.00 Operations, Building and Maintenance 12,218,349 12,218,349 0.00 IMRF/Social Security 400,018 400,018 0.00 Transportation 832,000 832,000 0.00
Sub-total 29,187,095 29,187,095 0.00 Grand Total $ 58,973,895 $ 61,952,575 5.1%
The Finance Committee reviewed the Appropriation Ordinance at their July 6 meeting, and the City Council approved first reading at their July 6 meeting.
The Appropriation Ordinance will be published in pamphlet form.
Recommended Action: Grant second reading and final approval of the proposed appropriation ordinance for FY2000.
OPPORTUNITY FOR PUBLIC TO ADDRESS THE CITY COUNCIL
CONSENT AGENDA
1. Approval of the Minutes from the July 6, 1999 Council Meeting
Attached is a copy of the minutes from the July 6 Council meeting beginning on page 25.
2. Award of Contract for the 1999 Sidewalk and Curb Replacement Program
On June 29, 1999, bids were received and opened on the 1999 Sidewalk and Curb Replacement Program. The work contained in this Program consists of the removal and replacement of defective
sections of sidewalk and curb and gutter. A total of seven (7) bids were received, which are summarized as follows:
SUMMARY OF BIDS
BIDDER BID AMOUNT
1. Globe Construction
Addison, Illinois $52,839.10 2. Salce, Inc.
Downers Grove, IL $66,353.50 3. Schroeder & Schroeder, Inc.
Skokie, Illinois $66,358.05 4. WAS Concrete Company
Hammond, Illinois $71,572.00 5. G & M, Inc.
Bensenville, Illinois $76,825.00 6. Suburban Concrete, Inc.
Hawthorn Woods, Illinois $82,679.80 7. Alliance Contractors, Inc.
Woodstock, Illinois $112,534.90
The City Engineering Department checked the references on the low bidder, Globe Construction, Inc., and determined that their past performance on similar projects was acceptable. The
low bid of $52,839.10 is $4,376.80 under the engineer’s estimated amount of $57,215.90. If awarded, work on this project is expected to be undertaken during August and September of
this year.
It is recommended that the Contract for the 1999 Sidewalk and Curb Replacement Program be awarded to Globe Construction, Inc. in the amount of $52,839.10.
3. Award of Contract for Engineering Services Related to the Knollwood Area Watermain Extension Project
Included in the proposed FY2001 Capital Improvement Program is a project to install a new 10” watermain (2800 LF) from an existing watermain at Knollwood Road and Route 43 to an existing
“dead end” watermain located at the north end of Knollwood Road. This project is being recommended to increase fire flow capacities in this area which are the lowest in the City. Although
water system pressures are acceptable at approximately 55 psi, the available fire flow capacities are less than 500 gpm, below the recommended 1000 gpm minimum. Fire flow capacities
would increase over the recommended minimum by installing this new watermain.
To prepare for this project, plans and specifications need to be undertaken at this time. The engineering firm Devery Engineering, Inc. is being recommended to undertake this work at
a not-to-exceed amount of $16,500. This figure represents approximately 4.5% of the estimated total cost of the project. Devery Engineering Inc. is being recommended based on their
past work involvement in this area, which included the Knollwood Area water and sewer feasibility study undertaken last year and their current involvement working for the Forest Preserve
District for improvements to be constructed within the Middlefork Savanna. Engineering would be completed this fall with the project being bid over the winter and construction commencing
next spring.
It is recommended that the Agreement for engineering services related to the Knollwood Watermain Extension Project be awarded to Devery Engineering for a not-to-exceed amount of $16,500.
Recommended Action: Approval of the Consent Agenda as presented.
NEW BUSINESS
1. Authorization for the Purchase of Four Unmarked / Marked Police Pursuit Vehicles
PRESENTED BY POLICE CHIEF MIKE HOSKING (615-4246)
The City of Lake Forest operates twelve marked and six unmarked police vehicles for its daily patrol and investigative operations. All marked squads are 1996 (with two 1995) Chevrolet
Caprices; nine of these were refurbished at 90,000 miles to include new engines, transmissions and all other major components. Refurbishing these cars was at the time, the most cost
effective means of providing the officers with safe, reliable vehicles. However, as the market for used Caprices has changed, it has become a better economic decision to purchase new
vehicles. The available vehicles include the Ford Explorer, Crown Victoria, and the Chevrolet Tahoe and Impala 2000. Staff cannot justify the expense of the Explorer nor the Tahoe.
