CITY COUNCIL 5-4-98 BTHE CITY OF LAKE FOREST
COUNCIL AGENDA
May 4, 1998
SECOND SESSION
(1998-99 City Council)
CALL FOR ORGANIZATION OF THE 1998-99 CITY COUNCIL
1. City Clerk Barbara Douglas Administers the Oath of Office to Mayor-Elect
Cornelius B. Waud
"You, Cornelius B. Waud, having been elected to the Office of the Mayor of The City of Lake Forest, in the County of Lake and State of Illinois, do solemnly swear that you will support
the Constitution of the United States and the Constitution of the State of Illinois and that you will discharge the duties of said office according to the best of your ability."
2. Mayor Cornelius B. Waud Administers the Oath of Office to:
Alderman Elect - - First Ward Samuel J. Henry
Alderman Elect - - Second Ward Ashley M. Maentz
Alderman Elect - - Third Ward Henry T. Chandler
Alderman Elect - - Fourth Ward G. Bishop Gallagher
3. Mayor Cornelius B. Waud Administers the Oath of Office to:
City Treasurer-Elect Aidan Mullett
City Supervisor-Elect Ross Beatty
City Marshal and Collector-Elect James E. Swarthout
CALL TO ORDER AND ROLL CALL
Honorable Cornelius B. Waud, Mayor
Samuel J. Henry, Alderman First Ward
John A. Andersen, Alderman First Ward
Thomas J. Tropp, Alderman Second Ward
Ashley M. Maentz, Alderman Second Ward
Gail T. Hodges, Alderman Third Ward
Henry T. Chandler, Alderman Third Ward
Mary Ann Pekarek, Alderman Fourth Ward
G. Bishop Gallagher, Alderman Fourth Ward
ELECTION AND APPOINTMENT OF CITY OFFICERS
1. Election by the City Council as Required by Charter and City Code
City Attorney Murray R. Conzelman
City Clerk Barbara Douglas
City Surveyor and Engineer Kenneth Magnus
REPORTS OF CITY OFFICERS
1. Comments by Mayor
A. City Council Committee Assignments
B. Appointments to Boards and Commissions
Mayor Waud will announce appointments to Boards and Commissions as follows:
1998 Board/Commission Appointment List
PLAN COMMISSION
name of member new/reappoint WARD David G. Williams appoint as chairman 4 George A. Pandaleon appoint 2 David Newmeister appoint 3 John C. Litchfield reappoint 1 Roger J. Mohr reappoint 3
BUILDING REVIEW BOARD
name of member new/reappoint WARD Scott Morris appoint 4 Beverly J. Sanchez reappoint 1 Michael H. Ebner reappoint and chairman 2 Kristine R. Boyaris reappoint 3 Edward C. Christie reappoint 2
CONSTRUCTION CODES COMMISSION
name of member new/reappoint WARD Vito Lubes reappoint 2 Donald S. Murray reappoint 2 Charles Fitzgerald III reappoint 2 Michael Koob reappoint 4 John D. Pantazis reappoint 4 James
Cowhey appoint 4 William J. Nugent appoint as chairman 3
BOARD OF FIRE AND POLICE COMMISSIONERS
name of member new/reappoint ward Andrew Semmelman reappoint and chairman 1
POLICE PENSION FUND
name of member new/reappoint WARD Robert F. Carr III reappoint 3
CEMETERY COMMISSION
name of member new/reappoint WARD Marilyn K. Alaimo reappoint and chairman 3 Scott Turner reappoint 4
LAKE FOREST CABLE COMMISSION
name of membeR new/reappoint WARD Charles Helander appoint Lake Bluff
GORTON COMMUNITY CENTER COMMISSION
name of member new/reappoint WARD Anne S. Luedeking reappoint 4 Geraldine Ford reappoint 1 Alan Adams appoint 3 James Herber appoint 3 Donald Smith appoint 2 Michael Havey appoint
as chairman 2 George Chappel appoint 2
LIBRARY BOARD
name of member new/reappoint WARD Denise A. O’Leary reappoint 3 Steven Galovich reappoint 1
SENIOR RESOURCE COMMISSION
name of member new/reappoint WARD Victoria E. Bumagin reappoint 2 Rev. Tony Danielson reappoint Lake Bluff Jan Shields appoint 1 Sandy Lincoln appoint Lake Bluff Charles Fitzgerald appoint 2
CULTURAL ARTS COMMISSION
name of member new/reappoint WARD Jean Beck reappoint 3 Anne Whipple reappoint 1 Renee DeLapp reappoint N/A
CROYA
name of member new/reappoint WARD Marilyn Howell reappoint as chairman N/A Gary Kreischer reappoint 4 Harry Griffith reappoint 2
AUDIT COMMITTEE
name of member new/reappoint WARD John Greene reappoint 1 Lester E. Hammer reappoint and chairman 4 Gilbert Marquardt, Jr. reappoint 3
PARK AND RECREATION BOARD
name of member new/reappoint WARD Greg Hanrahan appoint 3 Thomas Cahill appoint 1
ZONING BOARD OF APPEALS
name of member new/reappoint WARD Timm Reynolds reappoint 3 George A. Pandaleon appoint as chairman 2 Vincent Dolan appoint 4 William Avery appoint 2
Each has been interviewed by the Caucus Committee on Candidates or the Mayor-Elect and is
recommended for approval. Personal data sheets for new appointments are attached beginning on page 10 if available.
