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CITY COUNCIL 11-4-1996THE CITY OF LAKE FOREST COUNCIL AGENDA November 4, 1996 CALL TO ORDER AND ROLL CALL Honorable Cornelius B. Waud, Mayor Samuel J. Henry, Alderman First Ward Gail T. Hodges, Alderman Third Ward John A. Andersen, Alderman First Ward Henry T. Chandler, Alderman Third Ward Abigail G. Fassnacht, Alderman Second Ward Mary Ann Pekarek, Alderman Fourth Ward Howard J Kerr, Alderman Second Ward G. Bishop Gallagher, Alderman Fourth Ward REPORTS OF CITY OFFICERS 1. Comments by Mayor a. Presentation by Ragdale Foundation Mayor Waud will introduce Sonja Carlborg, Executive Director of the Ragdale Foundation, who will provide an overview of the activities of the Foundation and their contributions to the Lake Forest community. 2. Comments by the City Manager 3. Comments by Council Members PUBLIC COMMENTS ON NON-AGENDA ITEMS APPROVAL OF MINUTES Recommended Action: Approval of the minutes of the October 17, 1996 Council meeting attached beginning on page 9. CONSENT AGENDA a. Approval of Resolution of Indemnification City Attorney Murray Conzelman recommended the Council adopt a resolution, which in short states the City will defend, indemnify and hold harmless any City officials or employees arising out of any civil proceedings. The City has always operated with this understanding, therefore, the City Attorney feels it would be beneficial to officially adopt this resolution for both employees and various board members alike. A copy is attached on page 13. b. Authorization for the Purchase of Rock Salt for the Winter of 1996-97 Each year the City obtains rock salt for roadway de-icing through the State bid process. This year’s contract vendor is North American Salt Company of Overland Park, Kansas. The contract price is $27.55 per ton, delivered to Lake Forest by the local vendor, North American Salt of Milwaukee, Wisconsin. Consent Agenda Recommended Action: Approval of the following items by one motion: a) Approval of the resolution of indemnification; and b) Waiving of the bidding process and approval of the purchase of 2,000 tons of rock salt from North American Salt Company for the amount of $55,100.00. ORDINANCES 1. Consideration of a Report and Recommendation from the Zoning Board of Appeals Regarding a Request for a Variation from Front Yard Setback Requirements and a Special Use Permit to Allow the Expansion of a Gatehouse and the Operation of a Passive Recreation Use Nature Preserve, for Property Located at 350 N. Waukegan Road (Open Lands Assn.) (First Reading) PRESENTED BY SENIOR PLANNER, ANDREW M. SUVALSKY (615-4299) Susan Wright and Jim Richter, representing the petitioner, appeared before the Zoning Board of Appeals at its regular meeting on October 28, 1996, to request approval of a variation and a special use permit to allow the expansion of a gatehouse and the operation of a nature preserve center. The Zoning Board of Appeals reviewed the matter and voted six to one to recommend approval to the requested variation and special use permit, subject to several conditions which are listed in the hearing report and ordinance. Attached beginning on page 14 is the report and recommendation from the Zoning Board of Appeals, and proposed ordinance granting a variation and special use permit. Recommended Action: Approve first reading of an ordinance granting a variation from the front yard setback requirements and special use permit to allow the operation of a passive Recreation Use Nature Preserve. 2. Consideration of a Report and Recommendation from the Zoning Board of Appeals Regarding a Request for a Special Use Permit to allow a Fast Food Pizza Restaurant for Property Located at 654 Bank Lane (Visconti) (First Reading and Final Approval) PRESENTED BY SENIOR PLANNER, ANDREW M. SUVALSKY (615-4299) Mr. Frank Visconti, lessee, appeared before the Zoning Board of Appeals at its regular meeting on October 28, 1996, to request approval of a special use permit to allow the operation of a fast food pizza restaurant. The Zoning Board of Appeals reviewed the matter and voted unanimously to recommend approval to the requested special use permit. Attached beginning on page 71 is the report and recommendation from the Zoning Board of Appeals and an ordinance granting a special use permit. Recommended Action: Waive first reading and grant final approval to an ordinance granting the requested special use permit. 