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CITY COUNCIL 11-2-98THE CITY OF LAKE FOREST COUNCIL AGENDA November 2, 1998 CALL TO ORDER AND ROLL CALL Honorable Cornelius B. Waud, Mayor Samuel J. Henry, Alderman First Ward Gail T. Hodges, Alderman Third Ward John A. Andersen, Alderman First Ward Henry T. Chandler, Alderman Third Ward Thomas J. Tropp, Alderman Second Ward Mary Ann Pekarek, Alderman Fourth Ward Ashley M. Maentz, Alderman Second Ward G. Bishop Gallagher, Alderman Fourth Ward REPORTS OF CITY OFFICERS 1. Comments by Mayor A. Recognition of Eagle Scouts B. Appointments to Lake Forest Cable Commission Mayor Waud is recommending the appointment of James Fiester and Brad Balonick to the Lake Forest Cable Commission. A copy of their profile sheets are attached beginning on page 6. C. Report of the Municipal Services Planning Committee PRESENTED BY DON BATTAGLIA, CHAIRMAN, MS PLANNING COMMITTEE The report of the Municipal Services Planning Committee is attached in the packet beginning on page 10. The Municipal Services Planning Committee was appointed by the Mayor and City Council on April 6, 1998, to evaluate options for the relocation and/or redevelopment of the Municipal Services Building. The committee was charged with evaluating three identified options, as well as any other viable options determined by the committee to be in the best interest of the community. Beginning on May 13, 1998, the committee held five public meetings to review various options for relocation/redevelopment. By the time of the final meeting and recommendation on September 16, 1998, the committee had evaluated thirteen different options. In their report, the Committee recommends to the City Council that Fort Sheridan be considered the primary site for Municipal Services relocation, based on economics and operations. If the City is able to secure the Fort Sheridan property, the City Council should look into the possibility of a land swap with the Lake County Forest Preserve District. Further, the City Council should redirect an independent study on the privatization of sanitation services in conjunction with the relocation of Municipal Services Facilities. On the basis of the committee’s recommendation, the staff recommends that the City Council: 1) Accept and approve the report of the MS Planning Committee; 2) Authorize and direct the Mayor and City Manager to negotiate with the Army to acquire the 14 acre North Shore Reserve Center property; 3) Direct staff to schedule a joint meeting of the City Council and Plan Commission to discuss redevelopment options for Laurel Avenue; 4) Direct staff to prepare preliminary design drawings for a relocation of Municipal Services to the North Shore Reserve Center property; 5) Direct the Mayor to forward a letter to the President of the Lake County Forest Preserve District to identify their interest in joint planning for a combined maintenance facility at the North Shore Reserve Center property. The committee in their report also made recommendations regarding a potential land swap with the Lake County Forest Preserve for property at the southeast corner of Old Mill and Waukegan Road. It is recommended that this item be discussed, along with privatization of sanitation services, at the City Council’s December 7, 1998 meeting. 2. Comments by the City Manager 3. Comments by Council Members A. Report from Finance Committee Chairman Jerry Henry 1. Consideration of Ordinances Authorizing the Issuance of General Obligation Bonds (Waive First Reading, Grant Final Approval) PRESENTED BY FINANCE COMMITTEE CHAIRMAN JERRY HENRY The issuance of bonds was discussed by the Finance Committee earlier this evening and two ordinances are recommended for approval, as follows: 1. An Ordinance authorizing the issuance of General Obligation Bonds (Utility Tax Alternate Revenue Source) of The City of Lake Forest, Lake County, Illinois, in an aggregate principal amount not to exceed $3,600,000 for the purpose of defraying the cost of acquiring and improving property for park purposes within The City. 2. An Ordinance authorizing a public hearing relating to the issuance of $5,000,000 General Obligation Limited Tax Bonds of The City of Lake Forest, Lake County, Illinois. The proposed ordinances were included in the Finance Committee packet. It is necessary to approve the authorizing ordinances this evening in order to comply with the public hearing requirements and be able to issue the bonds prior to the end of 1998. Recommended Action: Waive first reading and grant final approval to the ordinances. OPPORTUNITY FOR PUBLIC TO ADDRESS THE CITY COUNCIL APPROVAL OF MINUTES Recommended Action: Approval of the minutes of the October 15,1998 Council meeting attached beginning on page 28. NEW BUSINESS 1. Consideration of an Appeal of the Building Review Board’s Action Regarding a Proposal for a New Single Family Residence Located at 787 Deerpath Road within the Lake Forest National Register Historic District Filed by Mr. and Mrs. Pieczonka (Paul Psenka, Architect) PRESENTED BY SENIOR PLANNER CATHERINE CZERNIAK (615-4299) This item was previously schedule for City Council action on October 5, 1998, but was postponed at the request of the petitioner. The Building Review Board first considered this petition for a new single family residence on property located at 787 Deerpath, within the Lake Forest National Register Historic District, on June 24, 1998. At that meeting, the Board received a considerable amount of new information from the petitioners and from the public in the form of letters and public testimony. Based on