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CITY COUNCIL 8-5-1996THE CITY OF LAKE FOREST COUNCIL AGENDA August 5, 1996 I. CALL TO ORDER AND ROLL CALL Honorable Cornelius B. Waud, Mayor Samuel J. Henry, Alderman First Ward Gail T. Hodges, Alderman Third Ward John A. Andersen, Alderman First Ward Henry T. Chandler, Alderman Third Ward Abigail G. Fassnacht, Alderman Second Ward Mary Ann Pekarek, Alderman Fourth Ward Howard J Kerr, Alderman Second Ward G. Bishop Gallagher, Alderman Fourth Ward II. REPORTS OF CITY OFFICERS, PUBLIC COMMENTS, APPROVAL OF MINUTES, AND ORDINANCES 1. Reports of City Officers Comments by Mayor 1) Welcome to Renovated Council Chambers Mayor Waud will welcome everyone back to the renovated Council Chambers. The last City Council meeting in these Chambers was held on November 17, 1994. On January 3, 1995, the City Council held its first meeting at Fire Station No. 2 and thanks are extended to the Fire Department for the use of its west side facility and their hospitality. b. Comments by the City Manager 1) Discussion on Preservation of Historic Structures On May 16, 1996, the City Council considered an appeal from Mr. Gene Martin of the Building Review Board decision to deny a request for the demolition of the home located at 545-565 East Spruce. The City Council upheld the Building Review Board decision and requested that Mr. Martin come back with another plan. Attached beginning on page 8 is a letter from Mr. Martin and a revised site plan which decreases the number of parcels from three to two. Although his new submittal offers an alternative plan, there are other issues to be considered. The City Manager will recommend that an ad hoc committee of two Aldermen and representatives from the Zoning Board of Appeals, Plan Commission and Building Review Board be convened to discuss the City’s review process and how to potentially facilitate the preservation of historic structures. 2) Report on Meadowood Park Sale On July 27, the City held an auction and special meeting to sell the 10 lots in the Meadowood Park Subdivision. The City Manager will report on the outcome of the special meeting and options for disposing of the unsold lots. c. Comments by Council Members 2. Public Comments 3. Approval of Minutes Recommended Action: Approval of the minutes of the July 18, 1996 Council meeting attached beginning on page 10. 4. Ordinances a. Consideration of an Ordinance Authorizing the Sale of the Police Dog (First Reading and Final Approval) PRESENTED BY DEPUTY POLICE CHIEF MICHAEL HOSKING Attached is a memo from Chief Boone regarding the Police dog, Riky. Because of physical problems, Riky is about to be retired; and Chief Boone would like to transfer the dog to Officer Dennis Smith for a nominal amount. The City Attorney advises that the best way to do this is under 65 ILCS5\11-76-4 of the State Statutes which authorizes the City to dispose of personal property in three ways, the first of which is by ordinance whereby the City Council can waive bids and designate the manner of sale. Attached as pages 13 and 14 are a copy of the prepared ordinance and a memorandum from the Chief of Police. Recommended Action: Waive first reading and grant final approval of an ordinance authorizing the sale of the police dog. (Staff contact person: Deputy Police Chief Michael Hosking 615-4246). b. Consideration of a Report and Recommendation from the Zoning Board of Appeals Regarding a Variation from Setback Requirements for a Parking Structure for Property Located in Conway Park (Tenneco Corp.) (First Reading and Final Approval) PRESENTED BY SENIOR PLANNER ANDREW M. SUVALSKY Mr. Steven Wright, architect representing the petitioner, the Tenneco Corporation, appeared before the Zoning Board of Appeals at its regular meeting on July 22, 1996, to request approval of a variation to setback requirements to allow the construction of a parking structure. The Zoning Board of Appeals reviewed the matter and voted unanimously to approve the variation. Attached beginning on page 15 is the report and recommendation from the Zoning Board of Appeals and related documents. Recommended Action: Waive first reading and grant final approval to an ordinance granting the requested variation. (Staff