Recommended Action: Approval of nominations to Boards and Commissions.
2. Comments by the City Manager
3. Comments by Council Members
PUBLIC COMMENTS ON NON-AGENDA ITEMS
RESOLUTIONS
1. Resolutions of Appreciation for Alderman Howard J Kerr
Mayor Waud will present a resolution of appreciation for former Alderman Howard J Kerr of the Second Ward. A copy of the resolution is attached as page 23.
Recommended Action: Approval of the resolution of appreciation.
2. Resolutions of Appreciation for Board/Commission Members
Mayor Waud will present resolutions of appreciation for individuals who served the City on various Boards and Commissions. Copies of the resolutions are attached beginning on page 24.
Recommended Action: Approval of the resolutions of appreciation.
UNFINISHED BUSINESS
ORDINANCES
1. Consideration of a Report and Recommendation from the Zoning Board of Appeals Regarding a Request for a Special Use Permit for Property Located at 760 E. Westleigh Road (Woodlands
Academy) (First Reading and Final Approval)
PRESENTED BY SENIOR PLANNER CATHERINE CZERNIAK (615-4299)
On April 27, 1998, the Zoning Board of Appeals held a public hearing on a request for a Special Use Permit for the Woodlands Academy of the Sacred Heart. Mr. Corky Peterson, Woodlands
Academy Board of Trustees, presented the request explaining that the need for a Special Use Permit was triggered by the proposed addition of an entry area that will include offices and
conference rooms. He noted that the proposed addition is needed to update the Academy and allow it to remain competitive with other schools. There is no existing Special Use Permit
for Woodlands Academy because it predates the requirement for a permit. No public testimony was presented.
The Zoning Board of Appeals discussed the proposal and voted unanimously to approve the request subject to conditions to address landscaping concerns and future expansions to the facility.
The ordinance is attached beginning on page 40. The Zoning Board of Appeals report is attached beginning on page 44.
Recommended Action: Grant first reading and final approval to an ordinance granting the Special Use Permit subject to conditions.
2. Consideration of A Report and Recommendation from the Zoning Board of Appeals Regarding a Request for a Front and Side Yard Setback Variations for Property Located at 1363 N. Elm
Tree Road (Poulton Variation) (First Reading and Final Approval)
PRESENTED BY SENIOR PLANNER CATHERINE CZERNIAK (615-4299)
On October 24, 1997, the Zoning Board of Appeals held a public hearing on a request for setback variations for property located at 1363 N. Elm Tree Road. Mr. David Poulton, property
owner, presented the request and explained his interest in preserving the coach house, but noted that given his growing family, the existing floor plan was impractical. He discussed
the difficulties he encountered in exploring a variety of alternatives given the limitations of the house and the lot.
The Zoning Board of Appeals reviewed the matter and based on the testimony presented, voted unanimously to approve the request subject to one condition. The condition required that
prior to this item being forwarded to the City Council, the petitioner must submit a written statement signed by the owner of the adjacent property supporting the request. This condition
was imposed due to the location of the garage very close to the west property line. The required statement was submitted to the City on March 31, 1998.
The ordinance is attached beginning on page 52. The Zoning Board of Appeals report is attached beginning on page 55.
Recommended Action: Grant first reading and final approval to an ordinance granting the setback variation.
NEW BUSINESS
1. Authorization to Enter into an Engineering Agreement for the Rehabilitation of the Westleigh Road Bridge
PRESENTED BY CITY ENGINEER KEN MAGNUS (615-4329)
This past December a condition analysis was undertaken on the Westleigh Road Bridge over the East Skokie Drainage Ditch. This analysis, undertaken by the engineering firm, Wiss, Janney,
Elstner Associates, Inc., revealed extensive freeze-thaw damage to the bridge deck. As a temporary precautionary measure the load limit on the bridge was reduced from 20 tons to 10
tons. Since reconstruction of the bridge is necessary the City applied for federal funds under the “Bridge Reconstruction and Rehabilitation Program” to assist in the rehabilitation
of the bridge. We have since received confirmation from IDOT that the bridge is eligible to receive federal funding at an 80% federal and 20% local cost sharing split. The City has
used these funds to rehabilitate five (5) other bridges in the past seven (7) years.
