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CITY COUNCIL 5-5-1997 ATHE CITY OF LAKE FOREST COUNCIL AGENDA May 5, 1997 FIRST SESSION (1997-98 City Council) (This "Change of the Guard" meeting is held in two separate sessions, with the outgoing Council handling pending business, including adoption of the FY1998 budget, and the incoming Council devoting its attention to organizational matters.) CALL TO ORDER AND ROLL CALL Honorable Cornelius B. Waud, Mayor Samuel J. Henry, Alderman First Ward Gail T. Hodges, Alderman Third Ward John A. Andersen, Alderman First Ward Henry T. Chandler, Alderman Third Ward Abigail G. Fassnacht, Alderman Second Ward Mary Ann Pekarek, Alderman Fourth Ward Howard J Kerr, Alderman Second Ward G. Bishop Gallagher, Alderman Fourth Ward REPORTS OF CITY OFFICERS 1. Comments by Mayor A. Proclamation of May 11 - 17, 1997 as Preservation Week Mayor Waud will proclaim May 11 - 17, 1997 as Preservation Week to recognize the importance of our community’s heritage and the contributions made by the Lake Forest Preservation Foundation and the National Trust for Historic Preservation. A copy of the proclamation is attached as page 6. Recommended Action: Proclamation of May 11 - 17, 1997 as Preservation Week. 2. Comments by the City Manager 3. Comments by Council Members A. Finance Committee Report PRESENTED BY FINANCE COMMITTEE CHAIRMAN JERRY HENRY 1. Approval of the Comprehensive Fiscal Plan for FY1998 The Finance Committee has reviewed the various components of the Comprehensive Fiscal Plan for FY1998 (May 1, 1997 - April 30, 1998) at several public meetings during the past six months. The budget document was distributed to the City Council with the Finance Committee agenda for final review and discussion at their meeting prior to the City Council meeting this evening. Recommended Action: Approval of Comprehensive Fiscal Plan for Fiscal Year 1998. 2. Approval of FY1998 Personnel Policies, Practices and Official Pay Plan The Fiscal Year 1998 Personnel Policies, Practices and Official Pay Plan are included in the budget document that was distributed last week, starting on page 142. Historically, this information has been approved as part of the Comprehensive Fiscal Plan; but on advice of the City Attorney, the staff has segregated this item so that there is a formal record of adoption for the revised Personnel Policies, Practices and Official Pay Plan by the City Council. The Compensation, Personnel and Administration (CPA) Committee reviewed the proposed plan in detail at their May 5 meeting. Recommended Action: Approval of the FY1998 Personnel Policies, Practices and Official Pay Plan. 3. Consideration of an Ordinance Amending Chapter 40, “Traffic” by Adding Quarterly Daily Parking Permits The Finance Committee reviewed this matter at their meeting prior to the Council meeting. The staff is recommending that a “Quarterly Daily Parking Permit” be sold at a cost of $100 per quarter as an alternative for people using the daily fee parking lots at $2.00 per day. A copy of the proposed ordinance is attached as page 7. Recommended Action: Waive first reading and provide final approval to the Ordinance Amending Chapter 40 “Traffic” by adding a Quarterly Daily Parking Permit. 4. Consideration of Recommendation to Acquire a Document Imaging System for The City of Lake Forest A staff report and recommendation was included with the Finance Committee packet for review and discussion at this evenings Finance Committee meeting. The report recommends that the City proceed with Phase I and II of the document imaging project as recommended in the FY1998 budget. Recommended Action: Waive the bid process and authorize staff to expend up to $120,000 for Phase I and II of the proposed Document Imaging system. PUBLIC COMMENTS ON NON-AGENDA ITEMS APPROVAL OF MINUTES Recommended Action: Approval of the minutes of the April 17, 1997 Council meeting attached beginning on page 8. CONSENT AGENDA 1. Resolution Renaming the North Shore Bicycle Path to the Robert McClory Bicycle Path Attached as page 14 of the packet is a resolution renaming the North Shore Bicycle Path to the Robert McClory Bicycle Path. This matter was brought forward by Lake County Board member Mary Beattie. 