The Crown Victoria, although used by many state, county, and municipal police departments, is not staff’s first choice due to both maintenance and driver comfort concerns. In terms
of maintenance, the City utilized Ford Crown Victorias for the years 1992-1994, and at that point, the units posed a safety concern with unpredictable acceleration problems. They also
incurred numerous oil seal “blow outs” and slippage in the transmissions. The Crown Victoria’s base price is approximately $2,000 more than the Chevrolet Impala. Chevrolet recently
debuted the Impala 2000 as a car that was designed first and foremost for police use. The new Impalas are front-wheel drive and are somewhat smaller than the Chevrolet Caprices but
larger than the Chevrolet Luminas (no longer built with the police package). Production of these new cars will begin sometime in October with anticipated delivery in December.
Due to heavy daily use and the mileage that accrues, all police marked squad units are on a 90,000 mile replacement / refurbish schedule. The Illinois State Bid and other municipal
bids are typically made available in mid-November, however with the current mileage on these vehicles, staff is predicting that they will hit the 90,000 mark by / before December 1st.
It is at this mileage point where Fleet Maintenance begins to see increased maintenance costs.
Therefore on July 8th, 1999, The City of Lake Forest received bids to replace three of its marked squads and one unmarked squad. Staff also received bids for the outright purchase of
the current four units.
Bid Tab for Impalas
Dealership Impala Bid * 4 Units Package Trade -In Price Net Price
Shepard Chevrolet $19,691.30 $78,765.20 $22,599 $56,166.20
Bernard Chevrolet $19,859.08 $79,436.32 $16,500 $62,936.32
Bid Tab for Used Vehicles
Company Package Price for 3 Caprices & 1 Crown Victoria
Chicago Motors $22,599
Asia Motors $22,222
Welcome Motors $21,900
Recommended Action: It is recommended that Shepard Chevrolet be awarded the bid for the purchase of four police patrol vehicles in the net amount of $56,166.20; this $2,333.80 under
the budgeted amount of $58,500.
2. Consideration of an Appeal of the Historic Preservation Commission's Decision to Approve the Demolition of a Single Family Residence and Construction of a Replacement Residence on
Property Located at 877 E. Westminster. Appeal filed by Mr. Robert O'Neill on behalf of Mr. and Mrs. John Hughes. Property Owners - Mr. and Mrs. Douglas Basler, represented by Mr.
Jim Stucko
PRESENTED BY SENIOR PLANNER CATHERINE CZERNIAK (615-4299)
On May 26, 1999 the Historic Preservation Commission voted 5-2 to approve the request from Mr. and Mrs. Basler to allow the demolition of the existing residence at 877 E. Westminster
and the construction of a replacement residence on the site. On June 9, 1999 an appeal of that decision was filed on behalf of the neighboring property owners to the west, Mr. and Mrs.
John Hughes.
The Basler's request was first considered by the Historic Preserve Commission in January 1999. At that time, the Commission voted 5 to 1 to deny the request primarily based on the significant
change the proposed replacement would have on the streetscape and on the fact that full consideration was not given to the possibilities of renovating and expanding the existing residence
to meet the needs of the petitioners. The minutes from the January 27, 1999 Historic Preservation Commission meeting are included in the packet beginning on page 60.
In an effort to develop a revised proposal for 877 E. Westminster that meets the petitioners' needs and desires, and is consistent with the City's recently adopted Historic Preservation
Ordinance, a subcommittee of the Historic Preservation Commission met with the petitioners, their attorney and architect several times. During the subcommittee meetings, the petitioners'
architect explained the problems associated with reusing the existing residence and the difficulty in meeting the petitioners' requirements with the existing structure. Refinements
to the originally proposed replacement residence were explored. In particular, the front facade of the house was simplified, the height and width of the structure was reduced and landscaping
to, in part, screen the proposed house from the streetscape was discussed.
On May 26, 1999, the revised petition was returned to the Historic Preservation Commission for further consideration. After hearing public testimony, and after a brief discussion, the
Commission voted 5 to 2 to approve the demolition and replacement structure. The minutes from the meeting are included in this packet beginning on page 37.
In addition to the minutes of the Historic Preservation Commission meetings referenced above, additional background materials including information submitted by the petitioners, correspondence
received throughout the review process and the staff report presented to the Historic Preservation Commission are included in the packet beginning on page 41.
Recommended Action: Uphold the decision of the Historic Preservation Commission.
ADDITIONAL ITEMS FOR COUNCIL DISCUSSION
EXECUTIVE SESSION
ADJOURNMENT
Office of the City Manager
July 9, 1999
The City of Lake Forest is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require
certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities, are required
to contact City Manager Robert R. Kiely, Jr., at (847) 234-2600 promptly to allow the City to make reasonable accommodations for those persons.
Agenda Memorandum - 07/09/99 Page 6