contact person: Andrew Suvalsky 615-4299). c. Consideration of a Report and Recommendation from the Plan Commission Regarding a Request for Tentative and Final Approval of a 6-Lot Planned Preservation Subdivision and Special Use Permit for Property Located at 100 N. Sheridan Road (Brown Subdivision) (Tentative Approval and First Reading) PRESENTED BY SENIOR PLANNER ANDREW M. SUVALSKY Mr. Thomas Hayward, attorney representing the petitioner, the Lake Forest Wilemal Fund, appeared before the Plan Commission at its regular meeting on July 22, 1996, to request tentative and final approval of a 6-lot Planned Preservation Subdivision and necessary special use permit. The Plan Commission reviewed this matter and voted 4-2 to recommend approval of the subdivision and special use permit, subject to several conditions outlined in the hearing report and ordinance. Attached beginning on page 27 is the report and recommendation from the Plan Commission and related documents. Recommended Action: Grant tentative approval to the plat of subdivision and first reading approval of an ordinance granting the requested special use permit. (Staff contact person: Andrew Suvalsky 615-4299). d. Consideration of an Ordinance Amending Chapter 40, “Traffic”, of the City Code of Lake Forest, 1971, as amended revising Schedule I, Speed Limits (First Reading and Final Approval) PRESENTED BY ASST. TO THE CITY MANAGER MAX SLANKARD The City Council recently received a petition signed by 25 residents relating to traffic conditions on Conway Road. Specifically, the petitioners asked that: a) A stop sign be placed at the intersection of Conway Road and Tanglewood Court; b) Several “Children at Play” signs be installed for both east and west bound Conway Road; and c) That the speed limit on Conway Road from Telegraph Road to Oak Knoll be reduced from 30 mph to 20 mph. The request was reviewed by the Traffic Safety Coordinating Committee. The committee’s recommendations are as follows. The committee recommends against the installation of the stop sign at Conway and Tanglewood. Stop signs should only be installed at locations where engineering warrants, or justifications, are met. These warrants include accident history, traffic volumes and site conditions. Additionally, stop signs are to be utilized for right of way control, not speed control. The committee concurred with the installation of “Watch for Children” signs, and these signs are in the process of being installed. In regard to the speed limit reduction request, the committee would concur with a reduction from 30 to 25. Twenty mile an hour speed limits are in place on only two roads in Lake Forest, and both of those roads are in immediate proximity to schools. However, Conway Road between Telegraph and its western terminus is rural in character. There are no sidewalks, and the road is closely bordered by ditches. Consequently, the same conditions exist on Conway Road as had existed on Ridge Road between Route 60 and Old Elm. As the road conditions are so similar, and the speed limit on Ridge Road is twenty-five, the committee is supportive of a reduction in speed limit from 30 to 25. Attached as page 49 is a copy of the proposed ordinance. Recommended Action: 1) waive first reading; and 2) grant second reading and final approval to an ordinance lowering the speed limit on Conway Road, from Telegraph Road to its western terminus, from thirty miles per hour to twenty-five miles per hour. UNFINISHED BUSINESS 1) Rejection of Bids for the Installation of Sanitary Sewers for Special Service District No. 6 on Waukegan Road PRESENTED BY ASST. TO THE CITY MANAGER ROSEMARY HAACK On March 26, 1996, bids were received for the Special Service District #6 Sanitary Sewer Project on South Waukegan Road. This project involves the installation of a sanitary sewer in an area where residents are currently on failing septic systems. This project had previously been bid on February 20, 1996, where all bids were rejected for being substantially over the engineer’s estimate. In an effort to receive more favorable bids, the project was rebid, with an added incentive, offering to award this project along with Special Service District #5 (Rolling Ridge) in exchange for a