3. Consideration of a Report and Recommendation from the Plan Commission Regarding Rezoning, and a Subdivision of Property Located at 1415 S. Ridge Road (City/District 67-Northcroft Park) (Tentative and Final Approval), and Approval of a Memorandum of Understanding, and a Resolution of Property Transfer. PRESENTED BY SENIOR PLANNER ANDREW M. SUVALSKY (615-4299) Mr. Robert Kiely, City Manager, representing the petitioners, The City of Lake Forest and School District 67, appeared before the Plan Commission at its regular meeting on October 9, 1996, to request tentative and final approval of a one-lot subdivision and a rezoning from OA, Open Area to R4, Single Family Residence, of property located at 1415 S. Ridge Road. The Plan Commission reviewed the matter and voted unanimously to recommend tentative and final approval of the subdivision and the rezoning, subject to certain conditions which are outlined in the hearing report. On June 19, 1974 the City Council and School Board entered into a Memorandum of Intent with respect to the Meadowood and Northcroft properties. The memorandum stipulated how the properties would be used or dealt with upon division of the parcels. In July of 1994, the City and School Board District entered into an intergovernmental agreement regarding the financing of future school facilities recognizing that the School District no longer had interest in the property and set in motion a process for liquidating School District #67’s interest in the subject properties. With the recent subdivision sale of Meadowood property as well as the one-lot subdivision on the Northcroft property, School District #67 will have realized its proper compensation under the terms of the previous agreements and holds no future interests in either parcels. The attached Memorandum of Understanding and Resolution would effectively transfer the rights to the newly created parcel to School District #67 for sale and terminate any relationship between the City and School District with respect to either the Northcroft property or Meadowood Park property. Attached beginning on page 84 is a copy of the report and recommendation from the Plan Commission, the ordinance granting the rezoning of the property, the Memorandum of Understanding, and Resolution of Property Transfer. Recommended Action: a) Grant tentative and final approval to the one-lot subdivision and first reading and final approval to an ordinance granting the rezoning; b) Approve the Memorandum of Understanding between the City and School District 67; c) Approve the Resolution of property transfer. 4. Consideration of a Report and Recommendation from the Zoning Board of Appeals Regarding a Variation to Allow a 6-Unit Multi-Family Building for Property Located at 55 E. Laurel Avenue (Glusic/Martin) (First Reading and Final Approval) PRESENTED BY SENIOR PLANNER, ANDREW M. SUVALSKY (615-4299) Mr. Gene Martin, contract purchaser, appeared before the Zoning Board of Appeals at its regular meeting on October 28, 1996, to request approval of a variation to allow a 6-unit multi-family building as opposed to a traditional 6-lot subdivision. The Zoning Board of Appeals reviewed the matter and voted unanimously to recommend approval to the requested variation. Attached beginning on page 100 is the report and recommendation from the Zoning Board of Appeals, and ordinance granting required variation. Recommended Action: Waive first reading and grant final approval to an ordinance granting the requested variation. 5. Consideration of a Report and Recommendation from the Zoning Board of Appeals Regarding a Variation from Side Yard and Rear Yard Setback Requirements for Property Located at 399 E. Deerpath (Iversen) (First Reading and Final Approval) PRESENTED BY SENIOR PLANNER, ANDREW M. SUVALSKY (615-4299) Mr. Morris Iversen, owner, appeared before the Zoning Board of Appeals at its regular meeting on October 28, 1996, to request approval of a variation from side and rear yard setback requirements to allow the construction of a replacement garage. The Zoning Board of Appeals reviewed the matter and voted unanimously to recommend approval to the requested variation. Attached beginning on page 124 is the report and recommendation from the Zoning Board of Appeals and copy of the ordinance granting the required variation. Recommended Action: Waive first reading and grant final approval to an ordinance granting the requested