The first step in this process, which is anticipated to take approximately one year before construction would begin, is to enter into an agreement with a consultant to begin Phase I
preliminary engineering. The engineering consultant chosen, in accordance with federal guidelines, was Wiss, Janney, Elstner & Associates, Inc., who has extensive knowledge of the structure
acquired through past inspections. IDOT has given its approval of the Phase I Engineering Agreement with Wiss, Janney, Elstner & Associates Inc., in the amount of $45,420.20.
Subsequent to the approval of the Phase I Engineering Agreement with Wiss, Janney, Elstner Associates, Inc. for the rehabilitation of the bridge, the City will need to enter into an
agreement with IDOT, who is administrating this program for the Federal Highway Administration, to document the funding responsibilities. Under this program, the federal funding responsibilities
for Phase I Engineering will be 80% or $36,336.16, while the City’s funding responsibilities will be 20% or $9,084.04. Since Motor Fuel Tax (MFT) funds will be used, the City needs
to appropriate, by resolution, the total amount of the Agreement, $45,420.20, of which the City will be reimbursed from IDOT for their 80% share.
Recommended Action:
1. It is recommended that The City of Lake Forest enter into an agreement with
Wiss, Janney, Elstner Associates, Inc., to provide Phase I Engineering for the
rehabilitation of the Westleigh Road Bridge.
2. It is recommended that The City of Lake Forest enter into a Joint Agreement
with IDOT which will document the funding responsibilities for Phase I
Engineering for the Rehabilitation of the Westleigh Road Bridge at 80%
federal ($36,336.16) and 20% The City of Lake Forest ($9,084.04).
3. It is recommended that The City of Lake Forest appropriate by resolution an
amount of $45,420.20 of MFT funds to be used toward Phase I Engineering
for the Rehabilitation of the Westleigh Road Bridge of which The City of Lake
Forest will be reimbursed 80% ($36,336.16) from IDOT.
2. Schedule of Regular Meetings of the City Council for Fiscal Year 1998-1999
May 4, 1998 7:30 P.M. COUNCIL CHAMBERS
May 21, 1998 7:30 P.M. COUNCIL CHAMBERS
June 1, 1998 7:30 P.M. COUNCIL CHAMBERS
June 18, 1998 7:30 P.M. COUNCIL CHAMBERS
July 6, 1998 7:30 P.M. COUNCIL CHAMBERS
July 16, 1998 7:30 P.M. COUNCIL CHAMBERS
August 3, 1998 7:30 P.M. COUNCIL CHAMBERS
**September 8, 1998 7:30 P.M. COUNCIL CHAMBERS
September 17, 1998 7:30 P.M. COUNCIL CHAMBERS
October 5, 1998 7:30 P.M. COUNCIL CHAMBERS
October 15, 1998 7:30 P.M. COUNCIL CHAMBERS
November 2, 1998 7:30 P.M. COUNCIL CHAMBERS
November 19, 1998 7:30 P.M. COUNCIL CHAMBERS
December 7, 1998 7:30 P.M. COUNCIL CHAMBERS
January 4, 1999 7:30 P.M. COUNCIL CHAMBERS
January 21, 1999 7:30 P.M. COUNCIL CHAMBERS
February 1, 1999 7:30 P.M. COUNCIL CHAMBERS
February 18, 1999 7:30 P.M. COUNCIL CHAMBERS
March 1, 1999 7:30 P.M. COUNCIL CHAMBERS
March 18, 1999 7:30 P.M. COUNCIL CHAMBERS
April 5, 1999 7:30 P.M. COUNCIL CHAMBERS
April 15, 1999 7:30 P.M. COUNCIL CHAMBERS
** = This date represents a change from the traditional dates, due to holiday conflicts.
Recommended Action: Approval of schedule of regular Council meetings as noted.
OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE CITY COUNCIL
ADDITIONAL ITEMS FOR COUNCIL DISCUSSION
EXECUTIVE SESSION
ADJOURNMENT
Office of the City Manager
May 1, 1998
The City of Lake Forest is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require
certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities, are required
to contact City Manager Robert R. Kiely, Jr., at (847) 234-2600 promptly to allow the City to make reasonable accommodations for those persons.
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