CITY COUNCIL 6-20-1996 ATHE CITY OF LAKE FOREST
COUNCIL AGENDA
June 20, 1996
7:30 P.M.
I. CALL TO ORDER AND ROLL CALL
Honorable Cornelius B. Waud, Mayor
John A. Andersen, Alderman First Ward Gail T. Hodges, Alderman Third Ward
Samuel J. Henry, Alderman First Ward Henry T. Chandler, Alderman Third Ward
Abigail G. Fassnacht, Alderman Second Ward Mary Ann Pekarek, Alderman Fourth Ward
Howard J Kerr, Alderman Second Ward G. Bishop Gallagher, Alderman Fourth Ward
II. REPORTS OF CITY OFFICERS, OPPORTUNITY FOR PUBLIC COMMENT, APPROVAL OF MINUTES, CONSENT AGENDA, RESOLUTIONS AND
ORDINANCES
1. Reports of City Officers 7:35 P.M.
a. Comments by Mayor
1) Appointments to Library Board
Mayor Waud will announce appointments to the Library Board as follows:
Name of Member New/Reappoint Ward
David W. Clapp reappointment 2
Marilyn R. Cobb reappointment 4
Mary K. Nelson reappointment 2
Leonard C. Everson new appointment 3
Each has been interviewed by the Caucus Committee on Candidates or the Mayor and is recommended for approval.
Recommended Action: Approval of nominations to the Library Board.
2) Appointment of Michael Beatty as Fire Chief
On September 27, 1996, Fire Chief Bob Wilkins will retire after 21 years of service to the Fire Department. On June 20, the City Council be asked to appoint Mike Beatty to replace Bob
as Fire Chief. Mike has been a member of the Fire Department since 1975, most recently serving as Deputy Chief from 1991 to the present time. He has also served on the City’s ADA Committee,
the Executive Committee of the Lake County Fire Chiefs, the Lake County HazMat team, and the Fire Pension Board.
Recommended Action: Appointment of Michael Beatty as Fire Chief effective September 27, 1996.
3) Introduction of D.A.R.E. Program Representatives
b. Comments by the City Manager
c. Comments by Council Members
2. Opportunity for the Public to Address the City Council 8:00 P.M.
3. Approval of Minutes 8:15 P.M.
Recommended Action: Approval of the minutes of the June 3, 1996 Council meeting minutes
attached beginning on page 8.
4. Consent Agenda 8:20 P.M.
a. Approval of an Amendment to the Mobile Data Communications Network
Agreement
During December 1986, Lake Forest entered into an agreement with the Village of Deerfield and the Deerfield-Bannockburn Fire Protection District to form an intergovernmental Mobile Data
Network to provide for public safety communication services. We now find it desirous for the City of Highland Park to join the network. The amended agreement attached beginning on
page 13 formalizes this process and provides remuneration for advanced funds spent by the original parties.
(Staff contact person: Gary Yandura 615-4244.)
b. Consideration of a Resolution Certifying Compliance with the Illinois Prevailing
Wage Law
The Illinois Complied Statutes require that any public body awarding contracts for public work or work by day labor shall annually ascertain the general prevailing hourly rate of wages
for employees engaged in such work. The statutes further provide that these rates of pay shall be publicly posted or be made available for inspection and a certified copy filed with
the Secretary of State.
The resolution attached as page 18 recommended for approval certifies that the City does pay the prevailing hourly rate of wages and fulfills its compliance with State statutes.
(Staff contact person: Barbara Douglas 615-4269.)
c. Award of Construction Contracts for the Meadowood Park Subdivision
On Tuesday, June 11, 1996 bids were received and opened on the improvements associated with the Meadowood Park Subdivision. The improvements include excavation/grading, storm and sanitary
sewers, watermain, roadway improvements and street lighting. The following is a summary of the results:
Schedule I Excavation and Grading
1. Lake County Grading $353,325.00
2.. Lenny Hoffman Construction $378,290.00
Schedule II. Watermain, Storm and Sanitary Sewer
1. Glenbrook Excavating $166,615.00
2. Lenny Hoffman Construction $167,505.50
3. Lake County Grading $189,268.75
4. Concept Plumbing $199,345.00
5. George Kennedy Construction $258,881.50
Schedule III Roadway Improvements
1. Peter Baker & Son $107,139.00
(Invalid Bid - No Bid Security)
2. Lake County Grading $108,461.50
3. Lenny Hoffman Construction $110,909.50
4. Curran Contracting $118,430.00
Schedule IV Street Lighting
1. Lenny Hoffman Construction $18,812.50
2. Lake County Grading $28,774.60
By taking the low bidder on each of the Schedules the total cost of the work would be $645,391.50 which is slightly over the Engineer’s estimate of $637,900.00. Also, by taking the
low bidder on each of the Schedules, the City will realize a savings of $30,126.00 over awarding the work to a single contractor who had bid all four Schedules. Each of the low bidders
has considerable experience working on installing improvements associated with new subdivisions.