variation. UNFINISHED BUSINESS 1. Award of Bid(s) for the Purchase of Lots in the Meadowood Park Subdivision PRESENTED BY CITY MANAGER ROBERT KIELY (615-4271) On July 27, 1996, The City of Lake Forest conducted a bid process for the sale of 10 lots in the Meadowood Park Subdivision. While there was active bidding on all 10 lots, the City Council only approved the sale of six lots and felt the other four were substantially below their appraised value. At the October 7 City Council meeting, sealed bids were accepted for the four remaining lots, and bids were accepted on Lots 9 and 10. Sealed bids for Lots 1 and 2 were then solicited and will be considered at the November 4 Council meeting. If the City fails to obtain a satisfactory bid for either or both of the two above-mentioned lots, they will assign the unsold lots to a local real estate office for marketing and sale. (See following agenda item.) Attached as page 137 is a map indicating the lots for sale and on page 138 is a breakdown of total revenue and expenses to date associated with this land sale. Recommended Action: Award bid(s) for the sale of Lots 1 and 2 in the Meadowood Park Subdivision, subject to receipt of acceptable bids. 2. Approval of a Resolution Designating a Real Estate Broker for the Sale of Lots in the Meadowood Park Subdivision PRESENTED BY CITY MANAGER ROBERT KIELY (615-4271) Attached beginning on page 139 is a resolution drafted by the City Attorney authorizing the sale of lots in the Meadowood Park Subdivision by listing with a real estate broker. The City received three bids for real estate services from local firms, and a bid tabulation is attached as page 141. Beginning on page 142 are copies of the proposals received. Recommended Action: Approval of a resolution designating Griffith, Grant & Lackie, Realtors as the real estate broker authorized to list the unsold lots in the Meadowood Park Subdivision. This firm has provided market research assistance to the City in the past, and the quality of their work has been very favorable. NEW BUSINESS 1. Consideration of a Report and Recommendation from the Plan Commission Regarding a Two-Lot Subdivision of Property Located at 1435 N. McKinley Road (Bell) (Tentative and Final Approval) PRESENTED BY SENIOR PLANNER ANDREW M. SUVALSKY (615-4299) Mr. Mike Barrett, architect representing the petitioner, Ms. Dori Bell, appeared before the Plan Commission at its regular meeting on October 9, 1996, to request tentative and final approval of a 2-lot subdivision of property located at 1435 N. McKinley Road. The Plan Commission reviewed the matter and voted unanimously to recommend tentative and final approval of the subdivision, subject to certain conditions which are outlined in the hearing report, attached. Attached beginning on page 150 is the report and recommendation from the Plan Commission. Recommended Action: Grant tentative and final approval to the 2-lot subdivision. 2. Award of Contract for Preliminary Design Services of the Water Treatment Plant and Water Distribution System PRESENTED BY THE FINANCE COMMITTEE CHAIRMAN JERRY HENRY As was discussed at this evening’s Finance Committee meeting, a pre-design evaluation for the City’s water system and treatment facility is being recommended. The purpose of this study is to develop solutions to those issues identified by this summer’s hydraulic and treatment process audit. The final pre-design report will be presented to City Council in early August, 1997. Recommended Action: It is recommended that Corollo Engineers be awarded the contract for the preliminary design services of the water treatment plant and distribution system in the amount of $ 220,000. Fifty thousand dollars of the contract will be expended this fiscal year with the remainder to be billed after May 1, 1997. 