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CITY COUNCIL 9-9-1996THE CITY OF LAKE FOREST COUNCIL AGENDA September 9, 1996 CALL TO ORDER AND ROLL CALL Honorable Cornelius B. Waud, Mayor Samuel J. Henry, Alderman First Ward Gail T. Hodges, Alderman Third Ward John A. Andersen, Alderman First Ward Henry T. Chandler, Alderman Third Ward Abigail G. Fassnacht, Alderman Second Ward Mary Ann Pekarek, Alderman Fourth Ward Howard J Kerr, Alderman Second Ward G. Bishop Gallagher, Alderman Fourth Ward REPORTS OF CITY OFFICERS 1. Comments by Mayor a) Presentation by American Legion Mayor Waud will introduce representatives of the American Legion McKinlock Post No. 264 who will make a presentation on the activities of our Lake Forest veterans organization. b) Resolution of Sympathy for Peter D. Grumhaus Former Zoning Board of Appeals member Peter Grumhaus passed away on August 6, and a resolution of sympathy has been prepared for his family. Recommended Action: Approval of the resolution of sympathy for Peter D. Grumhaus attached as page 6. c) Resolution of Sympathy for Charles A. Meyer Former Audit Committee member Charles A. Meyer passed away on August 12, and a resolution of sympathy has been prepared for his family. Recommended Action: Approval of the resolution of sympathy for Charles A. Meyer attached as page 7. 2. Comments by the City Manager 3. Comments by Council Members PUBLIC COMMENTS APPROVAL OF MINUTES Recommended Action: Approval of the minutes of the August 5, 1996 Council meeting attached beginning on page 8. ORDINANCES 1. Consideration of an Ordinance Amending Chapter 4 of the City Code Increasing the Number of Class B1 Liquor Licenses (First Reading) PRESENTED BY CITY MANAGER BOB KIELY (615-4271) The City has received two separate requests for additional liquor licenses which would allow the sale of beer and wine, served indoors and for consumption on the premises only. This class of liquor license precludes the sale of packaged goods. One request is from Mr. Harry Maa and Mr. Jung Hui Maa, the new proprietors of a restaurant to be located at 950 N. Western Avenue. This is the site of the former Magic Wok restaurant. Attached as page 13 is a diagram of the floorplan of the new restaurant to be named the King Thai Mandarin Restaurant. The second request is from Mr. Joseph Trygar, who will be opening a new restaurant in the space once occupied by G. Willikers, Ltd. and by Glenna’s Café at 272 E. Deerpath. Attached beginning on page 14 is a letter from the property owner and a description of the operation of the proposed new restaurant. Recommended Action: Grant first reading approval of an ordinance increasing the number of Class B1 liquor licenses to three. A copy of the proposed ordinance is attached as page 23. 2. Consideration of an Ordinance Amending Chapter 40, “Traffic”, Revising Schedule II, Stop Signs (First Reading and Final Approval) PRESENTED BY ASSISTANT TO THE CITY MANAGER MAX SLANKARD (615-4281) The City staff was contacted this summer by area residents requesting that the current stop signs on Havenwood Lane at Ashley Road be reconfigured and placed on Ashley Road. This would create a two way stop on Ashley at Havenwood. After meeting with the staff, an area resident contacted residents in the area to gauge their feelings on the proposed change. All residents in the area concurred with the proposed change. Subsequently, staff sent a notice to the area residents advising them of the proposed change. The staff has received no sign of opposition from any of the residents. The layout of this intersection is somewhat unusual. Havenwood Lane dead ends just on the south side of Ashley. The proposed sign configuration would give the right of way to Havenwood Lane. However, the two way stop was placed on Havenwood based upon the thought that Ashley would act as the through street in this area. However, that does not seem to be the case and, in fact, Havenwood acts as the through street. Given the unusual circumstances, the support of the area residents, and the low traffic volumes in the area, the staff would concur with the request to: a) remove the existing two-way stop signs on Havenwood Lane; and b) install a two-way stop sign on Ashley Road at Havenwood Lane. Attached as page 24 is the proposed ordinance. Recommended Action: 1) Waive first reading (requires two-thirds vote of all elected officials); 2) Grant second reading and final approval to an ordinance changing the two-way stop sign from Havenwood Lane to Ashley Road. UNFINISHED BUSINESS NEW BUSINESS 1. Authorization for the Purchase of a Replacement Police Department Unmarked Vehicle PRESENTED BY CHIEF OF POLICE BOB BOONE (615-4242) The Police Department annually budgets the replacement of one administrative/investigative unmarked squad car. These cars are on a five year replacement cycle and are used for a variety of transportation purposes including surveillance and undercover operations. Since this vehicle will not be used for daily patrol and vehicle pursuit purposes, performance requirements may be somewhat lower than for our standard marked police units. It is, however, important that the capability exist for emergency response and its appearance fit community standards. To avoid purchasing a vehicle that “looks like a cop car,” we have negotiated for showroom models, demonstrators, program cars and even vehicles previous used as rental cars. Our experience dictates that we are able to obtain a better value when allowed to negotiate single purchases as opposed to requiring dealers to submit bids. There are simply too many options available when considering the many alternatives between makes, models, rebate packages, option packages, new, pre-driven, factory program, etc. to optimize the bidding process. Dealers are reluctant to bid on quality vehicles