Work is scheduled to start in July and completed, with the exception of the final street surfacing and landscaping, by November.
(Staff contact person: Ken Magnus 615-4329.)
d. Award of Construction Engineering Services for the Meadowood Park Subdivision
In conjunction with the improvements that are to be installed as part of the Meadowood Park Subdivision, it will be necessary to have certain engineering services undertaken. These
services involve construction staking, materials testing and periodic construction inspection.
These services are proposed to be undertaken by the engineering firm responsible for the design and plan preparation, Manhard Consulting, Ltd., for a time and material budget amount
of $18,800.00. Manhard Consulting, Ltd. has previously worked on City projects and has extensive experience inspecting work on subdivisions, where their performance was determined to
be good.
(Staff contact person: Ken Magnus 615-4329.)
e. Authorization to Enter Into an Engineering Agreement for the Rehabilitation of the Ferry Hall Bridge
The project to rehabilitate the Ferry Hall Bridge has been scheduled by the Illinois Department of Transportation (IDOT) for a July 12, 1996, bid letting, with construction to start
in August and be completed in November. At the May 16, 1996, City Council meeting, the City entered into an agreement with IDOT regarding the cost sharing responsibilities for the final
(construction) phase of the project.
The final agreement associated with this project is for construction engineering services to include construction staking, materials testing and full-time construction inspection. These
services are proposed to be undertaken by the engineering firm responsible for the design and plan preparation, Wiss, Janney, Elstner & Associates, Inc., for a not-to-exceed amount of
$76,776.00. IDOT has approved this agreement; and under the aforementioned Joint Agreement, the City will be responsible for 20% or $15,355.20, while IDOT will be responsible for 80%
or $61,420.80.
(Staff contact person: Ken Magnus 615-4329.)
f. Approval of a Resolution Designating a Director and Alternate Director for the Solid Waste Agency of Lake County (SWALCO) Board of Directors
The City of Lake Forest is a member of SWALCO, which is governed by a Board of Directors. Each member is required to designate either an elected official or the Chief Administrative
Officer as a Director to serve on the SWALCO Board. Further, one or more persons may be designated as Alternate Directors.
In the past, the Mayor has served as the Director. Therefore, it is recommended that Mayor Waud be designated as the Director to SWALCO. It is recommended that Michael Thomas, Assistant
to the Director of Parks, Forestry and Public Works, be designated as Alternate Director. Attached as page 20 is a resolution of appointment.
(Staff contact person: Michael Thomas 615-4265.)
Consent Agenda Recommended Action: Approval of the following items by one motion:
1) Approval of the amended Intergovernmental Agreement to include Highland Park.
2) Approval of a resolution certifying compliance with the Prevailing Wage Law.
3) 1. Award the contract for Schedule I improvements associated with the development of the Meadowood Park Subdivision to Lake County Grading in the amount of $353,325.00.
2. Award the contract for Schedule II improvements associated with the development of the Meadowood Park Subdivision to Glenbrook Excavating in the amount of $166,615.00.
3. Award the contract for Schedule III improvements associated with the development of the Meadowood Park Subdivision to Lake County Grading in the amount of $108,461.50.
4. Award the contract for Schedule IV improvements associated with the development of the Meadowood Park Subdivision to Lenny Hoffman Construction in the amount of $18,812.50.
4) It is recommended that the agreement for construction engineering services on the
Meadowood Park Subdivision be awarded to Manhard Consulting, Ltd. for the amount
of $18,800.00.
5) It is recommended that The City of Lake Forest enter into an agreement with Wiss,
Janney, Elstner & Associates, Inc. to provide Phase III Engineering for the rehabilitation of the Ferry Hall Bridge in the amount of $76,776.00 ($61,420.80 to be reimbursed by IDOT).
