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CITY COUNCIL 1-5-1998THE CITY OF LAKE FOREST COUNCIL AGENDA January 5, 1998 CALL TO ORDER AND ROLL CALL Honorable Cornelius B. Waud, Mayor Samuel J. Henry, Alderman First Ward Gail T. Hodges, Alderman Third Ward John A. Andersen, Alderman First Ward Henry T. Chandler, Alderman Third Ward Howard J Kerr, Alderman Second Ward Mary Ann Pekarek, Alderman Fourth Ward Thomas J. Tropp, Alderman Second Ward G. Bishop Gallagher, Alderman Fourth Ward REPORTS OF CITY OFFICERS 1. Comments by Mayor A. Presentation of Gift by Lake Forest Preservation Foundation Mrs. Pauline Mohr will present a check to the City from the Lake Forest Preservation Foundation to cover the cost of the new City map case located in the renovated City Hall lobby. This check represents their continuing support and active participation in the preservation of our historic City Hall. B. Resolution of Appreciation to JaNell Warnke for her Dedication to the Finance Department for 20+ Years of Service Recommended Action: Approve resolution attached as page 8. 2. Comments by the City Manager A. Department Spotlight - CROYA B. Report on High School Police Patrol City Manager Robert Kiely will update the City Council on the status of increased patrols in the area around Lake Forest High School. 3. Comments by Council Members 1. Consideration of a Motion to Approve Changes in Certain Fees and Charges for Fiscal Year 1999 PRESENTED BY FINANCE COMMITTEE CHAIRMAN JERRY HENRY The approval of a motion is required to implement the increases in various fees and charges that were recommended in the "Annual User Charge Analysis", which were reviewed by the Finance Committee on November 20, 1997, and will be discussed at the Finance Committee meeting on January 5. Included in this detailed analysis, which is conducted annually on the several hundred user fees and charges utilized in the City, was a review of all fees and charges, permits, licenses, and fines and penalties. The annual review of these charges ensures that the fee charged is consistent with the actual costs incurred for delivering these services. The proposed increases as reviewed by the Finance Committee are recommended for approval this evening and are effective for the fiscal year beginning on May 1, 1997. A complete schedule of fees charged by the City can be found in the "Annual User Charge Analysis" report which was distributed in the Finance Committee packet. The fees proposed for increases in FY1999 are summarized below. Fees and Charges: Current Proposed 1. Water Rates/100 Cubic Feet FY1998 FY1999 a. Resident User $1.91 $2.10 b. Non-Resident User $2.88 $3.17 2. Water Main and Meter Fees a. 1” Main Tap $325 $350 b. 1½” Main Tap $650 $700 c. 2” Main Tap $825 $900 d. 2” + Main Tap $550 $600 e. ¾” Meter $250 $275 f. 1” Meter $300 $330 g. 1½” Meter $575 $625 h. 2” Meter $750 $825 3. Sewer Charge/100 Cubic Feet $.114 $.15 4. Golf Course Fees/Charges Seasonal Fees - Resident: Current Proposed FY1998 FY1999 1. Adult Single $675 $695 2. Adult Combo $1,250 $1,290 3. Limited $470 $485 4. Senior Citizen $370 $380 5. Senior Citizen Combo $710 $730 6. Junior $235 $245 b. Seasonal Fees - Non-Residents: Current Proposed FY1998 FY1999 1. Adult Single $925 $960 2. Adult Combo $1,750 $1,820 3. Limited $580 $600 4. Junior $235 $245 c. Daily Fees - Residents: 1. Weekday - 18 Holes $23 $24 2. Senior Citizen - 9 or 18 Holes $18 $19 3. Saturday, Sunday, Holiday - 18 Holes $28 $29 d. Electric Golf Carts: 1. 9 Holes - Regular $15 $16 2. 18 Holes - Regular $23 $24 e. Daily Fees - Non-Resident: 1. Weekday - 9 Holes $17 $18 2. Weekday - 18 Holes $26 $27 3. Senior Citizen - 9 or 18 Holes $20 $21 4. Saturday, Sunday, Holiday - Twilight $18 $19 5. Saturday, Sunday, Holiday - 18 Holes $31 $32 5. General Fees and Charges a. Park Contributions $3,300/Lot $3,500/Lot b. Open Space Contributions $3,300/Lot $3,500/Lot 6. Boat Ramp/Beach Permits a. Power Boat Ramp (Senior) $ 180 $ 185 b. Power Boat Ramp (R) $ 240 $ 250 c. Sailboat Launch and Storage (W/S)(R) $1,100 $1,130 d. Sailboat Launch and Storage (R) $ 770 $ 790 e. Sailboat Launch and Storage (Senior) $ 390 $ 400 f. Sailboat Beach Launch and Storage (R) $ 235 $ 240 g. Sailboat Beach Launch and Storage (Sen.) $ 170 $ 175 7. Parking Permits a. Resident - Full Year $160 $180 b. Resident - Half Year $ 80 $ 90 c. Resident - Unlimited $450 $500 d. Non-Resident - Full Year $340 $380 e. Non-Resident - Half Year $170 $190 8. Ambulance Fees a. Resident - Transport to LF Hospital $150 $200 b. Non-resident - EKG Heart Monitor $ 0 $100 c. Non-resident - IV Therapy $ 0 $100 d. Non-Resident - Oxygen Therapy $ 0 $ 50 e. Non-Resident - Neck/Spine Immobilization $ 0 $100 Recommended Action: Final Approval of the proposed increases in fees and charges for FY1999. 