CITY COUNCIL 7-17-1997THE CITY OF LAKE FOREST
COUNCIL AGENDA
July 17, 1997
CALL TO ORDER AND ROLL CALL
Honorable Cornelius B. Waud, Mayor
Samuel J. Henry, Alderman First Ward Gail T. Hodges, Alderman Third Ward
John A. Andersen, Alderman First Ward Henry T. Chandler, Alderman Third Ward
Abigail G. Fassnacht, Alderman Second Ward Mary Ann Pekarek, Alderman Fourth Ward
Howard J Kerr, Alderman Second Ward G. Bishop Gallagher, Alderman Fourth Ward
REPORTS OF CITY OFFICERS
1. Comments by Mayor
2. Comments by the City Manager
Department Spotlight - Recreation Department
3. Comments by Council Members
A. Comments by Finance Committee Chairman Jerry Henry
1) Consideration of the Annual Appropriation Ordinance for FY1998 (Second Reading)
While the annual municipal budget represents the City’s financial “plan” for expenditures over the course of the fiscal year, the annual Appropriation Ordinance is the formal legal mechanism
by which the City Council authorizes the actual expenditures of funds budgeted in the annual budget. It appropriates specific sums of money by object and purpose of expenditures. State
statutes require the passage of an Appropriation Ordinance which must be filed with the County Clerk by the end of July.
In addition, the Appropriation ordinance provides for a 10% “contingency” in the expenditures in an amount above those actually budgeted. Each separate fund includes an item labeled
“contingency” with an appropriate sum equivalent to 10% of the total funds budgeted. This practice has been followed for the past eighteen years and has worked very efficiently, while
still providing for complete City Council control over budgeted expenditures. Importantly, the City Council and City staff follow the adopted budget as its spending guideline, not the
Appropriation Ordinance.
Without the contingency, the City Council would have to pass an amended Appropriation Ordinance to cover any unforeseen expenditures exceeding the budget. School District 67 does not
incorporate a contingency in their budget.
Summary of the Amounts Appropriated from the Several Funds
The City of Lake Forest
Fund Budget Appropriation % Change
General $ 17,035,745 $ 18,739,320 10.0% Illinois Municipal Retirement Fund 848,000 932,800 10.0% Fire Pension 538,600 592,460 10.0% Police Pension 591,600 650,760 10.0% Motor
Fuel Tax 1,067,000 1,173,700 10.0% Recreation 2,214,156 2,435,572 10.0% Cemetery Commission 292,672 321,939 10.0% Senior Resources Commission 237,845 261,630 10.0% Park and
Public Land 2,717,000 2,988,700 10.0% Public Benefit 310,000 341,000 10.0% Emergency Telephone 73,390 80,729 10.0% Public Library 1,902,412 2,092,653 10.0%
Sub-total $ 27,828,420 $ 30,611,263 10.0%
School District 67 Educational $ 14,549,576 $ 14,549,576 0.00 Operations, Building and Maintenance 2,226,783 2,226,783 0.00 IMRF/Social Security 377,721 377,721 0.00 Transportation 696,250 696,250 0.00
Sub-total $ 17,850,330 $ 17,850,330 0.00 Grand Total $ 45,678,750 $ 48,461,593 6.1%
This proposed ordinance received first reading approval at the July 7, 1997 City Council meeting. A copy of the ordinance is available for review in the City Clerk’s office.
PUBLIC COMMENTS ON NON-AGENDA ITEMS
APPROVAL OF MINUTES
Recommended Action: Approval of the minutes of the July 7, 1997 Council meeting attached beginning on page 5.
ORDINANCES
1. Consideration of a Report and Recommendation from the Zoning Board of Appeals Regarding a Request for a Special Use Permit for Property Located at 965 E. Deerpath. (Marsh) (First
Reading and Final Approval)
Mr. Dobbins, an architect representing the property owners Miles and Lorna Marsh, appeared before the Zoning Board of Appeals at its regular meeting on June 23, 1997 to request a Special
Use Permit to allow conversion of the attic above the existing garage to caretakers’ quarters. After the petitioner’s presentation, the Board voted unanimously to approve the Special
Use Permit with certain conditions as detailed in the attached report beginning on page 9 of this packet.
Recommended Action: Grant first reading and final approval to an ordinance granting the Special Use Permit.
