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CITY COUNCIL 6-2-1997 ATHE CITY OF LAKE FOREST COUNCIL AGENDA June 2, 1997 APPOINTMENT OF ACTING MAYOR 7:30 p.m. Mayor Waud being absent from the City, a motion to appoint an acting Mayor is required. CALL TO ORDER AND ROLL CALL 7:33 p.m. Honorable Cornelius B. Waud, Mayor Samuel J. Henry, Alderman First Ward Gail T. Hodges, Alderman Third Ward John A. Andersen, Alderman First Ward Henry T. Chandler, Alderman Third Ward Howard J Kerr, Alderman Second Ward Mary Ann Pekarek, Alderman Fourth Ward Thomas J. Tropp, Alderman Second Ward G. Bishop Gallagher, Alderman Fourth Ward REPORTS OF CITY OFFICERS 7:35 p.m. 1. Comments by Mayor 2. Comments by the City Manager A. Resolution Certifying Compliance with the Illinois Prevailing Wage Law The Illinois Compiled Statutes require that any public body awarding contracts for public work or work by day labor shall annually ascertain the general prevailing hourly rate of wages for employees engaged in such work. The Statutes further provide that these rates of pay shall be publicly passed or be made available for inspection, and a certified copy filed with the Secretary of State. The resolution attached as page 5 certifies that the City does pay the prevailing hourly rate of wages and fulfills the required compliance with State Statutes. B. Report on Lake Forest Roundtable - Civility 3. Comments by Council Members PUBLIC COMMENTS ON NON-AGENDA ITEMS 8:00 p.m. APPROVAL OF MINUTES 8:10 p.m. Recommended Action: Approval of the minutes of the May 15, 1997 Council meeting attached beginning on page 7. ORDINANCES 1) Approval of an Ordinance Granting the Vacation of 8:15 p.m. Melody Road (First Reading and Final Approval) PRESENTED BY CITY MANAGER ROBERT R. KIELY (615-4271) In June, 1994, the City Council approved an Ordinance vacating Melody Road. The ordinance stipulated that the adjoining property owners either record a perpetual conservation easement on the premises or compensate the City $45,000, thereby allowing the owners to include the property in any density or bulk rezoning calculations. Following passage of the ordinance, the adjoining lot to the south was sold to Dr. James A. Threatte, who made an offer to purchase the southern half of the adjacent Melody Road right-of-way so that it could be included in bulk calculations for a proposed residence that is currently under review by the Building Department. After a series of negotiations by the Mayor and the City Manager, the price of $35,000 was agreed to with the understanding that the City Council will need to ratify the purchase price. Area of Lot 8 (adjoining lot) 80,240 sq. ft. Allowable bulk 10,024 sq. ft. Area of Melody vacation 11,220 sq. ft. Allowable bulk 1,122 sq. ft. Total land area 91,460 sq. ft. Total allowable bulk 11,146 sq. ft. Proposed residence 11,066 sq. ft. Purchase price per sq. ft. $3.12 per sq. ft. It is recommended that the City Council accept the offer of $35,000 for the vacation of Melody Road so that it can be included in the bulk calculations for Lot 8 and that the funds be placed in the Park and Public Land Fund. Recommended Action: Waive first reading and grant final approval to the proposed ordinance attached as page 11 vacating the southern 33 feet in consideration for $35,000. 2. Consideration of an Ordinance Vacating Part of the 8:30 p.m. Western Avenue Right-of-Way (First Reading and Final Approval) PRESENTED BY ASSISTANT TO THE CITY MANAGER MAX SLANKARD (615-4281) When Whispering Oaks subdivision was platted approximately 38 years ago, an 80 foot right-of-way was dedicated to the City for the future extension of Western Avenue. In 1988, the City Council began vacating portions of the right-of-way in return for adjacent property owners executing open space covenants. To date, approximately 50% of the right-of-way has been vacated. The property owner at 591 E. Briar Lane has expressed interest in having the right of way vacated, and has executed an open space covenant. Consequently, attached as page 14 is an ordinance vacating that portion of the right-of-way. Recommended Action: Waive first reading and grant final approval to an ordinance vacating that portion of the Western Avenue right-of-way. UNFINISHED BUSINESS 8:40 p.m. NEW BUSINESS 1. Recreation Facility Expansion Project 8:45 p.m. PRESENTED BY EXECUTIVE DIRECTOR FRED JACKSON (615-4332) In October of 1996, the City Council approved a proposal to engage Williams Associates Architects, Ltd. for the design phase and contract document phase of the Recreation Center expansion project in the amount of $110,850. Since that approval the architects have completed 80% of construction documents. The project schedule has been adjusted as follows: June 30, 1997 100% Construction Documents and Out to Bid July 29, 1997 Bids Due August 7, 1997 City Council Approval August 11, 1997 Letter of Intent for Construction August 25, 1997 Construction Start June 22, 1998 Substantial Completion - 100% Occupancy Since we are approaching the bidding process, approval of the remaining phase ($36,950) of the architects contract is being requested. The remaining services would include the bidding/negotiation and construction phase. Expanded Scope of Services The Park and Recreation Board requested that expanded storage be considered part of the total project. The architect was directed to conceptually review the opportunity for a storage area to be considered in the basement of the Fitness Center. Construction is estimated at $65 per square foot in the basement vs. $90 per sq. foot on the first floor. Currently, recreation equipment and supplies are stored in the basement of South Park, Waveland and Everett Park Houses and Dance Studio East (Masonic Lodge). In addition to being inconveniently located, equipment is lost each year due to mildew and rodents. Although storage space was originally considered as part of phase two of expansion of the Recreation Center, it is now recommended that the scope of service of the contract be expanded to include a storage basement estimated at a cost of $345,000. If approved, the project would be designed and bid as an alternate. This matter was reviewed and approved unanimously by the Park and Recreation Board at their May 20 meeting. Recommended Action: (1) Increase the scope of service of the Recreation Center Expansion Project to include the design and bidding of a basement storage alternate. (Not to exceed $18,000). (2) Approve the remaining phase ($36,950) of the original proposal for basic architectural/engineering services of Williams Associates Architects. OPPORTUNITY FOR THE PUBLIC TO ADDRESS 9:15 p.m. THE CITY COUNCIL APPROVAL OF AUTHORIZED INVOICES AND PAYROLLS 9:20 p.m. During the month of May, the following amounts were disbursed from the Cashier’s Account: Gen. IMRF & Cap. Imp. Water Total Invoices $ 894,843.72 $ 187,851.27 $1,082,694.99 Payroll $ 697,490.94 $ 96,461.82 $ 793,952.76 Totals $1,592,334.66 $ 284,313.09 $1,876,647.75 AUTHORIZATION OF TREASURER’S WARRANTS TO MEET EXPENSES OF JUNE , 1997 ADDITIONAL ITEMS FOR COUNCIL DISCUSSION EXECUTIVE SESSION ADJOURNMENT 9:30 p.m. Office of the City Manager May 30 , 1997 The City of Lake Forest is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities, are required to contact City Manager Robert R. Kiely, Jr., at (847) 234-2600 promptly to allow the City to make reasonable accommodations for those persons. blue\shell Agenda Memorandum - 05/30/97 Page 2