CITY COUNCIL 12-7-98THE CITY OF LAKE FOREST
COUNCIL AGENDA
December 7, 1998
CALL TO ORDER AND ROLL CALL
Honorable Cornelius B. Waud, Mayor
Samuel J. Henry, Alderman First Ward Gail T. Hodges, Alderman Third Ward
John A. Andersen, Alderman First Ward Henry T. Chandler, Alderman Third Ward
Thomas J. Tropp, Alderman Second Ward Mary Ann Pekarek, Alderman Fourth Ward
Ashley M. Maentz, Alderman Second Ward G. Bishop Gallagher, Alderman Fourth Ward
REPORTS OF CITY OFFICERS
1. Comments by Mayor
2. Comments by the City Manager
3. Comments by Council Members
A. Finance Committee Report
1. Consideration of an Ordinance Establishing the Tax Levy for 1998 (Final Approval)
PRESENTED BY FINANCE COMMITTEE CHAIRMAN JERRY HENRY
The annual tax levy must be filed with the County Clerk before the last Tuesday in December. A report reviewing the tax levy for 1998 was reviewed in detail at the Finance Committee
meeting held during the day on November 19, 1998.
The tax levy to be approved includes the needs of all City departments, as well as for pensions and debt service requirements. In addition, the tax levy for School District 67 is
included for your consideration. A summary of the proposed levies are as follows:
Fund/Purpose
1997 Levy Proposed
1998 Levy Change 1997 - 1998
$ % City General $ 8,527,773 $ 8,705,396 $177,623 2.08% Pension Funds 1,871,337 1,870,499 (838) (0.04%) Recreation Fund 803,796 817,460 13,664 1.70% Library
Board 1,770,863 1,800,968 30,105 1.70% Debt Service Funds 2,323,473 2,281,246 (42,227) (1.82%) Sub-Total $15,297,242 $15,475,569 $178,327 1.17% Projected Growth 1998 NA 369,441 369,441 NA CITY
TOTAL $15,297,242 $15,845,010 $547,768 3.58% School District 67 $16,518,209 $17,211,338 $693,129 4.20% GRAND TOTAL $31,815,451 $33,056,348 $1,240,897 3.90%
The proposed tax levy for 1998 reflects a 3.6% increase over the 1997 tax levy extensions for the City, Recreation, and Library operating funds. This increase is in full compliance
with the property tax cap limit of a 1.7% increase, plus new growth which is estimated at 2.8%
Recommended Action: Final approval of the proposed tax levy ordinance for 1998. (Staff Contact: Robert Shaffer 615-4222)
2. Abating 1998 Tax Levies for Various G.O. Alternate Revenue Bond Issues (Final Approval)
PRESENTED BY FINANCE COMMITTEE CHAIRMAN JERRY HENRY
A. An Ordinance Abating the Total Tax Being levied in 1998 for the Annual Payment of the Principal and Interest on the 1998A General Obligation (PARK AND PUBLIC LAND) Bond Issue ($470,000.00).
B. An Ordinance Abating the Total Tax Being Levied in 1998 for the Annual Payment of the Principal and Interest on the 1992A General Obligation TIF Bond Issue ($176,800.00)
C. An Ordinance Abating the Total Tax Being Levied in 1998 for the Annual Payment of the Principal and Interest on the 1993B General Obligation TIF Bond Issue ($1,199,862.50).
D. An Ordinance Abating the Total Tax Being Levied in 1998 for the Annual Payment of the Principal and Interest on the 1997A General Obligation (WATERWORKS AND SEWERAGE SYSTEM) Bond
Issue ($880,450.00).
E. An Ordinance Abating the Total Tax Being Levied in 1998 for the Annual Payment of the Principal and Interest on the 1997B General Obligation (PARKING DECK) Bond Issue ($161,225.00)
These ordinances provide for the abatement of 1998 taxes levied for the various outstanding general obligation ALTERNATE REVENUE bond issues. The tax levies for all bond issues are
established and recorded with the County Clerk at the time the bonds are issued. Therefore, in order to reduce the bond tax levies, an abatement ordinance must be approved and filed
with the County Clerk before December 31, 1998.
A summary of the proposed tax levy abatements are noted below:
Bond Issue Original Tax Levy Tax Abatement Net Bond Tax Levy 1998A G.O. Bonds (PARKS) $470,000.00 $470,000.00 $0 1992A G.O. Bonds (TIF) 176,800.00 176,800.00 0 1993B G.O. Bonds
(TIF) 1,199,862.50 1,199,862.50 0 1997A G.O. Bonds (WATER) 880,450.00 880,450.00 0 1997B G.O. Bonds (PARKING) 161,225.00 161,225.00 0 TOTALS $2,888,337.50 $2,888,337.50 $0
The abatement of these general obligation (ALTERNATE REVENUE) bonds is possible due to the fact these bonds funds have an adequate revenue source from TIF district collections, water
sales, parking charges or utility taxes. Therefore, the general obligation tax levy can be abated as was planned at the time the bonds were issued.