3. Award of Contract for Tree Trimming for 1996-97 at the Deer Path Golf Course, Lake Forest Cemetery and City Parkways PRESENTED BY PARKS, FORESTERY, & P.W. SUPERVISOR KEN LEONE The contractual Tree Trimming Program is our most useful tool in combating the spread of Dutch Elm Disease. One bid was received on October 22, 1996, for the trimming of 644 trees. TABULATION OF TREE TRIMMING BIDS CONTRACTOR GOLF COURSE CEMETERY PARKWAY TOTAL BID Nels J. Johnson Tree Experts Evanston, IL $2,865.00 $4,760.00 $23,839.00 $31,464.00 Sunrise Tree Service Long Grove, IL NO BID The Davey Tree Expert Co. Wheeling, IL NO BID Christians Tree Service Libertyville, IL NO BID Robert W. Hendricksen Co. Des Plaines, IL NO BID Hendricksen, The Care of Trees Wheeling, IL NO BID Kinnucan Tree Experts & Landscaping Co. Lake Bluff, IL NO BID Asplundh Tree Expert Co. Peoria, IL NO BID McGinty Brothers Tree Service, Inc. Long Grove, IL NO BID Synnestvedt Co. Round Lake, IL NO BID Glenwood Tree Experts Northbrook, IL NO BID F. A. Bartlett Tree Expert Co. Northbrook, IL NO BID Asplundh Tree Experts Co., Municipal Div. Willow Grove, PA NO BID Dunlap’s Tree Care Company Gurnee, IL NO BID Asplundh Tree Expert Co. Aurora, IL NO BID Brickman Group, LTD Long Grove, IL NO BID Superior Tree Service Northbrook, IL NO BID Signature Landscaping Lake Bluff, IL NO BID Mariani Enterprises, Inc. Lake Bluff, IL NO BID Don Fiore Company, Inc. Lake Bluff, IL NO BID Sylvester Associates Lake Bluff, IL NO BID Beeson’s Nursery Bannockburn, IL NO BID The 1995-1996 contract award was $20,373.00 for the trimming of (645) trees. Bid prices had decreased for each of the past five years. Therefore, we anticipated an increase for 1996 - 1997 trimming, but did not foresee costs rising between 29% and 59% in four tree size categories. Several contractors who might have provided lower pricing were unable to bid because of other commitments for the upcoming winter. The proposed contractor, Nels J. Johnson has done good work for the City in the past. Recommended Action: Award of 1996-1997 Tree Trimming Contract to Nels J. Johnson Tree Experts, Inc., in the amount of $31,464.00. This contract is for the trimming of golf course, cemetery and parkway trees and is $4,964.00 above the combined budgeted amount of $26,500.00. 4. Award of Bid for the Purchase of a New Ambulance PRESENTED BY FIRE CHIEF MICHAEL BEATTY (615-4240) Ambulance #240 was purchased new in 1976. In 1986, the old chassis was removed and a patient compartment box placed on a new Ford chassis. The City Council approved replacement of the entire vehicle in 1996 using $85,000 from the Presbyterian Homes (Lake Forest Place) donation. Bids were solicited from seven ambulance manufacturers, and five bids were received as shown below: Horton $94,208 Lifeline $93,500 Road Rescue $92,544 Wheel Coach $81,990 Osage $78,000 ( did not meet bid specifications) The Fire Department’s Ambulance Replacement Committee brought in four of the five ambulances to look at the quality, ease of working in the ambulance, service and support from the manufacturer, and general construction. It also took the ambulances up to Municipal Services for the City mechanics to look at from their perspective. Fire departments in the county who use the ambulances that were bid were also called to determine their opinions on the equipment. The committee determined the Road Rescue ambulance was the best vehicle for the City. It is $7,544 over the Council authorized price; but the quality, construction, support and workability of the Road Rescue ambulance were the significant contributing factors in this decision. The Fire Department’s Foreign Insurance 2% Fund Committee was approached and asked if they would be willing to contribute one-half ($3,772) of the $7,544 to allow purchase of the Road Rescue ambulance. They agreed, and the Fire Department is now asking the City Council if they would authorize the City to contribute the remaining $3,772. Recommended Action: Award of bid for the purchase of an ambulance from Road Rescue in the amount of $92,544. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE CITY COUNCIL APPROVAL OF AUTHORIZED INVOICES AND PAYROLLS During the month of October, the following amounts were disbursed from the Cashier’s Account: Gen. IMRF & Cap. Imp. Water Total Invoices $1,457,369.78 $ 299,304.40 $1,756,674.18 Payroll $ 700,813.96 $ 94,176.52 $ 794,990.48 Totals $2,158,183.74 $393,480.92 $2,551,664.66 AUTHORIZATION OF TREASURER’S WARRANTS TO MEET EXPENSES OF NOVEMBER, 1996 The motion to authorize the Mayor and City Clerk to sign such warrants as may be necessary to meet the November 1996 audited accounts. ADDITIONAL ITEMS FOR COUNCIL DISCUSSION EXECUTIVE SESSION ADJOURNMENT Office of the City Manager November 1, 1996 The City of Lake Forest is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities, are required to contact City Manager Robert R. Kiely, Jr., at (847) 234-2600 promptly to allow the City to make reasonable accommodations for those persons. blue\Bl11-4 Agenda Memorandum - 11/4/96 Page 8