CITY COUNCIL 7-1-1996THE CITY OF LAKE FOREST
COUNCIL AGENDA
July 1, 1996
I. CALL TO ORDER AND ROLL CALL
Honorable Cornelius B. Waud, Mayor
Samuel Henry, Alderman First Ward Gail T. Hodges, Alderman Third Ward
John A. Andersen, Alderman First Ward Henry T. Chandler, Alderman Third Ward
Abigail G. Fassnacht, Alderman Second Ward G. Bishop Gallagher, Alderman Fourth Ward
Howard J Kerr, Alderman Second Ward Mary Ann Pekarek, Alderman Fourth Ward
II. REPORTS OF CITY OFFICERS, APPROVAL OF MINUTES, CONSENT AGENDA, AND ORDINANCES
1. Reports of City Officers
a. Comments by Mayor
b. Comments by the City Manager
c. Comments by Council Members
2. Opportunity for the Public to Address the City Council
3. Approval of Minutes
Recommended Action: Approval of the minutes of the June 20, 1996 City Council meeting attached beginning on page 6.
4. Consent Agenda
a. Award of Contracts for the 1996 Asphalt Rejuvenating Treatment Program
Beginning in 1993, The City of Lake Forest began a program which involves undertaking preventative maintenance measures on the pavement of City streets. This program involves applying
asphalt sealer to the streets that were resurfaced one (1) to two (2) years prior to the proposed sealant application. This program was undertaken in order to inhibit the aging process
of the pavement, while lengthening the serviceability. The following is a list of streets that are scheduled to be sealed this year:
1. Everett Rd. - Telegraph Rd./Estate Ln. 2. Greenbriar Ln. 3. Summerfield Dr. 4. Whitmore Ct. 5. Park Ave. 6. Ravine Park Dr. 7. Willow St. 8. Telegraph Rd. - Everett Sch./South
end 9. Buena Rd. - North Ave./Old Elm Rd. 10. Green Bay Rd. - Old Elm Rd./Westleigh Rd.
The contractor proposing to undertake this work is Boecker Road Maintenance (Naperville, Illinois), who is the contractor that undertook this work in 1993, 1994 and 1995. This is a
unique process that has been used successfully by several municipalities throughout DuPage County, and is beginning to gain popularity in Lake County (County of Lake, Lake Zurich).
Boecker Road Maintenance has submitted a proposal to undertake this work at a price of $0.45 per square yard. This is an increase of $0.03 per square yard from last year’s cost. This
would result in a contract price of $23,363.10 to seal the proposed four (4) miles of streets. The work will be undertaken during the second week in August.
(Staff contact person: Alissa Hammer 615-4210).
b. Award of Contract for the 1996 Sidewalk and Curb Replacement Program
On June 18, 1996, bids were received for on the 1996 Sidewalk and Curb Replacement Program. The 1996 Sidewalk and Curb Replacement Program is the City’s annual program
consisting of the removal and replacement of defective sections of sidewalk and curb and gutter throughout the City. A total of eleven (11) bids were received, which are summarized
as follows:
1. WAS Concrete Company $43,358.10
2. GEM Construction Company $51,356.45
3. Schroeder & Schroeder, Inc. $53,279.50
4. Maneval Construction Company $57,633.79
5. A. Capputo Construction Company $58,115.15
6. M & C Scavelli, Inc. $64,193.00
7. Globe Construction Company $73,426.75
8. Robi Excavating Company $82,172.80
9. Eric Bolander Construction $83,516.42
10. Alliance Contractor, Inc. $85,998.90
11. Greg Greenhill Construction Company $98,754.75
The low bidder, WAS Concrete Company, was awarded the work on last year’s program where their performance was determined to be good. The low bid of $43,358.10 is $17,053.15
under the Engineer’s estimate of $60,411.25. Work under this project is scheduled to be undertaken in August and September.
Attached beginning on page 11 is the bid tabulation for the Sidewalk and Curb Replacement Program.
(Staff contact person: Alissa Hammer 615-4210).
Consent Agenda Recommended Action: Approval of the following items by one motion:
1) Award the contract for the 1996 Asphalt Rejuvenating Treatment Program to Boecker Road Maintenance in the amount of $23,363.10.
2) It is recommended that the contract for the 1996 Sidewalk and Curb Replacement Program be awarded to WAS Concrete Company in the amount of $43,358.10.
5. Ordinances
a. Consideration of the Annual Appropriation Ordinance for FY1997 (First Reading)
While the annual municipal budget represents the City’s financial “plan” for expenditures over the course of the fiscal year, the annual Appropriation Ordinance is the formal legal mechanism
by which the City Council authorizes the actual expenditure of funds budgeted in the annual budget. It appropriates specific sums of money by object and purpose of expenditure. State
statutes require the passage of an Appropriation Ordinance which must be filed with the County Clerk by the end of July.