Copies of the abatement ordinances are attached for your consideration.
Recommended Action: Final approval of the ordinances abating tax levies for various general obligation bond issues. (Staff Contact Persons: Robert Shaffer
615-4222)
3. Consideration of an Ordinance Authorizing the Issuance of $3,600,000 General Obligation Bonds (Utility Tax Alternate Revenue Source) Series 1998A (Waive First Reading, Grant Second
and Final Approval)
This ordinance will authorize the sale of $3,600,000 in general obligation bonds for the purpose of reimbursing the City's General Fund and Park and Public Land Fund for the cost of
acquiring the Grove School property.
The financing timetable for this bond issue is as follows:
Monday, December 7, 1998 Bond bid opening at 11:00 a.m. with award of bond sale at City Council meeting this evening. Monday, December 28, 1998 Receive bond proceeds.
The ordinance is included with your Finance Committee packet and will be reviewed with the Finance Committee prior to the City Council meeting. Final changes to the ordinance will
be distributed Monday evening after the bond bids are opened and the final interest rates and tax levy amounts are determined.
Recommended Action: Waive first reading and grant second and final approval to the ordinance authorizing the issuance of $3,600,000 General Obligation Bonds Series 1998A (Utility
Tax Alternate Revenue Source). (Staff Contact: Robert Shaffer
615-4222)
4. Consideration of an Ordinance Authorizing the Issuance of $5,000,000 General Obligation Limited Tax Bonds. Series 1998B (Waive First Reading, Grant Second and Final Approval)
This ordinance will authorize the sale of $5,000,000 in general obligation bonds for the purpose of financing improvements included in the City's capital improvement program for FY2000.
The financing timetable for this bond issue is as follows:
Monday, December 7, 1998 Bond bid opening at 11:00 a.m. with award of bond sale at City Council meeting this evening. Monday, December 28, 1998 Receive bond proceeds.
This ordinance is also included with your Finance Committee packet for your review and consideration at the Finance Committee meeting prior to the City Council meeting. Final changes
to the ordinance will be provided to you on Monday evening after the bond bids are opened and the final interest rates and tax levy amounts are determined.
Recommended Action: Waive first reading and grant second and final approval to the ordinance authorizing the issuance of $5,000,000 General Obligation Limited Tax Bonds Series 1998B.
(Staff Contact: Robert Shaffer 615-4222)
5. Award of Bid for the Purchase of Replacement Dump Truck Cab & Chassis for the Streets/Sanitation Sections
PRESENTED BY ASSISTANT TO THE DIRECTOR OF PUBLIC WORKS
MICHAEL THOMAS (615-4265)
Included in this year’s capital equipment budget is a request to replace one of the main line dump trucks currently being used by the Streets Section. Unit # 680, a 1984 single rear
axle dump truck is one of the City’s ten, main-line plow trucks. Information regarding the replacement of this unit was presented at this evening’s Finance Committee Meeting.
Staff is requesting City Council approve the purchase of the cab and chassis at tonight’s meeting, and the truck body at the January 4 meeting. The reason for this is the exorbitant
amount of time it is taking to build the cab and chassis. Staff was told by the recommended cab and chassis vendor, that orders placed now would take approximately 8-9 months to produce.
On September 17, 1998 the City of Lake Forest received the following bids for a new cab and chassis:
Vendor Year Chassis Make/Model Price Prairie International (State Bid) 1999 International 2674 6x4 $73,169 Chicago Truck Center 1999 Volvo WG-64 $80,028 Owens International 1999 International
2674 6x4 $85,375
Recommended Action: Staff is recommending the Illinois State Bid Dealer Prairie International, be awarded the bid to purchase the cab and chassis in the amount of $73,169. The chassis
meets all of the specifications and the City can obtain parts from Freund International in Libertyville when necessary. At the January 4 City Council meeting, staff will present information
on the proposed body for this chassis as well as the total cost of the unit.
OPPORTUNITY FOR PUBLIC TO ADDRESS THE CITY COUNCIL
APPROVAL OF MINUTES
Recommended Action: Approval of the minutes of the November 19, 1998 Council meeting attached beginning on page 8.