UNFINISHED BUSINESS
1. Consideration of a Report and Recommendation from the Plan Commission Regarding a Two-Lot Subdivision of Property Located at 335 N. Green Bay Road (O’Neill) (Tentative and Final Approval)
PRESENTED BY SENIOR PLANNER CATHERINE CZERNIAK (615-4299)
The attorney and engineer representing property owners Mr. and Mrs. Klein appeared before the Plan Commission on June 11, 1997 to request tentative and final approval of a 2-lot subdivision
of property located at 335 N. Green Bay Road.
The Plan Commission reviewed the subdivision request and voted unanimously to recommend approval of the subdivision subject to several conditions which are outlined in the attached report.
The City Council considered this matter at their July 7 meeting. The matter was tabled until this meeting to present the City staff and Clarion Associates an opportunity to discuss
the various historic preservation tax credits available to the prospective buyer of lot 2 in the hopes that the property would not be subdivided. While these tax credits had been presented
to the current owner of the property, it was unclear as whether the prospective owner might be willing and interested in pursuing this option.
Attached beginning on page 19 is the Plan Commission Hearing report, background material and a letter dated July 10, 1997 from the prospective owner regarding his telephone conservation
with Cheryl Ingrahm of Clarion Associates.
Recommended Action: Grant tentative and final approval as recommended by the Plan Commission.
NEW BUSINESS
1. Purchase of Second Outdoor Warning System Siren
PRESENTED BY DEPUTY FIRE CHIEF ROD GOOSMAN (615-4239)
In FY 97 the City received a monetary gift from a citizen to install an outdoor warning system siren. The City had the siren installed in the tower of City Hall during the remodeling
project. Since the installation of the siren, it has been activated twice for confirmed tornado sightings in western Lake County that could have threatened Lake Forest. The siren will
broadcast a wail and a verbal message to alert citizens of both natural and man made disasters. The original gift siren included the siren and control panel at City Hall and also an
encoder at the Public Safety Building from which any one or all future sirens can be activated.
The City has budgeted $21,000 in FY 98 for the purchase of a second siren. This siren is planned to be installed at the Lake Forest Golf Course along the wooded edge of the fourth hole
fairway (see attached golf course map ). Craig Joscelyn, Ken Leone and Chief Beatty have all agreed that the location will not interfere with golf play yet give the desired overlap required
for complete coverage when the entire warning system is finished. The golf course placement was chosen because it provided coverage to not only the golf course but also Deerpath Park
and Elementary School, Lake Forest Hospital, West Park and parts of the business district.
The gift siren is a Whalen product purchased from and installed by BUCOM, Inc., the authorized sales and service representative for Whalen in northern Illinois and southern Wisconsin.
The price for a second siren from BUCOM is $18,982. This price includes the siren, control panel, solar panel for battery charging, installation and testing. Due to electronic control
and operational considerations the second and future sirens must also be Whalen products.
Recommended Action : It is recommended that the City Council waive the bidding process and allow the staff to negotiate with BUCOM for the purchase of the second out door warning system
siren.
2. Consideration of a Lease with PrimeCo Personal Communications for property located at 1381 W. Kennedy Road
PRESENTED BY ASSISTANT TO THE CITY MANAGER MAX SLANKARD (615-4281)
In the recently adopted Wireless Facilities Ordinance, the City’s water tower was identified as a suitable location for the installation of wireless communications facilities. Assuming
that the installation meets the technical requirements of the ordinance, such installation would be permitted by right. Subsequent to the passage of the ordinance, the staff began negotiating
with PrimeCo Personal Communications for a lease to allow an installation of antennas. Enclosed for your review are schematics of what the installation would look like.
The staff would recommend that the City Council adjourn into Executive Session to discuss the economic aspects of the proposed lease.
Recommended Action: Adjourn into Executive Session to discuss negotiations for lease of public property.
OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE CITY COUNCIL
ADDITIONAL ITEMS FOR COUNCIL DISCUSSION
EXECUTIVE SESSION
ADJOURNMENT
Office of the City Manager
July 11, 1997
The City of Lake Forest is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require
certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities, are required
to contact City Manager Robert R. Kiely, Jr., at (847) 234-2600 promptly to allow the City to make reasonable accommodations for those persons.
Agenda Memorandum - 07/11/97 Page 4