In addition, the Appropriation Ordinance provides for a 10% “contingency” in the expenditures in an amount above those actually budgeted. Each separate fund includes an item labeled
“contingency," with an appropriate sum equivalent to 10% of the total funds budgeted. This practice has been followed for the past seventeen years and has worked very efficiently, while
still providing for complete City Council control over budgeted expenditures. Importantly, the City Council and City staff follow the adopted budget as its spending guideline, not the
Appropriation Ordinance.
Without the contingency, the City Council would have to pass an amended Appropriation Ordinance to cover any unforeseen expenditures exceeding the budget. School District 67 does not
incorporate a contingency in their budget.
Summary of the Amounts Appropriated from the Several Funds
Fund Budget Appropriation % Change The City of Lake Forest General $16,704,106 $ 18,374,517 10.0 % Illinois Municipal Retirement Fund 845,500 930,050 10.0 Fire
Pension 476,900 524,590 10.0 Police Pension 591,400 650,540 10.0 Motor Fuel Tax 137,000 150,700 10.0
Park and Public Land
93,350
102,685
10.0 Recreation 2,314,363 2,545,799 10.0 Cemetery Commission 268,876 295,764 10.0 Public Library 1,871,352 2,058,487 10.0 Emergency
Telephone 95,000 104,500 10.0 Sub-Total $ 23,397,847 $ 25,737,632 10.0 % School District 67 Educational $ 13,634,666 $ 13,634,666 -0- Operations, Building
and Maintenance 2,127,446 2,127,446 -0- Illinois Municipal Retirement 344,440 344,440 -0- Transportation 681,800 681,800 -0- Sub-Total $ 16,788,352 $ 16,788,352 -0- GRAND
TOTAL $ 40,186,199 $ 42,525,984 6.0 %
It is recommended that the proposed ordinance receive first reading approval at this time. A copy of the ordinance is available for review in the City Clerk’s office.
(Staff contact person: Bob Shaffer 615-4222).
b. Consideration of a Report and Recommendation from the Plan Commission Regarding an Amendment to the Zoning Code to Prohibit Drive-in Windows in Conjunction with Fast Food Restaurants
in a B1 Zoned Business District (Second Reading and Final Approval)
PRESENTED BY SENIOR PLANNER ANDREW M. SUVALSKY
The Plan Commission, at its regular meeting on June 12, 1996, reviewed proposed amendments to the Zoning Code to prohibit drive-in windows in conjunction with fast food restaurants
in a B1 zoned business district. The amending language provides for such use in a B2 zoned business district, but subject to specific conditions which are described in the hearing
report.
The Plan Commission reviewed the matter and voted unanimously in favor of the proposed amendment. The City Council reviewed the matter and granted first reading approval at its
June 20, 1996 meeting.
Attached beginning on page 13 is the report and recommendation from the Plan Commission, minutes of the June 12 meeting, and the proposed ordinance.
Recommended Action: Approve the amendment noted in the attached ordinance.
(Staff contact person: Andrew Suvalsky 615-4299).
III. UNFINISHED BUSINESS
IV. NEW BUSINESS
V. VERBAL REQUESTS AND COMMUNICATIONS
1. Opportunity for the Public to Address the City Council
2. Petitions, Letters and Other Communications
VI. APPROVAL OF AUTHORIZED INVOICES AND PAYROLLS
During the month of June, the following amounts were disbursed from the Cashier’s Account:
Gen. IMRF &
Cap. Imp. Water Total
Invoices $ 642,773.86 $ 70,982.43 $ 713,756.29
Payroll $ 735,621.70 $ 87,629.04 $ 823,300.74
Totals $1,378,395.56 $158,661.47 $1,537,057.03
VII. AUTHORIZATION OF TREASURER'S WARRANTS TO MEET EXPENSES OF JULY, 1996
The motion to authorize the Mayor and City Clerk to sign such warrants as may be necessary to meet the July 1996 audited accounts.
VIII. ADDITIONAL ITEMS FOR COUNCIL DISCUSSION
IX. EXECUTIVE SESSION
X. ADJOURNMENT
Office of the City Manager
June 27, 1996
The City of Lake Forest is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require
certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities, are required
to contact City Manager Robert R. Kiely, Jr., at (708) 234-2600 promptly to allow the City to make reasonable accommodations for those persons.
Agenda Memorandum - 6/27/96 Page 5