ORDINANCES
1. Consideration of a Report and Recommendation from the Zoning Board of Appeals Regarding a Request for A Side Yard Setback Variation for Property Located at 140 Wooded Lane (Kavanagh/Dollinger
Variation) (First Reading and Final Approval)
PRESENTED BY SENIOR PLANNER CATHERINE CZERNIAK (615-4299)
On November 23, 1998 the Zoning Board of Appeals held a public hearing to consider a request for a side yard setback variation. The requested variation would allow a second floor addition
to encroach just over two and a half feet into the setback area, over the existing first floor of the residence. The encroachment provides for greater flexibility in the second floor
living space without relocating the existing interior stairway.
The existing residence encroaches into the side yard up to six feet. The existing encroachment is a result of the construction of the home in 1928, before the current setback regulations
were adopted. The proposed addition will encroach into the setback area to a lesser extent than the existing residence. The proposed project has been reviewed and approved by the Building
Review Board. Five letters in support of the request were received by the Board.
The Zoning Board of Appeals voted unanimously to recommend approval of the variation. The Board’s report is attached beginning on page 19.
The ordinance with findings is attached beginning on page 16.
Recommended Action: Waive first reading and grant final approval of an ordinance allowing a setback variation as requested by the petitioner.
NEW BUSINESS
1. Consideration of a Report and Recommendation from the Plan Commission for Tentative Approval of a 2-Lot Subdivision for Property Located at 1145 N. Green Bay Road. (Haley Margaret
Martin Subdivision, filed by Eugene and Shawn Martin)
PRESENTED BY SENIOR PLANNER CATHERINE CZERNIAK (615-4299)
On November 12, 1998, the Plan Commission held a public hearing on a proposed 2-lot Planned Preservation Subdivision for property located on the east side of Green Bay Road, at 1145
N. Green Bay Road. Subdivision of the approximately 2.8 acre parcel was considered by the Plan Commission at two previous meetings. The petition was originally presented as a three
lot subdivision. The revised proposal presented to the Plan Commission in November reflected modifications in response to issues raised by the Commission, neighboring property owners
and staff over the past several months. The Plan Commission recognized the owner's ability to subdividing the property into two parcels based on the underlying zoning, but also recognized
that the property's status as a contributing property in the Green Bay Road National Register District required that particular attention be paid to the details of the subdivision.
After three public meetings, the Plan Commission voted to recommend tentative approval of the proposed 2-lot Planned Preservation Subdivision to the City Council subject to several conditions.
The conditions recommended by the Plan Commission deal with a variety of issues including: requiring a facade easement for the existing residence, preservation of landscape features
on the site, preservation of existing streetscapes, preservation of the character of the area and restoration of the private road. The Commission acknowledged the important role the
Historic Preservation Commission would play in review and approval of the future new residence that would be proposed for Lot 2 at some time in the future.
The Plan Commission received several letters from neighboring property owners addressing many of the issues cited in the recommended conditions. These letters are included in the Council
packet as attachments to the Plan Commission Report.
The conditions of approval recommended by the Plan Commission are included beginning on page 33 of this packet.
Recommended Action: Approve a motion to grant tentative approval of the proposed 2-lot Planned Preservation Subdivision subject to the conditions as recommended by the Plan Commission.
2. Grant of Easement to Ameritech
PRESENTED BY ASSISTANT TO THE CITY MANAGER MAX SLANKARD (615-4281)
Ameritech has requested an easement to install a vault in the Deerpath right-of-way, seventy feet west of Hastings Road. In return for this grant of easement, Ameritech Illinois has
agreed to compensate the City $10,000. Attached as page 67 of the packet is the easement document.
Recommended Action: Grant Easement as attached.
APPROVAL OF AUTHORIZED INVOICES AND PAYROLLS
During the month of November, the following amounts were disbursed from the Cashier’s Account:
Gen. IMRF &
Cap. Imp. Water Total
Invoices $2,374,194.11 $199,210.45 $2,573,404.56
Payroll $ 757,118.36 $108,444.54 $ 865,562.90
Totals $3,131,312.47 $307,654.99 $3,438,967.46
AUTHORIZATION OF TREASURER'S WARRANTS TO MEET EXPENSES OF
DECEMBER, 1998
The motion to authorize the Mayor and City Clerk to sign such warrants as may be necessary to meet the December, 1998 audited accounts.
ADDITIONAL ITEMS FOR COUNCIL DISCUSSION
EXECUTIVE SESSION
ADJOURNMENT
Office of the City Manager
December 4 , 1998
The City of Lake Forest is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require
certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities, are required
to contact City Manager Robert R. Kiely, Jr., at (847) 234-2600 promptly to allow the City to make reasonable accommodations for those persons.
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