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CITY COUNCIL 2-2-98THE CITY OF LAKE FOREST COUNCIL AGENDA February 2, 1998 APPOINTMENT OF ACTING MAYOR Mayor Waud being absent from the City, a motion to appoint an acting Mayor is required. CALL TO ORDER AND ROLL CALL Honorable Cornelius B. Waud, Mayor Samuel J. Henry, Alderman First Ward Gail T. Hodges, Alderman Third Ward John A. Andersen, Alderman First Ward Henry T. Chandler, Alderman Third Ward Howard J Kerr, Alderman Second Ward Mary Ann Pekarek, Alderman Fourth Ward Thomas J. Tropp, Alderman Second Ward G. Bishop Gallagher, Alderman Fourth Ward REPORTS OF CITY OFFICERS 1. Comments by Mayor 2. Comments by the City Manager 3. Comments by Council Members A. Finance Committee Report 1. Award contract to Merrick & Company to provide the City with Digital Orthophotos and Digital Terrain Model The City sent out an RFQ (Request for Qualifications) to qualified Photogrammetry/GIS firms to provide us with digital orthophotos and terrain model for our GIS (Geographic Information System) base map. Nine proposals were received and rated on their qualifications and proposed costs. Based on this review, three firms were interviewed to further examine their qualifications and discuss the scope of work required by the City. A detailed report outlining this process is attached to your Finance Committee Agenda and will be reviewed with the committee at their meeting prior to this evenings City Council meeting. Recommended Action: Award Contract to Merrick & Company to provide the City with Digital Orthophotos and Digital Terrain Model at a cost of $189,813. PUBLIC COMMENTS ON NON-AGENDA ITEMS APPROVAL OF MINUTES Recommended Action: Approval of the minutes of the January 8, 1998 City Council Special Information meeting, January 15, 1998 Council meeting, the January 21, 1998 Joint Meeting of the City Council and School District 67 beginning on page 7. ORDINANCES 1. An Ordinance Amending Chapter 40, “Traffic” of the City Code of Lake Forest, 1971, as Amended Revising Schedule XX, No Parking During School Hours (Waive First Reading, Grant Second and Final Approval) PRESENTED BY ASSISTANT TO THE CITY MANAGER MAX SLANKARD (615-4281) The City staff was contacted recently by a resident on Tara Lane regarding a problem with parking during school hours on Tara Lane. The resident asked, on behalf of the residents of Tara Lane, that the City restrict parking on Tara Lane during school hours. The staff reviewed this request and concurs with it. Although somewhat removed from the high school campus, the cul-de-sac does in fact experience on-street parking on virtually every school day. Staff did notify all of the residents on Tara Lane of the impending change, and has received favorable responses. Recommended Action: It is recommended that first reading be waived, and that second reading approval be given to an ordinance attached as page 13 establishing No Parking During School Hours on Tara Lane. 2. Consideration of an Ordinance Amending Chapter 26 of the City Code of The City of Lake Forest, As Amended, Regarding Noise Control PRESENTED BY CITY MANAGER ROBERT R. KIELY, JR. (615-4271) Attached on page 14 of the packet is a memorandum from City Attorney Anne Linn regarding the ordinance that regulates hours of operation for lawn maintenance equipment. Until 1995, no distinction was made as to different types of lawn equipment. The ordinance spoke to the earliest allowable starting time, and there was no exception for golf course maintenance operations. In January of 1995, the City Council modified the noise ordinance to draw a distinction between leaf blowers and other types of lawn maintenance equipment. All types of equipment, except leaf blowers, could only be operated between 7:30 a.m. and 8:00 p.m. on weekdays, and 8:00 a.m. and 6:00 p.m. on weekends and holidays. No exception was made for golf course operations, but there was a provision of the ordinance that allowed the City Manager to waive the requirements. A second section of the ordinance created a later starting time for leaf blowers, but made a specific exception for golf course operations. As noted by the City Attorney, the net effect of the ordinance was that golf courses may operate leaf blowers at any time of day or night, but may not operate lawn mowers until the starting time specified in the ordinance. The amended ordinance proposed this evening would add an exemption for golf maintenance operations under the section of the ordinance pertaining to operation of lawn mowers. Further, Section 2 of the ordinance would be changed to eliminate the ability of the City Manager to waive the restrictions. Recommended Action: Waive first reading, grant second and final approval to the ordinance as amended. 3. Consideration of an Ordinance Naming an Existing Private Road in the 1500 Block of North Waukegan Road (First Reading and Final Approval) PRESENTED BY DIR. OF COMMUNITY DEVELOPMENT CHUCK CROOK (615-4207) The City has received a request, signed by all the residents and property owners on the private road in question, requesting that the City approve the naming of their private road as White Tail Lane. We have checked and find that this name would not conflict with any existing street names and we believe it is in the best interest of the City to have as many of the private roads as possible named. Recommended Action: Grant first and final approval to an ordinance naming an existing private road in the 1500 block of Waukegan Road. A copy of the ordinance is attached beginning on page 16. 