2. Consideration of an Ordinance Amending Age Requirement to Qualify for Senior Citizen Fee Discount PRESENTED BY FINANCE COMMITTEE CHAIRMAN JERRY HENRY At the November 20, 1997, Finance Committee meeting, the Committee recommended that staff prepare an ordinance increasing the age requirement currently used (62) for senior citizens to qualify for reduced fees and charges at Deer Path Golf Course, Forest Park Beach and for vehicle licenses. The Finance Committee recommended that the age requirement be increased from age 62 to 65 over a three year timeframe. Therefore, the age limitation would be increased to age 63 in 1998, age 64 in 1999 and age 65 in 2000. A copy of the ordinance was distributed with the Finance Committee packet and reviewed at their meeting earlier this evening. Recommended Action: Waive first reading and give final approval to proposed ordinance. PUBLIC COMMENTS ON NON-AGENDA ITEMS APPROVAL OF MINUTES Recommended Action: Approval of the minutes of the December 1, 1997 Council meeting attached beginning on page 9. ORDINANCES 1. Consideration of a Report and Recommendation from the Zoning Board of Appeals Regarding a Request for a Variation from the Corner Side Yard Setback for Property Located at 1078 N. Edgewood Road (Wood Variation) (First Reading and Final Approval) PRESENTED BY SENIOR PLANNER CATHERINE CZERNIAK (615-4299) On December 22, 1997, the Zoning Board of Appeals held a public hearing on a request for a variation from the corner side yard setback for property located at 1078 N. Edgewood Road. Mr. Peter Witmer, architect, presented the request to the Board on behalf of the property owners Mr. and Mrs. Wood. He described the proposed addition and garage and driveway relocation, and the aesthetic and safety benefits that would result from the proposed renovation. The Zoning Board of Appeals voted unanimously to recommend approval of the variation as requested. The hearing report is attached beginning on page 18. Recommended Action: Grant first reading and final approval to an ordinance granting the setback variation as requested by the petitioner. A copy of the ordinance is attached beginning on page 14. UNFINISHED BUSINESS NEW BUSINESS 1. Consideration of an Appeal of Sections of the Building Review Board’s Decision Regarding an Empty Nester Residential Development for Lots 13 through 46 in Park Lane Subdivision, Located North of Gage Lane and Between Route 41 and Waukegan Road, Owned by Carroll Homes PRESENTED BY DIR. OF COMMUNITY DEVELOPMENT CHUCK CROOK (615-4207) On November 19,1997, the Building Review Board voted unanimously to approve the Park Lane development subject to specific requirements. The following is a summary of the conditions imposed on the development by the Board. 1. For Unit B, the unit size may not exceed 3,178 sq. ft. based on building scale calculations. This size reflects the unit area permitted based on average lot sizes and the vacation of the carriage ways (140 sq. ft.). It was the intent of the board that the additional 140 sq. ft. primarily be used to add front porches. The unit mix for the development should ensure that a minimum of 75% of all units include a first floor master bedroom. Therefore, Units C and D should be limited to a maximum of 25% of the total unit mix. The developer has the option of modifying the floor plan for units C and D to include a first floor master bedroom subject to Board review and approval. 3. The self imposed “Monotony Restrictions” as presented to the Building Review Board on November 19,1997, by the petitioners, shall be implemented. Approve either one of the following for construction as a model home for the subdivision. If two model homes are required, then both Unit A and Unit B must be constructed. The board specifically did not approve Unit C or D as they did not want them to be constructed first as the initial models set the tone for the rest of the subdivision. Unit A with the elevation B or C that include porches. Elevation B includes a combination of stone veneer and wood siding for walls, cedar roof, and synthetic stucco accents. Elevation C includes brick veneer for walls, cedar roof and synthetic stucco gable ends. The floor plan would provide a den and a 2 car garage, and not the options that provide an additional bedroom and 3 car garage. AND/OR Unit B with elevation A, revised such that the floor area does not exceed 3,038 sq.ft. for the house plus, 112 sq. ft. for the porch. Elevation A includes a front porch and the main building materials consist of a combination of brick veneer and wood siding for walls, cedar roof and wood trims. The floor plan would provide for a 2 car garage, and not the option that includes the 3 car garage. Carroll Homes is appealing the Board’s decision regarding item 2, and the model homes. Please find attached the staff recommendations, minutes and information packet for the November 19,1997 Building Review Board meeting. Recommended Action: Uphold the Building Review Board’s action and authorize the issuance of building permits for Units A and B; reaffirm the condition that the unit mix for the development should include a minimum of 75% of all units with first floor master bedrooms; and, condition the issuance of any building permits for Units C and D on subsequent board approval. 