the additional information received, the Board continued the petition to allow time for consideration of the information submitted. On August 26, 1998, the Building Review Board again considered the petition for a new single family residence at 787 Deerpath. Prior to this meeting, the petitioners revised their plans in response to some of the issues raised at the previous meeting. After consideration of the presentation made by the petitioners and their architect, the written and verbal public testimony presented, and the staff recommendation, the Board determined that the proposed residence was not consistent with the applicable Code criteria and voted unanimously to deny the petition based on the findings included in the staff report. On August 28, 1998, Mr. and Mrs. Pieczonka filed an appeal of the Building Review Board’s decision with the City Manager. In the interim, the petitioner has contacted staff and indicated an interest in continuing to work on the petition. However, due to the pending appeal, discussions with the petitioner regarding revised design alternatives for the site have been limited. Since Building Review Board action on this petition, the City Council has adopted an Historic Preservation Ordinance. The Historic Preservation Commission, rather than the Building Review Board, is now responsible for evaluating petitions for new residences within the historic districts based on the criteria in the recently adopted Historic Preservation Ordinance. The information presented to the Building Review Board is attached beginning on page 31. Recommended Action: Remand the petition to the Historic Preservation Commission for consideration based on the Historic Preservation Ordinance and the petitioner’s interest in continuing to work on the petition. 2. Consideration of a Request for Approval of a Temporary Use of a Building at the Grove School Site, Owned by The City of Lake Forest. The Temporary Use Permit Would Allow the Lake Forest Symphony to Use the Site for the Music Institute on a Temporary Basis PRESENTED BY CITY ATTORNEY MURRAY CONZELMAN (615-4287) On September 17, 1998, the City Council unanimously approved a Code amendment for Temporary Uses. The amendment established a process in the Code for reviewing requests for Temporary Uses in any zoning district. In the past, the City has authorized temporary uses on an informal basis. In response to public comments, a formal process was established. The temporary use of a portion of the Grove School site by the Lake Forest Symphony would extend through June 30, 1999. This temporary use would occur as an interim use while the Grove School Blue Ribbon Committee and the City Council complete the public process now under way to determine the appropriate long term use of the site. As required by the Code, notice of this public hearing was published in the Lake Forester and a notice was mailed to seventeen neighboring property owners. Recommended Action: Direct the City Manager to approve the temporary use of a portion of the Grove School site by the Lake Forest Symphony. 3. Approval and Acceptance of Improvements and Financial Guarantee for Academy Woods Subdivision Units 1 & 2 On May 20, 1993, the City Council approved a seventy seven (77) lot Subdivision, located on Route 60, ¾ of a mile west of Waukegan Road. All the required public improvements, as set forth in the Subdivision Agreement dated June 18, 1993 and amended April 18, 1995, have been completed and approved. All City fees have been paid. Recommended Action: Accept the improvements and hold a Letter of Credit in the amount of $101,300.00 for the two-year infrastructure maintenance period and five year tree maintenance period for Academy Woods Subdivision. 4. Approval of Resolution Accepting Donation of Lots on Wedgewood Drive PRESENTED BY CITY MANAGER ROBERT R. KIELY, JR. (615-4271) On Thursday, October 8, Alderman Mary Ann Pekarek and City Attorney Murray Conzelman met with Mr. William Kaufman, a local resident who was interested in donating lots 22, 23 and 24 in the Wedgewood subdivision (1611 Wedgewood Drive, 1631 Wedgewood Drive, and 1960 S. Wedgewood Drive). The only condition to the donation is that the City rezone the property to OA (open area) classification and agree that the lots could not be sold by the City for a prescribed period of time. A copy of a resolution accepting the donation of the three lots and related information is attached beginning on page 73. Recommended Action: Approve the Resolution accepting the donation of lots 22, 23 and 24 in the Wedgewood subdivision. 5. Report on Status of Bank Lane Parking Deck PRESENTED BY ASSISTANT TO THE CITY MANAGER MAX SLANKARD (615-4281) Staff will make a brief report on the status of this capital project. APPROVAL OF AUTHORIZED INVOICES AND PAYROLLS General Fund, IMRF, and Capital Improvement Water Totals Invoices $957,740.23 $49,760.80 $1,007,501.03 Payroll 777,372.27 96,288.32 873,660.59 TOTALS $1,735,112.50 $146,049.12 $1,881,161.62 AUTHORIZATION OF TREASURER’S WARRANTS TO MEET EXPENSES OF NOVEMBER, 1998 The motion to authorize the Mayor and City Clerk to sign such warrants as may be necessary to meet the November 1998 audited accounts. ADDITIONAL ITEMS FOR COUNCIL DISCUSSION EXECUTIVE SESSION ADJOURNMENT Office of the City Manager October 30, 1998 The City of Lake Forest is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities, are required to contact City Manager Robert R. Kiely, Jr., at (847) 234-2600 promptly to allow the City to make reasonable accommodations for those persons. blue\shell Agenda Memorandum - 10/30/98 Page 4