as these can be sold outright without going through the “red tape” inherent in the bidding process, and they tend to bid out only those vehicles which otherwise would be difficult to sell. Included is $15,500.00 in our FY1996 Capital Equipment Budget for this replacement. The staff would like authorization to purchase an unmarked vehicle without having to take the negotiated package before the Council for final approval. The Council, in essence, would pre-authorize the purchase upon the approval of the Capital Chairman of the Finance Committee. The “pre-authorization” concept will also allow the department to move quickly to take advantage of any rebates and end-of-year discounts which we expect to be available in the near future. This method of purchase was utilized by the City on the last six purchases of unmarked cars. Recommended Action: Approval of a motion to forego the bidding procedures (requiring an affirmative vote of 2/3 of the Aldermen holding office) and authorization for the Police Chief and Chairman of the Finance Committee to expend not more than $15,500 for the purchase of an unmarked vehicle. 2. Authorization to Enter Into an Agreement with McClure Engineering for Phase I Engineering Services for Sheridan Road Reconstruction PRESENTED BY CITY ENGINEER KEN MAGNUS (615-4329) The City recently received confirmation from the Transportation Committee of the Lake County Council of Mayors that the project to reconstruct Sheridan Road between Old Elm Road and Westleigh Road was placed on the FY2000 Surface Transportation Program for Lake County. This confirmation enables the City to receive federal funding assistance on a 70% Federal-30% City cost sharing distribution on Phase III of the project. Phase III of the project consists of construction as well as the engineering inspection and materials testing estimated at a cost of $1,000,000 ($700,000 Federal, $300,000 City). In order to proceed with the project the City needs to commence with Phase I which involves the preliminary engineering. McClure Engineering Associates, Inc. is being recommended to undertake this work. McClure Engineering Associates, Inc. has performed admirably on past City projects, most notably the reconstruction of Everett Road which was also a Surface Transportation Project (STP). Compensation for Phase I Engineering Services is for a not-to-exceed amount of $55,000 which represents 5.5% of the construction costs. Motor Fuel Tax (MFT) funds are proposed to be used to fund this work which necessitates appropriating these funds by resolution. Upon completion of Phase I Engineering, Phase II Engineering can begin which involves the preparation of the plans and specifications. It is possible, as what occurred on the Everett Road Reconstruction Project, that upon completion of Phase II Engineering and the availability of Federal funds that the project may be undertaken earlier than the FY2000 scheduled time. Recommended Action: 1) It is recommended that the City enter into an agreement with McClure Engineering for a not-to exceed figure of $55,000 to perform Phase I Engineering Services on the Sheridan Road Reconstruction Project, and 2) It is recommended to appropriate by resolution, $55,000 in Motor Fuel Tax funds to fund Phase I Engineering Services on the Sheridan Road Reconstruction Project. 3) Authorization to Enter into an Agreement for the Development of the Deerpath Complex Master Plan PRESENTED BY CITY MANAGER BOB KIELY (615-4271) A recommendation set forth in the City’s Comprehensive Park and Facilities Plan prepared by Land Design Collaborative, Inc. was to redevelop Deerpath Park to address program changes and spatial reorganization. With the current expansion activities to the Deer Path Junior High, renovation of the Public Safety Building, proposed expansion of the Recreation facility, and realignment of Golf Lane and Deerpath intersection, the staff is recommending the development of a Master Plan for the Deerpath Complex. Attached beginning on page 25 is a proposal from Land Design Collaborative, Inc. to develop this Master Plan and preliminary cost estimates for inclusion in the City’s FY1998 Capital Improvement Program. If the Council approves the agreement at the September 9 meeting, the schedule requires that a conceptual Master Plan be available for City Council review at its November budget workshop meeting and start of construction to begin in the Spring of 1997. Attached as page 38 is a diagram of Deerpath Park, and beginning on page 39 is the section of the City’s Comprehensive Plan referring to the park site. Recommended Action: Authorization to enter into an agreement with Land Design Collaborative, Inc. for an amount of $18,000 for the development of the Deerpath Complex Master Plan. VERBAL REQUESTS AND COMMUNICATIONS 1. Opportunity for the Public to Address the City Council 2. Petitions, Letters and Other Communications APPROVAL OF AUTHORIZED INVOICES AND PAYROLLS During the month of August, the following amounts were disbursed from the Cashier’s Account: Gen. IMRF & Cap. Imp. Water Total Invoices $1,354,290.92 $ 91,969.57 $1,446,260.49 Payroll $1,100,951.75 $ 145,472,60 $1,246,424.35 Totals $2,455,242.67 $237,442.17 $2,692,684.84 AUTHORIZATION OF TREASURER'S WARRANTS TO MEET EXPENSES OF SEPTEMBER, 1996 The motion to authorize the Mayor and City Clerk to sign such warrants as may be necessary to meet the September 1996 audited accounts. ADDITIONAL ITEMS FOR COUNCIL DISCUSSION EXECUTIVE SESSION ADJOURNMENT Office of the City Manager September 6, 1996 The City of Lake Forest is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities, are required to contact City Manager Robert R. Kiely, Jr., at (847) 234-2600 promptly to allow the City to make reasonable accommodations for those persons. Agenda Memorandum - 09/09/96 Page 2