2. Acceptance of Police Pension and the Firemen’s Pension Fund Audits Attached beginning as page 25 are audits of the Police Pension and Firemen’s Pension Funds, as well as responses thereto from the respective pension boards. The State of Illinois Department of Insurance recently compiled audits of both the Police Pension Fund and the Firemen’s Pension Fund. The audit was for a two year period ending April 30, 1996. As these reports were just received, they have not yet been reviewed by the Audit Committee; however, this review by the Audit Committee will take place. As a matter of statute, the City Council is required to formally accept the audit reports. Recommended Action: Acceptance of audit reports for Police Pension Fund and Firemen’s Pension Fund. ORDINANCES 1. Consideration of a Report and Recommendation from the Zoning Board of Appeals Regarding a Request for Side Yard Setback Variation for Property Located at 57 E. Franklin Place (Kinney Variation) (First Reading and Final Approval) PRESENTED BY DIR. OF COMMUNITY DEVELOPMENT CHARLES CROOK (615-4208) Mr. Rob Douglas, architect representing the petitioners, the Kinneys, appeared before the Zoning Board of Appeals at its regular meeting on January 27, 1997, to request approval of a variation from setback requirements to allow for the construction of a garage addition for of property located at 57 East Franklin Place. The Zoning Board of Appeals reviewed the matter and voted unanimously to recommend approval of the variation. Attached beginning on page 78 is the report and recommendation from the Zoning Board of Appeals. Recommended Action: Grant first reading and final approval to the requested variation. 2. Consideration of an Ordinance Amending Chapter 27 of the City Code Establishing the Lake Forest Cultural Arts Commission (First Reading and Final Approval) PRESENTED BY ASSISTANT TO THE CITY MANAGER ROSEMARY HAACK (615-4274) One factor which contributes to the quality of life in Lake Forest is the opportunity for all residents to have access to cultural or fine arts within the community. There are a number of excellent organizations in Lake Forest that provide this opportunity. These groups were recently contacted to determine their interest in the creation of a Lake Forest Cultural Arts Commission. The purpose of the commission would be to: An environment in which cultural arts would flourish can be promoted Greater public awareness of participation in the arts would be facilitated The base of public and private support for the arts would be broadened A primary resource for information about the arts would be created; and Communication and cooperation among arts organizations in Lake Forest would be fostered. Commission members would be appointed by the Mayor with the consent of the City Council, and the recommended appointments are noted in an agenda item which follows. The Commission would be advisory to the City Council and meet on a bi-monthly basis. There has been much enthusiasm expressed by the local arts groups in support of the Commission, and attached beginning on page 91 is a copy of the proposed ordinance creating the Commission. Recommended Action: Waive first reading and grant final approval of an ordinance creating the Lake Forest Cultural Arts Commission. UNFINISHED BUSINESS NEW BUSINESS 1. Report and Recommendation of the Ad Hoc Historic Preservation Committee PRESENTED BY ALDERMAN GAIL HODGES In August, 1996, the Mayor and City Council appointed an Ad Hoc Historic Preservation Committee to study how the City might more effectively control increasing pressures of new development on its rich architectural landscape heritage. The committee was comprised of members of the City Council, Plan Commission, Building Review Board, Zoning Board of Appeals and Construction Codes Commission. Over the course of approximately one year, the committee met with various constituencies, including representatives of the real estate community, building profession and the Illinois Historic Preservation Agency. The report, beginning on page 93, is a framework by which the community, through its various boards and commissions, can: 1) Initiate steps to increase general awareness within the community on the benefits of historic preservation and preservation of open space. 2) Strengthen City codes and ordinances to control the impact that new development has on the community’s character and existing residential structures and streetscapes. Recommended Action: Accept the report and recommendation of the Ad Hoc Historic Preservation Commission and forward its finding on to the respective boards and commissions for immediate consideration. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE CITY COUNCIL APPROVAL OF AUTHORIZED INVOICES AND PAYROLLS During the month of April, the following amounts were disbursed from the Cashier’s Account: Gen. IMRF & Cap. Imp. Water Total Invoices $ 906,527.92 $807,369.37 $1,713.897.29 Payroll $ 660,738.28 $ 82,494.91 $ 743,233.19 Totals $1,567,266.20 $889,864.28 $2,457,130.48 AUTHORIZATION OF TREASURER’S WARRANTS TO MEET EXPENSES OF MAY, 1997 The motion to authorize the Mayor and City Clerk to sign such warrants as may be necessary to meet the May 1997 audited accounts. ADDITIONAL ITEMS FOR COUNCIL DISCUSSION EXECUTIVE SESSION ADJOURNMENT OF THE 1996-1997 CITY COUNCIL Office of the City Manager May 2, 1997 The City of Lake Forest is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities, are required to contact City Manager Robert R. Kiely, Jr., at (847) 234-2600 promptly to allow the City to make reasonable accommodations for those persons. blue\shell Agenda Memorandum - 05/02/97 Page 5