2. Consideration of an Appeal of a Building Review Board Denial of a Demolition of a Residence Located at 1414 N. Green Bay Road. (Mr. and Mrs. Merrilees) PRESENTED BY SENIOR PLANNER CATHY CZERNIAK (615-4299) On December 17, 1997, the Building Review Board held a public hearing on a request for demolition approval submitted by Mr. and Mrs. Merrilees for their residence located at 1414 N. Green Bay Road. Mr. Merrilees presented the petition explaining that the residence is more than the Merrilees can manage, and described the couple’s unsuccessful attempts to sell the home. Testimony in opposition to the proposed demolition was presented by several members of the audience noting the significance of the home to the community. Based on the information presented, the Board voted unanimously to deny the petition noting that options for renovation or adaptive reuse of the property had not been exhausted. Chairman Temple noted that demolition’s denied by the Building Review Board can proceed two years after final action on the request. He urged the petitioners to work with the community to find another solution. On December 23, 1997, the Community Development Department received a letter from the petitioners appealing the decision of the Building Review Board to the City Council. Recommended Action: Deny the appeal and up hold the decision of the Building Review Board to deny the demolition of the Merrilees Residence located at 1414 N. Green Bay Road. 3. Award of Bids for Purchase of the Telesquirt Fire Engine with The Village of Lake Bluff PRESENTED BY CAPTAIN BRIAN WILSON (615-4258) On December 12, 1997 invitations to bid on the joint purchase of the telesquirt fire engine were published. The specifications and the equipment for the vehicle were on separate bids. Five companies picked up bid packages for each set of specifications. Bid opening was at 2:00 p.m. on January 2, 1998 at the Lake Forest City Hall and the bid analysis took place Friday, January 2 and Saturday, January 3. At the January 5, 1998 Finance Committee meeting, Chief Beatty and Captain Wilson will bring printed and overhead bid price information and a recommendation on the bids. If the Lake Forest City Council and the Lake Bluff Village Board are able to select a successful bidder by January 12, a price increase of $12,000+ can be avoided. Recommended Action: Approval of contract to purchase Telequirt Fire Engine. 4. Approval of the Jurisdictional Transfer and Maintenance Agreement for Everett Road between the County of Lake and The City of Lake Forest PRESENTED BY CITY MANAGER ROBERT R. KIELY, JR. (615-4271) For nearly 10 years, The City of Lake Forest has had an ongoing dialogue with the Lake County Highway Department regarding jurisdictional control over a section of Everett Road within the corporate limits of The City of Lake Forest. In October of this year, the City was contacted by representatives of Conway Farms regarding this matter and an outstanding access permit for Conway Farms Drive onto Everett Road. The County Highway Department has finally agreed to transfer jurisdiction of Everett Road from Waukegan Road to a point approximately 2,173 feet west of the center line of Estate Lane, which represents approximately the approach to the tollway overpass. As a condition of transfer, the City will be responsible for routine maintenance of Everett Road from the point of the tollway overpass to Riverwoods Road (i.e., snow plowing, striping and grass cutting). The City’s position has been that it held jurisdiction over the southern half of Everett Road west to the City limits and jurisdiction over the northern portions of the road from Waukegan Road to a point 400 feet west of the intersection of Everett Road and Estate Lane. In order to finally bring closure to this ongoing debate, staff is recommending that the proposed jurisdictional transfer and maintenance agreement be approved. The ability to control the speed limits and enforcement on Everett Road far outweighs the nominal maintenance costs associated with this leg west of the tollway approach. Recommended Action: Approve the jurisdictional transfer and maintenance agreement for Everett Road between the Lake County Highway Department and The City of Lake Forest. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE CITY COUNCIL APPROVAL OF AUTHORIZED INVOICES AND PAYROLLS During the month of December, the following amounts were disbursed from the Cashier’s Account: Gen. IMRF & Cap. Imp. Water Total Invoices $ 723,019.75 $ 69,432.58 $ 792,452.33 Payroll $ 808,674.84 $103,406.90 $ 912,081.74 Totals $1,531,694.59 $172,839.48 $1,704,534.07 AUTHORIZATION OF TREASURER’S WARRANTS TO MEET EXPENSES OF JANUARY, 1998 The motion to authorize the Mayor and City Clerk to sign such warrants as may be necessary to meet the January, 1998 audited accounts. ADDITIONAL ITEMS FOR COUNCIL DISCUSSION EXECUTIVE SESSION ADJOURNMENT Office of the City Manager January 2, 1998 The City of Lake Forest is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities, are required to contact City Manager Robert R. Kiely, Jr., at (847) 234-2600 promptly to allow the City to make reasonable accommodations for those persons. blue\shell Agenda Memorandum - 1/2/98 Page 7