4. Consideration of Amendments to the Personal Wireless Telecommunications Ordinance (First Reading and Final Approval) PRESENTED BY SENIOR PLANNER CATHERINE CZERNIAK (615-4299) On January 14, 1998 the Plan Commission held a public hearing on proposed amendments to the Personal Wireless Telecommunications Ordinance. The amendments fall into four categories. -Housekeeping amendments to clarify references to the attachments. -Text changes to allow the City to require a roof mounted antenna or a wall mounted antenna, whichever is less visually obtrusive. -Relocation of one of the identified overlay districts and an increase in the allowable height. -Creation of a new overlay district. No public testimony was presented at the public hearing. After a brief discussion, the Plan Commission voted unanimously to recommend approval of the amendments to the City Council. A copy of the Plan Commission Report is attached beginning on page 19. The ordinance will be published in pamphlet form and available at various City buildings. Recommended Action: Grant first reading and final approval of amendments to the Personal Wireless Telecommunications Ordinance. UNFINISHED BUSINESS NEW BUSINESS 1. Consideration of a Report and Recommendation from the Plan Commission on a Request for Tentative and Final Approval of a 2-Lot Resubdivision for Property Located at Ringwood Road and Overlook Drive (Roloson Resubdivision) PRESENTED BY SENIOR PLANNER CATHERINE CZERNIAK (615-4299) On November 11, 1997 the Plan Commission held a public hearing on a proposed 2-lot resubdivision of property located at 280 Overlook Drive. Andrew Semmelman, attorney representing the petitioner, appeared before the Commission and described the request, noting that at the time of the original subdivision, a double lot was created for the Roloson Residence. He explained that after a year long unsuccessful effort to market the property in its current configuration, the resubdivision is now being proposed. One letter in opposition to the request was submitted by Skip Braver, a neighboring property owner. No other public testimony was received by the Commission. After a brief discussion, the Commission voted unanimously to recommend approval of the Roloson Resubdivision subject to the conditions as recommended by staff. A copy of the Plan Commission Report is attached beginning on page 45. Recommended Action: Grant tentative and final approval of the subdivision. 2. Authorization to Enter into an Agreement with McClure Engineering for Phase II Engineering Services for the Sheridan Road Reconstruction Project PRESENTED BY CITY ENGINEER KEN MAGNUS (615-4329) The project to reconstruct Sheridan Road between Old Elm Road and Westleigh Road is currently on the Lake County Council of Mayors FY2000 Surface Transportation Program (STP). This enables the City to receive federal funding assistance on a 70% Federal-30% City cost sharing distribution on Phase III of the project. Phase III of the project consists of construction as well as the engineering inspection and materials testing estimated at a cost of $1,000,000 ($700,000 Federal, $300,000 City). Phase I Engineering, which involves the compilation of the Project Report, has been completed and approved by IDOT. At this time the City needs to proceed with Phase II Engineering, which involves the preparation of the plans and specifications. The engineering firm, McClure Engineering Associates, Inc., is being recommended to undertake this work for a not-to-exceed amount of $52,000, which represents 5.2% of the construction costs. McClure Engineering Associates, Inc. has performed admirably on Phase I of the project as well as on past City projects most notably the reconstruction of Everett Road, which was also a Surface Transportation Project (STP). Motor Fuel Tax (MFT) funds are proposed to be used to fund this work which necessitates appropriating these funds by resolution. The reconstruction of Sheridan Road will involve maintaining the existing 2 lane roadway configuration. The only physical changes to Sheridan Road will be the addition of left turn lanes at McCormick Drive and the Army Reserve entrance as well as minor realignment to improve sight distance at the existing 4 lane to 2 lane merge just south of Westleigh Road. These improvements would need to be undertaken with or without the Municipal Services relocation to the Army Reserve site. Recommended Action: 1. It is recommended that the City enter into an agreement with McClure Engineering for a not-to-exceed figure of $52,000 to perform Phase II Engineering Services on the Sheridan Road Reconstruction Project. 2. It is recommended to appropriate by resolution, $52,000 in Motor Fuel Tax Funds to fund Phase II Engineering Services on the Sheridan Road Reconstruction Project. 3. Request by K. Richard Kendler, President of the Richard Kendler Company to Address the City Council Regarding the Deerpath/Waukegan Intersection Improvement Project On Wednesday, January 21, Mr. Richard Kendler met with the City Manager and Director of Community Development to review outstanding work items at the Newell’s Reserve Subdivision and the letters of credit and cash bonds being held by The City of Lake Forest to ensure completion of these outstanding work items. One issue of particular importance to Mr. Kendler was the cost of the improvement project for the Deerpath/Waukegan Road intersection and his attendant financial obligation under the subdivision agreement. Mr. Kendler believes that the arrangement set forth in the subdivision agreement, stipulating that the City is responsible for only $75,000 and he is responsible for the balance (estimated to equal $500,000), is unfair and the City should pay a higher proportion of the cost. Mr. Kendler was informed that the financial arrangement was negotiated at the time the subdivision agreement was approved and any modification of the allocation of costs would need to be ratified by the Lake Forest City Council. Attached beginning on page 59 is some relevant information regarding the subdivision agreement, construction improvement costs, status of outstanding work items and financial guarantees held by The City of Lake Forest. As Mr. Kendler’s letter dated January 22, 1998 and attached hereto indicates no specific request of action by the City Council, staff has no recommended action. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE CITY COUNCIL APPROVAL OF AUTHORIZED INVOICES AND PAYROLLS During the month of January, the following amounts were disbursed from the Cashier’s Account: Gen. IMRF & Cap. Imp. Water Total Invoices $1,032,624.21 $ 106,634.32 $1,139,258.53 Payroll $1,172,589.87 $ 151,533.37 $1,324,123.24 Totals $2,205,214.08 $258,167.69 $2,463,381.77 AUTHORIZATION OF TREASURER’S WARRANTS TO MEET EXPENSES OF FEBRUARY, 1998 The motion to authorize the Mayor and the City Clerk to sign such warrants as may be necessary to meet the February, 1998 audited accounts. ADDITIONAL ITEMS FOR COUNCIL DISCUSSION EXECUTIVE SESSION ADJOURNMENT Office of the City Manager January 30, 1998 The City of Lake Forest is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities, are required to contact City Manager Robert R. Kiely, Jr., at (847) 234-2600 promptly to allow the City to make reasonable accommodations for those persons. blue\shell Agenda Memorandum - 01/30/98 Page 6