6) Approval of a resolution designating appointments to the SWALCO Board of Directors.
5. Resolutions 8:35 P.M.
a. Resolution of Appreciation for Janice T. Kerrigan
Recommended Action: Approval of the resolution of appreciation attached as page 21
for Janice T. Kerrigan who served the City as a dedicated full-time employee for over 11 years and as a temporary employee for many years prior to 1985.
b. Resolution of Appreciation for William Hughes
Recommended Action: Approval of a resolution of appreciation for William Hughes who served on the Library Board for six years. A copy of the resolution is attached as page 22.
6. Ordinances 8:45 P.M.
1. Consideration of a Report and Recommendation from the Plan Commission
Regarding an to the Zoning Code to Prohibit Drive-in Windows in Conjunction
with Fast Food Restaurants in a B1 Zoned Business District (First Reading and
Final Approval)
PRESENTED BY SENIOR PLANNER ANDREW M. SUVALSKY
The Plan Commission, at its regular meeting on June 12, 1996, reviewed proposed amendments to the Zoning Code to prohibit drive-in windows in conjunction with fast food restaurants in
a B1 zoned business district. The amending language provides for such use in a B2 zoned business district, but subject to specific conditions which are described in the hearing report.
The Plan Commission reviewed the matter and voted unanimously in favor of the proposed amendment variation.
Attached beginning on page 23 is the report and recommendation from the Plan Commission, minutes of the June 12 meeting, and the proposed ordinance.
Recommended Action: Approve the amendment noted in the attached ordinance.
(Staff contact person: Andrew Suvalsky 615-4299.)
III. UNFINISHED BUSINESS
IV. NEW BUSINESS
1. Consideration of an Appeal from Mr. Richard Kendler for Demolition of an Existing
Residence and Construction of a New Single Family Dwelling at 980 North Woodbine Place (Richard Kendler Co.) 9:00 P.M.
PRESENTED BY ASSISTANT CITY PLANNER PUJA K. BHUTANI
Mr. Richard Kendler, petitioner, appeared before the Building Review Board at its meeting on May 22, 1996, to request the demolition of an existing residential structure and construction
of a new single family dwelling.
The Building Review Board considered the matter and voted unanimously to deny the proposed demolition.
Attached beginning on page 28 is the report and minutes from the Building Review Board and accompanying materials.
Recommended Action: Uphold denial for the demolition of the existing residence and construction of a replacement single family dwelling.
(Staff contact person: Puja K. Bhutani 615-4587)
2. Consideration of an Appeal from Mr. Tim Bradley for Demolition of Existing Residences
and Construction of a New Multi-Family Residential Development at 323, 333, 343 East Westminster Avenue Owned by Broadacre Management 9:20 P.M.
PRESENTED BY ASSISTANT CITY PLANNER PUJA K. BHUTANI
Mr. Robert Meers, petitioner, appeared before the Building Review Board at its meeting on April 24, 1996, to request the demolition of existing residences and construction of a new multi-family
development. The petitioner returned on May 22, 1996, after introducing a few design modifications as suggested by the Board in its earlier meeting.
The Building Review Board considered the matter and approved the petition by a vote of 6-1. Board member Sanchez was the dissenting voter. She voted against the project because she
felt that the height of the project should be reduced to effect a better relationship with residences on Westminster.
Attached beginning on page 45 is the report and minutes from the Building Review Board and accompanying materials.
Recommended Action: Uphold approval for the demolition of the existing residences and construction of the replacement multi-family development.
(Staff contact person: Puja K. Bhutani 615-4587)
V. VERBAL REQUESTS AND COMMUNICATIONS
1. Opportunity for the Public to Address the City Council 9:40 P.M.
2. Petitions, Letters and Other Communications
VI. ADDITIONAL ITEMS FOR COUNCIL DISCUSSION
VII. EXECUTIVE SESSION
VIII. ADJOURNMENT 9:50 P.M.
Office of the City Manager
June 14, 1996
The City of Lake Forest is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require
certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities, are required
to contact City Manager Robert R. Kiely, Jr., at (708) 234-2600 promptly to allow the City to make reasonable accommodations for those persons.
Agenda Memorandum - 06/14/96 Page 7