further price reduction. The following is a summary of the bids received: Contractor Amount of Bid Initial Bid Award (February 20, 1996) 1. George W. Kennedy Construction Co., Inc. $150,377.50 NO BID 2. Mola Construction Company, Inc. $152,628.00 $161,451.00 3. Wadsworth Excavating, Inc. $173,686.50 NO BID 4. Lenny Hoffman Excavating, Inc. $181,552.00 $166,371.00 5. Schneider’s Trucking, Inc. $216,655.00 $229,560.85 6. Di Meo Brothers, Inc. NO BID $223,340.00 7. J. R. Myers, Company, Inc. NO BID $188,140.50 8. Glenbrook Excavating & Concrete, Inc. NO BID $211,389.00 The aforementioned added incentive had no impact on reducing the bids, but a more favorable low bid was submitted resulting in a savings of $11,073.50. However, the low bid of $150,377.50 is still $12,816.25 over the engineer’s estimate of $137,561.25. On June 3, 1996 the City Council held a public hearing to consider the establishment of Special Service District No. 6. A 60 day protest period began following adjournment of the public hearing, and no objections were received during this protest period which has now concluded. Questions have been raised as to the possibility of extending the payment period for this project from ten to fifteen years or twenty years. Additionally, the City was requested to evaluate changes to the project design which would bring the sanitary sewer from a new development to the south of these properties to determine if a cost reduction could be realized. The proposed new development is tentatively scheduled for Plan Commission review in September. Recommended Action: Reject all bids for the installation of sanitary sewers to serve Special Service District No. 6. (Staff contact person: Ken Magnus 615-4329). 2) Consideration of an Appeal from Mr. Richard Kendler for Demolition of an Existing Residence and Construction of a New Single Family Dwelling at 980 North Woodbine Place. (Richard Kendler Co.) PRESENTED BY ASSISTANT CITY PLANNER PUJA K. BHUTANI Mr. Richard Kendler, petitioner, appeared before the City Council at its meeting on June 20 1996, to request the demolition of an existing residential structure and construction of a new single family dwelling. The Building Review Board had earlier considered the matter and voted unanimously to deny the proposed demolition. At that time the Council decided to defer a vote on this matter to allow for a more creative solution for preserving the existing residence. Since then the staff has had several discussions with Mr. Kendler. Attached beginning on page 49 is the revised site plan and elevation for the proposed house. The staff has several concerns regarding the site design and the bulk of the proposed house. The staff would also note that the Building Review Board has not reviewed this new information. In addition, the residents have not had an opportunity to review and express their opinions on the revised design. Therefore, the staff feels that the petition should be referred back to the Building Review Board to allow for a public hearing process. Recommended Action: Refer the petition to the Building Review Board. (Staff contact person: Puja K. Bhutani 615-4587). IV. NEW BUSINESS V. VERBAL REQUESTS AND COMMUNICATIONS 1. Opportunity for the Public to Address the City Council 2. Petitions, Letters and Other Communications VI. APPROVAL OF AUTHORIZED INVOICES AND PAYROLLS During the month of July, the following amounts were disbursed from the Cashier’s Account: Gen. IMRF & Cap. Imp. Water Total Invoices $1,883,886.22 $268,333,54 $ 2,152,219.76 Payroll $ 749,796.17 $ 88,640.41 $ 838,436,58 Totals $2,633,682.39 $356,973.95 $ 2,990,656.34 VII. AUTHORIZATION OF TREASURER'S WARRANTS TO MEET EXPENSES OF AUGUST, 1996 The motion to authorize the Mayor and City Clerk to sign such warrants as may be necessary to meet the August 1996 audited accounts. VIII. ADDITIONAL ITEMS FOR COUNCIL DISCUSSION IX. EXECUTIVE SESSION X. ADJOURNMENT Office of the City Manager August 2, 1996 The City of Lake Forest is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities, are required to contact City Manager Robert R. Kiely, Jr., at (847) 234-2600 promptly to allow the City to make reasonable accommodations for those persons. Agenda Memorandum - 08/02/96 Page 7